ORDER N0. 20808
APPROVAL OF RECLASSIFICATION OF CLERK'S
IN THJ; llISTRICT CLERIC' S OFFICE
On this the 24th day of February 1992, upon motion made by Cor~unissioner
Holekamp, seconded by Commissioner Lackey, the Court VOTEil 3-1-0 4dITH
COMMISSIONER MORGAN VOTING "NAY", to the reclassification of Inter-
mediate Clerk at Grade 12, Step 1 and Grade 12, Step 2, to Senior
Clerk Grade 13, Step 1, as per job.descr~pgion, and the elimination
of Grade 14, Step 1, in the ilistrict Clerk's Office.
JOB DESCRIPTION - DISTRICT CLERK'S OFFICE
SENIOR CLERK PAY GROUP 13
SUPERVISOR: Linda Uecker, District Clerk
Chief Deputy & Administrative Clerk
WORK SCHEDULE: Mon through Fri 8AM to SPM, Some Saturdays
Frequently after 5 PM into the evenings
If Court does not adjourn at 5 or if a jury
is deliberating.
GENERALLY: This is a supervisory position which involves
independent judgment. Duties include performing clerical work
requiring application various complex work methods and proce-
dures, in accordance with the laws and regulations control-
ling the employing department, and with departmental funct-
ions, policies and practices, often including legal research
as it applies to the functions of this office.
1) Supervisor of child support receipts and distributions.
Training other employees in child support collection. Reeping
an exact record of c/s received and disbursed, as these are
the official court records and very often requires testimony
in court as to the accuracy and fact of the records. This
process includes creating the case on the computer. This is
an exacting process because any error can erroneously
calculate c/s arrearages & balances. Liabilities.
2) Accept new cases for filing. Determine the amount of court
costs to collect. Assign a court and case ~, docketing,
indexing, reporting creating a file and creating case on
computer. Determining the type of case is also necessary.
3) In charge of ordering supplies and forms used in the
function of the office.
4) During the pendancy of a civil case, issue process as
requested by parties upon compliance with the law. Almost
always requires legal research to ensure that requests con-
form with the requirement of the law. Filing, posting and
tracking on computer all documents submitted for filing in
the case and making sure they are put in the proper case
file. Notifying the court if immediate action needs to be
taken. Liabilities.
5) Keeping a calendar of civil cases scheduled, posting the
setting, and sending notice of setting of either pretrial,
trial or evidentuary, discovery or post-judgment hearings to
all parties in the case. Failure to properly notify could
result in default judgment, continuance of the case or mis-
trial. Liabilities.
6) Issuing subpoenas in civil cases requiring the timely
appearance of witnesses, charging fees and making sure they
are sent forth to the proper authority for service, including
out of county and out of state.~Liabilities.
7) Constant contact with the public, including attorneys and
other professionals. Child support, researching records,
making copies, charging fees, issuing certificates of
certification or no record, status of a case, acknowledging
service of process, referrals either in person or by phone.
Liabiliteis.
8) Upon the entering of a final order in a civil case, clos-
ing the case. Issuing post judgment process, ie: notice of
default, notice of judgment to all parties, issuing execut-
ion, abstract of judgment, writs of garnishment, sequestrat-
ion, attachment, etc, as well as notice and orders of sale,
etc. indexing judgments and reporting to Tex Judicial Council
and tracking case on computer and entering disposition there-
of. Notifying supervisor to create trust account, invest
funds for minor or prevailing party in a financial institut-
ion offering the highest current rate of interest, as per
order of the court. Liabilities.
4) Sealing and maintaining the confidentiality of those cases
sealed by order of the court or as required by law, such as
expunction, adoptions, paternity suits, etc. Liabilities
10) Court room clerk.
11) Recieve and file grand jury indictments handed down by
grand jury. Assign court and case numbers, creating case file
and case on computer, Coordinate the setting of bonds with
the records by the judge, recording the same. Issuing arrest
warrants, capias, and precepts to serve. Sealing and main-
taining the confidentiality of those cases sealed by order of
the court or until arrest is perfected. Liabilities
12) File and record all documents filed in a criminal case
and routing them to the proper case file and notifying the
court of any action that needs to be taken immediately.
Liabilities.
13) Issuing and sending forth subpoenas for the timely
appearance of witnesses as in civil cases #6. Issuing writs
of witness attachment upon failure to report and upon order
of the court. Liabilities.
14) Backup criminal pretrial courtroom clerk. Coordinate case
files during hearings in courtroom. Must be present in court-
room during all pretrial activity with few exceptions. Be
able to takes notes of action taken in each case while List-
ening to the proceedings in the next case. Communicate
simultaneously with the Court, attorneys, defendants,
sheriff's dept., and probation dept. Take acknowledgements of
each defendant several times in each case. But the Courts
don't wait on clerk. Making sure each defendant, attorney,
DA, probation and SO receive copy of judgment or order
immediately. Liabilities.
15) After pretrial day send notice of future hearings to all
defendants, bondsmen, and attorneys and record those facts in
each case in file and on computer. Liabilities.
16) Upon conviction in criminal case, prepare transcript of
conviction of each defendant for transport to Dept. of cor-
rections. If these are not exactly correct, TDC refusses
acceptance of defendant. Enter judgment in index, tjc report,
on computer. Liabilities.
17) Certifiy to Orders to pay appointed counsel and submit to
county auditor for payment. Liabilities.
18) Receive forfeited Drivers Licenses and submit with writ-
ten report to DPS. Liabilities.
19j Charge fees and issue costs bill on all criminal cases,
where conviction results. Liabilities.
20) Coordinate with DAs offices those criminal cases set on
any particular day either pretrial or trial or evidentuary or
discovery hearings. Create and produce a schedule.
21) Administering oaths at any given time. Liabilities.
22) Issuing Grand Jury subpoenas, which are requested by the
District attorney. They are confidential and must be sealed.
Confidentiality must be maintained. Liabilities.
23) Analyze individual problems and "sticky situations" and
produce feasable solutions and/or make proper referrals.
Liabilities.
OPERATE:
computer
typewriter
calculator by touch
Minolta 504 reader-printer
3-M reader-printer
Copier
CONTACTS:
Attorneys
Out of County professionals
Sheriff's Dept
Probation Dept.
Judges and Coordinator
Public
Other County offices
February, 1992.
~dd~f~~
`Yii`nda Uecker,
District Clerk
Rerr County, Texas
JOB DESCRIPTION - DISTRICT CLERK'S OFFICE
PAY GROUP: 23
SUPERVISOR: Linda Uecker, District Clerk
Chief Deputy & Administrative Clerk
WORK SCHEDULE: MON THROUGH FRI 8AM TO SPM, some Saturdays,
Frequently after 5 PM into the evenings if Court
• does not adjourn at 5 or if a jury is
deliberating.
GENERALLY: This is a supervisory position which involves
independent judgment. Duties include performing clerical
work requiring application of various comples work methods
and procedures, in accordance with the laws and regulations
controlling the employing department, and with departmental
functions, policies and practices, often including legal
research as it applies to the functions of this office.
1) Supervisor of Criminal Case Management. Training of other
deputies in Criminal Case Management.
2) Receive and file grand jury indictments handed down by
the grand jury. Assign a court and case numbers, creating
case files and case on computer, coordinate the setting of
bonds with the records by the judge, recording the same.
Sealing and maintaining the confidentiality of those cases
sealed by order of the court or until arrest is perfected.
Liabilities.
3) File and record as doocuments filed in a criminal case and
routing them to the proper case file and notifying the court
of any action that needs to be taken immediately. Liabili-
ties.
4) Issuing and sending forth criminal subpoenas for the
timely appearance of witnesses and making sure they are sent
forth to the proper authority for service. Issuing writs of
witness attachment upon failure to report and upon order of
the court. Liabilities.
5) Criminal pretrial Courtroom clerk. Coordinate case files
during hearings in courtroom. Must be present in courtroom
during all pretrial activity with few exceptions. Be able to
take notes of action taken in each case while listening to
the proceedings in the next case. Communicate simultaneously
with the Court, attorneys, defendants, sheriff's Dept. and
probation dept. Take acknowledgement of each defendant
several times in each case. But the Courts don't wait on the
clerk. Making sure each defendant, attorney, DA, probation
and SO receive copy of judgment or order immediately. Liabi-
lities.
6) After pretrials hearings, send notice oŁ future hearings
to all defendant, bondsmen, and attorneys and record those
facts in each case in file and on computer. Liabilities.
7) Upon conviction in criminal case, prepare transcript of
conviction of each defendant for transport to Dept. of
Corrections. If these are not exactly correct, TDC refuses
acceptance of defendant. Enter Judgment in index, TJC report
and computer. Liabilities.
8) Certify Orders to pay appointed counsel and submit to
county auditor for payment. Liabilities.
9) Receive forfeited Drivers Licenses and submit with writ-
ten report to DPS. Liabilities.
10) Charge fees and issue bills of costs on all criminal
cases where conviction results. Liabilities.
11) Coordinate with DAs offices those criminal cases set on
any particular day either pretrial or trial or evidentuary or
discovery hearings. Create and produce a schedule.
12) Issue Grand Jury subpoenas, upon request by the District
Attorney, or grand jury. They are confidential and must be
sealed. Confidentiality must be maintained. Liabilities.
13) Administer oaths at any given time. Liabilities.
14) Receive and distribute child support payments. Reeping
an exact record of c/s received and disburses, as these are
the official court records and very often requires testimony
in court as to the accuracy and fact of the records. This
process includes creating the case on the computer. This is
an exacting process because any error can erroneously calcu-
late c/s arrearages and balances. Liabilities.
15) Accept new cases for filing. Determine the amount of
court costs to collect. Assign a court and case #, docket-
ing, indexing, reporting, creating a file and creating case
on computer. Determinining the type of case is also neces-
sary. Liabilities.
16) During the pendancy of a civil case, issue process as
requested by parties upon compliance with the law. Almost
always requires legal research to ensure that requests con-
form with the requirements of the law. Filing, posting and
tracking on computer all documents submitted for filing in
the case and making sure they are put in the proper case
file. Notifying the court if immediate action need to be
taken. Liabilities.
17) Reeping a calendar of civil cases schedule, posting the
setting, and sending notice of setting of either pretrial,
trial or evidentuary or discovery or post-judgment hearings
to all parties in the case. Failure to properly notify could
result in default judgment, continuance of the case or mis-
trial. Liabilities.
18) Issue subpoenas in civil cases requiring the timely
appearance of witnesses, charging fees and making sure that
are sent forth to the proper authority for service, including
out of county and out of state. Liabilities.
19) Constant contact with the public, including attorneys and
other professionals. Child support, researching records,
making copies, charging fees, issuing certificates of certi-
fication or not record, status of a case, acknowledging
service of process, referrals either in person or by phone.
Liabilities.
20) Upon the entering of a final order in a civil case, close
the case. Issueing post judgment process, ie: notice of
default, notice of judgment to all perties, issuing execut-
ions, abstraction of judgment, writs of garnishment, seques-
tration, attachment, etc, as well as notice and orders of
sale, etc. Indexing judgment and reporting to Texas Judicial
Council and tracking case on computer and entering disposi-
tion thereof. Notifying supeervisor to create trust account,
invest funds for minor or prevailing party in a financial
institution offering the highest current rate of interest, as
per order of the court. Liabilities.
21) Sealing and maintaining the confidentuiality of those
cases sealed by order of the court or as required by law,
such as expunctions, adoption, paternity suits, etc.
Liabilities.
22) Court Room Clerk
23) Jury selection clerk in courtroom for criminal or civil
cases set for jury trial. Keeping records of jury excuses,
days served and amount to be paid each juror.
24) Determine which civil cases are "ripe" for Notice to
Dismiss for want of Prosecution and sending notices to all
parties in each case of Court's Intention to Dismiss for want
of prosecution. After answer date pases with no response,
prepare Court's Order Dismissing for signature and close as
in other civil cases (#20). Liabilities.
ZS) Analyze individual problems and "sticky situations" and
produce feasable solutions and/or make proper referrals.
Liabilities.
OPERATE:
computer
typewriter
calculator by touch
Minolta 504 reader-printer
3-M reader-printer
copier
Printer
CONTACTS:
Attorneys
Out of Co professionals
Sheriff's Dept
Probation Dept
Judges and Coordinator
Public
Other county offices
February, 1992
Lindecke,~~~~
District Clerk
Kerr County, Texas