~~ ORDER NO. 13542 ORDER AUTHORIZING ESTABLISHMENT OF ON-LINE COMPUTER SERVICE FOR DATA PROCESSING IN THE OFFICE OF THE KERR COUNTY TAX ASSESSOR-COLLECTOR On this the 11th day of December, 1978, came on to be reviewed and considered by the Court the proposal of Western Data Services, Inc. of Waxahachie, Texas, to establish on-line computer service in the office of Kerr County Tax Assessor-Collector, which service would provide an updated replacement for the existing data processing service currently being provided Kerr County; and it appearing to the Court that the aforesaid proposal has been studied in depth by the County Auditor, Kerr County Tax Assessor-Collector, and the independent auditors presently retained by Kerr County, and that each have endorsed and recommended the services offered which would provide increased efficiency and accuracy in the processing of cumputerized data, as well as a long range financial benefit for Kerr County, it is ordered on motion by Commissioner Garrett seconded by Commissioner Lich and unanimously approved by the Court that Kerr County accept the proposal of Western Data Services, Inc. to provide computer terminal on-line services to the Kerr County Tax Office at an approximate monthly charge of $585.00 plus an initial installation charge of approximately $375.00; and it is further ordered that, subject to the final approval of the County Auditor and County Tax Assessor-Collector, the County Judge be authorized to execute all necessary agreements for the aforesaic service on behalf of Kerr County. /ti ', ~.li 'L.'i\IH S; Il, '~, Iii , f CUGRLf1T TA' ROLL I J~ L IJ/`) fax Lot l (LI copies) Alpha etic 1979 T~~x Eeccip L•, (j copies Alphabc:Lic lLlpdaLe info nnaliun entered on Le rminals in Lax of Fi ce. 1979 Tax Statcinent (I copy) 19S0 Inventories (2 copies) 1979 Pruuf LisC of Proper tie: Al I of Che abode ~~~, $.13 pc:r value 1 ine on Che 1979 lax Itol I. Estimated cosC for j0,000 lines 'x'$,18 (this includes all forms) B I fI01 NG Tax Roll Binder $25.00 Alpha Divider-Plastic 10,00 Alpha Divider-hletal 25.00 Receipt Binder 7,50 IJOTE: The prices regarding binding are subject to change without notiFication. FIARRET VALUE INVEIJTURIES: Speciol update and im'entory run Estimated cost for 15,000 ftli $.06 $ 5,400 $ 900 h10NTIIL`! REPORT: $. 04 per receipt listed on payments that have been made. Minimum charge is $35.00 per month. Daily summary report printed on terminal in tax olfice. Estimated 22,000 ~~' 5.04 $ 880 PAST DUE STATEMENTS: lJiLh penolty and interest calculated tior five months Ca' $.05 per sta Cement (3 part). Minimum charge is $50.00. Mailed in February-May to avoid 157, delinquent collection fee. Estimated 8,000 ~~~ 5.05 $ 400 FORi•1 16 & 18: Unpaid tax report from current year cup 7.10 per property line, It is planned that Form 17 will be an additional capability of the new on-line payment system, Estimated 5,000 w'$.10 $ 500 TAX MAINTEfJAtJCE: This job will be performed with on-line terminals in the tax office. Corrected and new inventories can be printed in the tax office as these items are entered into the computer. TERh11NAL5: Two CRT's .nd one 160 characters per second printer rented from Western Da La to handle Cox maintenance, payments, voter registration, delinquent tax, and motor vehicle $ 7,188 EQUALIZATI011 GCARD PInTICES: Property items can be coded during Che year in older Chot notices can t,e mailed to those property owners requiring notification. Lost is $.09 per notice. NOTE: All prices arc billable monthly on a yearly average. ,FERN DATA StK'JICL~, IIJC, i'aye S VOTCR REGISTRATION - Wes Lern Uata Services, Inc, o-~ill provide Clio tollowiny: Each March I after January 31st cut ofi: 1. 4 master alpha 2, 12 rnasCer precinct lists, 3. all certificates, applications in both English and Spanish 4. supplemental lists as may be required for any ocher elections 5, each ofi-election year 1979-81 etc., complete neo-a certificates as prescribed by Secretary of State's office 6, computer updaCe information to Secretary of State as required by Senate Bill 300 7, updates to voter file to be entered througl~ terminals in tax office and corrected or new certificates printed as computer file is posted 8, additional lists of voters in multiples of 6 alphas or 12 precincts r~r $135 9. jury selecCion--additional charge ~~~ $.40 per juror per Data Mailer and listing 10, billings for these services will be ~~~ 5.20 per voter appeariny on the March Ist list and $,20 1=or each new voter appearing on a supplemental list during that voting year Estimated 14,000 voters c~~' 5,20 $ 2,800 OTHER OPTIONAL SERVICES MOTOR VEHICLE SYSTEM 1, All motor' vehicles registered as of January 1, 1979 will be printed on the following reports: a. 12 master alphahetical lists b, 12 master license lists the sale of some of these lists should recover for Che county abouC 1/2 of the total cost c. a valued prooflist of those year model vehicles to be taxed d. purge suspect list will be run monthly 2, Beginning in April 1979, the county will enter vehicle registration into on-line terminals in the tax office. Daily summary reports will be printed in the tax office accounting for information entered into the computer. Reports for the Highway Department will also be prepared in addition to those reports listed above in Section 1. 3. These terminals can also provide direct access to the Ilighway Department motor vehicle files (currently under negotiation with Department of Motor Vehicles) 4, Cost of this service is $.10 per vehicle per year Estimated 17,000 vehicles C~ Clv k xnJ ~ K , , r„t: ,Tor $r s~. ar•1