State of Texas
Department of Human Services
GRANT AGREEMENT
Texas Department of Human Services
for the Council on Child Abuse and Neglect Prevention
(Known as the Children's Trust Fund)
Form 7250
March 1988
Agreement No. 38-0-1-009
The Texas Department of Human Services, hereinafter referred to as the
Department, and Partners in Parenting Education
hereinafter referred to as the Grantee, do hereby make and enter into this grant
agreement, which constitutes the entire agreement under the above number
between the Department and the Grantee.
I.
The Department is the Texas state agency responsible for administering child
abuse and neglect prevention programs in Texas. Chapter 74, Human Resources
Code, permits the Department, subject to certain limitations, to enter into grant
agreements for the purpose of providing child abuse and neglect prevention ser-
vices. Since the Grantee desires to provide services as described herein, the Depart-
ment and the Grantee make this agreement according to the following mutual
considerations:
II.
The parties mutually agree:
A. The scope and coverage of the services to be provided by the Grantee under
this agreement, the program description and budget• for these services, as
well as other necessary components, are described and limited in the attached
Plan of Operation, which is incorporated in this agreement in its entirety by
specific reference. The Plan of Operation will be maintained on file with the
Department as a part of this agreement. Any change, modification, or amend-
ment to, or renewal of, the Plan of Operation is not effective until approved in
writing by the Department. The original Plan of Operation together with any
approved amendment maintained on file by the Department will be the con-
trolling instrument in case of any dispute relating to the wording of any por-
tion of the Plan of Operation or amendment.
B. The basis for payment for services rendered under this agreement is indicated
in the attached Plan of Operation.
C. For cost reimbursement agreements only:
1. Transfers between line items of a budget will be allowed without prior
approval from the grant manager if the transfers do not result in an
annual cumulative increase or decrease of two thousand dollars ($2000)
or a prorated portion of this amount in cases where the term is less than
one year, or an increase or decrease in any budget line item of more than
2% of the total budget, whichever is less. Any transfers are for allowable
items as defined by the Department and do not result in a significant
change in the character or scope of the program. The transfers must be
described and reported within 31 days by letter to the Department.
Funds will not be available in excess of the total amount of the reim-
bursable budget as originally approved or subsequently amended.
Form 7250
Page 2
Prior written approval must be secured:
a. When transfers between items involve more than the amount des-
ignated in (C)(1). Lack of prior approval in these instances will be
grounds for nonpayment of the item or items involved.
b. When transfers, regardless of the amount, would result in a signifi-
cant change in the character or scope of the program. Lack of prior
approval in these instances will be grounds for recovery of unap-
proved payments and/or termination of this agreement at the
option of the Department.
3. The Department is not obligated to pay an unauthorized cost or to pay
more than the Grantee's allowable actual cost.
D. This agreement is subject to the availability of state and/or federal funds and
if funds for the agreement become unavailable during any budget period, and
the Department is unable to obtain additional funds, then this agreement will
be terminated or reduced.
E. If the Grantee fails to provide services according to the approved Plan of
Operation and the provisions of this agreement, the Department may, upon
written notice of default to the Grantee, terminate all or any part of the agree-
ment. Termination is not necessarily an exclusive remedy but will be in addi-
tion to any other rights and remedies provided by law or this agreement.
F. If federal or state laws or other requirements are amended or judicially inter-
preted so that either party cannot reasonably fulfill this agreement, or if the
parties cannot agree to an amendment that would enable its substantial con-
tinuation, the parties shall be discharged from any further obligations under
this agreement. The respective accrued interests or obligations incurred up to
the date of termination, however, will be equitably settled.
G. This agreement may be terminated at any time by mutual consent. In addi-
tion, either party to this agreement may consider it to be cancelled by giving
30 days notice in writing to the other party. This agreement will be termi-
nated at the end of the 30-day period. Nothing in this paragraph shall be con-
strued to prohibit immediate termination of the agreement pursuant to
paragraphs D, E, and F.
III.
The Grantee agrees to and will require its subgrantees, if any, to agree to:
A. Provide services in accordance with the Plan of Operation and allow the
Department to monitor same.
B. Submit billings for services and statistical documentation as required by the
Department to be received by the 1 5 day following the last day of the
month in which the service is provided. If the required billing and statistical
documentation have not been received by this date, this will be considered
failure to comply with the agreement. Failure to comply is valid justification
for immediate termination of this agreement and/or nonpayment of the bill-
ings or any portion of the billings that are not received within the specified
time limit. The Grantee further agrees to certify the amount of local financial
participation directly supporting the service being purchased with each
request for payment submitted to the Department for reimbursement.
C. Comply with the Federal Civil Rights Act of 1964, as amended, and the Texas
Civil Practice and Remedies Code, Chapter 106, as amended; Executive Order
No. 11246 entitled "E ual Employment Opportunity" as amended by Execu-
tive Order 11375 and as supplemented in 41 CFR, Part 60. Compliance
includes, but is not limited to, giving equal opportunity both to those seeking
employment and those seeking services without regard to race, color, religion,
sex, or national origin. The Grantee further agrees not to discriminate on the
basis of handicap or age against any qualified person seeking employment or
services.
Form 7250
Page 3
D. Establish a method to ensure the confidentiality of records and other infor-
mation relating to clients according to applicable federal and state law, rules,
and regulations. This provision does not limit the Department's right of
access to client case records or other information relating to clients served
under this agreement.
E. Make available at reasonable times and for reasonable periods client records,
books, and supporting documents pertaining to services provided for inspect-
ing, monitoring, auditing, or evaluating by Department personnel or their
representatives.
F. Comply with regulations, policies, and procedures as specified by the Depart-
ment as they relate to particular programs or services under this agreement.
G. Account for program income related to projects financed in whole or in part
with state grant funds or implemented on behalf of the Children's Trust Fund
program. Program income means gross income earned by the grantee from
grant-supported activities. Program income earned during the grant period
shall be retained by the grantee, and in accordance with the grant agreement,
shall be:
Added to funds committed to the project by the grantor and grange and be
used to further eligible program objectives; or
• With prior approval, used to finance the local match share of the project.
Records must be maintained to indicate deposit of funds back to Children's
Trust Fund program. If more than one source provides monies for activities
generating program income, amounts deposited should be pro-rated.
H. If specific qualifications are set forth in job descriptions required by the
Department, to hire or promote only personnel with the required qualifica-
tions unless a waiver of a specific qualification is obtained in writing from the
Department before the individual is hired or promoted.
I. Comply with appropriate state licensing or certification requirements and
with standards prescribed by the Secretary of the United States Department
of Health and Human Services.
J. Participate fully in any evaluation study of this program authorized by the
Department.
K. Maintain and keep financial and supporting documents, statistical records,
and other records pertinent to the services for which a claim was submitted.
The records and documents will be kept for a minimum of three years and 90
days after the termination of the agreement period, or for three years after
the end of the federal fiscal year in which services were provided if this agree-
ment has no specific termination date. If any litigation, claim, or audit involy-
ing these records begins before the three-year period expires, the Grantee will
keep the records and documents for not less than three years and 90 days and
until all litigation, claims, or audit findings are resolved. The case is consid-
ered resolved when a final order is issued in litigation, or a written agreement
is entered into between the Department and the Grantee. The Grantee will
keep records of nonexpendable property acquired under the agreement for
three years after final disposition of the property. Agreement period means
the beginning date through the ending date specified in the original agree-
ment; extensions are considered to be separate agreement periods.
L. Promptly report any suspected case of abuse or neglect to the appropriate
Department protective services for children office as required by the Texas
Family Code, Chapter 34. All reports must be made within 24 hours of the
discovery of abuse or neglect.
M. Verify and disclose, or cause its employees and volunteers to verify and dis-
close, criminal history and any current criminal indictment involving an
offense against the person, an offense against the family, or an offense involy-
ing public indecency under the Texas Penal Code as amended, or an offense
under the Texas Controlled Substances Act, TEX.REV.CIV.STAT.ANN. art.
4476-15 as amended. This verification and disclosure will be required of all
who have direct contact with clients.
Form 7250
Page 4
N. Comply with the requirements of the Immigration Reform and Control Act of
1986 regarding employment verification and retention of verification forms
for any individuals hired on or after November 6, 1986, who will perform any
labor or services under any contract between the Department and the
Grantee.
O. Be responsible for any audit exception or other payment irregularity in the
program covered by this agreement, and all subagreements, which is found
after monitoring or auditing by the Department or the United States Depazt-
ment of Health and Human Services, and be responsible for the collection and
proper reimbursement to the Depaztment of any amount paid in excess of the
proper billing amount.
P, Refrain from entering into any subagreement for services without prior
approval, or waiver of the right of prior approval, in writing by the Depazt-
ment of the qualifications of the subgrantee to perform and meet the stand-
ards of this agreement and its attached Plan of Operation. All subsgreements
entered into by the Grantee will be written and will be subject to the require-
ments of this agreement. The Grantee agrees that it will be responsible to the
Department for the performance of any subgrantee.
Q. Notify the Department immediately of any significant change affecting the
Grantee and Grantee's identity, such as ownership or control, name change,
governing board membership, vendor identification number, and personnel
changes affecting the contracted services. Changes will be provided in writing
to the Department within 10 working days.
R. No funding under this contract will be used to influence the outcome of elec-
tions or the passage or defeat of any legislative measures.
S. Place prominent notices acknowledging the funding it receives from the
Department in all of its literature that describes services covered by this
grant. These notices will also appear in the Grantee's annual report, if any.
T. Give the Depaztment the right to copyright, use, reproduce, and distribute
any material written or produced by the Grantee that is the subject of this
grant.
U. Defend, or at its o tion to settle, any claim, suit, or proceeding brought
against the State of Texas or the Department on the issue of infringement of
any copyright by any product, or any product part, supplied by the Grantee
to the Department under this agreement. The Grantee will pay, subject to lim-
itations specified in this paragraph, any final judgment entered against the
State of Texas or the Department on this issue -in any suit or proceeding
defended by the Grantee. The Grantee at its sole option will be relieved of this
obligation if within 30 days after the De~aztment receives notice, the Depazt-
ment fails to notify the Grantee in writing of any claim, suit, or proceeding,
and at the Grantee's expense, give the Grantee all information needed to set-
tle and/or defend any claim, suit, or proceeding. The Grantee will report to the
Department within 30 days and in reasonable written detail, each notice of
claim of copyright infringement based on the performance of this agreement
of which the Grantee has knowledge.
V. Not transfer or assign this agreement without the prior written consent of the
Department.
W. Use generally accepted accounting procedures as recognized by the American
Institute of Certified Public Accountants and follow Depaztment financial
management policies and procedures in maintaining fiscal records required to
be kept under this agreement.
X. Submit aself-evaluation report on grant and subgrant performance before
the termination of the agreement. The schedule for submission will be deter-
mined annually in accordance with published guidelines.
Form 7250
Page 5
IV.
The Department agrees to:
Pay the Grantee for each service that is rendered in accordance with the
terms of this agreement and its attached Plan of Operation, upon receipt of a
proper and verified statement after deducting any known previous overpay-
ment made by the Department. Total payments during the term of this agree-
ment will not exceed those detailed in the attached Plan of Operation.
V.
The following instruments are attached and incorporated:
A. Plan of Operation of the agreement.
B. Authorizing Resolution, if necessary.
C. Additional documents, if any.
For the faithful performance of the terms of this agreement, the parties affix their
signatures and bind themselves effective the 1st day of September ,
192, and continuing through the 31st day of August ,
19~_.
TEXAS DEPARTMENT OF HUMAN SERVICES
Grantee Name
r ~
Signature
Deputy Commissioner
Title
~~
Signatur~/ Date
~'
Program Administrator
Title
STATE OFFICE USE ONLY: Reviewed by the Office of the General Counsel
`-
Initials
Plan of Operation
Partners in Parenting Eduction
38-0-1-009
I. Statement of Need
There is widespread child abuse involving physical, emotional and
mental abuse. These children develop negative behavior resulting in
school drop-out(30%), drug and drug and alcohol abuse by high school
seniors (65%), and juvenile delinquency.
Factors contributing to this problem are caused by an increased number
of single parents who lack extended family support, with 31% of the
families below poverty level income. Additionally, contributing factors are
complacency of the courts, law enforcement, schools and other agencies.
The program will focus on improving parenting skills of single, low
income parents in the rural counties of Kerr, Kimble, Mason and Menard.
6,143 families with children reside within the projects targeted 4 counties.
Characteristics of the target population are single parents (33% single
heads of household with children under age 18), low income (31% of the
families with children live below the poverty level).
In the 4 county area there are N O parenting skills education efforts,
except for minimal programs in Kerr County by the Texas Agricultural
Extension Service. None of the schools have full-time at-risk coordinators,
Head Start or programs to assist with parenting skills. There is no
networking with community resources. Three of the counties have no
formal nor informal means for any judicial, social or educational agencies
to network in order to encourage cooperation in any area.
II. Program Description
Program Goal Participants will adopt systematic parenting skills, gain
knowledge of the development and growth of their children, and learn of
available community resources. Single parents will gain skills to better
enable them to handle the stress involved in raising children in today's
society.
This program will make a difference in these counties by implementing
a comprehensive parenting education effort to reduce the existing
instances of reported child abuse; drug and alcohol abuse in high schools;
school drop-outs; and juvenile delinquency.
Goal l: Gain the necessary skills, knowledge and support of effective
parenting techniques and participate in support groups to reinforce the use
of parenting skills. (Gain information through a series of 12 monthly
newsletters for ages 0 - 3, and/or a series of 6 week, 2-hour classes on
pre/postnatal care and parenting skills.)
Goa12: To link child service agencies and organizations in communities
(Establish County Parenting Task Forces that meet quarterly.)
Goa13: Establish community-based support groups for parents
(Parents completing the parenting classes will utilize a weekly parenting
support system, develop and disseminate a parenting resource reference
list, and provide manned office and telephone availability for referrals )
Goal 3.: The general public will become more aware and better
informed about the ramifications of child abuse, educational opportunities
and community resources available.for single parents.(Public information
programs on child abuse prevention and parenting education
opportunities, parenting news articles in local news-papers.
III. Activities/Tasks
* Develop Parenting Task Forces in each county.
* Contact 5 local newspapers and radio stations to run a series of
parenting educational columns.
* Contact community resources to arrange for meeting facilities and
for child care services. Recruit, interview and train volunteers. Contact
local organizations to give informational programs on child abuse
awareness and parenting education opportunities and resources.
* Make personal contacts to Parenting Task Force members and
assist them in developing a plan of referral for parents at-risk for abusing
children to attend appropriate parenting education classes.
* Organize and implement parent groups for graduates of parenting
classes.
* Development and dissemination of a resources reference list of
parenting and family life services in each of the four counties.
* Conduct a formal written evaluation at the conclusion of each
series of parenting classes.
III. Time Line: (see attached)
IV. Reimbursement:
"This contract is a cost reimbursement contract, based on the proposed
budget which is apart of this contract plan and total reimbursement under
the terms of this contract shall not exceed the amount shown on the
proposed budget and may be negotiated for less. Reimbursement requests
of expenditures charged by the grantee will be made on TDHS Form 4116,
State of Texas Purchase Voucher. A monthly summary of expenditures
will be submitted on CTF Form G-2002. Requests will be made regularly,
at least monthly, and will be submitted to the Contract Technician.
P,t~e 19
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CHILDR.DN'S TRUST FUND
FY90 BUDGET FORM
Form R-3000
Name of Applicant Partners in Parenting Education
Grant Period: Beginning Date 9/89 - 9/90 Dnding Date
•	TOTAL CTF	CTF	LOCAL
COST CATEGORY	PROGRAM •COSTS	REIMBURSEABLE	HATCFI/OTHER
		(90x)	
Personnel-Salaries	48,646.00	43,781.00	4,865.00
Personnel-Fringe Beneitts	10,494.00	9,445.00	I,049.C0
Personnel-Travel/Tralningl	5,596.00	5,050.00	546.00
Consumable Office/Program	
5,840.00	
5,25.6.00..	
584.00
Supplies			
Other:	
1,200.00	
.1,080.00	
120.00
Telephone			
	800.00	720.00	80.00
Postage	.		
	1,500.00	1,350.00	150.00
Printing/			
Du Icztfon			
			
Child Care Services	750.00	675.00	75.00
as approve			
GRAND TOTAL	74,826.00	67,357.00	7,469.00
1 Includes volunteer expenses.
2 This amount will reflect the contract award.
t Kerr County / Extension Homemakers Council of Kerr County Pagc 5
Texas Qepartmrnt Form ~C3 i
01 Human Resources July 798a
CORPORATE BOARD OF. DIRECTORS RESOLUTION
STATE OF Texas
COUNTY OF Kerr
On the 24 day of February I ~ 89 ar s mrcttns; of the
Board of Dirccrors of Kerr County a Curroranttn. held in the
City of KPrrviLe TexaG __ Kerr Count}'.
with a quorum of the Directors present. the followtnf: business was itlndu~trJ:
It was duly moved and seconded that the following Rrsulution be .tJ[>ptrd:
BE IT RESOLVED that the Board of Directors of the above curPnrattun Ju hereby authorize
C'ount~r Judge Danny Edwards
and his successors in office to negotiate, on terms and conditions that he may Deem advisable, a contract or
contracts with the Texas Department of Human Resources, and to execute the contract or contracts on behalf o1 the
Corporation, and turther we do hereby give him the power and authority to do all things necessary to implement,
maintain, amend, or renew the contract.
The above resolution was passed by a majority of those present and voting in accordance with the Bvlaws and
Articles of Incorporation.
I certify that the above and foregoing consntutrs a true and t:urrrt:t Ct,, ~• ui ~ Pin tti fife mtnutrs of a
meeting of the Bozrd of Dirccrors of Kerr County
held on the 24 day of February 19 89 .
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