t ORDER NO. 16559 APPOINTMENT OF PAULA RECTOR LORIA AS ASSISTANT CHIEF DEPUTY TAX ASSESSOR-COLLECTOR AND APPROVAL OF SALARY INCREASE, EFFECTIVE MARCH 1st, 1986 On this the 11th day of March 1986, upon motion made by Commis- sinner Guthrie seconded by Commissioner Holland the Court unanimously approved the request of Doris Lee Smith, Tax Assessor-Collector of Kerr County, Texas, for appointment of PAULA RECTOR LORIA as Assistant Chief Deputy, Administrative Clerk,and that her salary be increased from $14,325.00 per annum - $1193.25 per month, $596.88 semi-monthly to $15,426.00 per annum - $1285.50 per month, $642.75 semi-monthly, effective as of March 1st, 1986. (;:err County Pay Group 15, Step 4) February 24, 1986 "Uoaie~ ~o,~ CJrr~i~LFi. Assessor and Collector of lazes County of Kerr Kerrville, Texas 78028 Phone 512 896-1414 Honorable Commissioners Court Kerr County Kerrville, Texas 78028 Gentlemen: Paula Rector Loria has been promoted to the position of Assistant Chief Deputy to Pill the vacancy created by the resignation of Ann Burns. Paula's official title is Assistant Chief Deputy, Administrative Clerk. The classification is Group 15, step 4. The salary for this grade is $15,426. per annum. This will not cause an in- crease in my budget as Paula will be filling a vacated position. Please approve this promotion and salary to be effective March 1, 1986. Ve my yours e ~ Doris Lee Sm~th, RPA Tax Assessor-Collector DLS:bl F' Job Description: Administrative Clerk CLASS N0, 303 PAY GROUP: 15 JOB TITLE: Administrative Clerk OBJECTIVE: OCCUPATIONAL CATEGORY: OfficejClerical FLSA: Exempt To assure that clerical, accounting, reporting, and filing functions are performed accurately and in a timely manner within a unit of a county department. ORGANIZATIONAL RELATIONSfIIPS: 1. Reports to: The department head, a chief deputy. or another specif- ically designated supervisor. 2. Directs: One or more deslgnated subordinate clerical or secretarial employees. 3. Other: Depending upon assignment, may have frequent contact with any or all of the following: ~ Sheriff's Department, various offi- cials and employees in tha ,judicial branch of county government, external auditors, the appraisal district, state mental hospital patients and doctors, vendors, and the general public. GENERAL STATEMENT OF DUTIES: This is a responsible supervisory position. Duties include training and supervising clerical workers, preparing routine and special reports (including statistical reports), performing responsible clerical and filing tasks; and may involve accounting work. EXAMPLES OF WORK: Trains new employees and instructs employees in new procedures and new work assignments; Plans and assigns clerical work, checks work of subordinates, makes suggestions for improving efficiency; Supervises clerical workers in maintaining records and preparing statis- tical, accounting. or other reports; Prepares technical or special reports as required or requested, prepares reports on progress of work, and compiles statistical or accounting reports; Maintains current knowledge of various codes, statutes, rules and regula- tions pertaining to the operations of a county department: CLASS N0. 303 (Continued) May perform any combfnation of the following duties depending upon departmental assignment: Checks. analyzes. and classifies materials; Transfers information from reports, codes numerically, and posts to a prepared code sheet, ledger. or journal; - . Receives, classifies, and routes incoming mail; Acts as receptionist or as a back-up for such a position; Issues licenses, permits, certificates, subpoenas, precepts, writs or other legal documents. and/or titles in accordance with depart- mental rules and regulations; Receives and records funds in payment for licenses, permits, certificates. bonds, child support. taxes, fines, services, etc.; Indexes records and information; Answers inquiries in person or in writing, or may interview persons regarding problems or complaints; Operates typewriter, adding machine, calculator. copier, and/or other office machines; Conducts research of microfilm records for information relating to taxes, titles. judgments, or verification or location of other records or information; Assists courts personnel. attorneys. and the general public in locating information and resolving unusual problems relating to court records and cases; Posts and maintains dockets; Drafts routine correspondence for elected official's or department head's signature; Operates computer for manipulation of and retrieval of data; May be required to attend special hearings or other public events direct- ly related to work; May be responsible for maintaining adequate supplies, materials, and forms for use in the unit; and Performs such other duties as may be assigned. CLASS N0. 303 (Continued) REQUIRED KNOWLEDGE. SKILLS. AND ABILITIES: Working knowledge of office practices, principles of office management. departmental rules, regulations. procedures, and functions, and office record keeping and reporting policies and procedures; ability to plan and supervise the work of subordinates, interpret and execute oral and sometimes complex written instructions and to perform responsible cleri- cal work with a high degree of accuracy; ability to prepare operational and statistical reports; ability to establish and maintain effective working relationships with other county departments, and the general public. May require good working knowledge of generally accepted ac- counting principles and/or ability to understand or demonstrated ability to learn legal terminology. ACCEPTABLE E%PERIENCE AND TRAINING: A bachelor's degree in public administration, secretarial or office administration, or a related field, and one year's experience performing varied clerical functions; OR Nigh school graduation or its equivalent, preferably supplemented by secretarial or bookkeeping courses, plus at least three years' progres- sively responsible experience performing varied clerical functions (business school or college course substituted equally for up to six months' experience): OR Any equivalent combination of experience and training which provides the required knowledge, skills, and abilities. CERTIFICATES AND LICENSES REQUIRED: May be required to be bondable.