ORDER NO. 20274 APPROVAL OF AWARDING AIRPORT FENCE PROJECT TO SUN-TEX FENCE COMPANY, INC. WITH THE CONCURRENCE OF THE KERRVILLE CITY COUNCIL On this the 23rd day of May 1991 came on to be considered by the Court the awarding of the bid for Airport Fencing FAA Project No. 3-48-0121-03. Sun-Tex Fence Company, Inc. was the only bid received and was in the amount of 525,490.73, which is 51,490.73 over the budgeted amount. On motion made by Commissioner Lackey, seconded by Commissioner Holekamp, the Court unanimously approved by a vote of 4-0-0 to award the bid far Airport Fencing FAA Project No. 3-48-0121-03 to Sun-Tex Fence Company, Inc. with the concurrence of the Kerrville City Council. r~E ~~N of KERRVILLE, TEXAS May 13, 1991 Judge Bill Stacy Kerr County Courthouse Kerrville, Texas 78028 RE: Award of Bid, Airport Improvements FAA Project Dear Judge Stacy, Enclosed please find a copy of the agenda to be presented to Council on May 14, 1991, for award of bid for the fencing project, and city staff's memo for recommended action. We ask that this item be placed on the Commissioners agenda for consideration at your earliest convenience. R ctfully, `~ w~lC ~.-.,~ o ennella Airport Manager I am available to discuss this with the Commissioners Court if necessary. cc: Butch Lackey, County Commissioner Enclosure: 800 JUNCTION HIGHWAY •KERRVILLE, TEXAS 78028-5069 • 512/257-8000 R10-31-90 BUSINESS OF THE CITY COUNCIL CITY OF KERRVILLE, TEXAS SUBJECT: Award of Bid, Airport Fencing Project No. 3-48-0121-03 FOR AGENDA OF: May 14, 1991 DATE SUBMITTED: May 10, 1991 SUBMITTED BY: Joe Mennel CLEARANCES: Asst. City Mgr.('( EXHIBITS: AGENDA MAILED T0: Kerr County Commissioners Court, Kerrville, Tx. 78028 ~~ n APPROVED FOR SUBMITTAL BY CITY MANAGER: ' z Expenditure Current Balance Amount Required: in Account: Budgeted: $ $ $24,000 PAYMENT TO BE MADE T0: C SUMMARY STATEMENT Number: 1147-99 90% grant funds Council authorized city staff to rebid the airport fencing project at their meeting of April 23, 1991. The bid notice was advertised in both local newspapers and seven (7) fencing businesses were notified (six were local). Bids will be received Friday, May 10, 1991, and a firm recommendation will be submitted for consideration the early part of next week. RECOMMENDED ACTION Award Airport Fencing Project No. 3-48-0121-03, to the low bidder, with like concurrence from the County Commissioners Court. 700 Main St., _,' pI E M 0 T0: Dane Tune, Assistant City Manager /~~)~ FROM: Joe Mennella, Municipal Services Manager~~j~z~-_ DATE: May 13, 1991 (/// ~:. SUBJ: AWARD OF BID, AIRPORT FENCING One bid for Airport Fencing FAA Project No. 3-48-0121-03 was received in the amount of $25,490.73, which is $1,490.73 over the budgeted amount. This project is funded 10% by the sponsors and 90% by the Federal Aviation Administration. Staff recommends that Sun-Tex Fence Company, Inc. be awarded the bid at $25,490.73, with the Commissioners Court concurrence. c: Kerr County Commissioners Court emdo ADVERTISEMENT FOR BIDS Project Number FAA 3-48-0121-03 City of Kerrville/Kerr County-Owner Sealed bids for one unit price contract for fencing for 1000 foot Extension of Runway 12/30 will be received by the City of Kerrville at the office of City Clerk, 800 Junction Highway, Kerrville Texas 78028, until 3:00 p.m. CST, Friday, May 10, 1991 and then at said office publicly opened and read aloud. Bid items include 1100 L.F. of 6 foot chain link fence, 1962 L.F. of 8 foot woven. wire fence, and 847 feet of 4 foot woven wire fence and other appurtenances. The Information for Bidders, Form of Bid, Form of Contract, Plans, Specifications, and Forms of Bid Bond, Performance and Payment Bond, and other contract documents may be examined at the following: City Hall, City of Kerrville, Texas Copies may be obtained at the office of the Airport Manager, City of Kerrville, 800 Junction Highway, Kerrville, Texas. The Owner reserves the right to waive any informalities or to reject any or all bids. Each bidder must deposit with his bid, security in the amount, form and subject to the conditions provided in the Information for Bidders. Attention of bidders is particularly called to the requirements as to conditions of employment to be observed and minimum wage rates to be paid under the contract. No bidder may withdraw his bid within 60 days after the actual date of the opening thereof. The proposed contract is subject to ttte equal opportunity clause contained n the specifications which will be furnished to prospective bidde~s or will be available for examination at the office indicated in the advertisement. gGREEMEN7 BETWEEN SPONSOR AND CONTRACTOR FAA PROJECT N0: 3-48-0121-03 STATE Of TEXAS )( COUNTY OF KERB )( This Agreement made this and between ~; ry n_~aY (Sponsor) hereinafter called "Sponsor", ,19 91 by and Sun-Tex Fence Company, Inc. (Contractor) and contractor's executors, administrators, heirs, successors or assigns hereinafter called "Contractor". WHEREAS, Sponsor desires to enter into a contract for airport improvement as is more-fully described to the Contract Documents in accordance with the provisions of the state statutes, and WHEREAS, the CONTRACTOR has been engaged in and now does such work and represents that Contractor is fully equipped, competent, and capable of performing the desired and herein outlined work and is ready and willing to perform such work in accordance with the Contract Documents, and W}IEREAS, Sponsor and the CONTRACTOR for and in consideration of the mutual covenants set forth, agree as follows: WORK CONTRACTOR shall furnish all the materials, supplies, tools, equipment, labor and other services necessary for the construction and completion of the work indicated .in the Contract Documents. The Project is generallfy describe as fOl10WS: F°^r;n,4o_i s. Louis Schreiner Field, City o Kerrville County of Kerr The work is general y~ described as follows: ~s described on propo~a-i-' navy P-2 and P-3. - ENGINEER The Project has been designed by -City of Kerrville, 800 Junction Highway, Korrvillo Tv 7Rn9Q who is hereinafter called ENGINEER and who is to act as AGENT's representative, assume all duties and responsibilities and have the rights and authority assigned to ENGINEER in the Page 1 of 6 KNOW ALL MEN BY THESE PRESENTS day of CA-1 Contract Documents in connection with completion of the work in accordance with the Contract Documents. CONTRACT TIME The CONTRACTOR will commence the work required by the Contract Documents on the date indicated on the Notice to Proceed and will complete the work within _ 55 calendar days unless the period for completion is extended in accordance with the Contract Documents. If the Contractor does not complete the work within the specified time, the CONTRACTOR agrees to pay as liquidated damages the sum of S 200.00 for each calendar day thereafter until the work is completed in accordance with the Contract Documents. CONTRACT PRICE The CONTRACTOR agrees to perform all the work described in the Contract Documents for the sum of S 25.490.73 Twentv five thousand four hundred or as Shown in the proposal. ninety dollars and seventy-three cents. CONTRACT DOCUMENTS The term "Contract Documents" means and includes the following which are incorporated herein by reference as if fully reproduced: A. Adver ; m nt for Bid (List Table of Contents of Contract Documents) B. Agr Pm n w n gonsor and Contractor FAA Proiect /~ 3-48-0121-03 (CA1-CA4) C. Proposal and Contract Bid Schedule P1~-P4. D, Mandatory Contract Provisions, DBE Required Statements 49 CFR Part 23 F, Certification regarding suspension ineligibilit and voluntary exclusion, 9 CFR Part 29 F Pa ;na ion in previous contract ubject to equal opportunity clause. - Drawings prepared by Bovle Eneine numbered Sheet 1 or 2 through she Specifications prepared or issued by March 1991 dated Page 2 of 6 cn-z ADDENDA No. 1 dated No. dated No. dated No. dated No. dated No. dated 3/29/91 PAYMENT The AGENT will pay the CONTRACTOR in the manner and at such times and in such amounts as required by the Contract Documents. The CONTRACTOR expressly warrants that no third person has been employed to solicit or obtain this contract in Contractor's behalf, or to cause or procure the same to be obtained upon compensation in any way contingent, in whole or in part, upon such procurement, or in compensation for services in connection therewith, any brokerage commission or percentage upon the amount receivable by Contractor hereunder, and that Contractor has not in estimating the contract price demanded, included any sum by reason of any such brokerage, commission or percentage; and that all monies payable to Contractor hereunder are free from all obligations of any other person far services rendered, or supposed to have been rendered, in the procurement of this contract. Contractor further agrees that any breach of this warranty shall constitute adequate cause for the annulment of this contract or for the deduction from any sums due or to become due thereunder an amount equal to ariy brokerage, commission or percentage so paid or agreed to be paid or both. It is acknowledged and agreed by the parties hereto that this contract is the full and complete contract for the construction of the work called for and described herein. The Contractor hereby certifies that all franchise taxes are paid and in good standing or that Contractor is not subject to franchise taxes. This Agreement shall be binding upon all parties hereto and their respective heirs executors, administrators, successors, and assigns. Page 3 of 6 CA-3 IN WITNESS WHEREOF, the parties hereto by their duly authorized officials this shall be deemed an original on the date SPONSOR ~.~--~-~~~~u,..~.y~ City of Kerrville Date: /7) ` i CONTRACTOR .~ ~ By: y ~t ~ -~1~~ ~ ~ ~~ ~rl. Name: R;chara G. Calhoun (Please Print) Title: President Sign-Tex Fence Company, Inc. (Name of Firm) P.O. Box 180163 (Address, Austin, TX 78 18 Date: June 12, 1991 SPONSOR ~~- ! ~ ~" ounty of Kerr Date: ~~~~ ~~f Page 4 of 6 have executed, or caused to be executed agreement in triplicate each of which first written above. CA-4 PROPOSAL Proposal for: Project No. FAA 3-48-0121-03 Project Description: Fencing Improvements, Louis Schreiner Field( City of Kerrville/Kerr County, Texas for 1000 toot extension of Runway 12/30. Proposal by: Sun-Tex Fence Comapny, Inc.. Name P.0. Box Address Austin 'r'X 7R~],$ City, State, Zip (512) 836 9454 Phone Ftereinafter called Bidder, a corporation organized and existing under the laws of the State of Texas doing busine$s aS Sun-Tex Ferict~ C'c~mnanv - Tnr To the City of Kerrville, Texas, hereinaf~ ter called the agent. Gentlemen: Pursuant to the foregoing Instruction to Bidders, the undersigned bidder having examined the plans and specifications with related documents and the site of tfie proposed work, and being familiar with all the conditions surrounding the construction of ilie project hereby proposes to furnish all necessary superintendency labor, machinery equipment, tools materials and supplies to complete all the work upon which is bid in accordance with the contract documents, within the time set forth and at the prices stated below. rx knr ro~_orLrnoeooc~M~,d, s, wer P- 1 TRACT BID SCHEDULE IS SCHRRINER FIELD ORTIMPROVEMENTS Item No. Description ] F-160-5.1 4 Foot Fence, Class A Three Thousand 1 J Three Hundred l Seventy Nine dollars ' andfifty-threecents J F-160 5.1 1 8 Foot Fence, Class A Ten Thousand 1 I ~ . x dollars and -twgnt} cents F-160-5.3 Replace Single Driveway J Gate Two Hundred Ninety Five dollars and none cents F-162-5.1 6 Foot Chain Link Fence F1 PV n Thancand ~~ Five Hundred Seventeen dollars and none cents CON LOU AIRP Unit L. F L.F Each L. F uantit 847 1,962 1 1,100 Unit Price Amount !~ $3_99_..__ $3,3-7-9-.-53 $ 5.10 $10,006.7.0 $7~0Q_ $295_n0 P- 2 iv NQlln'191I4nnJplA Sah.(hx/unah 5. 1991 ~.~v v _- _~-. ~~ CONTRACT 81D SCHEDULE LOUIS SCHREINER FIELD AIRPORT IMPROVEMENTS item No. Description F-162-5.2 Double 10 Fooi Driveway Gate Two Hundred Unit Unit uantit Price Amount r, Ninety Three dollars and none cents Each 1 $ 2 g~_ n n $z.~3, g ~__ y ,v•~~.~oam~~mimns~ino