_- ,~_ y
~~ ~ ~r
Business Records Corporation
1 f f 1 W. MOCKINGBIRD LANE, SUtTE 1400
DALLAS. TEXAS 75247 {214) 688-1800
WESTERN COMPANY /., ~v
~_
`SEP 3 l~
30 August 1991
Honorable W. G. (Bill) Stacy
Kerr County Judge
Kerr County Courthouse
Kerrville, Tx 78028
Dear Judge Stacy:
~/1~/
~~
A representative of Business Records Corporation would like to appear on
Commissioners Court agenda on September 9, 1991, for the purpose of discussing
the purchase of a new election system.
Thank you for your consideration.
Respectfully,
.i. ~~
.- ~~ ~ ~.
Bonnie Cuellar
Election System Sales
~/' 13 ~~
,-.
- ~ Business Records Corporation
111 t W. MOCKINGBIRD LANE, SUITE 1400
DALLAS, TEXAS 75247 (214) 688-1800
WESTERN COMPANY '
August 6, 1991
Honorable W. G. (Bill) Stacy
Kerr County Judge
Kerr County Courthouse
Kerrville, TX 78028
Dear Judge Stacy:
Thank you for the opportunity to visit with you and Mrs. Dye last week regarding a new
election system for Kerr County.
When the County purchased the OPTECH II system from Computer Election Systems in 1985
it represented the latest technology in ballot tabulation. The system was far superior to the old
paper ballots but still had some real shortcomings. The OPTECH II was "hand fed" and
therefore slow. The five machines are very labor intensive and programming is expensive and
still must be done in California. County wide totals must still be accumulated by hand.
The new OPTECH IV-C is a totally automated system which reads ballots at 400 per minute.
The proposed system would allow the clerks' office to do all election programming in-house.
This should save $3,000.00 to $4,000.00 per year in programming cost. The IV-C maintains
a full time security log which tracks all activity on the system. The IV-C generates reports by
district as well as automatically producing cumulative totals and the final canvas.
Judge Stacy, I have included a price quotation including a trade-in for your current system. The
special pricing is offered in order to get an "install" base which is referenceable in Texas.
Although two Texas Counties have purchased the system in the past two weeks and over twenty-
fve jurisdictions outside of Texas use the system, it is still considered "new". I hope Kerr
County is able to take advantage of this unique offer.

Please let me know what date you aze placing this on the agenda and Bonnie Cuellar or myself
will plan to attend and answer any questions.
Thanks again for your time.
Respectfully,
Tom Eschberger
Vice President Election s
TE/jg
cc: Patricia Dye
vonne Cuellar
D~rector Marketing/Texas
Enclosure

KERR COUNTY, TEXAS
OPTECH IV-C CENTRAL COUNTY SYSTEM
Equipment
Optech IV-C Auto Reader
286 CPU
1MB RAM
20 MB HD
3.5", 1.44 MB FD
Monitor
Serial Parallel Card
MS DOS Operating System
Mid-Range Dot Matrix Printer
Application Software
EMS
ETP-04C
Manuals
Installation. Training and Support*
Installation/Integration
Operator Training
TOTAL SYSTEM HARDWARE AND SOFTWARE
Less Trade-In/5 OPTECH II's
TOTAL DUE
Annual Maintenance Fee (Optional)
Annual Software License Fee
N/C
N/C
$50,000
$15,000
$35.000
$101.04 per month
$158.33 per month
* BRC will provide installation, training and complete instruction on election coding and
tabulation. On-site election night coverage is included. Additional support is available for all
future elections by phone or on-site on a per election cost basis.
Software license fee includes unlimited telephone support on a 24 hour basis. It includes all new
software revisions released either for additional efficiency, security or changes mandated by state
law.
COMM I SS I ~NERS' COURT AGENDA REQUEST
*PLEASE FURNISH ONE ORIGINAL AND FIVE COPIES OF THIS REQUEST AND
DOCUMENTS TO BE REVIEWED BY THE COURT
MADE BY: Bonnie Cuellar
MEETING DATE: 9/23/91
OFFICE: Business Records Corp.
TIME PREFERRED: 9:30 am
SUBJECT: (PLEASE BE SPECIFIC) Presentation of new election svstem for
consideration.
EXECUTIVE SESSION REQUESTED: YES _ NO x
PLEASE STATE REASON FOR EXECUTIVE SESSION
ESTIMATED LENGTH OF PRESENTATION: 3o minutes
PERSONNEL MATTER - NAME OF EMPLOYEE:
NAME OF PERSON ADDRESSING THE COURT: Bonnie Cuellar/Wavland Whi~vle
T1me,for submitting this request for Court to assure that the matter 1s posted in accordance
with Article 6252-17 1s as follows:
~ Meetings held on second Monday: 12:00 P.M. previous Wednesday
* Meetings held on Thursdays: 5:00 P.M. previous Thursday
TH i S REQUEST RECEIVED BY:
is
THIS REG~UEST RECEIVED ON : 9/ 0/9l C~ 11:3o am _
Ali Agenda Requests will be screened by the County Judge's Office to determine if
adequate information has been prepared for the Court's formal consideration and action
at time of Court meetings. Your cooperation will be appreciated and contribute towards
your request being addressed at the earliest opportunity. See Agenda Request
Guidelines.
PRESIIVTION OF NEW FZ,E(TION
SYST$M
September 23, 1991