COMMISSIONERS' COURT CONVENED 1N AN EMERGENCY SESSION on
Thursday, .January 10, 1991 at 1:30 P. M. with all officers
present and the Court having duly opened the following
proceedings were had:
Dorothy Hilburn, County Treasurer, reported that the software
system had not picked up the travel expense as part of the
total salary. With this pay period the County is required to
pay FICA on travel expense and she would like to know where
she is to take the counties half from for this expense.
ORUEk NO. 20034
MOTION THAT ANY FUNDS NECESSARY Tel MEET
THE LEGAL kEGUIREMENTS ON TRAVEL EXPENSE PAYMENTS
BE MADE OUT OF THE TRAVEL ALLGTMENT BUDGETED
On this the 10th day of .lanes
Commissioner Morgan, seconded
Court unanimously approved by
necessary to meet the legal
for all county officials shall
budgeted for the current year.
ary 1551, upon motion made by
by Commissioner Holekamp, the
a vote of 5-0-0 tt,at the funds
requirements on travel expense
be made from the travel amount
aDCJ$~. ~
THE EMERGENCY SE59ION OF COMMISSIONERS' COURT ADJOURNED at
1:50 P. M. AND COMMISSIONERS' COURT CUNVENED IN A WORKSHOP on
allocation of office space.
Commissioner Holekamp introduced Joe Stevenson, a local
architect, who had donated his time to the County to draw a
diagram of a possible solution to relocating several offices.
He feels this solution would not require a big capital outlay
at one time and would utilize space we have as best we can.
He suggested enclosing the parking area underneath the
Courthouse and in phase 1, move the Tax AssessorfCollector's
Office to the right side of the new offices underneath; move
the Sheriff's Uffice to the back of the present office of the
Tax Assessor/Collector's Office, and the County Coutt at Law
clerks to the front of the present Tax Office near the County
Court at Law. In phase "~, move the County Clerk's Office to
the left side of the new offices underneath, and build two
PAGE 98
,_ t2) new district courts, a jury
offices- in the current County
phases the District Glerk's
Sheriff's vacated offices, the
Judge would move upstairs to
Office.
room and District Judges
Clerk's Office. In future
Office would move into the
Commissioners and the County
the vacated District Glerk's
Frances Kaiser, Sheriff, was not happy with the location of
her office. She said Mr. Stevenson had not talked to her
about what she had or what she would need, and the office
space alloteci to her in his presentation would not be near
large enough. Paula Rector', Ta:c Assessor/Collector, was not
happy with t,er counter space tieing cut, as the office she now
occupies was built to suit the specific needs of separating
the tax collection counter from the auto registration
counter. S'he also informed the Court that the Highway
Uepartment was already in the p~.-ocess of going out Sor Dids
fot installing special computers in her office which would
tie her office to Austin. The State will pay for it the way
it stands now; but, any changes made will be at the counties
expense.
Linda Uecker, District Clerk, said she had a problem with
storage space now and the move would not give her as much
room as she presently has. Mr. Stevensor, said it would give
her more. She suggested if the Commissioners and the County
Judge move upstairs, then move the Treasurer into their
vacated offices and that would give both her and the
Treasurer more room. Mr. Stevenson would not comment on that
at tt,e present time.
L>orothy Hilburn, County Treasurer, said she liked the plan
submitted by Commissioner Lackey in December of moving the
Sheriff's Office underneath. That would involve fewer
offices, ar,d less computer hardware to be moved. The Sheriff
agreed that she preferred that plan as her office would be
closer to the Jail.
David Motley, County Attorney, said he had six (6) people
working in an office space o4 565 square feet. He needs more
rourn, preferrably in the Courthouse, but anywhere with more
space would be nice.
Judge Stacy said tt,e Court would look at everyone's opinion
and input. The next step would be for the Court to go over
both plans and decide wt,ich one to use.
COMMISSIONERS' COURT WORKSHOP ADJOURNED at 2:53 P. M.
FACE 9`~