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COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND FIVE COPIES OF THIS REQUEST AND
DOCUMENTS TO BE REVIEWED BY THE COURT
MADE BY; R. GORDON MORGAN
MEETING DATE: August 22, 1991
OFFICE: Commissioners' Court
TIME PREFERRED:
SUBJECT: (PLEASE BE SPECIFIC)
Consider establishing a position of Secretary/Court Coordinator tune nosition for
County Court at Law with iob description and salary grade and step.
EXECUTIVE SESSION REQUESTED: YES NO x
PLEASE STATE REASON FOR EXECUTIVE SESSION
ESTIMATED LENGTH OF PRESENTATION:
PERSONNEL MATTER - NAME OF EMPLOYEE:
NAME OF PERSON ADDRESSING THE COURT:
Commissioner Pct. /I1
Time for submitting this request for Court to assure that the matter is posted in accordance
with Article 6252-17 is as follows:
* Meetings held on second Monday, 12:00 P.M. previous Wednesday
* Meetings held on Thursdays: 5:00 P.M. previous Thursday
THIS REQUEST RECEIVED BY: is
THIS REQUEST RECEIVED ON : 8/19/91 ~ 9:1o am
Ail Agenda Requests will be screened by the County Judge's Office to determine if
adequate information has been prepared for the Court's formal consideration and action
..., at time of Court meetings. Your cooperation will be appreciated and contribute towards
your request being addressed at the earliest opportunity. See Agenda Request
Guidelines.
COURT COORDINATOR JOB DESCRIPTION
PR7~RY DUTIES
To manage, direct supervise, coordinate and plan the operations of the
County Court at Law.
DOCKED MANAGEMENT - Criminal
Maintain and control the criminal docket for the County Court at Law.
This includes the setting and preparation of weekly and monthly dockets.
Attend and assist court in calling dockets to get announcements and
resetting cases for date and purpose certain.
Supervise notification to attorneys, defendants, and bondsmen on
criminal case settings.
Initiate better and Hare efficient procedures on dockets and caseflow
to enable fair and speedy disposition in all criminal cases.
Maintain statistical data and records on caseflow and time elements
involved in cr~m;nal cases for planning and performance purposes.
Set and supervise special dockets for revocation of probation hearings,
pleas, and pre-trial matters.
Notify jail division of defendants in custody and their scheduled dates
and times for appearances in court.
DOCKET MANAGEMEN' - Civil
Supervise preparation and distribution of civil dockets.
Keep the court informed of any changes on status of weekly and monthly
dockets.
Set and maintain ccxnplete ancillary docket of the court.
Get trial settings for the court.
Check weekly with attorneys on status of trial cases set for trial.
TRIAL MANAGEMENT
Set trial docket.
Plan and supervise the mechanics of notice to all connected with trials.
Coordinate the availability of lawyers, parties, and court personnel.
Reset all cases not reached for trial.
Make recrnmendations for improvements and procedures.
JURY MANAGII~NT
Plan and sLmmons adequate jurors for the County Court at Law fran
the standpoint of both economy and efficiency based on the courts
schedule and docket.
Determine answers to complex inquiries from respective jurors.
Maintain records and reports on juror usage for planning and recormiended
improvements.
RECORDS AND REPORTS
Supervise record keeping of all court functions.
Prepare periodic reports to the judges, ccermissioners court, and other
departments.
Prepare an annual report and analysis of court work.
Maintain schedules, statistics, and other matters for the bench, bar
and general public.
PROFESSIONAL DEVEL~OPMENi`
Maintain awareness of developments in court coordinators.
Participate in continuing professional education programs.
SECONDARY DUTIES
GII~IERAL ADMINISTRATION
Receptionist for judge's office.
Expedite all other non-routine matters as they arise.
Prepare and recommend rule changes.
Plan and supervise attorney appointments.
Prepare and coordinate court schedules.
Prepare non-routine correspondence for judge.
Additional duties as necessary.
FISCAL
Prepare specifications and acquire capital equipment for the court.
Supervise periodic inventories.
Plan the ac~~n,; sition of operating supplies.
Inspect property and arrange repairs and maintenance.
Prepare court budgets and assist in budgeting.
Prepare budget amendments.
ORDER NO. 20497
CONSIDER ESTABLISHING POSITION
OF SECRETARY/COURT COORDINP:POR
FOR COUNTS COURT AT LAW WITH
JOB DESCRIPTION AND SALARY GRADE
AND STEP
August 22, 1991
Vol S, Page 375