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.i .~ cam. ``. 1-. ::~ ~~~ ~ ..: F:.' li! '.". { : 'I... i.. 4 I +.- .. ~ t `. ~ d
COMM i SS i ONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE OR I G i NAL AND Fl VE COPIES OF THIS REQUEST AND
DOCUMENTS TO BE REVIEWED BY THE COURT
MADE BY: David Litke
MEETING DATE:
14 December 1992
OFFICE: Environmental Health
TIME PREFERRED: a~•
SUBJECT: (PLEASE BE SPECIFIC) Authorize rental contract for copying
machine for Environmental Health Department
EXECUTIVE SESSION REQUESTED: YES _,____ NO xxxxx
PLEASE STATE REASON FOR EXECUTIVE SESSION
ESTIMATED LENGTH OF PRESENTATION: ~~ mimita~
PERSONNEL MATTER - NAME OF EMPLOYEE:
NAME OF PERSON ADDRESSING THE COURT: na~T;~ T.;tkP
Time for submitting this request for Court to assure that the matter is posted in accordance
with Article 6252-17 is as follows:
~ Meetings held on Monday: 12:00 P.M. previous Wednesday
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON : ~
All Agenda Requests will be screened by the County Judge's Office to determine it
adequate Information has been prepared for the Court's formal consideration and action
at time of Court meetings. Your cooperation will be appreciated and contribute towards
your request being addressed at the earliest opportunity. See Agenda Request
Guidelines.
,~ ~E F KERR COUNTY
5 .~ a ENVIRONMENTAL HEALTH DEPARTMENT
101 Spur 100
°°~~ oc'~`'` Kerrville, Texas 78028
(512) 896-5101
MEMORANDUM
To: Commissioners Court
From: David Litke ~-~~
Date: December 8, 1992
Subject: Copy machine for Environmental Health office
As we have discussed previously, a copy machine is needed for our office.
Action is requested from Commissioners Court for the rental of a Xerox Copier
model #5034 through the State Purchasing Contract. The County Auditor has
information about the contract details.
A decision needs to be made today. Otherwise, we will loose the pending contract
including the use of a copier on loan to us.
The cost for the machine is $192.00 per month. Funding for the rental cost is
available from a combination of the following sources:
1. Department equipment rental budget item.
2. Sell surplus 2-way mobile radio equipment at upcoming equipment sale.
3. Rabies and animal control fees.
4. Fees from copies of the Rules and Regulations.
5. Fees from copies of records.
Enclosed is a copy of the copier features and reasons for having a copier.
ejg
Enclosure
cc County Auditor
~ Recycled Paper
REASONS FOR COPIER IN ENVIRONMENTAL HEALTH DEPARTMENT
ESPECIALLY XEROX COPIER MODEL #5034
1. Copier needed at Spur 100 location. Historically 2500 in office copies
per month excluding copies for mass mailouts and large copy runs.
2. Office is essentially one-person operation; prevents leaving office
unattended for any period of time.
3. Reduced printing costs of Rules and Regulations. EX. $29 plus for Rules
plus time to deliver.
4. Two-sided copying reduces paper cost and volume of records reducing
storage requirements. Ex. needed for Rules and Regulations, Animal
Control Notices, and license instructions.
5. Copies needed for customers when customer is in office. EX. permits,
information from records, Animal Control Registrations, Floodplain
information, etc.
6. Providing copies at time of request reduces time and manpower required for
follow-ups, and postage to mail information.
7. Copies needed of permits, licenses, floodplain certificates,
registrations, etc., for record keeping, homeowners, realtors, prospective
buyers, lending institutions, installers, design consultants, pumpers,
etc.
8. Saves time from personnel having to wait for a copier at courthouse or
extension office.
9. Provides more efficient use of time and personnel for making copies. Ex.
Director or inspector salary, travel expense, and time when they are not
available to the public, to use other copier.
i0. Overall efficiency, productivity, and professionalism is increased by
department in meeting deadlines; provides improved and faster response to
the public; all government agencies, and other inquiries.
11. Capacity to handle odd-size paper allows for better copying of plats,
maps, surveys, etc.
12. Regulations requiring more documentation and subsequent copying to
appropriate files.
13. Quality reproductions and formats improves departmental image and county
professionalism.
14. Deparment is an information clearing-house for environmental/helath
topics.
The Xerox 5034 Copier
The best srnal/copier
for every business application

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The 5034 Copier lets you do more
than any other small copier
}, n, n~~,l .ut ,,1!,,;~Lt~l.:„ti',iI t t,lt ::.n hantllr ~ Irtu.tll~ all ~~xn
hu~InC~..f~hh~;ti'.,vl~ rcp,n~t,. hl~_ li~h.. tli,uhl~ ~1~I~~I :„h~ II1_' ,Irnl
mush nl~,r~. A„~~. A~n,t h,l~ ~rrat~d t'~ac(I~ th.it vtphntic,ttrd .nwll
tnplcr The ~ll;~ -
A Xerox exclusive-copy quality that's guaranteed
~'t~lth \cn~t. you're ~*uar,tnt~e4 llmg-la~tim~ perti~rman~e anti rt,p~
yualit~. `irrot has de~cloped an c~rlusive and unique technt~lu~a~ -a
ropy cartrld~ae-th.u aswre5 ~,t~u I~f the two think*~ you want ninst tt
murhmc that needs mlmmal scr~irin~r, and a maehinc with ropy yuulity
ynu can rely on day or night. Each cartridge is designed to yield 25.000
coptes of the sharpest copies you could want. Once you've run '_3,000
roptrs on the 51134, the machine comrnicntly lets you know you have
'_,000 nutre.copics to go. At '_5.000 copies, you just insert a new
cartridge and you've gnt the cquiva]ent of a new machine in less than
five minutes.
The best in two-sided copying
The 5034 makes it so easy! Place your originals in the Docurncnt Feeder
and for~~et about them until you pick up your two-sided copies.
Drop in your originals and relax
The 5034's Automatic Document Feeder lets you drop in a stack of
40-and walk away. And, if you're feeding one original into the single-
sheet feeder, you won't even need to touch a button.
Sorted and stapled sets
With the optional Sorter/Stapler, you can automatically sort copy sets-
and then staple them right at the 5034! The Convenience Stapler gives
you finished sets, immediately ready for distribution. Put one or several
staples along any edge or in any corner. Each stapled set can be up to
20 pages thick (20 lb. stock).
Paper capacity that lets you keep going
The Xerox 5034 gives you the paper capacity of a much larger copier-
950 sheets. Our two-tray paper drawer is conveniently placed for easy
front loading. If you need to keep a continuous run going, you can copy
from one tray while loading paper in another.
Transparencies in no time
A new Xerox exclusive modernizes the whole process of creating trans-
parencies. The 5034 lets you create presentation transparencies as easily
as making a copy. Just select the Transparency Special Feature, press
Start, and you'll have a set of transparencies with interleaved sheets of
paper and collated copy sets at the same time, ready to be handed out.
Get your documents covered. Front and back.
The 5034 automatically collates covers-on color and/or heavier stock-
while making copies. Just insert the covers into the side paper cassette
and the machine intelligently places them onto the front and back of
each copy set. You can pre-copy headings and titles directly onto the
covers, too.
Chapter dividers where you want them
The 5034 will automatically separate chapters or sections for you-by
inserting color divider sheets at different points in a document. All you
do is place a blue or green insert where it should be in the originals and
the 5034 automatically senses-according to the originals-where to
place the divider.
Our Warranty: Three Years
Theirs: Ninety Days
In addition to our Total Satisfaction Guarantee, Xerox gives you a
Three-Year Warranty on your 5034. Our warranty says we'll maintain
your 5034 in excellent working order for three years without charging
for any needed service or repairs-provided you use new Xerox Copy
Cartridges purchased from us. Competitors' warranties usually last
90 days.
Xerox 5034 Specifications
Copy speed
I'Int t„p\ Ill h ~ ~cCt,n~l~
~~ p~•r uunul~ ,~~ ~ ~ ll. ,Im~l: ~IJ~d
I-1 prr muunc~ `~'. ~ I-:. 11 ~ 1-. snr_Ic-~Itlcd
Originals
yutnmatic l~orument Feeder
\1ultl-Sheet Feeder: ~'; ~ S' z to II ~ 17, m 1h-32 Ih. welchtn, up nt lU
orieintds at a time
Smelt-Sheet Fc~dcr: one original at a lino. >' • ~ S'- to 11 ti 17
Platen: am sire up to Il ~ 17
A _'mm strip along the lead rd~ae of rash origlnul w ill not be reproduced.
Since this is almost always in the mar~_in area. no te'it or data should he
lost during ropy ing.
Throughput
Sizes 5';z x 8'n_ to 11 x 17, in Ifs-32 lb. weights, including colored
papers. letterhead, labels and transparencies
Paper supply
Side cassette: Tray l: 250 sheets
Two-tray paper drawer: Tray 2: 500 sheets, Tray 3: 200 sheets
Bypass Tray: 20 sheets, sizes 5'/ x 8'/z to ll x 17, 16-32 Ib. weights
Automatic Tray Switching
Automatic reduction/enlargement
loom from 64-156% in l l increments.
You can select 2 programmable settings (factory set at 77% and 129%)
Automatic two-sided copying
l-sided to 2-sided, 2-sided to 2-sided, 2-sided to 1-sided
Duptex tray capacity: 40 sheets
Electronic Auditron
Up to 300 accounts, Access or Accounting Mode, standard.
Special Features
Front and Back Covers, Inserts, Interleaved Transparency Sets, Job
Pre-Programming, Second Side Image Shift, Dual Language,
Stacked Output.
Sorter/Stapler (optional)
Sorter: 10 bins, 40 sheets per bin, sizes 5'/ x 8'/z to ll x 17.
Convenience Stapler: Up to 20 sheets per set (20 Ib. stock): multiple
staples can be placed along sides, corners. Easily insertable cartridge
contains 5,000 staples.
Note: If you choose the Output Tray instead of the Sorter/Stapler, these
four features are not enabled: Front and Back Covers, Inserts, Stacked
Output, and Transparency Sets.
Accessories (optiaaal)
High Capacity Feeder, Red and Blue Color Kits, Mechanical Auditron,
Copy Volume Analyzer, Foreign Interface, Portable Printer, and Data
Shuttle.
Size and weight
Without options: Width 29", Depth 27", Height 46"
Base weight 213 lbs.
Electrical requirements
Sole use of a ll5 volt, 15 ampere circuit
Power Saver minimizes energy use. Warm-up: 100 seconds
XEROX	

The Document Company	!Nakolm BaWr~ge
National
	Quality
Xerox Corporation
Xerox Square	`~~~
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Rochester, New York 14644	W
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XEROX" and 5034 are trademarks of XEROX
CORPORATION.
Product appearance, build status andior specifications
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Printed in USA 5/91 610 P20765A	
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