ORDER NO. 19219
AUTHORIZATION FOR GERALD MENEFEE, ROAD ENGINEER, TO
ADVERTISE FOR SEALED BIDS FOR KERRVILLE SOUTH II
ROAD DISTRICT
On this the 13th day of November 1989, upon motion made by
Commissioner Morgan, seconded by Commissioner Ray, the Court
unanimously approved Gerald Menefee, Road Engineer, to
advertise for sealed bids for Kerrville South II Road
District, to include Twin Springs Drive and Kerrville South
Drive.
Bids are to be received in the office of the County Clerk by
5:00 o'clock P. M. on Friday, December 15, 1989 and will be
opened in Special Session of Commissioners' Court on Monday,
December 18, 1989 at 10:00 o'clock A. M.
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MEI;I'ING Un'1'ls': November 13 1989 7'1M1; !'IZL1'EItt2LU:
SUUJECI': (PL1snSE 13L' SYECIl~1C: CONSIDERATION OF APPROVAL OF GOING
FOR BIDS ON ROADS IN KERRVILLE SOUTH 2
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SPECIAL INSTRUCTIONS TO BIDDERS
1. RECEIPT OF BIDS. Sealed bids will be received at the place and until
the time indicated in the Advertisement for Bids. All bids received will
thereupon be opened and read aloud, except as provided in Paragraph 2 below.
2. ACCURACY OF BIDS. Each bid received will be presumed to be accurate
and free from error, unless clear and convincing evidence to the contrary be
presented. No bid will be accepted from any bidder who shall have failed to
perform in the past after being awarded a contract unless permitted by
Commissioners' Court.
3. AWARD OF CONTRACTS. The Contract will not be awarded at the bid
opening, but will be awarded at a subsequent meeting of the Kerr County
Commissioners' Court. The Commissioners' Court will generally award a
Construction Cantract to the low bidder, but is not bound to do so. In
deciding whether to award the contract to a particular bidder, the
Commissioners' Court will consider not only the adequacy of his equipment, his
organization, his experience, his financial condition and his prior record of
performance including, in particular, his prior record of performance on
contracts with Kerr County. Kerr County reserves the rights to award the
Contract to any bidder at any time within thirty days after the opening on the
bids and to reject any and all bids.
4. FORM OF PROPOSAL. Each bid must be submitted on the form of Proposal
prescribed by Kerr County, a copy of which is in the Contract Documents. All
money amounts shall be shown both in words and in figures; in case of
discrepancy the amount shown in words will govern.
5. BID SECURITY. Each bid must be accompanied by a bank cashier's check,
or by a Bid Bond on the form prescribed by Kerr County, a copy of which form
is included in the Contract Documents, in the amount of five percent of the
largest possible total bid or bids, including consideration of alternates.
Such sum will be paid to Kerr County as liquidated damages in the event that
the bidder, if awarded the Contract, should fail with-in ten days following
the award to execute and return the Agreement, together with the Performance
and Payment Bonds (if required) with acceptable surety.
6. ACCEPTABLE SURETY. By "acceptable surety" is meant an insurance
company licensed by Texas State Board of Insurance to act as surety, and
having an unblemished record, in the opinion of Kerr County, for faithful
performance during the preceding five years of all undertakings to Kerr
County.
'r. CONFLICTS AND AMBIGUITIES. Kerr County will not be bound by any oral
or other informal explanation of the requirements of the Contract Documents.
Any prospective bidder detecting a conflict or ambiguity in the Contract
Documents should call the same to the attention of the County Engineer and
request the issuance of clarifying addendum. NO ADDENDUMS WILL BE ISSUED
LATER THAN THREE WORKING DAYS PRIOR TO THE LAST DAY BIDS ARE ACCEPTED.
8. RESERVATION OF RIGHTS. Kerr County reserves the rights to award the
Contract to any bidder at any time within thirty days after the opening of the
bids and to reject any and all bids.
9. WITHDRAWAL AND AMENDMENT. Any bidder may withdraw or amend his bid at
any time before the time for closing receipt of bids. Any such amendment must
be in writing and signed by the bidder.
BIDDER'S PROPOSAL FOR CONSTRUCTION CONTRACT
TO: Commissioners' Court
Gentlemen:
Reference is made to the following described work of
construction, alteration of repair:
VARIOUS ROADS IN KERRVILLE SOUTH II
The undersigned Bidder has carefully examined and considered
the site of the Work and relevant conditions and
circumstances and the proposed Contract Documents including
the Form of Agreement, Schedule of Special Conditions,
General Provisions, Drawings and Specifications prepared by
Kerr County.
Special Instructions to Bidders, and the following numbered
and dated addends:
The work will be completed by April 15, 1990 following
execution of the Agreement by Kerr County.
It is understood that Performance and Payment Bonds, each in
the amount of 100% of the Contract Price, will be required if
the Contract Price exceeds $25,000: that Kerr County may
accept this bid as late as thirty (30) days following the
date of opening of bids and that Kerr County may waive
objection to any informality in submission of bids.
This Proposal is accompanied by a bank cashier's check or a
Bid Bond (on the form prescribed by Kerr County) made payable
to Kerr County in amount equal to five percent of the maximum
Contract Price above bid, which sum will be received and
retained by Kerr County as liquidated damages in the event
that the undersigned Bidder should fail, if awarded the
Contract within ten (10) days thereafter to execute and
return the Agreement, together with Performance and Payment
Bonds as indicated.
The undersigned reserves the right to withdraw or amend this
Proposal at any time before the time for closing receipt of
bids.
Based on the foregoing, the undersigned Bidder hereby offers
and proposes to perform the work, the full accord with the
Contract Documents, for a Contract Price computed as shown
in the following Pricing Schedule, but subject to adjustments
as provided in the Contract Documents:
-1-
PRICING SCHEDULE
Bid Item Description Unit
Item Quantity Unit and Written Unit_Price Price Amount
X10 1 LS Subgrade Preparation
for
dollars
and cents $ $
230 2421 CY Base a eria
Compactd and in Place
for
dollars
and cents $ ~
320 12,796 SY Two Course ur ace
Teratment 20' Wide
for
_ dollars
and cents $ $
330 15 EA Paved Driveways ~n P ~.ce
___ dollars
and cents $ $
-2-
Bid Item Description Unit
Item Quantity Unit and Written Unit Price Price Amount
420A 1 LS Low Water Crossing
_wJ4-30" CMP in Place
for
dollars
and cents $ $
420B 2 EA Low Water Slab
for
___ dollar s
and. cents $ $
460A 30 LF 12" Corrugate Meta ipe
in Place
for
__ dollars
and cents $ $
C 303 LF 18" Corrugated Meta_ Pipe
in Place
dollars
and_ cents $ $
-3-
Bid Item Description Unit
Item Quantity Unit and Written Unit Price Price Amount
4bOD 52 LF 24" Corrugated Metal
_~~ p i n P 1 a c^ P
for
dollars
and cents $ $
__ dollars
and cents $ $
for
dollars
and cents $ $
r
_ _ ___ ,_ __ dollar s
and cents $ $
-~-
J
OPTIONAL BID
PRICING SCHEDULE
gid Item Description Unit
Item Quantity Unit and written Unit Price Price Amount
210 1 LS Subgrade Preparation
dollars
and cents $ $
230 744 CY 6" Base Material Compacted
and in Place
far
dollars
and cents $ $
320 3933 SY Two Course Surface Treatment
20 ~ Wide
for
_ __ dollars
and cents $ $
330 1 EA Paved Driveways in Place
________ d o l l a r s
and cents $ ~
460 A 52 LF 18" Corrugated Metal Pipe
in Place
for
_ ________ d o l l a r s
and cents $ $
Total Bid for construction of Road and Drainage Improvements
for is
Dollars and Cents ($ ).
The Bid for Construction of the optional
improvements is Dollars and Cents
($ )•
As a bidder I acknowledge that:
(i) Kerr County reserves the right to reject any and all
bids.
(2) The award of the contract will be made on the total bid.
(3) The Contract price may be increased or decreased or the
contract time reduced or extended to compensate for
changes in the Work as ordered by the County Engineer
and provided for by the conditions of the contract.
Bidder:
Address:
By:
Title: Date
-4-
DRIVEWAY SCHEDULE
	Dipped	Driveways	Other	Total
Roadway Driveways	W Pi es	Driveways	Driveways
Nixon Lane	0	1-18"	0	1
Codringtan Drive	2	2-12"	1	7
		2-18"		
Lillian Drive	0	1-18"	0	2
		1-24"		
Kerrville So. Drive	3	2-18"	0	5
Kerrville So. Drive	0	1-18"	0	1
(Optional Bid)				
NOTES:				
1. Schedule denotes	number of	each type of	driveway to be	installed on
each roadway.				
2. All pipe lengths	are to be	a minimum of	25 feet long.