,II=`r-~i..'rVr-li... tJ.. a..U_Ifa,;? !ii i~li:,1.~1 Yl(~~~-I~ ~ ::::a.: tta i'~ILi"d 1 :;L r-".r.tL. f I-~ ~ rr:,L~..., ! . !'. 1 i a e: *,; I : i, f ; ', . 1.-. ~ , . , . t_ ~ : i... ~_. J -i -l ,. .: - ` , x i ~" t e; r: ',. J E-, 1_.,,r ,. ~.. ~ a'"- .. ..: rf I: i"r. ", 'H. y :.. ', -L.-Q~ 't.J T: i•:''II 'lk,i '''.~ i9 er .'C :ii tl'~. Ilr'; C. .ECG Lit i : :• l r ii.ii4-'~ ;lip I-` .:j"~"{'I, ~: ~ / ) ° ~~~- PROCEDURES FOR MENTAL HEALTH TIME SPENT 10 min.-2 hr. Interview Applicant and/or and file Application after members of family it is notarized. 30 min.2 hr. Contact attorneys to see when they will serve as Court Appointed attorneys. At least a month or two ahead. Type form for the appointment for the County Judge to sign and it goes in filming and is recorded. 1 hr. Make folder-type sticker-write Bill of Cost Volume and Page, who received the bill and type envelope. Send out of County County Judge and County Clerk a copy of Order of Transfer. This alerts them that this patient is in the Kerrville State Hos- pital and their county is liable for the court cost, etc. Check papers to make sure they are completed. Pull docket sheet per case. Write in Daily Log - all information required. File stamp on Doctor's papers and Cause Number. Type information on: Court's Own Motion for Order of Protective Custody Order of Protective Custody Order Appointing Attorney and Notice of Hearing Application for Court-Ordered Mental Health Services Notice of Hearing and Appointment of Attorney Continuance (if needed) Transfer (if needed) for Out of County Patients Type information for Justice of The Peace on Questionnaire regarding patient (Name, date, time of hearing, and Ward No.) Notice of Probable Cause Reset Form (if needed) If Judge is available, above papers heeds his signature. (If Judge is not available this will delay getting papers out timely.) After the papers are signed then every paper has to be filed with file stamp and signed by Deputy County Clerk or County Clerk. Proceed to copying machine to make copies for the patients (without Doctor's paper), State Hospital, Attorney, and Justice of The Peace for Seventy-two Hour Hearing. When the above SETS are completed we type up a re- ceipt with information about case to be signed by Sheriff's Office, and to be filed in each case. 10 min. Complete papers not in file, (ie. Information, Transcript Cover and Order For Temporary In-patient Mental Health Services (No Jury). 6 min. Write in Daily Log as additional papers come in. File stamp them, place Cause No. on papers, and file in folder. 3 min. Check all papers to get ready for Day of Court. 6 min. Copy all papers that need to go to the attorneys and County Judge for Day of Hearing. 15 min. Spend this time at the copying machine making copies setting up the case to go to court. (ie, Recommen- dation For Treatment, Second Doctor's papers, Waiver.) Mental Health Procedures Page 2 TIME SPENT 15 min.-1'~ hr. Type worksheet for Court Hearings at State Hospital. (ie. Case No., Patient's Name, Type of Case, whether jury or not, testifying doctor's name and then second doctor's name, Attorney's name, time attorney spent in court time and out of court time, and total fee to pay the attorney.)*When return from the hear- ings make sure all the information is completed on the sheet and make a copy and place it in the file folder in County Clerk's Office. Take original to the Auditor's office for the Attorney to be paid when Commissioners' Court passes on bills. Make copies of worksheet for attorneys, County Judge, County Clerk, State Hospital, and Deputy County Clerk. time per case HEARING DAY - KERRVILLE STATE HOSPITAL 15 - 90 min. Set up Tape Recording Machine and hearing of case begins. Notify Doctors for each case to be heard. Hand papers to County Attorney, County Jucjge and patient's attorney. If case is postponed we have to re-set the case. This involves more paper work--see page one. 30 min. ea. case RETURNING FROM COURT Make sure all papers are completed. (ie. Order for Temporary Health Services. (No Jury). Make copies. Make a transcript, pull papers that must be filmed. Take the transcript copy to the Sheriff's Office to be delivered to the State Hospital. 15 min. When all papers are completed we do the Bills of Cost. (If incomplete we must search with family or State Hospital for address to mail bill to.) *See first paragraph above--take attorney's bills to the Auditor for payment. If jury--type infor- mation in computer for payment. Make copies of original bill of cost for County Clerk's file. (If out of county, send copy of Order with the bill.) 10 min. DOCKET SHEET Write patient's name, Cause No., Applicant's Name, Attorney's name, County of Residence, Style the case (temp.,etc.). List all papers that were signed by the County Judge and the Volume and Page numbers. DAILY LOG 20 -min. Make sure the Daily Log is completed. Cause No., Patient's Name, Style the Case, Doctor's Names, If jury or not, County of Residence, Probable Cause Hearing Date and Time, Date of Hearing (Court Date) and Disposition of Case. 15-20 min. Pull Case Folder from File. Place all papers from filming in order in file folder. 15-20 min. Index each case in the computer. Check volume and Page on each one. Metal Health Procedures TIME SPENT Page 3 Under normal circumstances this is how we handle each case in the County Clerk's Office. The people that we come in contact with daily are: County Judge County Attorney Sheriff State Hospital (Supt. Office) Families asking questions Attorneys The people that we come in contact with occassionally are: Outreach Justice of Peace Simon Harris State Hospital (Medical Records, Admissions, and Case Worker and/or Liaison Person) San Antonio State Hospital Out of County Judges, Treasurers, County Clerks ~QMMISSIONERS' COURT AGENDA REQUEST • pJ EASE FURNISH ON ORIGI AL AND FIVE COPIES OF THIS REQUEST AND DOCUMENTS 10 DE REVIEWED DY 111E COURT. MADE BY: PATRZCIA DYE OFFICE: COUNTY LERK - reg es following rtEETING DATE: OCTOBER 13, 1992 TIMEPREFERRED: ~~~er~~ie~e~resentatior on contracts for Co. Judges -Mental Health SUBJECT: (PLEASE BE SPECIFIC): Consideration and approval of charaina additional fees for Mental Health cases and consideration of budget amend- ment.allowinct for two full time Deputy County Clerks due o on ract„rat presented by County Attorney's ESTIMATED LENGTh10F PRESENTATION: 1 hour IF PERSONNEL MATTER -NAME OF EMPLOYEE: NAME OF PERSON ADDRESSING THE COURT: Patricia Dye, xerr County Clerk Time for submitting this request for Court to assure that the matter Is posted In accordance with Article 6252=17 Is as follows: • Meetings held on second Monday: 12:00 P. M. previous Wednesday • Meetings held on Thursdays: 5:00 P. M. previous Thursday. If preferable, Agenda Requests may be made on off Ice stationery with the above Information attached. TIiIS REOUESTRECEIVED BY: THIS REQUEST RECEIVED ON: Ail Agenda Requests will be screened by [he County Judge's Office to determine if adequate tnformatlon has been prepared for [he Court's Formal consideration and action at time of Court meetings. Your cooperation will be appreciated and contribute towards your request being addressed at the earliest opportunity. ' ADDITIONAL FEES MENTAL HEALTH COURT COSTS COUNTY LAW LIBRARY FEE $ 20.00 RECORD MANAGEMENT FEE OF $5.00 on each document filed CONTRACT FEE 25.00 PATRICIA DYE, COUNTY CLERK Kerr County Courthouse Kerrville, Texas 78028 NO. THE STATE OF TEXAS >( FOR THE BEST INTEREST )( AND PROTECTION OF: ~( JOHN DOE _ ~( BILL uF COSTS Bill of Cost Sent To: COUNTY JUDGE and/nr _ Kerr o m v Tndiv;Ana1 IN THE COUNTY COURT OF KERR COUNTY, TEXAS The following costs are ta>:~=.i in this cause: COUNTY CLERK'S COST JUDICIAL EDUCATION FEF~ JURY FEE JUDGE'S FEE DOCUMENTATION PREPARATION FEE SHERIFF'S FEE ATTORNEY AD LITEM RECORD MANAGEMENT FEF. LAW LIBRARY FEE S 40.00 5 3.00 S 60.00 S 5.00 _ s 5.00 s an_nn s 7n_On S 50.00 s 20.00 TOTAL COSTS DUE s 293.0~_~_ _ -0-0-0-0-0-0-0-0-0-0-0-0- THE STATE OF TEXAS )( THE COUNTY OF KERR )( I, PATRICIA DYE, Clerk of the County Court of Kerr County, Texas, hereby certify that the above is a true and correct account of the cost in the above numbered and entitled cause, as found in Vol. Page WITNESS MY HAND and seal of office at Kerrville, Texas, this day of ly9 PATRICIA DYE, COUNTY CLERK Kerr County, Texas Hy: deputy KERR COUNTX FEES OPC - 90 days CHEMICALLY-DEPENDENT County Clerk's fee $ 90.00 Judicial Education Fee 3.00 Jury Fee, (if not Waived) 60.00 Judge's Fee 5.00 Document Preparation Fee 5.00 * Attorney ad litem (if not waived) ** Sheriff's Fee 90.00 Record Management Fee of $5.00 on each document filed Contract Fee 25.OU Law Library Fee 20.00 UPC - 90 days TEMPORARY County Clerk's fee $ 40.00 Judicial Education Fee 3.00 3ury Fee, (if not waived) 60.00 Judge's Fee 5.00 Document Preparation Fee 5.00 *Attorney ad litem (if not waived) **Sheriff's Fee 40.00 Record Management Fee of $5.00 on each document filed Contract Fee 25.00 Law Library Fee 20.00 1 YEAR EXTENDED County Clerk's fee 40.00 Judicial Education Fee 3.00 Jury Fee, (if not Waived) 60.00 Judge's Fee 5.00 Document Preparation Fee 5.00 *Attorney ad Litem (if not waived) **Sheriff's Fee 90.00 Record Management Fee of $5.00 on each document filed Contract Fee 25.00 Law Library Fee 20.00 RENEWAL EXTENDED 1 YEAR County Clerk's fee 40.00 Judicial Education Fee 3.00 Jury Fee, (if not Waived) 60.00 Judge's Fee 5.00 Document Preparation Fee 5.00 *Attorney ad Litem (if not waived) **Sheriff's Fee 40.00 Record Management Fee of $5.00 on each document filed Contract Fee 25.00 Law Library Fee 20.00 *Attorney at litem: Courtroom time $50.00 per hour $25.00 per ~ Hour Non-Courtroom time $40.00 per hour $20.00 per ~ hour $10.00 per 15 minutes office **Sheriff's Fee: Jan. 1, 1993 fee will be $45.00 (in phone calls) ORDER NO. 21140 APPROVAL OF CHARGING ADDITIONF~L E'EES FOR MENTAL HEALTH CASES October 13,1992 Vol S, Page 766