DER NO. 11997 ORDER EMPLOYING FROFESSIONAL SERVICES OF LESTER B. WHITTON AND A. B. SWANK TO PREPARE DETAIL PLANS AND SPECIFICATIONS FOR PROPOSED COUNTY-CITY JAIL FACILITY AND AUTHORIZING APPLICATION FOR PROJECT FUNDING GRANT On this the 26th day of November, 1973 came on to be heard and considered by the Court the matter of employing professional services for the purpose of preparation of final detail plans and specifications for the construction of the proposed County-City jail facility and it appearing to the Court the planning and design study for the proposed facility has been completed in a commendable manner by Lester B. Whitton and A. B. Swank, and it further appearing to the Court that project funding is available in the form of Criminal Justice Planning Funds, but, that as a prerequisite for making applica- tion for such funding, professional services for the preparation of detail plans and specifications should be employed, it is ordered on motion by Commissioner Stone, seconded by Commissioner Bartel and unanimously approved by the Court that, subject to concurrence herein by the City of Kerrville, the professional servic of Lester B. Whitton and A. B. Swank be employed for the purpose of pre- paring detail construction plans and specifications as per recommendation con- tained in their planning and design study for the facility as therein proposed and it is further ordered that Kerr County proceed, in conjunction with the City of Kerrville, to make application for a Criminal Justice Planning fund grant based on professional services in the amount of $32,006.00 to be funded 75% by Criminal Justice Planning funds and 25°jo by local funds of the City of Kerrville and Kerr County. ` Filed~7 '" ay of.D., 18~ E. .IB: M. I Cler~ounty ,Texas f'a ~ i ' Bv_ eputy g TEXAS CRIMINAL JUSTICE COUNCIL ~~'~~~'=) APPLICATION FOR GRANT 1. Short Title of Project: (Do not exceed one typed line) Planning Improvements for Kerr County/City Jail Mr i 1 2. Type of Application: (Check one) Grant Number: (CJC use only) Original x Revision Continuation Grant Number of Application to be Revised or Program No. Under Which Funding Expected: Continued 73F-6 3. Project Duration: 4. Total CJC Support Sought: (Total for project, federal and state) Total length 12 months From March 1~19 74 g 24.005.00 ~ ztS h Feb 1975 Th , . roug 5. Request for Present Year ox Period: Period of Present Request: March 1 1974 F , rom Through Feb. 2 , 1975 ~ 24,005.00 6. Applicant Agency or Institution: 7. Project Director: (Name and address) (Name, title, address, telephone) Kerr County & City of Kerrville J. R. Neunhoffer Kerr County Courthouse Judge, Kerr County Kerrville, Texas 78028 Kerr County Court House (Alamo Planning Region) Kerry le, Texa~7 028 ;~~ ( gn u ~ Si at 8. Financial Officer: 9. Offici uthorized to Sign Applicatio •' (Name, title, address, telephone) (Name, ti ,address) >. E. M. McDonald J. R. Neunhoffer Zelma Hardy :ounty Treasurer County Judge P-9ayor :ounty Courthouse Kerr County Courthouse City of Kerr :errville, Texas 78028 Kerrville, Texas 78028 City Hall .512) z57~97z~ G~ ~ ~ (512) 257-7093 i ~ Signature % - ~"L-«~a (51z) 257-82 10. Federal Support: 11. Attachments (check if included): Will other federal support be available for any (a) Clearinghouse rewicw and comment _ R part of this project? Nxme of clearinghouse: Yes ~_No Alamo Area Councia of Governments If yes, identify and explain: (b) Local governing body resolution _ X _ authorizing application 12 Date: (c) Contracts for services, equipment, . and construction X November 28, 1973 _ (d) Letters of endorsement 13. Total Pages in Application: (e) other (describe) x Schematics 51 Architects Resume ville: exas 11 Form CJC-1 (1/1/73) Page 2 TEXAS CRIMINAL JUSTICE COUNCIL ~~=~ APPLICATION FOR GRANT Detailed Project Budget: Planning Improvements for Period of Present Request: Kerr County/City Jail From March 1 197 _ Through Feb. 2 1975 CJC Support Federal Grantee Category A. Personnel (Employees) and State Contribution Total Form CJC-1 (1/1/73) 1. Salaries (list each position with salary rate & G. Total Project Costs $ 2 005 $ ~ 1 $ 2 006 Page 3 TEXAS CRIMINAL JUSTICE COUNCIL APPLICATION FOR GRANT CONTINUATION FUNDING PLAN A. B. ANTICIPATED PROJECT INCOME Source Present Year/Period Subsequent Year/Period Subsequent Yeaz/Period Subsequent Yeaz/Period Criminal Justice Council (Federal) 24 00 Criminal Justice Council (State) Subtotal CJC Funds 2 , 0 0 5 Cash Grantee 8 001 In-Kind Grantee Subtotal Grantee Support 8 001 Total Project Income 32 006 ANTICIPATED PROJECT EXPENDITURES Budget Category Present Year/Period Subsequent Year/Period Subsequent Year/Period Subsequent Year/Period A. Personel B. Professional Services 2 006 C. Travel (Trans. & Subsistence) D, Equipment & Other Capital Assets E. Construction F. Supplies & Other Operating Exp. _ G. Total Project Costs $32,006 _ C. Explanation of grantee contribution and continuation funding plan. Describe (1) nature, (2) source, and (3) project utilization of the grantee contribution for the present project period as listed in the grantee contribution column of page 2 of this application. Following this should be an explanation in the terms described above (nature, source, and project utilization), of how the applicant proposes to support the project after CJC funding has concluded (attach continuation pages if needed). Grantee contribution will be in the form of cash, i.e. 25~ of total cost ($8,001) to be derived from grantee funds. After completion of the project the grantee proposes to apply for a third grant to provide funds for constructiorL of the facility. Y.err County and the City of Kerrville are prepared to consult with the National Clearinghouse, University of Illinois School of Architecture, to obtain clearance for the final plan and architectural design, prior to submitting the application to Texas Criminal Justice Council for funding of construction. Form CJC-1 (1/1/73) Page 4 _ to oF~ t ~ _. TEXAS CRIMINAL JUSTICE COUNCIL ~~ ~ y~ APPLICATION FOR GRANT .~Q BUDGET NARRATIVE Begin below and add as many continuation pages (4a, 4b, etc.) as may be needed to explain each item of the project budget. Limit this narrative to an explanation of the basis for arriving at the cost of each item including grantee contribution items. This section must also describe the applicant's procurement procedures for equipment, services, and construction, if such items are a part of the project budget. Funds would be used to employ an Architect to proceed with detailed archi- tectural plans and specifications. The Architect, Lester B. Whitton PE and A. B. Swank FAIA, is certified by the American Institute of Archi- tects and National Society of Professional Engineers and is registered to practice Architecture aild Engineering in Texas. The Architect was unanimously selected by the Commissioners Court of Kerr County and by the City Council of the City of Kerrville, after considering other prospective firms. The Architect had previously made a study and pre- pared a feasibility study for a ,joint City/County Correction/Detention facility. The cost of this project was determined from the material submitted by the Architect in his feasibility study report. OOST ESTIMATE Inmate Housing (completed initially) 7651 sq. ft. @ 45.00/sq. ft. $344,295 Inmate Housing (shell only) 3059 sq. ft. @ 12.00/sq. ft. 36,708 Supporting Facilities 6179 sq. ft. @ 24,00/sq. ft. 148,296 Outdoor Exercise/Recreation Court 2157 sq. ft. @ 12.00/so,. ft. 17,256 Sitework and paving 12,000 Architects/Engineers Fees 7.64 of $558,555 $ 42,674 75% of this fee would be due upon completion ands acceptance of the detailed plans and specifications ($32,006) The Architects fee is based on the Texas Society of Architects and A.I.A. recommended rates. Form CJC-1 (1/1/73) S*1~ Q~°d2 TEXAS CRIMINAL JUSTICE COUNCIL ~ ~ ~~l`.~"`~ APPLICATION FOR GRANT Project Plan and Supporting Data This section constitutes the heart of the grant application. It is the applicant's detailed statement of the project-its aims, precisely what will be done, who will be involved, and what is expected to result. Wit}: the project budget, it constitutes primary evidence to CJC of the soundness of the project, the care and planning that has gone into its formulation, and the responsibility and qualifications of the applicant and others who will be involved in carrying it out. This section consists of two parts: the summary and the detailed project description. Summary n the space below, write a bnet summary of total prolecr nor Lo exceea wu woras. This grant would provide for employment of an Architect to prepare detailed Architectural plans and specifications for construction of anew joint City/County Jail to be built in the City of Kerrville. Approval of this grant will make it possible for the County of Kerr and the City of Kerrville to consult with the National Clearinghouse, University of Illinois School of Architecture to obtain clearance for final detailed plans and specifications prior to submitting the appli- cation to Texas Criminal Justice Council for funding of construction. The County has experience in handling Criminal Justice grant projects and the County Treasurers department is well qualified to furnish the services required of the Financial officer on this grant. Completion of this project will provide plans for a correction/detention facility that will meet State and Federal requirements, and will enable the City and County to instit~zte programs designed to reduce the rate of recidivism among offenders. Detailed Project Description Organize the remainder of this section under the following headings: A. Goals, B. Methods, C. Resources, D. Results, and E. Evaluation. See Section IIID, Application Instructions, of the CJC Action Grant Policies and Procedures Guide for detailed instructions concerning this item. Insert after this sheet as many additional pages as may be needed to complete the description of the 1'mject Plan and Supporting Data. If the applicant wishes to append documents that cannot he readily placed on continuation sheets, these documents should he listed on the last page of the Project Plan and copies furnished with the application for staff review. Form CJC-1 (1/1/73) .CONTSNUATICN SHEET PAGE Ufa Nature of the Problem I. The Physical Facility Kerr Count Jail - The Kerr County Jail built in 1927 is hauled on the r oor o the County Courthouse and is accessible only by a series of steep stairwells. This facility has two six-man cells and two cells capable of holding two prisoners each for a fetal hold space of 16 prisoners. Juvenile and adult offenders are held in the city ,jail of Kerrville. There are no cooking facilities in the fail, except for a hot plate that the prisoners use and meals are provided. through a local restaurant. There is no radio connection between the Sheriffs office and the ,jail floor. In a meeting with Judge J. R. Neixnhoffer and County Sheriff Schrieoer on February 8, 1973, the following concerns were voiced: 1. Lack of program and multi-purpose areas; 2. Jail located on third floor of courthouse and accessible only by a series of steep stairwells; 3, Limited supervision by sheriff during the day; 4. Facility very poorly designed and in the worst possible location for accessibility and supervision; 5. The only supervision during thenight hours is by a night watchman who checks the prisoners several times a night; 6. No audio connection between the sheriffs office and the ,jail floor; 7. No hot water available for prisoners; 8. No cooking facilities; 9. No facilities for adult female offenders and ,juveniles. Kerrville~~~C~it~~~ Jail - The Kerrville City Jail built in 197 has one e g -man ceI'I;~one four--man cell and two two-man cells for a total capacity of 14 offenders. There is also a drunk tank which at peak times is used to house aliens. There are no adequate facilities for juveniles and adult female offenders, and when incarcerated they are physically separated from other offenders but with both visual and verbal communication with each other. This in itself is not the best arrangement, especially for ,juveniles. The ,jail is windowless and prisoners are deprived of sunlight and recreational facilities. The facility is built below ground level at the Kerrville City Hall and for supervision one has to leave the police headquarters and go outside to the rear of the City Hall where an outside door leads to the facility. There are no cooking facilities and the prisoners are fed meals from a local restaurant. The City Jail Y~ouses county ,juvenile and adult female prisoners and also aliens through contract=- ing with the Federal Government. Chief of Police Ron Cooper and City T"ana~*er Ancil Douthit voiced the following concerns at a meeting with CJC staff on February 8, 19'T3: 1. Lack of program and multi-purpose areas; 2. Facility is windowless; CONTINUATION SHEET PAGE 5S 3. No audio communication between police headquarters and the jail floor; 4. No cooking facilities; 5. Facility hard to supervise; 6. Inadequate juvenile and adult female offender facilities. The City Jail is already working toEether with the County Sheriffs Office by helping them with their juvenile and female adult offenders. The interest now shared by both the County and the City for a joint correctional facility shows the cooperation between these two govern- mental bodies and appears to be in the best interest of everyone. II. JAIL POPULATION Kerr Count Jail - In 1972, 315 prisoners were confined in CountyY J'~ w an average daily population of 8 prisoners. The largest percentage of these offenders were alcohol related, drunks and DWI, etc. The rest were in custody for murder, burglary, thefts, hot checks, violation of probation, forgery and sex-related offenses. 1972 records reveal an increase in drug offenders and the sheriffs office indicates this mostly involving young people. Kerrville City Jail - In 1972, 1062 prisoners were confined i.n the Cry 3a~~i~fe largest percentage being alcohol related, drunk and DWI, etc. Narcotics offenders were also in a high category last year with heroin offenders totaling 27. Chief Cooper indicates tk~at just in January 1973, there have already been 31 arrests dealing with narcotics. The daily population of the jail is placed at 5 and on February 8, 1973, there were five prisoners confined in the City Jail. Like the County Jail, the increase in offenders has been in the area of drugs, mostly marijuana and amphetamines. CONTINUATION SHEET A. GOALS PAGE 5C 1. Prepare detailed Architectural plans and specifications for a joint City/County jail to be built in the City of Kerrville. 2. Design the new facility as indicated by the schedmatics to: (a) Eliminate duplicate costs of operation and personnel in adequately staffed facilities for each government entity; (b) Provide housing areas offering opportunities for classi- fication of inmates according to Texas Statutes and Law Enforcement Assistance Administration guidelines that include provision of individual cells; (c) Insure secure and humane treatment of inmates; (d) Provide staff security; (e) Make more easily possible development of methods of turning novice offenders from the path of crime before they become hardened criminals; (f) Help reduce recidivism and the increasing cost of incarceration that the public must bear. 3. Consult with The National Clearinghouse, University of Illinois School of Architecture to obtain clearance for final detailed plans and specifications prior to submitting the application to Texas Criminal Justice Council for funding of construction. B. METHODS 1. The project will be coordinated and guided by the Project Director County Judge J. R. Neunhoffer with the assistance of City Manager Ancil M. Douthit. 2. The Architect in developing the detailed plans and speci- fications will consult and work with: J. R, Neunhoffer, County Judge. Ancil Ifl, Douthit, City Manager. E. A. Schreiber, County Sheriff. Ron Cooper, Chief of Police. 3, Preliminary drawings will be submitted to The Iational Clearinghouse for approval. C. RESOURCES 1. Kerr County, in the northwest section of the AACOG region, with a population of 19,45id in the 1970 census (with a projected CONTINUATION SHEET PAGE 5D population of 56,133 in 1995) and comprising an area of 1,101 square miles has as its principal city Kerrville, with a population of 12,672 in the 1970 census (with a projected population of U6,323 in 1995). 2. Kerr County has available for this project all of the normal assets of a county government. 3. The City of Kerrville has available for this project all of the normal assets of a city government. D. RESULTS If the project continued by this grant is completed, the results will be achievement of the objectives listed under "GOALS". We feel that this is an opportunity for Kerr County and the City of Kerrville to lead the way among rural communities of the nation by designing and construct- ing a proper correctional facility. E. EVALUATION As indicated elsewhere in this application, Kerr County and the City of Kerrville are prepared to consult with The National Clearinghouse, University of Illinois School of Architecture, to obtain clearance for the final plan and architectural design, prior to submitting an applica- tion to Texas Criminal Justice Council for funding of con- struction. TEXAS CRIMINAL JUSTICE COUNCIL APPLICATION FOR GRANT Project Title: To validate this application, the following standard grant conditions, where applicable, must be certified and agreed to by the applicant. Also, where a condition is applicable and requires additional information, such information should be included in or as an addition to the applica- tion. (Additional explanation of these grant conditions may be found in CJC publications Financial Manual for Action and Planning Grants and Action Grant Policies and Procedures Gutde. ) Standard Grant Conditions 1. Project Initiation. If an approved project has not commenced within 60 days after accep- tance of the grant award, the grantee will report by letter the steps taken to initiate the project, reasons for the delay, and expected starting date. If 90 days after acceptance of the award the project is not operational, a further statement of implementation delay will be submitted by the grantee to the Crimiual Justice Council. On receipt of the 90-day letter CJC may cancel the project and redistribute the funds to other project areas. CJC, where warranted by extenuating circumstances, may request approval from the LEAA Regional Office to extend the implementation date of the project past the 90-day period. 2. Project Completion. With the exception of Uhe final project report, final financial report, and liquidation of goods or services encumbered before the termination date, grants must be completed no later than the termination date set forth in the Statement of Grant Award or any approved extension thereof. Grantees should keep in mind the grant condition prohibiting the obligation of funds beyond such termination dates, the require- ment for liquidation of obligations within 90 days after the termination date, and the requirement for the return of unobligated grant funds within such period. 3. Reports. 'fhe grantee shall submit, at such times and in such forms as may be prescribed, any reports that the Criminal Justice Council may require, including quarterly financial and progress reports and final financial and progress reports. 4. Fiscal Regulations. The fiscal administration of grants shall be subject to such rules, regulations, and policies concerning accounting and records, payment of funds, mst allowability, submission of financial reports, etc., as may be prescribed by CJC, including those set forth in the CJC Acliun Grant Policies and Procedures Guide and Financial Manual for Action and Planning Grants. 5. Utilization and Payment of Funds. Funds awarded may be expended only for purposes and activities covered by the grantee's approved project plan and budget. Payments will be made on the basis oC periodic requests and estimates of fund needs submitted by the grantee. Payment. will be adj ustied to correct previous overpayments or underpayments and disallowances resulting from audit. 6, Written Approval of Changes. Grantees must obtain prior written approval from CJC For major project changes. These include (a) changes of substance iu project activities, design, or research plans set forth in the approved application; (b) changes in the project director or other key personnel identified in the approved application; (c) expenditure of project funds representing more thou a lei percent or $2,500 variation, whichever is greater, in any category of the total approved budget, including both CJC grant funds and grantee contribution; and (d) all additions to or deletions of approved equipment purchases. Any Page tiA project changes in the grantee's prerogative to initiate are subject to cost allowability and budget guidelines that may be described in the CJC publications mentioned in the pre- amble to this section. 7. Application Review Changes. Any changes effected in this application as a result of or during the course of CJC review will be deemed to have been accepted on receipt of the grantee's request for funds or acceptance agreement. 8. Maintenance of Records. Financial records, supporting documents, statistical records, required reports, and all other records pertinent to the grant project or any component part thereof shall be re*,ained for three years from the date of the grantee's submission of the final expenditure report, except that records for non-expendable property acquired with Federal grant funds shall be retained for three years after final disposition. The records shall be retained beyond the three-year period if audit findings have not been resolved. Provisions to this effect must be included in all contracts, subcontracts, or other arrangements for implementation of this project or any component thereof. 9. Inspection and Audit. The State of Texas, the U.S. Department of Justice, and the Comptroller General of the United States, or any of their duly authorized representatives shall have access to any books, documents, papers, and records pertinent to this grant project for the purpose of making audit, examination, excerpts, and transcripts. A provi- sion to this effect shall be included in all contracts, subcontracts, or other arrangements for implementation of this project or any component therof. 10. Termination of Aid. A grant may be terminated or fund payments discontinued by CJC if it finds a substantial failure to comply with the provisions of P.L. 90-351 or reputations promulgated thereunder, including these grant conditions or application obligations, but only after notice and hearing and pursuant to all procedures set forth in Sections 510 and 511 of P.L. 90-351. 11. Obligation of Grant Funds. Grant funds may not, without advance written approval by CJC, be obligated prior to the effective date or subsequent to the termination date of the grant period. Obligations outstanding as of the termination date shall be liquidated within 90 days. Such obligations must be related to goods or services provided and utilized for ultimate program purposes. 12. Title to Property. Title to property acquired wholly or partly with grant project funds in accordance with approved budgets shall vest in the grantee, subject to divestment at the option of LEAA or CJC (to the extent federal funds contributed to the acquisition thereof) exercisable only on notice within 1S0 days after the end of the grant period or termination of the grant. The grantee shall exercise due care in the use, maintenance, protection, and preservation of such property during the period of grantor interest. 13. Use of Property for Law Enforcement Purposes. All property acquired with grant project funds or donated property representing a grantee contribution shall be committed to use for law enforcement purposes throughout its usefal life. 14. Project Income. All interest or other income earned by a grantee with respect to grant funds or as a result of conduct of the grant project (sale of publications, registrations Fees, service charges on fees, etc.) must be accounted for. Income should be applied to project purposes or in reduction of project cost. Interest earned on grant funds must be returned to CJC. All other project income must be applied to project purposes or as a reduction of total project cost. Page 6R 15. Publications. The grantee inay publish, at its own expense, the results of grant activity without prior CJC review provided that any publication (written, visual, or sound) con- tains an acknowledgement of CJC grant support. The following disclaimer must be con- tained in the aforementioned acknowledgement: The fact that the Criminal Justice Council furnished financial support to the activity described in this publication does not necessarily indicate the concurrence of the Criminal Justice Counci] in the statements or conclusions contained herein. At least 25 copies of any such publication must be furnished to CJC but only 10 copies of training materials (where used in grant project) must be supplied, except as otherwise requested or approved by CJC. Publication of documents or reports with grant funds beyond quantities required to meet standard report requirements must be provided for in approved project plans or budgets or otherwise approved by CJC and, for large quantity publication, manuscripts must be submitted in advance to CJC. 16. Copyrights. Where activities supported by this grant produce original books, manuals, films, computer programs (including executable computer programs and supporting data in any form), or other copyrightable material, the grantee may copyright such, but CJC reserves aroyalty-free, nonexclusive, and irrevocable license to produce, publish, and use such materials, and to authorize others to do so. Disposition of royalties will be deter- mined by CJC. Provisions appropriate to effectuate the purposes of this condition must be in all employment contracts, consultants' agreements, and other contracts. 17. Patents. If any discovery or invention arises or is developed in the course of or as a result of work performed under this grant, by any level of implementing grantee or contractor, the grantee shall refer the discovery or invention to CJC, which will determine whether or not patent protection will be sought; how any rights therein, including patent rights, will be disposed of and administered; and the need for other action required to protect the public interest in work supported with federal funds, all in accordance with the Presi- dential Memorandum of October 10, 1963, on Government Patent Policy. In the final narrative report the grantee shall identify any discovery or invention arising under or developed in the course of or as a result of work performed under this grant or shall certify that there are no such inventions or discoveries. 18. Allowable Costs. The allowability of costs incurred under any grant shall be determined in accordance with the general principles of allowability and standards for selected cost items set forth in Office of Management and Budget Circular A-87, "Principles for Deter- mining Costs Applicable to Grants and Contracts with State and Local Governments," as further defined and delimited in conditions in the CJC Financial Manual for Action and Plarzning Grants. Educational institutions are subject to standards set forth in OMB Circular A-21. 19. Expenses Not Allowable. Grant funds may not be expended for (a) items not part of the approved budget or separately approved by CJC; (b) purchase or construction of land and buildings or improvements thereon, or payment of real estate mortgages or taxes, unless specifically provided for in the grant agreement; (c) entertainment, amusements, or social activities, or incidental costs related thereto; (d) purc[ase of automobiles or other auto- motive vehicles unless provided for in the grant agreement; or (e) indirect (overhead) costs, if the grantee does not have an indirect cost allocation plan and rate acceptable to CJC, except negotiated lump sum amounts incluced in the approved application budget. 20. Proposal Costs. Grant funds may not be committed or expended For costs of preparing proposals without prior CJC approval. 21. Third Party Participation. No contract or agreement not incorporated in the approved Page 6C proposal or approved in advance by CJC may be entered into by the grantee for execu- tion of project activities or provision of services to a grant project (other than purchase of supplies or standard commercial or maintenance services less than $2,500). Any such arrangements shall provide that the grantee will retain ultimate control and responsibility £or the grant project and that the contractor shall be bound by these grant conditions and any other requirements applicable to the grantee in the conduct of the project. 22. Clean Air Act. In accordance with Presidential Executive Order 11602 and the provisions of the Clean Air Act, 42 USC 1557 et seg, as amended by P.L. 91-604, 1970, any grant may be terminated and expenditure of federal funds will be discontinued if at any time during the grant period the grantee has been convicted of an offense under the Clean Air Act. Grantee may not contract with any party convicted under the Clean Air Act. Applicant certifies that it has not been convicted of any violation of the Clean Air Act. 23. Hatch Act. All persons funded by or contributing to this project agree to comply with Title 5, Chapter 15, Sections 1501 through 1508 and any amendments thereto, United States Code Annotated, more commonly known as the "Hatch Act" relating to political activities. 24. Release of Information. Pursuant to Section 521 of the Act, all records, reports, papers, and other documents kept by recipients of CJC funds, including grantees and their contractors, relating to the receipt and disposition of such funds are required to be made available to CJC and LEAA, under the terms and conditions of the Federal Freedom of Information Act. 25. Relocation Assistance. In conformance with the requirements of the Uniform Relocation Assistance and Land Acquisitions Policies Act of 1970 (42 USC 4633), applicant hereby declares that this project will not result in the displacement of one or more persons, businesses, or farm operations, and that no real property shall be acquired for project purposes. If this declaration cannot be made, CJC will provide the applicant a Relocation Assistance Certificate that must be completed before consideration of the application. 26. Environmental Impact. Any application for a grant involving: (a) construction, purchase, or alteration of facilities; (b) implementation of programs involving the use of herbicides and pesticides; or(c) other actions determined by the LEAA Regional Administrator to have a possibly significant effect on Ehe quality of Lhe environment, must include either a draft environmental statement as required by Section 102(2)(c) of the National Environ- mental Policy Act or a declaration that the proposed action will not have significant impact on the environment. 27. Historic Sites. In any grant project involving construction, renovation, purchasing, or leasing of faei!ities the grantee shall consult with the state liaison officer for historic preservation to determine whether the undertaking may have an effect on properties listed in the National Register of Historic Places. If the undertaking may have an adverse effect on the listed program properties CJC must be notified before consideration of the application. 28. Education Support. No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, a: be subjected to discrimination under any education program or activity receiving CJC financial assistance with the exception of the qualifications set forth in Title IX, Section 901(A) of Public Law 92-318 (86 Stst. 373j. To validate this application, the following special items must be certified and agreed to by the applicant: Page 6T1 Special Items Nonsupplanting Requirement. In compliance with the requirement that federal funds, made available under Part C, Title I, Public Law 90-351, as amended, be used "not to supplant state or local funds," this is to certify that the below described recipient of federal funds under Part C, Title I, Public Law 90-351, as amended, will use such funds to increase state ox local funds that would, in the absence of such federal aid, be made available for law enforcement purposes. It is understood that the above certification by the financial officer will be required on the final report of expenditures and status of action grant funds. Assurance oY Compliance with Civil Rights Act of 1964. The applicant hereby agrees that it will comply and will insure compliance by its contractors with Title VI of the Civil Rights Act of 1964 (Public Law 83-352) and all requirements imposed by or pursuant to Regulations of the Department of Justice (28 CFR Part 42) issued pursuant to that title, to the end that no person shall on the grounds of race, color, sex, or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the applicant receives federal Financial assistance. The grantee further will comply with and insure compliance by its contractors with Justice Department equal employ- ment regulation in federally assisted programs to the end that employment discrimination in such programs on the grounds of race, color, cxeed, sex, or national origin shall be eliminated. The grantee recognizes the right of the United States to seek judicial enforcement in its contracts. Applicant's Agreement. It is understood and agreed by the applicant that any grant received as a result of this application shali be subject to the above standard conditions, special items, and other policies and rules issued by the Criminal Justice Council for administration of grant projects; all provisions under P.L. 90-351, as amended; and memoranda issued by CJC. gyn. J1 Certified by: %l.~' C 1~2. ~ ~ /'/ ~~- Sig ture Julius R. Neunhoffer Mrs. Zelma Hardy Name Name County Judge, Kerr County Title Mayor, City of Kerrville Title County of Kerr Agency Date: November 29 1973 City of Kerrville Agency Form CJC-1 (1/1/73) ORDER NO. 11981 ORDER GRANTING FIlVAL APPROVAI. FOR STUDY AND PLANNING OF PROPOSED COUNTY-CITY JAIL On this the 12th day of November, 1973, came on to be considered by the Court for final approval the planning and design study for the proposed County-City jail and it appearing to the Court that Lester B. Whitton and A. B. Swank have submitted their study and recommendation in final printed form at a joint session of the Commissioners Court of Kerr County and the City Council of the City of Kerrville, and it appearing to the Court, after further study of the submitted report, that Lester B. Whitton and A. B. Swank,together with their consultants, have completed their rendition of professional services as per contract and in a commendable manner, it is ordered on motion by Commissioner $srtel seconded by Commissioner S$llee and unanimously approved by the Court that Kerr County does hereby grant its final approval to the jail planning and design study as aforesaid, doing so subject to concurrence therein by the City Council of the City of Kerrville. THE STATL OF T~;XAS ) COUNTY OF KERR j} I, L++'"i1MIE M. MUENhr.R, Clerk of the County Court and Ex-officio Cleric of the Corn~aissioners' Court of Kerr County, Texas, do hereby certify that the above and foregoing is a true and correct coy of GR~~R id0.11981 passed by the Cpmmissicn:~rs' Court cn tr.e y~~h~`iay of Novi, A. D. 18 73 as the s-~:..a; appears of re^.,r!i imcxYrac2mu~xxxxxsc~cr~r~x as manifest, of the I~4irrates cf it~e Co.~ ~aiUsioners' CourB of Kerr County, Texas. IN TESTII~]aNY Wilr,'.iF;O:' I have hereon+,o set my hard and seal of office at K~;rrvill~;, Texas on this _t~th aay of November , A. I). 1~ 73 "j ' !'>/~ ljj~ ~ ~ J ~I':h',,.T ~. ;':. i;7I1;;rI1;ER {;1 c1e C~ui~t.y Court axtd I:a-ni'fieip Clerk pf Commissioners' Court of T>err Comity, Texas ORDER NO. 11997 ORDER EMPLOYING PROFESSIONAL SERVICES OF LESTER B. ?%JI-Ii'T'TON AND A. B. SWANK TO PREPARE DETAIL PLANS AND SPECIFiCATIOPIS FOR PROPOSED COUNTY-CITY JAIL FAC..IL.I'I'Y AND AUTHORIZING APPLICATION FOR PROJECT FUNDING GRANT On this the 26th day of November, 1.973 came on to be heard and considered by the Court the matter of employing professional services for the purpose of preparation of final detail plans and specifications fer the construction of the proposed County-City jail facility and it appearing to the Court the planning and design study for the proposed facility has been completed in a commendable manner by Les±er B. Whitton and A. B. Swank, and it further appearing to the Court that project funding is available in the form of Criminal Justice Planning Funds, but, that as a prerequisite for making applica- tion for such funding, professional services for the preparation of detail plans and specifications should be employed, it is ordered on motion by Commissioner Stone, seconded by Commissioner Bartel and unanimously approved by the Court that, subject to concurrence herein by the City of Kerrville, the professional seraice. of Lester B. Whitton and A. B. Swank be employed for the purpose of pre- paring detail construction plans and specifications as per recommendation con- tained in their planning and design study for the facility as therein proposed and it is further ordered that Kerr County proceed, in conjunction with the City of Kerrville, to make application for a Criminal Tustice Planning fund grant baseu on professional services in the amount of $32.006.00 to be funded 75°jo by Criminal Justice Planning funds and 25°fo by local. funds of the City of Kerrville and Kerr County. THE STATE OF TEXAS COUNTY OF KERB Z, ENIPdIE ffi. Mt7EI3KEK, Clerk of the County Court and Ex-officio Cleric of t:ze Commissioners' Court of Kerr County, Texas, do hereby certify that thc: above and foregoing 1s e~ true and correct copy of OR?i°~R P+O. 1199 passed by the Commissioners' Court on the 26thday of `~oV• A. D. 19 73 Aa the same appears r,^ retard imc~at~ocxx~oc~o~ipE~#c as manifest, aY the i!linutes of tY~e Cr.~ra..aissioners' Court of Kerr County, Texas: IN TFfiT.I"rtG;7Y 4~;flr:^l:Ot~ Z have her••^unto set my hand and seal o£ oft ice at Kerrville, T::r: gas on this 26th day of A. D. 19 7 ery, O Clcrr County Court and ~K--off.icio Clerk of ,,...:.~si~;siozters' Court oY iierr County, Texas a:, r } ° ~ , i ., r t .i [. ~tb L ~. ~, H t. Y f' s J a . i, S. y L.~.. ~ ,~., r.. it i..'....... RESOLUTION GRANTING FINAL APPROVAL FOR STUDY AND PLANNING OF WHEREAS, on the 31st day of October,, 1973, Lester 6. Whitton and A. B. Swank submitted for final approval the planning and design study for the proposed City-County Jail at a joint meeting of the Ierrville City Council and the Commissioners Court of Kerr County, and WHEREAS, after further study of the submitted report it appears to the City Council that Lester B. Whitton and A. B. Swank, together with their consultants, have completed their rendition of professional services as per contract and in a commendable manner, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF KERRVILLE, KERR COUNTY, TEXAS: acting jointly and in conjunction with Kerr County, Texas, does hereby grant its final approval to the Jail Planning and Design Study as aforesaid, this the 27th day of November, 1973. .~r 'r L'' z a z .~i ~%~rLk_ Mrs.:; Zelma Hardy, Mayor City of Kerrville, Texas ATTEST: ~~ F `_ Mrs. Gene Barton, City Clerk City of Kerrville, Texas rd'" F 1'" .. x.3 r. RESOLUTION WHEREAS, on the 27th day of November, 1973, came on to be heard and considered by the City Cowicil the matter of employing pro- fessional services for the purpose of preparation of final detailed plans and specifications for the construction of the proposed City-County jail facility, and WHEREAS, it appearing to the Council the Planning and Design Study for the proposed facility has been completed in a commendable manner by Lester B. Whitton and A. B. Swank, and WHEREAS, it further appearing to the City Council that project funding is available in the form of Criminal Justice Council Action Grant Funds, but that as a prerequisite for making application for such funding, professional services for the preparation of detailed plans and specifications should be employed; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF KERRVILLE, KERR COUNTY, TEXAS: acting jointly and in conjunction with Kerr County, Texas, does hereby unanimously approve the professional services of Lester B. Whitton and A. B. Swank be employed for the purpose of preparing detailed construction plans and specifications as per recommenda- tion contained in their Planning and Design Study for the facility as therein proposed, and It is further resolved that the City of Kerrville in conjunction with the County of Kerr, to make application for a Criminal Justice Council Action Fund Grant for detailed plans and specifications for a joint City-County Jail, based upon professional services to be rendered by Lester B. Whitton and A. B. Swank, to be funded by Criminal Justice Council Action Grant funds in the amount of 75Y, and 25% by local funds of the Ci ty of Kerrville and the County of Kerr. Mrs,. Zelma Hardy, Mayor Cfty of Kerrville, Texas ` ' ATTEST: Mrs. Gene Barton, City Clerk City of Kerrville, Texas • THE AMEkICAN INSTITUTE OF ARCHITECTS i it AIA Document 8131 Standard ~or>I~ of Agreer>r~aent between ®wner and Architect on a basis of a PERCENTAGE OF CONSTRt1CTiON COST 7HI5 DOCUMENT HAS IMPORTANT CEGAL CONSEQUENCES; CONSULTATION WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICA710N AGREEMENT made this loth day of November in the year of Ninetezn Hundred and Seventy-three BETWEEN Kerr County, Texas and the City of Kerrville, Texas the Owner, and Lester B, ilhitton PE and A. B. Swank FAIA, an Association the Architect. It is the intention of the Owner to have completed, through the Construction -ocuments Phase, the working drawings and specifications together with necessary related documents essential for bidding, for a nets facility to replace the present Kerr County and City of Kerrville jails, all bssed oa the approved Schematic -esign studies prepared along with a feasibility study under agreement dated 14 May 1973 between these same parties and submitted 31 October 1973 to the Owner by the Architect hereinafter referred to as the Project.. The Owner and the Architect agree as set forth below. AIA DOCUMENT 8131 OWNER-ARCHI FECT ,1GRE6N[NT (PERCENTAGEI ANRII. 7970 EDITION AIA's © 1y70 • THE AMERICAN INSTITUTE OF ARCHITECTS, "1715 NEW TURK ACE, N.W., WASHING TON, D C. ?0006 1 I. THE ARCHITECT shall provide professional services for the Project in accordance with the Terms and Conditions of this Agreement. II. THE OWNER shall compensate the Architect, in accordance with the Terms and Conditions of ' [his Agreement, as follows: a. FOR THE ARCHITECT'S BASIC SERVICES, as described in Paragraph 1.1, basic Compensation computed at the- following percentages of the Construction Cost, as derived in Article 3, for portions of the Project to be awarded under A Single Stipulated Sum Contract Seven and 64/100 per cent (7.64 /,) 1gig~g)gg(g~pcg~Agx~gt7#tG~Yycxxxxxxxxxxxxxxxxxxxxxxxxxx~sg~exxxx-.v,~c g~{~gx„s~c~ f~Ir}~cc~5~~gxxxxxxxxxxxxxxxxxxxxxxxxxxxx;~)t~ltxxxxx,$~t 5sym~at~c@>•xix ic~cf~x5cxcixxxxxxxxxxxxxxxxxxxxxxxxxxxxx:pisxxgctackxxxxx'kk ci4atlffie~iRz~}kd4£~xxfxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxlt>l`a~x~cxxxxxxxk fi!??~~t~t~."~'-rs3e~ixt.t~. ~-Bthf3t*~t4t~t~+sk~c~43€id§xaR§~xEk4~xSt?xt;?~t~°X~}k~x3c~ScS3k'x~iexxx b. FOR THE ARCHITE'CT'S ADDL(IO~tiiAC SERVICES, as described in Paragraph 1.3, compensation computed as follows: Principals' time at the fixed rate of Thirty Seven & 50/100 dollars ($ 37.50 per hour. For the purposes of this Agreement, the Principals are' Lester B. Whitton PE A. B. Swank FAIA Employees' time computed at a multiple of two and one hall ( 2 ljL ) times the employees' Direct Personnel Expense as defined in Article 4. Additional services of professional consultants engaged for tSe normal structural, mechanical and electrical engineering services at xxYZ~9Kal~x}#x invoiced cost to Architect xxxxxxs xxxksiatex~mmA~:icc~chna'+t$CkxaLx'atrxfitsR4Ecf4'Xxur~$cn'~ kz!R~~'a~~St~§x Services of other professional consultants at ~ik#n'f~#;;3)F[~R invoiced cost to Architect ~txxxxxxxxx)Cfitrtes~sta~cd~Ra~bacmC,~Eorxr~~tts~ctvRas. The rates and multiples set forth in this Para±~raph IIb will be subject to renegu[iation if the services covered by this Agreement have no[ been completed within ( 12 )months of the date hereof. e. FOR THE ARCHITECT'S REIPABUP.SAGLE EXPE^~ __ ~ I~. . ~. AL ' _ _ ~JE.FFERSON STREET _ III ,-. r I- (f Md IN S T_RE E PROPOSED S3TE PC.AN KERR LO UNTY~KERRV3!lE, TEXAS CO RRE GTION/DETENTfON FAGIUTY xo ut ~P IN ~ ~ ~ f i ~7r_._... N---------=----~- Resume of Background A. B. SWANK FAIR ARCHITECT Texas Registration No. 401 Born: 2 June 1913, Wills Point, Texas 4310 F WESTSIDE DRIVE D A L L A 5, T E% A S 7 5 2 0 9 Education: Wills Point Public Schools, Graduated 1930 Texas A. & M. University, Graduated 1936, Bachelor of Architecture Travel and Study in France, Switzerland, Italy, England, and Middle East Married: 24 April 1948 to Patricia Peck Swank (Patsy); 4 Children (Graham Gilchrist 19, Margaret Harris 17, Sallie Elizabeth 15, Samuel Ford 11) Health: Good Professional Experience 1936-41 Worked in Dallas with O'Neil Ford Architect, becoming Partner in Firm of O'Neil Ford & A. B. Swank Architects in 1937 1941-45 U. S. Army - entered October 1941 as 2nd Lieutenant; served in Corps of Engineers Office in Dallas, and Hq Persian Gulf Command, Teheran, Iran; promoted to Lt. Col. October 1944 and awarded Legion of Merit for service in PGC; separated honorably from service in December 1945 1946-52 Practiced Architecture as Principal in firm of DeWitt & Swank Architects 1952- Practlced Architecture in Dallas, own firm Major Work as Principal Architect Date Project Approx. Cost 1936 Numerous residences in Texas 1939 Little Chapel in the Woods, T. W. U. Denton 1947 Delman Theater, Dallas 1948 Wynnewood Regional Shopping Center, Dallas 1949 Preston Center Shopping Center, Dallas 1950 Mound Park Hospital, St. Petersbutg, Fla. 3,b25-150,000 50,000 450,000 2,000,000 1,500,000 3 , 500,:000 (1) Mai or Work as a Principal Architect Date Project Appror.. Cost 1951 N?iman-Marcus Company, Dallas 1st Suburban Store, Preston Center 2,000,000 Service Center 1,000,000 Additions and Alterations to Downtown Store 3,500,000 1952 First Community Church and Education Building, Dallas 400,000 1953 Parkland Memorial Hospital, Dallas 8,000,000 1955 Meyers Shopping Center, Fort Worth 650,000 1955 West Dallas Public Housing Project (3500 units) 26,000,000 1957 Texas Instruments Incorporated, Dallas Overall Site Planning (N. Central Expressway Plant) 1st Semi-Conductor Building 6,000,000 Research Laboratory 3,500000 1958 Great Southwest Corporation, Arlington Overall Site Planning Initial Prototype Buildings Club-Restaurant 500,000 Terminal Warehouse 1,000,000 4 Smaller Industrial Buildings 300,000 Bowling Center 500,000 1959 Park Manor Housing for Elderly, Denver, Colorado 1,850,000 1963 Greenhill School Overall Site Planning & Development 85,000 Science Building 270,000 Cafeteria/Library/Power Plant Building 270,000 1963 St. Johns Episcpal Church and Education Building, Dallas 425,000 1964 Science Library, Southern Methodist Univ. Dallas 950,000 1964 Graduate Research Center of the Southwest (now University of Texas at Dallas) Overall Site Planning & Development 500,000 Founders Building/Power Plant/Shop Building 2,500,000 1959 United Presbyterian Homes, Waxahachie, Texas Overall Site Planning Initial Construction: 6 Residence for Children Administration Building, Recreation Building Staff Residences, Clinic; Laundry 500,000 1963 3 Additional Residences for Children 100,000 1970 Addition to Administration Building 50,000 1964 Skilled Nursing Center for Elderly (Flanning only to date) 800,000 1966 Central National Bank Building, San Angelo 1,500,000 1962 Doubleday and Company, New York, N. Y. Bookshops in Dallas (2); Ft. Worth; Phoenix; Arizona ; San Francisco, Cal., Paramus N. J.; and New York Cit y (incluled in remodelling of 7 story bldg. at Fifth Avenue & 53rd St); alterations numerous other shops 1,600,000 1965 Fairhaven Housing for Elderly, Denton 425,000 1969 Remodelling 207 Elm Street (Seven Story Bldg.) Dallas 300,000 1973 First National Bank Building, Kerrville, Texas 900,000 (2) f Affiliations and Activities Member: American Institute of Architects since 1946; President, Dallas Chapter 1952; Elevated to Fellowship 1970 Member: Texas Society of Architects; Board of Directors 1952-54 Honorary Member: Tau Beta Pi (3) LfSTfB B. I~NITTOn POST OFFICE BOX 792 TELEPHONE CLEARWATER 7-4422 P L A N N I N G C O N S U L T A N T DESIGNERS ........... ENGINEERS KERRVILLE, TEXAS 78028 LESTER B, WHITTON, N,S,P,E, Born: February 22, 1922, Grigsby, Texas Married: February 26, 1946, to Rachel Stiefel Whitton; 3 children (Alan Layne 24, Brian Justin 20, Pamela Gail 16), Educated at the University of Texas, graduated 1949 with Bachelor of Science Degree in Engineering. Health: Good A practicing Planning Consultant and Engineer for the past sixteen years, with other related experience for an additional seven years. Lester B. Whitton is a member of the Texas Society of Professional Engineers and the National Society of Professional Engineers. Registered Engineer, Texas, Serial No. 15078. Listed below are some of our tha,)or work on institutional and com- mercial facilities: Office Building for Pressler, Thompson and Company, Kerrville, Texas Approximate cost $40,000,00. Remodeling of offices for Dr. Joe D, Walker in the Peterson Hos- pital, Kerrville, Texas, Approximate cost $10,000.00, Armory and indoor firing range for Schreiner Institute, Kerrville, Texas. Approximate cost $30,000.00, Warehouse and office building for P4yers Transfer Company, Kerr- ville, Texas, Approximate cost $60,000.00. Drug Store for Green Hiils Shopping venter, Kerrville, Texas. Approximate cost $30,000000, Music Room for Kerrville State Hospital, Kerrville, Texas. Approximate cost $12,000,00, Addition to offices of Dr, Dan W, Bacon, Kerrville, Texas. Approximate cost $24,000,00, Remodeling of Tivy Elementary School, Kerrville, Texas, Approxi- mate cost $25,000,00, Mayor work on institutional and commercial facilities: Equipment Building for Kerrville Telephone Company, Kerrville, Texas. Approximate cost $200,000.00. Super Market for Greer Hills Shopping Center, Kerrville, Texas. Approximate cost $120,000.00. Addition to Ladies Ready to Wear for Charles Schreiner Company, Kerrville, Texas. Approximate cost $70,000.00. Ladies Ready to Wear for Green Hills Shopping Center, Kerrville, Texas. Approximate cost $20,000.00. Jewelry Store for Green Hills Shopping Center, Kerrville, Texas. Approximate cost $20,000.00. Shopping Mall for Green Hills Shopping Center, Kerrville, Texas. Approximate cost $120,000.00. Florist Shop for Green Hills Shopping Center, Kerrville, Texas. Approximate cost $10,000.00. Addition to Super Market for Green Hills Shopping Center, Kerrville, Texas. Approximate cost $60,000.00. Meat Processing Plant for Bernhard's Ingram Lockers, Ingram, Texas. Approximate cost $80,000.00. Field House for Kerrville Independent School District, Kerrville, Texas. Approximate cost $75,000.00. Renovate and Air Condition Buildings 603 and 604 for the Kerrville State Hospital. Approximate cost $100,000.00. Renovate and Air Condition Buildings 601, 602, 610, 612 and 613 for the Kerrville State Hospital. Approximate cost $247,000.00. (Now under construction). Laboratory Building for U. S. Department of Agriculture, Kerrville, Texas. Approximate cost $40,000.00. Air Condition Ward Buildings 577 and 611 for Kerrville State Hospital, Kerrville, Texas. Approximate cost $50,000.00. Air Condition Ward Buildings for Kerrville State Hospital, Kerr- ville, Texas. Approximate cost $62,000.00. Renovating and additions to the Hill Country Savings and Loan Association Building. Approximate cost $550,000.00. (Design completed, construction pending). Branch office at Boerne, Texas for Hill Country Savings and Loan Association, Kerrville, Texas. Approximate cost $70,000.00. (Design completed, construction pending). Mayor work on institutional and commercial facilities: Music Department Building for Kerrville Independent School District, Kerrville, Texas. Approximate cost $200,000.00. (In design stage). Addition to Equipment Building for Kerrville Telephone Company, Kerrville, Texas. Approximate cost $200,000.00. (In design stage}. We were associated with Noonan and Krocker, Architects and Eng- ineers, San Antonio, Texas, onthe following projects: Conversion of Jr. High School to High School for the Kerrville Independent School District, Kerrville, Texas. Approximate cost $900,000.00. New Elementary School for Kerrville Independent School District, Kerrville, Texas. Approximate cost $325,000.00. Canteen Building for Kerrville State Hospital, Kerrville, Texas. Approximate cost $90,000.00. Dietert Chapel for Schreiner Institute, Kerrville, Texas. Approxi- mate cost $250,000.00. High School for Llano Independent School District, Llano, Texas. Approximate cost $900,000.00. We were associated with A. B. Swank Associates, Architects, Dallas, Texas on the First National Bank, Kerrville, Texas. Approximate cost 1,000,000.00. o. / ~ • EXPERIENCE REStTMP3 ._ OF . ALSERT G. McKAIN, P.E. ~" ~ Registration No. 1686 ~, :. ,; ` . .. ~'~` '" Dat®,o! Birth ~ Dec. 1, 1906 _ Place of Birth - Wells Point, Texas ~,w - Married ~ Apr• 22, 1933 Wife - Helen R. McRain No Children ~'~•~; ~ Eduoation Texas A & M University B.S. in Architecture 1931 Health -Good BXP~RI84JCE , ~',•1• June 1931 thru Deeemher 1931. Draftsman with Rollins ` and Clinger, Consulting Engineers, Dallas, Texas. Left when partner-ship v±as dissolved. "•' '= 2. January 1932 to April 1942, Field Engineer, Inspector, Soils Research Engineer and Residence Engineez with the . Texas Highway Department. J,eft the DepartmenC in Dallas to ent®r the Army. ;: :"-9• April 1942 to March 1946. On active duty with. the Corps of Engineers, U. S. Army. Thirt~7-two months over seas • in Lhe North African and Italian Campaigns, Platoon • r Leader, Company Commander and on Engineer's Staff, Fifth `Army Headquarters. Discharged with rank of Major. ', ,4• "ctaroh 1946 to April 1949. Field Engineer and Construction .. Sup©rintendent with brown and Root, Rouston. Work largely ` confined to Paper Mill Construction. •"S. April 1949 to Pr©aent. Construction Superintendent, Assistant General Manager for Construction and Assistant Direiltox'for Construction with the Texas Department oP Cor~oations. ' PRIMARY DUTIES RND RESPON5IBILTTIES: See attached list. w 1970 CON5TRUCTION PRO3ECTSa See attached list of projects proposed or under construction. The list will be included • ,. in the 1970 Annual Report of the Department of Corrections `',; whioh wi11 soon b© in the hands of the printer. ~'` A-Hace(zcG ,~-;.•. ',COMNl2TT$ES RELATED TO CORRECTIONSt See attached list of Committee _. Met4ber,8 On AD .HOC ADVISORY COMMITTEF. ON DEVELOPMENT OF NEPI CORRECT- ,~~?,''',' FONAL `ARC~]ITSCTORAL CONCEPTS AND MODELS. ..4 `,, ,... -'Arid i~ t 'r-: :- L•E,A•A• letter, dated Deoember 7, 1970, assignment to INTERDYACI- ~~'". '~ PLINARY ADVISORY HOARD, Department of Architecture, University of ~~" "` Illinois. The University is under contract to L.E.A•A. to develop guid® lines and prototypes for the planning and design-of Regional - - „and Community Correctional centors for Adults. A6f~D$R3HIP RELATED TO CORRECTIONt Active member in th® Amerioan Correctional Aasoaiation. ~ . REFERENCESt ' `'^.~<'~ ~_. 1. Dr. George veto, Direotor . `'~.~ Texas Department of Carreations ~ ,• Huntsville, Texas 77340 ~ , ' _ 713/295-6371 ~"^B• Mr. Joo G. Davis ~~- a" ~ ~ ~. ~: ' ' Davie, Davis and Durham, Attorneys ,• " ,,.'. P. O• Sax 671 ;_ Huntsville, Texas 77340 • ' .. • „ 733/295»5751 ~ ~ ,- ~ 9. Mr. Wttlter Mischar, searetary , ~ ~• T®xas Board of Correotions ~:~~ :~,, . ,`~ Continental Bank and Trust Company Houston, Texas 77002 ' ~ 713/223-4$01 rr,. . . ,-', - . - ` ', ~ ' _,Y . ~ ~ ~ 4, k:' ' ~ ~ 1" ," '~. ~~ ~~'e. - F.~ 1 ~ •• ~ ~ ~ CP THL ~ ' fv - . ;, .,,, -~ ASSISTANT FUft COPdSTFtUCTION AND tnAINTE:NAAICE p: , ,., ,r,', ~ ..<:.;- 1.': ,~I'&I~9ARY DUTIES AND R1~SPONSIHILTTIES: ,.. °,~ ~ `Directlq and through his staff, he is responsible for the ` ~' ;; :Following . ~ ; :; ;. '~` •• A. Supervising and coordinating all new and praposod con- z . .. educction. '"'' ' II• Supervising and coordinating an effective maintenance y .. • program« ' .,~ ,~,~, C. Planning with the Architect on all current and proposed ' ,, construction. ~`'' ~°: D« Preparation of Aland, specifications, and shop dra~ringa ~, .•. for minor construction, repair, and rer,~delir~ pro~ect~s« , ,, ;,,t, ;, `~'~,~~• ' '; ~ •: 8, ° Requisitioning of materials for construction end tmin- ' .~ .,}; • ~•~t'.. =-`" ` , • ',• ".;F. Coordinating the operation of the central mechanical ~, ~,• .,~` ~ repair shop through the Manager of H'leet Operations. ; ~ ~ . 1~.i .. ^ 1 ~ 1~ ' F. ;,, .t~«' 3upsrvising and coordinating the operation oP the . ;~.~ . . , central Carpenter and Paint ;:hap. , , . • r. ~~:..-~ H. Controll9.n the production and quality of brick and the "' :,.,~~.: et the Harem ~3rick Plant. ,• ,:.~ I. Coordinating a program of vocational education with the . ~~- , ;. ,,< Assistant for Treetment« .~,''.`~ ~ J. Supervising all Construction and Maintenance p~arsannel« , •• . K«' Contactit~ utility companies on matter:r relating to •~" cervices and ratan. ,;~,;~+ - 1L. Operatin.~ and maintaining a central warehouse for atock- ~ •' ing :~aintanr4nca and construction materials. . ,- , •,: W. Reca~,niaing at all timoe th® rehabilitative funotion or . Cho epartment~~s on-going construction and maintenance • program. ~ , . 2• GlENERAL DUTIES AND FtEBPDNSIBILTTIES: .A• Attending all me©tings of the 'texas IIoard of Corracstions `. and being prepared to make such reports as aref noeessar;•« ;`;, , ~. ' ~.;,: : ~ ". `. $, ~ Assisting in preparing the biennial budget of the Texas , `~ ,-~' -,:: Depertmmnt of Corrections. r ~ , . ,' ; ; ,°,.. „~,C. ;- Preparing annually a destailed budget of estisnsted ex- .` ~~ ~ pentlittares and esstimated income pertaining to his area . `~ • ~ - of responsibility for presentation to concerned authcar-~ ~' . sties. ;., • ~ ~: P.: ~ -~.. D. Approving employment of all supervisory gesrsonnel with• ' in his area of responsibility. ' S• Being responsible for the preparation of fob analyses ' Per supervisory personnel within his area of responsi- ;- • .. ~ bility. ~ `:' F. ' 1Keflpl.ng the Director infc+rmed of problems° and activities -:''< ~ within his area of responsibility. • ,,t• . ~ • ' ' ~~}, • Making periodic surveys of ali physical properties .with- , ° ~ :r • in hie arena of rr~sponaibility. ,,. ~, . _ ' , ' 8,' Makissg Frequent visits to all unite,. effectintz such ~~ changes in plans or rrsthods of operation with hie area {~<•~";~ of responsibility as may contribute to greater efficieneq. ,..d ; '. ~ :. ": ~. P~taintainfng the necessary liaison with States and ether " ""!` ~ (4overnment agencies on matters pertaining to has area,oP -' ,~' responsibility. ~'• , ~ • d.• Assisting in maintaining good public relations. .;;'~", r • ,, ~~u . `1K Planning and directing tours of various organizations to , ;`. the appropriate areas of operation of th® Texan Depart-• , •; ` .. • ,~.,°• ,` meet pf Corrections. . `'~• -~~ "_L. Assisting 3n apprehension df escapees and in handling ,_ ,;, ,. riots, strikes, or mayor disturbances. , „ Y ' 0 '~ +at. • B ' ~'.~' A., ~ , J `~ • ` . PROJEdTB PRO?OIIFiD OR UNDER CONBTRUC3'YON IN 1970 . -- . ~ (*Comple3ted, in 1969) !~.•:AL a8omorago treatment plant at unit 1 068,500 - ',,, ` . ; ` Q,O~+v®zt tho Unit 5 main bulidinq into a 541,000 ' - aeohouoo i'or iadnatrial oappliea. ', ~, '' ~~`. ` ~ 1l6tflitions to and tho roasodelinq of the 010,000 fce~ll. %~... ~ ' -. mew Lloor acJ n au':7 oloatriaal system in 971,000 ' ~ Bho m+aae peaking plant. '~ ~ Plana and apoaifioatione worn proporad and 932,000 - • oqu4pmont was purohaaod to air condition .. ' ;: tebo of2ioor'o eAerciitory at Unit 1. • l~ss'os adAitboas to and eho rc~sdoiinq o! 85,320,000 ~' eho ca®!a una€s. %noludoa tc~o Doll blooks, ~ . .'`~,''.'• e:Gmiaie3trativo ofaicoo, wiaitinq room, a _ ' ' a2~apc'sl, as ascditosi~a-gyona©ium, barber ,,:t` `., ~: ~ ®4eopm, ao~aiooaay a laundry-gang ohovor° r • `. bonlor ~'o~s IruilQ~r-q, a gc~aago distribution ~,, .: arA trcatcont plant, trio Hero orator eoolla ~ ,; ~^.3 a diatrflbuCie~.a ayate~, a ne~s natural • - gas aYaccro an4 cn ia~+rovcd paoror diotrlbu° Lion spa@e~. t~o~oct mao nearing oomplotion ct eha cmd o4 1990. p1G"y29 aX::l s',~scoii'iemtioao aoro proparod and 090,000 , tbe.c~.g~at cao purahaood tmr a porimoter a • itlc~.vss mCSd apcaoifieationo voro prcparod IIor ' , 03R,D00~ , . •.~. inaresosc8 grain ocozaga Pcoilitiee. , Dlcsnn w:o atarCcd on a Harbor Collego and 88lf,000 ~ '. aocdca4.c olaaarooao, itlCi6to ar..~ og~coifioatione apro groparcc4 and p?,800 ' tba c;;aigr,~mc was purohasod to air condition ' eba a~~°o Ga~g¢~ary. E.L~'~'AYTLD 11 ~a cnniC i'ox I2fl00 odium and minimum O10,S00,000e• - , _~ oc~srity iztatca. cho main bui161ag oomplex ' ulc~ao X11 oovaa 331,900 sg. ft, of floor ~ esraCa. Saoladcd vaill be ternlwo Doll biooka, rdmimietracsiv© oL'fioao, a ahnpel, an auditor- lt~gi*~'atSOi¢a, a hoopitai, tcao ixst~aata dining. ' Spa, a gplopao e4ininq room, an ins~ato kitehon, mn c~loyeo'a kitaP-on, a laundry, • a librarp, elaaoroz~a, two isolation o®lI ' ~ ~ ,` bloaka, touo gang ®howcero, oaro:aiso+g~y, harbor F Bhopa, viniting roam and a larg® boiler room. Outoid® tho main building aontplox, ther® 'has been or will b® aonatruatod an officer's dormitory, award®n'o rsaidenao, fifteen i, supervisory e~loyo®' a dupiosseo, forty to `~ aiszty raantal dupl®aoss, an uir strip, horse barn, snobilo taoma par3c, a 2000 h®ad cattle Poc.dlot, a 1000 hand hog foodor, a larg~i ' far~mill ao~plort and a dog konnml. To norvo tho aboao rontioned faoilitiee, ooneplot® ocrxcgo tr©Atsaent, watog, natural gee and powor $iotribution oyotc:+s hav® Aceaa ineCalled act put in oporation, W?son the facility is ocaupiad, th® s®aurity will ba augr,~ntcd by a pvrfmmter detection ogoCe~v an$ by Cho osr2on®iv© uoo of clonod . oirauit talev4roion. At th® olatl of 197A the • $0 roent o Projeot wan about ~ tx~lato. ^^ tfi?C~ .,• A CwOnCy bcsQroxa oL'Eiccr'e dorrrltary. fllanrr a^.@l opoaifiorstiona wero prapase$ ' fcr inosoaaissg tbo groin ®tormgo Ecs+iliCioo • fllasso asst apaaii'ioationo mono proparcd ` ' Q~ Cho ~l,.~ae rrao roaesivcf3 in Deccmbma . L'os a pazimoCOx dotcoCion nyoCca, Cafacnaivo rc~o8oling off tho vocational wxx31l1Sag erohool. - ]?lasso cro;o proysascd for oossv~ting two o«?:(~acr'o CozTaitarrioa into c~pioyce Qnplo~ao. ~u"''e''`-.E1I$ ~ •1400@@ CQ• i't• vocational ,shop building. Avg,@00 csg. 4C. garnont planC. 81Cq® esrll ape~ai€~icaCiona wcero pra+par®d Sor +, ic~~vc~ontn Co tho oawagm troatmont plant. fllocao asd o~aiEioatione wero proparod for trta~orsoisxp Cho gsain storage faoilitioe. 6lt9©taP Cntatlnm t®lovinion myatc~n. $60®000 $26,000 817,000 ~' '' ,i" _~. 832,500 822,000 809,0@@ 8151,300 840,0@0~ ~` 820,000+, 82,300 .. .~ ~ .__ . . LiLL2S Plane and spaaificatione wmr® prmparexi end ~rork Mae started on a 51,500 sq. ft. bus - rmpair plant. 12.1 mile 1®vec~, culveorts and pumping station. About 4n peroant aompleL•o at . ~ end of 1970. Plana and spocificationa wore prepared ,: for improvomontm to th9 eewmga tr®atment • plant. ~Ytiflo, akoot and plstoi range. fluwtiIISOP ~olv® seaarmta faoilitigs for vocational - training. ~ ~ Plana and spoaifioations warn prepared !or itapROVOmenta to the eawago troatment plant and distribution ®yat~. RCloaad oirouit tolovision. E`AI~ .. Plana ercro at+art®:1 on m 1b,300 sq. ft. v~scationol mnd momdemia cdnamtional '; buildiag. ~~ Plano and aponifiaationn worn prepared for W'~.^+TLA ~r.eiaz~r ...~ 1 '. . irspr®v~enta to tho aowago trontaant plane. Tc'2esvomnnto and ropnira to briok plant. ~ pt3CsaCQo tsroaL,nont plant at Unit 1. plrsno and opooii'icatioraa crogo proparcd anti cwuip:cat amo p~cahcsoad to nir condition th6 ' oL'^ivor'a doraaitoxy mt a~nit 1. oA 9b,400 0g t't. furnitur® ropair and btnoh plaAL 4aoi19.ty nt onit 1. aAifla, akoot and piotol rango. i~Cl~o! ndditio~aa to card tho rcWaSoling of th® ' ca. cs i'wiliGy nt t7nit 2. inclu4oo tc-o Doll b&c~"ao, ad~flnioS~tativo oPi'iooo, visiting rya, ohnpol, nn~ieoa9.um-gpnnaoium, laurtdrys g~rJ OIIto'aar, boilom rooa, hoopital, library, obrioo rc:.~o, bc'rLer ohopa, ae~aioonry, vooe~ tivanl Graining rooms, a s~ogo aiotribution nI9'.! tra~cattnG:~^. plcsa+t, m orator distribution oyotq, ace coCusni gam linos and an iwpronod ' pococr distribution system, k r - 5400,n00~• $650,000 $10,000, 827,500 8221,000 8~5,~000~ 811,000 81]5,000 $5,000 829,000 Q9l,000 89,000 . asoa,ooo+ . $]0,000 01,100,000 ., . • *. _. A ~P Etart®1! ongine®ring Btax3y of sS~aage treatmAnt plant at Pnit 1 to datezrnjno '~ i@ ®ffiuant vacs adequately tr4atcad. Plnns and apociF.icatione vacate preFaareA an@ 817,300 rite axiu.ixm~ent was purchased to air condition ` ~ the officer's dorrnitoriea at Pmts 1 ancY 2. R~S'RZSVB Plans and speeificationa wero prepared Por 612,000 inaroa®ed grain storage facilitioa. falnna and spoci€ioationa worn proparad and 833,000 equipment waa purchased for a perimoter dotoetion eytstoa. • Major a6c~itiona to and the rcamodaling o! the $1,000,000 main Facility. Zneludes.two a®ib blocks, offices, barboz~ ohop, corunisQary, gang - ohcnoor, laundry, boiler room, a aewnge diatributioa tsa4 troatmont plant, a water - d1At~tibution oyctom, sew qaa diatributioa linos and as ita~zovcx3 powmr diotrnbntioa • ®ystem. Projoat vacs nearing aomplotion at the ®n8 of 1970. CJSfi~G78 ~ - •A 6,090 sq. ft. vocaticnal training bniiflf.ny. ;00,000 Plana and opaclfioatio:as wero prepared anl9 • equipment aaa psarohased to air condition tbm - o4iicor•n doraitory. 0~1~ Davolo~nt of preliminary plnnp for a Crisa4nnl ~uotico Cantor on tA® campus of ` 6act Yiouoton fttato Pniveraity. Oito prexration work for an employee°o - ~rk on Lako Livincioton. '" ZntQPagonay contrast betvseon tho Toxne Parka. $2,700 ~a¢$ c711d11€'o tsoy~artsnent anti Cho flopart©®at oL' Corrootiono for painting of buildings at tYao darncce-Q~0 Plantation 8tato Park. i9Zntoragonsy ecntraots bate~oon the Trinity $48,300, kis~r AathoriCy and the tkipartmont oY C©~aCi~o L'or eloaring acnosnl Ci:onannd ccroa of lmnd art3 aonstruating 4.6 miles of L'oaoca. r~ e ., .. r ~ ., . AD HOC ADVISORY COMi•iITTEt= ON DEVELOPf~ENT OF - - NEW CORRECTIONAL ARCHITECTORAL CONCEPTS AND MODELS ', .. * ,~ Friday. December 12, 1969, 10:00 a.m. ' ~. ~ Room No. 803 - Indiana Building * * # Committee Members Rte. ~, Mr. Joseph Batka - Architect, N.Y.C. Department of Corrections Mr. James V. Bennett - Consultant, Department of Justice Mr. Sidney Folse - Architect, Curtis & Davis, New Orleans, Louisiana Mr. George Gerber - Architect, H. D. Nottingham & Associates, Arlington, Virginia Mr. Walter Keller - Architect, Naples, Florida• ^ •Mr. Robert. J. Kutak - Lawyer, Kutak, Rock, Campbell & Peters, Omaha, Nebraska •~•. Mr. Ellis C. MacDougall - Commissioner, Department of Corrections, 'Connecticut' Mr. Albert McKain - Assistant Director, Department of Corrections,. ' Texas -, Mr. Richard A. McGee - President, Institute for Study of Crime and Delinquency, Sacramento, California Mr. Herbert A. McLaughlin - Architect, Kaplan and McLaughlin, • San Francisco, California Mr. Gary R. Mote - Architect, Bureau of Prisons, Washington, D. C. Mr. Sanger B. Powers.- Director, Division of Corrections, Madison, Wisconsin Mr. Albert C. Wagner - Director, Division of Corrections and Parole, Trenton, New Jersey y~ r 9 ~ - + - r r ,. ... Other ParticiL~nts ,. `~ Mr. Richard 4!. Veide - Associate Administrator, LEAA • _~ `~Mr. Lawrence A. Carpenter - Chief, Corrections Division, LEAA Mr. Robert D. Barnes - Consultant-Architectural, LEAA ' Mr. Daniel L. Skoler - Director, Office of Law Enforcement Programs, LEAH Mr. John Conrad - Chief, Center for Crime Prevention and Rehabi]itation, LEAA Some issues for consideration of the committee: ~ • 1.~ What types of correctional construction should be included. in the project to be funded? 2.' What form should the finished product take? Booklets, ' textbook, looseleaf book, brochures, etc.? •.. ~• ter. . 3,. What should be the content of the finished product? • 4. How should the, project be structured? Where do we start? 5. What are some organizations that are qualified to under- , • take the project? 6. If discretionary funding is. undertaken, how might the 40% match be obtained? 7. How long is the project likely to take? Two years, three? 8. What are the annual costs likely to be? 9. Review of the Hruska correctional construction bill. 10. What should be the continuing role of the committee? i ,, ./ ,F ra'~-, ~ a a ~ a " ~i . LAW ENFORCEJIE;':T ASSISTAICC AI~lIL\ISTRA'C[O;v wasHr}cTO~, n.c, zo~so -- December 7, 1'970 Mr. Frederic D. Moyer Department of Architecture University of Illinois Urbana, Illinois 61801 ,. Dear Mr. Moyer: Permission is hereby granted your request of November 30th to name Robert Montilla, Albert McKain, Clarence C. Schra9, and Gary Mote to the interdisciplinary advisory board under your contract J-LEAA-o14-70. It is understood that John P.•Conrad and I will represent LEAA on that board. Sincerely, i ,~ . i/ rr ..: ~ C LAWRENCE A. CARPENTER, Chief Corrections Program pivision 1 !q ' T 0 o alamo area council of governments November 29, 1973 To: Ancil Douthit From: Criminal Justice RE: 1. Suggested Documentation 2. You need additional clauses to the agreement, Also the Architect the same being the "Termination Clause found on pages A-41 and A-42 of the FINANCIAL MANUAL FOR TITLE: ACTION AND PLANNING GRANTS. Procurement procedure used by Kerr County in selecting the Architect the Planning Improvements for Kerr 'County/City Jail. The procurement in this instance was negotiated as the contract was for Architectural Services and authorized by paragraph J. f (4) of the Financial Manual For Action and Planning Grants and in accordance with LEAA Guidelines and Federal Procurement Regulations. During the negotiation for the original project, numerous Architects were interviewed. The Archltect selected was Lester B. Whitton PE and A. B. Swank FAIA aiiddthe factors considered were proven performance, capability, and due to the fact that one of the persons involved was a member of the local community. In addition, the following clause stated at the end and prior to the signatures: In the event of any conflict between the provisions contained in this Addendum and the clauses contained in the Standard Form of Agreement, the provisions herein contained will be controlling. ~~~nq~ ~~ !' three amenccv budding ion antorno. texcv 78205 phone (5121225-520! ORDER EMPLOYING PROFESSION~iL SERVICES OF LESTER B. WHITTON & A. B. SWANK TO PREPARE DETAIL PLANS & SPECIFICATIONS FOR PROPOSED COUNTY-CITY JAIL FACILITY & AUTHORIZING APPLICATION FOR PROJECT FUNDING GRANT 11-28-73