aE.DER Na . I V °I ~. 2
ACCEPTANCE aE TRC ENC~INEERIN~ SEE.VICES PE.DPOSAL,
~JI T~ a~T I aN, Eat PRaDU'C I NG A SAP a P KE~1~ Ca~JNTY
IN 45 CA~ENDA~ DAYS
an this the ~.st clay of ~7une ~.98~, upan mat.ian made by
Cammissianer ~.argan, secander~ by c~amm~.ssianer~ Halek~mp, the
Court unanimaus~.y ~~~ravec~ the ~ra~aas~.l from TIC Engineering
Services to praduae a m~~ of Kerr County in 45 c~lenc~.~z~ days K
1./
C01'y4P.~ISaIONFRS' COURT AGENDA REQUEST
t
:: PLEASE FURNISH ONE ORIGINAL A1~ID "EIGHT" COPIES OF THIS REQUEST AND
DOCUiv-I;~JTS TO BE i;~"~VIEtiVED BY TI-IE COURT.
MADE BY: GORDON MORGAN
MELTING DATE: June Z, 189
TII~~E PREFERRED:
Si.~BJECT: (PL t'AS E I3E SI'ECI I~ IC: CONSIDERATION OF MAPPING CONTRACT FOR
KERR COUNTY.
OFFICE: CO. COMM., PREC. 1
ESTIr.t~~TED LENO`i'H OI' PRESLN`i'ATIO;~:
Ii~ I'IRSONNEL 1'~ril~Ti ET: ~JAP.7~: t~F L:1I;Pi.~J~'EF:
Nf~ME OF PERSO ~ ADDRE; II~y1G `I'i~i~; COURT:
TIiUL r'OP SCJI3T,iI i"PING TI-IIS R~~QUES`I' Y':;R COURT ?'0 f1SS't1RE THAT THE f~~ATTER IS
POSTi::D Ill ACC'OI:DANC ; ~'UI`I i~ ,~~.E:TICs~~ G252-a? IS AS I~OLLO~'~S:
I~;~`~ PINGS I-tEL~? OrJ ,SEC;~ND ~;Oi~F~I~~- : I ~~:f~Q P.~.~, PI:EiIIOUS ~~'EIINESDAY
M~~L`I'IN IS IIEI.,a ~`N "I'i 1IJ`It~,DA°~'S; ~:!~`J P.i'~~fl. Pi:E'~II~DUS TI-~URSDAY.
II~ PREFERABLE'y C~.UF.I~dD~' I~I~.~~U~~ ~'r,~~ P~~ au I?~, P;i~,DE C3N OFFICE STATIONERY ~'JITH THE
ABOVE I N F~'i~~l~ ~'y'I'I OI` 1 ~"~r~ '~~'~~.Ci-i F,E~.
T! 1 ,~ ~ 1`6.r~U L.~~.~+tY ~~~/~,~ Vi~~I,l ~)'1~.
'~'~~~ P.EC~I.IES ~ I~~'C~ ~~.~* ~.~ Gil;
A.M. P.M.
~~LI.t /~GL1~'~DA P~Q~~7.~ST~ ~IJIL }J B1, ~,~,~tiE~ :'~V~,.D BY ~'~~i~. C,OUNTY .~1I?GE`S OFF'ICL .TO DE-
TERMINE IF ADS, ~ ~1~~`1`1: Ii~~~I,ORi`~<<~'~ TOPJ I~II~S B1~E~~J P'EY1'iRED FOI: T~~E COURT`S FOiZMAL
CONS~DEP.11-TI~,`~~ 1~,i'~D ~~C'I'I~`~~ t~`o~ ~'~~1~; C~~ COU~?r~' i~~II/I;I'INGS. YOUR COOPERATION
i~ILL BB APPRLCI.~'a'E~~ A.Nr~ ~::G1~.''~~~IB~i'~ E 'I'Ot~i~AI~L~S v0U1t REC~UEST BEING ADDI:ESSED
A'I' TI-ii;; E~',R1.I~S~'Y' ~',PP-~Jit:.~'i)1`~1I`I~.
TRC ~ngineerir~g ~ewv~~es
Telecommunications Consultants
April 17, 1989
Mr. Bi 11 Ray '~
Kerr County Commissioner
Kerr County Courthouse ..
?00 Main Street
Kerrville, Texas 78028
Mr. Ray:
. We appreciate the opportunity to present our proposal to
:provide mapping service for Kerr County. This proposal
is based on the information gathered from our meeting
with you and Juanita Maples. If we have misinterpreted
your requirements we will be happy to re-quote this pro-
posal in any manner you desire.
It is our understanding that you and Mrs. Maples need maps
of Kerr County that can be wall mounted and at a workable
scale. You both have copies of Kerr County maps which
have been field checked and corrected. These maps will
be used by TRC Engineering to develop the digitized maps.
The County will arrange for any additional field verifi-
cation that may be required. Our mission will be to
"Digitize" these maps and provide the County maps for
wall mounting and any other uses.

THE SPECIFICATIONS
The maps will have the following information:
ROADS
MAJOR CREEKS
COUNTY LINES
GRID SYSTEM
HIGHWAYS
RIVERS
CITY LIMITS
Our plotter generates a 24" x 36" map. This is a standard
site map that is very usable for desk top work. To reduce
Kerr County to this size would create a scale too small for
your intended use. We propose to provide three maps of
Kerr County that would require a wall space 6 feet wide and
3 feet high. This has the advantage of not only a larger
scale, but the ability to revise and update only those areas
requiring changes without re-plotting the entire map.
Continued
718 Alpine Qrive
Kerrville, Texas 7802
Mr. 8111 Ray - 4-11-89 - Page 2
There are some town and development areas that will need
to be enlarged. These areas will be drawn in .unused por-
tions of the map at a'usable scale and size.
OUR PROPOSAL.
,, .. .
1. We will digitize Kerr County from 23, U.S. Geological
Survey maps. The digitized information and grid sys-
tem will qe put on~in layers as directed by Kerr
County,
Fifty-nine (59) man-machine-software hours will be re-
quired for this work.
The .cost for this phase will be $2,124.00.
2. We will update the road information on the digitized
maps with, the county furnished, field verified maps,
and generate proof copies for approval.
Forty-six (46) man-machine-software hours will be re-
quired to do this work.
The cost for this phase will be $1,656.00
3. We will furnish five (5) plotted sets of maps to Kerr
County at a scale of 1 inch equals 1 mile.
The cost for these five plotted sets, delivered to
Kerr County, will be $135.00. Additional plotted
sets will be provided at a cost of $10.00 per map
or $30.00 per set.
4. TRC will create a transparent master copy that can
be reproduced with Bruning copy system. Bruning
copies can then be made for Kerr County's use for
$3.00 per map or $9.00 per set. This transparent
master will be the property of Kerr County.
5. This proposal is valid for thirty (30) days from the
date of this proposal.
OUR 60AL
The personnel that will be working on this mapping project
have been in the mapping business for many years and know
how difficult it is to define exactly what is needed fore
maps. We want to help you develop a set of maps that will
be of the greatest benefit to you. We believe you want
very functional maps, not maps for advertising or promotion
al purposes.
Continued
Mr. 8111 Ray - 4-11-89 - Page 3
We have presented our proposal based on our understanding
and our estimate of th'e man-machine-software hours required
to complete the tasks. We will assign a work order number
to this project an'~ invo,ice the County for the hours used to
accomplish each task. T~~e hours invoiced will not exceed our
estimate unless the mapping requirements are changed. These
changes will be authorized by the County before the work is
done . ' ,
If additional mappi~ng~work is requested by Kerr County, TRC
Engineering will provide the mapping support services at a
rate of ~~3C.00 per hour.
We will work with you and all representatives of Kerr County
to create a set of maps we can both be proud of.
TRC ENGINEERING SERVICES
/?~
Curtis H. Hunt
CHH:~aI
ACCEPTED BY:
signature
Print Name
Title
DATE:

Kerr County Commissioner's
Option #1 for Master Road Index Guide
Prepared By: TRC Engineering Services
May 29, 1989
Subject: The following is a description of the service which is
to be provided under Option #1. This option is a supplement to
our proposal dated 4-17-89 for mapping services.
OPTION #1 - MASTER ROAD INDEX GUIDE:
TRC proposes to create a database file using Ashton-Tate dBase IU
software which would contain all of the road names along with each
roads starting grid number and ending grid number. This database
file would serve as the Master Road Index Guide for readily lo-
cating the roads on the county maps.
It is proposed that TRC provide the county with three ~3) printed
copies of the Master Road Index Guide ~MRIG) in each of the follow-
ing formats:
1. Sorted Alphabetically by Road Name.
2. Sorted by Start ing Gr i d Number.
The county could produce additional copies of the MRIG, as required,
on their reproduction machine.
The cost for Option #1 will be charged at a rate of $24.00 per hour
with the total cost not to exceed $1000.00 unless county approved
changes are requested and implemented.
At the option of the county, the process of updating and maintaining
the database file with current information could be handled as fol-
lows:
1. TRC will update the database file with all of the
changes provided by the county and produce an up-
dated listing as required at a rate of $24.00 per
hour.
2. TRC will provide the county with a copy of the data-
base file in order that the county could update and
maintain this file on their own computer and dBase IU
compatible software.
As stated on the mapping services proposal, we will work with Kerr
County and all representatives in the preparation of this database
information.
ACCEPTED BY DATE
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