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COMMISSIONERS' COURT AGENDA REQUEST ~~
*PLEASE FURNISH ONE ORIGINAL AND FIVE COPIES OF THIS REQUEST AND
DOCUMENTS TO BE REVIEWED BY THE COURT
MADE BY: sP>avc>;a w. BROUmr, JtmcE
OFFICE: covrrrY couizr Az LAw
MEETING DATE: 8/12/91
TIME PREFERRED: 11:00 AM
SUBJECT: (PLEASE BE SPECIFIC) Approve hiring a court coordinator for Count
Court at Law at pay group 19 step 1 (19 640) with funds transferred from line item
10403 105	County Clerk's bud	get to County Court at Law budg	et plus monies fran House
Bill 66 as	explained to this	court earlier.. or with funds	transferred fr(xn l;na ;tam
10403-105	and the remainder	of line item 11-427-110, court	reporter's salary difference.
EXECUTIVE SESSION REQUESTED: YES NO x
PLEASE STATE REASON FOR EXECUTIVE SESSION
ESTIMATED LENGTH OF PRESENTATION: i~ mi rnita¢
PERSONNEL MATTER - NAME OF EMPLOYEE:
NAME OF PERSON ADDRESSING THE COURT
Spencer W. Brown, Judge
Time for submitting this request for Court to assure that the matter is posted in accortlance
with Articie 6252-17 is as follows:
^ Meetings held on second Monday: 12:00 P.M. previous Wednesday
~ Meetings held on Thursdays: 5:00 P.M. previous Thursday
THIS REQUEST RECEIVED BY: ~,,
THIS REQUEST RECEIVED ON : R: 3 " 9/ ~ ,7 ' 7.n
A11 Agenda Requests will be screened by the County Judge's Office to determine if
adequate information has been prepared for the Court's formal consideration and action
at time of Court meetings. Your cooperation wlil be appreciated and contribute towards
your request being addressed at the earilest opportunity. See Agenda Request
Guidelines.
COURT COORDINATOR JOB DESCRIPTION
PRIMARY DUTIES
To manage, direct supervise, coordinate and plan the operations of the
County Court at Law.
DOCKET ~' - Criminal
Maintain and control the criminal docket for the County Court at Law.
This includes the setting and preparation of weekly and monthly dockets.
Attend and assist court in calling dockets to get announcements and
resetting cases for date and purpose certain.
Supervise notification to attorneys, defendants, and bondsmen on
criminal case settings.
Initiate better and more efficient procedures on dockets and caseflow
to enable fair and speedy disposition in all criminal cases.
Maintain statistical data and records on caseflow and time elemments
involved in criminal cases for planning and performance purooses.
Set and supervise special dockets for revocation of probation hearings,
pleas, and pre-trial matters.
Notify jail division of defendants in custody and their scheduled dates
and times for appearances in court.
DOCKET MANAGEMENT - Civil
Supervise preparation and distribution of civil dockets.
Keep the court informed of any changes on status of weekly and monthly
dockets.
Set and maintain complete ancillary docket of the court.
Get trial settings for the court.
Check weekly with attorneys on status of trial cases set for trial.
TRIAL MANAGEP4QVT
Set trial docket.
Plan and supervise the mechanics of notice to all connected with trials.
Coordinate the availability of lawyers, parties, and court personnel.
Reset all cases not reached for trial.
Make recommendations for improvements and procedures.
JURY MANAGEMENT
Plan and stmanons adequate jurors for the County Court at Law from
the standpoint of both economy and efficiency based on the courts
schedule and docket.
Determine answers to complex inquiries from respective jurors.
Maintain records and reports on juror usage for planning and recommended
improvements.
RECORDS AND REPORTS
Supervise record keeping of all court functions.
Prepare periodic reports to the judges, commissioners court, and other
departments.
Prepare an annual report and analysis of court work.
Maintain schedules, statistics, and other matters for the bench, bar
and general public.
PROFESSIONAL DEVEL~OPMQ~TP
Maintain awareness of developments in court coordinators.
Participate in continuing professional education programs.
SECONpARY DUTIES
GENERAL ADMINISTRATION
Receptionist for judge's office.
Expedite all other non-routine matters as they arise.
Prepare and recommend rule changes.
Plan and supervise attorney appointments.
Prepare and coordinate court schedules.
Prepare non-routine correspondence for judge.
Additional duties as necessary.
FISCAL
Prepare specifications and acquire capital equipment for the court.
Supervise periodic inventories.
Plan the acquisition of operating supplies.
Inspect property and arrange repairs and maintenance.
Prepare court budgets and assist in budgeting.
Prepare budget amendments.
ORDER N0. 20461
APPROVAL OF HIRING KAREN
K[JHI~MANN AS COURT COORDINATOR
IN THE COUNTY COURT AT LAW
OFFICE
August 12, 1991
Vol S, Page 355