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AGREEMENT FOR JOINT SPONSORSHIP OF KERB COUNTY
REGIONAL WATER SUPPLY STUDY
STATE OF TEXAS }
COUNTY OF KERB }
WHEREAS, the City of Ingram {"Ingram"), the City of
Kerrville ("Kerrville"), the Kerr County Commissioners
Court ("Court"), and the Upper Guadalupe River
Authority "(UGRA"), collectively referred to as
sponsors, wish to cooperate in a joint Study to
identify regional water supply and facility options
that could be considered in meeting future growth in
Kerr County; and
WHEREAS, the Study will be conducted in two phases, the
first of which, Phase I, is scheduled far completion by
September 30, 1991, and the second of which, Phase II, is
scheduled for completion by March 31, 1992; and
WHEREAS, UGRA has applied to the Texas Water
Development Board ("TWDB"), for water supply planning grant
funds on behalf of the sponsors and has agreed to serve as
the contracting and coordinating agency for the sponsors and
to provide in-kind services; and
WfiEREAS, the TWDB has approved matching funding in the
amount of $100,000; and
WF~REAS, this Agreement applies only to Phase I which
is estimated to cost $120,000; and
WHEREAS, the sponsors will contribute to fund Phase I,
respectively, Ingram - $1,000; Kerrville - $3,000; Court -
$3,000; UGRA - $3,000 and $50,000 services in kind;
NOW THEREFORE, the sponsors hereto agree to covenant as
follows:
I
1. The sponsors will each designate a member to a
Study Management Committee and will mutually agree
upon the selection of a qualified consultant
("'Consultant"), to conduct Phase I of the Study.
2. The sponsors agree with the Scope of Work for the
Study and Phase I which is attached hereto as
Exhibit "A". The sponsors will mutually agree
through its representation on the Study Management
Committee upon any changes to the Scope of Work,
which changes must first be approved by the
Committee. All sponsors are invited to participate
in all progress meetings with the Consultant.
II
1. The Parties hereto agree that UGRA will serve as
the contracting and coordinating agency for Phase
I. UGRA is authorized to accept, hold and disburse
funds for Phase I, upon recommendation of the Study
Management Committee.
2. UGRA will establish a special fund to hold and
disburse Study funds.
3. Sponsors agree to provide their respective funds
when the TWDB ,funds become available.
III
At the conclusion of Phase I, the sponsors agree to
proceed to Phase II, subject to the receipt of TWDB
funding for the biennium beginning September 1,
1991, and each sponsor's budget approval of the
respectively identified funding: Ingram - $3,000;
Kerrville - $5,000; Court - $5,000; UGRA - $12,000
and $15,000 services in kind.
IV
The parties hereto agree that the Consultant selected,
his employees and subcontractors, will be independent
contractors and not employees of any of the Parties
hereto. A contract with the Consultant for Phase I of
the Study will be subject to approval by TWDB.
V
The Phase I report and any data or product of such data
will be the joint property of all the sponsors hereto
and any sponsor may utilize such report and data and
product of such data in any manner deemed necessary at
that sponsor's sole discretion. Until the Phase I
report is complete, the sponsors must unanimously agree
before any information or data that is developed in the
course of Phase I is released to the public, unless it
is a public record under V.A.T. S. 6252-17a in which
case it shall be available to the public at any time
upon request.
,G .
VI
This agreement may be amended with the mutual agreement
of the sponsors. This agreement shall be effective
until the completion of Phase I of the Study. Each
person executing this agreement on behalf of a party
represents that he or she is a duly authorized officer
of such Party.
WHEREFORE, witness our signatures binding the
respective Parties this the I"1 day of I~~c__ ,1990
A'T'TEST
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A~'TEST:~~' ti
....` .
~~,
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Sheila L. Brand, City Clerk
,. '
ATTEST : ~ ` ,
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FA~'E~IEIA DYE, =Y~rr Co y Clem
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ATTE ~ , ~ ~ ' ~ ~, -
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T. Bec~~C'~son, Secretary
CITY OF INGRAM
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~- ~ti
CITY OF KERRVILLE
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Leonard L. Hollo~vay, Mayor
OF KERB
G~ ~ -~
DANNY R. ~,_ .Kerr c: ounty ~ uage
~R GUADALU __IVER A HORITY
H. Ritman Pre ident
"EXHIBIT A"
SCOPE OF WORK
PHASE 1
Task 1-A Water Demand Projections
This task wi71 include the development and consolidation of new and existing informa-
tion needed to identify the water demands expected in the planning area through the
year 2030. Two major subtasks that wdl be included in the evaluation of water
demands are the preparation of the following:
• Water Conservation Plan
• - _ Drought- Management plan
As the first component of this task, economic growth and population projections will
be prepared. These projections will be based on TWDB projections, and will be
reviewed and modified as appropriate by the study team. All projections will be
developed in 5 year intervals through the year 2030.
The second component of this task wdl be the development of water demands for
various user classes. Again, the water demands will be based on the TWDB demand ->
projections. These demands will be reviewed by the applicant and modified as neces-
sary to correspond to the population projections, and to reflect demand changes
resulting from water conservation and drought management
Water Conservation Plan
Using local data on per capita water use, average daily use, peak day use, and peak
hour use in the study area, the potential to reduce water demands using conservation
measures wdl be assessed. A comprehensive water conservation program yielding
long-term economic and environmental benefits to the study area will be recom-
mended. The City of Kemille's present water conservation plan and any other water
conservation plans in the study area will be reviewed. These plans will be modified as
necessary to adopt a consistent water conservation program throughout the study
area.
Drought Management Plan
The Drought Management Plan (DMP} will establish a -framework by which water
resources of the study area can be managed during a drought. The purpose of the
DMP is to provide an advance planning tool to local decision makers and the public
that describes how water demands will be reduced during times of drought. The
DMP w~ establish standards for determining drought conditions. Reduction goals
and demand reduction measures will be established for defined stages of drought
severity.
Task 1-B Inventory of Existing and Potential Water Sources
Existing information on surface water and groundwater resources in Kerr County will
be compded and summarized. In addition, the existing work in developing aquifer
storage and recovery (ASR) will be reviewed as a conjunctive management tool. The
identification of additional surface water resources from the Guadalupe River flows
wi71 be investigated and then evaluated with respect to conjunctive management with
groundwater resources. In addition, the inventory wdl evaluate the reuse potential of
the City of Kerrv~lle's treated wastewater to replace certain ground/surface water
applications for land uses in the study area.
Kerr County has been designated as a part of the Hfll Country Critical Area because
of the decrease in both quantity and quality of water in the Trinity aquifer. The
groundwater resources of Kerr County will be quantified to determine limitations and
what role they may have in a conjunctive management system.
Task 1-C Expand Groundwater Model to Include all of Serr County
The Upper Guadalupe River Authority is currently developing a groundwater
computer model for the area surrounding proposed ASR wells in the Kertv>71e area
as part of ongoing ASR investigations funded by the Authority. The purpose of this
task is to expand the groundwater model from the Kerrville azea to include Kerr
County. This modeling effort will facilitate the evaluation of ASR implementation in
other parts of the planning area, as well as providing a tool for analyzing present and
future groundwater conditions under a variety of management alternatives.
Task 1-D Compare Demand Projections with Water Sources and Identify
Potential Alternatives
This task wdl compare the results of the water demand projections with the inrventory
of potential water sources. The results of the inventory will be combined with the
results of the expanded groundwater model to outline various alternatives for
conjunctive management of the water resources to meet the water demands
through 2030.
At the conclusion of the Phase 1 tasks, the results of these tasks will be presented to
the study participants. An interim report wi71 be prepared that wi71 present the results
of the Phase 1 tasks and provide a basis for all work to be accomplished in Phase 2.
PHASE 2
Task 2-A Develop and Perform Preliminary Screening of Alternatives
The alternatives outlined in Task 1-D will be developed to a level of a detail where
the most feasible alternatives can be identified. After this preliminary screening, the
most feasible alternatives wdl be developed to a level sufficient to prepare cost
estimates and implementation schedules.
Task 2-B Evaluate Alternatives and Select the Preferred Alternative
In this task, the remaining alternatives will be evaluated by comparing costs for devel-
opment, corrveyance, storage, treatment, and distnbution. Separate cost estimates wi71
be prepared for capital and operation and maintenance expenses associated with each
alternative. These estimates wi71 be developed for staged implementation
through 2030.
Other factors including significant environmental and political issues will be con-
sidered in evaluating the alternatives. The expanded groundwater model developed
in Task 1-C will be used to evaluate groundwater conditions for each alternative.
Potential funding options w~11 be evaluated for each alternative. Some components of
the alternatives may be funded through annual revenues whtle other instruments
including bonds, loans, and cost share arrangements wi7i also be considered. Rate
impacts will be considered for each alternative.
After all of the remaining alternatives are evaluated, a preferred alternative will be
identified. The detatls of this alternative will be presented along with an implementa-
tion and funding schedule. Further steps for evaluation or study will be identified in
addition to a staged design and construction schedule.
Task 2-C Final Report
A clear, concise report of the Kerr County Water Resources Plan w~11 result from this
effort. The report wdl contain concise text, tabular and graphic data, and documenta-
tion of methodology and reference sources. Initially, the report will be prepared in
draft form for review by all of the project participants. Subsequent to public
presentation of the draft report, the final report w~11 be prepared and adopted.
Schedule and Budget
Table 3 illustrates estimated project costs and schedules for the tasks described above.
The total cost of the planning study is estimated to be $200,000. _ _
The proposed regional water supply and fac~7ities planning study w~11 be accomplished
in two phases. Phase 1 wt71 require approximately 12 months and Phase 2 will require
approximately 6 months. The interim report should be completed by September 30,
1991, and the final report should be completed by March 31, 1992.
Table 4 shows the estimated budget by cost categories.
Table 3
Estimated Schedule and Budget by Task
	Estimated Cost	
			Proposed
Task	Local Share	State Share	Sc>edule
Phase 1			
1-A	$ 13,500	$ 13,500	10/90 TO 1/91
1-B	10,000	10,000	10/90 TO 3/91
1-C	26,500	26,500	2191 TO 8/91
1-D	10,000	10,000	8/91 TO 9/91
Subtotal	$60,000	$ 60,000	
Phase 2			
2-A	$ 12,000	$ 12,000	10/91 TO 12/91
2-B	15,000	20,000	11/91 TO 2/92
2-C	13,000	13,000	2/92 TO 3/92
Subtotal	$ 40,000	$ 40,000	
TOTAL	$100,000	$100,000	
Project Staff Qualifications
The applicant has tentatively identified CH2M HILL to provide professional services
required to execute the planning study. The consultant has experience and capabili-
ties in all aspects of water resources planning with emphasis on computer modeling of
water systems, aquifer storage recovery systems, and water conservation and drought
.-~~ management planning. The consultant also has direct experience with and lrnowledge
of the planning area, the Texas Water Development Board, the Texas Water
Commission, and the participating entities in the planning area. The study
~ - participants have not yet entered into a contract with the consultant.
Aus3oinaisi pJ_9
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Table 4
Estimated Budget by Categories
	
T	Local Share	
	otal			
Category	Budget	Cash	In-land'	State Share
Salaries and Wages	$ 58,180	$ 6,700	$ 22,390	$ 29,090
Fringe Benefits -	24,110	3,295	8,760	12,055
Travel	6,800	3,000	400	3,400
Expendable Supplies	1,750	625	250	875
Reproduction	5,100	2,350	200	2,550
Communication	1,610	555	250	805
Tecluucal/Computer	8,240	3,820	300	4,120
Services				
Indirect Costs	83,130	12,515	29,050	41,565
Profit	11,080	2,140	3,400b	5,540
TOTALS	$200,000	$35,000	$ 65,000	$100,000
aIn-Kind Services consists of: Laboratory Services $7,000
Administrative Services $8,000
ASR Model Development $50,000 (Contract
Services)
bProfit only applies to contract services
wus3oinaui
IV-10