ORDER NO. 20792
APPROVAL AND RESCINDING OF ORDER
NO. 20787 THE RECLASSIFICATION
OF ANNETTA ANDERSON AND CARRIE
WHITT IN THE DISTRICT CLERK'S
OFFICE
On this the 10th day of February 1992, upon motion made by Commissioner
Holekamp, seconded by Commissioner Oehler, the Court UNANIMOUSLY
APPROVED BY A VOTE OF 4-0-0, to rescind order no. 20787 because
reclassification needs to be clarified as to expanded duties and
responsibilities. The Grade 14, Step 3 position to be eliminated
in the District Clerk's Office. Reclassification to be resubmitted
and addressed on the February 24, Agenda for consideration.
7) Constant contact
other professionals
making copies, char
certification or no
service of process,
Liabiliteis.
with the public, including attorneys and
. Child support, researching records,
Sing fees, issuing certificates of
record, status of a case, acknowledging
referrals either in person or by phone.
8) Upon the entering of a final order in a civil case, clos-
ing the case. Issuing post judgment process, ie: notice of
default, notice of judgment to all parties, issuing execut-
ion, abstract of judgment, writs of garnishment, sequestrat-
ion, attachment, etc, as well as notice and orders of sale,
etc. Indexing judgments and reporting to Tex Judicial Council
and tracking case on computer and entering disposition there-
of. Notifying supervisor to create trust account, invest
funds for minor or prevailing party in a financial institut-
ion offering the highest current rate of interest, as per
order of the court. Liabilities.
9) Sealing and maintaining the confidentiality of those cases
sealed by order of the court or as required by law, such as
expunction, adoptions, paternity suits, etc. Liabilities
lA) Court room clerk.
li) Recieve and file grand jury indictments handed down by
grand jury. Assign court and case numbers, creating case file
and case on computer, Coordinate the setting of bonds with
the records by the judge, recording the same. Issuing arrest
warrants, capias, and precepts to serve. Sealing and main-
taining the confidentiality of those cases sealed by order of
the court or until arrest is perfected. Liabilities
12) File and record all documents filed in a criminal case
and routing them to the proper case file and notifying the
court of any action that needs to be taken immediately.
Liabilities.
13) Issuing and sending forth subpoenas for the timely
appearance of witnesses as in civil cases #6. Issuing writs
of witness attachment upon failure to report and upon order
of the court. Liabilities.
14) Backup criminal pretrial courtroom clerk. Coordinate case
files during hearings in courtroom. Must be present in court-
room during all pretrial activity with few exceptions. Be
able to takes notes of action taken in each case while list-
ening to the proceedings in the next case. Communicate
simultaneously with the Court, attorneys, defendants,
sheriff's dept., and probation dept. Take acknowledgements of
each defendant several times in each case. But the Courts
don't wait on clerk. Making sure each defendant, attorney,
DA, probation and SO receive copy of judgment or order
immediately. Liabilities.
15) After pretrial day send notice of future hearings to all
defendants, bondsmen, and attorneys and record those facts in
each case in file and on computer. Liabilities.
16) Upon conviction in criminal case, prepare transcript of
conviction of each defendant for transport to Dept. of cor-
rections. If these are not exactly correct, TDC refusses
acceptance of defendant. Enter judgment in index, tjc report,
on computer. Liabilities.
17) Certifiy to Orders to pay appointed counsel and submit to
county auditor for payment. Liabilities.
18) Receive forfeited Drivers Licenses and submit with writ-
ten report to DPS. Liabilities.
19) Charge fees and issue costs bill on all criminal cases,
where conviction results. Liabilities.
20) Coordinate with DAs offices those criminal cases set on
any particular day either pretrial or trial or evidentuary or
discovery hearings. Create and produce a schedule.
21) Administering oaths at any given time. Liabilities.
22) Issuing Grand Jury subpoenas, which are requested by the
District attorney. They are confidential and must be sealed.
Confidentiality must be maintained. Liabilities.
23) Analyze individual problems and "sticky situations" and
produce feasable solutions and/or make proper referrals.
Liabilities.
OFERATE:
computer
typewriter
calculator by touch
Minolta 504 reader-printer
3-M reader=printer
Copier
February, 1992.
~~~ ~-GAL
Annetta Anderson,
Senior Clerk
CONTACTS:
Attorneys
Out of County professionals
Sheriff's Dept
Probation Dept.
Judges and Coordinator
Public
Other County offices
L da Uecker,
District Clerk
Kerr County, Texas

JOB DESCRIPTION - CABBIE WHITT
PAY GROUP: 13
SUPERVISOR: Linda Uecker, District Clerk
Simona Garza, Administrative Clerk
WORK SCHEDULE: MON THROUGH FRI BRM TO 5PM, some Saturdays,
Frequently after 5 PM into the evenings if Court
does not adjourn at 5 or if a jury is
deliberating.
GENERALLY: This is a supervisory position which involves
independent judgment. Duties include performing clerical
work requiring application of various comples work methods
and procedures, in accordance with the laws and regulations
controlling the employing department, and with departmental
functions, policies and practices, often including legal
research as it applies to the functions of this office.
1) Supervisor of Criminal Case Management. Training of other
deputies in Criminal Case Management.
2) Receive and file grand jury indictments handed down by
the grand jury. Assign a court and case numbers, creating
case files and case on computer, coordinate the setting of
bonds with the records by the judge, recording the same.
Sealing and maintaining the confidentiality of those cases
sealed by order of the court or until arrest is perfected.
Liabilities.
3) File and record ~ doocuments filed in a criminal case and
routing them to the proper case file and notifying the court
of any action that needs to be taken immediately. Liabili-
ties. '
4) Issuing and sending forth criminal subpoenas for the
timely appearance of witnesses and making sure they are sent
forth to the proper authority for service. Issuing writs of
witness attachment upon failure to report and upon order of
the court. Liabilities.
5) Criminal pretrial Courtroom clerk. Coordinate case files
during hearings in courtroom. Must be present in courtroom
during all pretrial activity with few exceptions. Be able to
take notes of action taken in each case while listening to
the proceedings in the next case. Communicate simultaneously
with the Court, attorneys, defendants, sheriff's Dept. and
probation dept. Take acknowledgement of each defendant
several times in each case. But the Courts don't wait on the
clerk. Making sure each defendant, attorney, DA, probation
and SO receive copy of judgment or order immediately. Liabi-
lities.
6) After pretrials hearings, send notice of future hearings
to all defendant, bondsmen, and attorneys and record those
facts in each case in file and on computer. Liabilities.
7) Upon conviction in criminal case, prepare transcript of
conviction of each defendant for transport to Dept. of
Corrections. If these are not exactly correct, TDC refuses
acceptance of defendant. Enter Judgment in index, TJC report
and computer. Liabilities.
9) Certify Orders to pay appointed counsel and submit to
county auditor for payment. Liabilities.
9) Receive forfeited Drivers Licenses and submit with writ-
ten report to DPS. Liabilities.
10) Charge fees and issue bills of costs on all criminal
cases where conviction results. Liabilities.
11) Coordinate with DAs offices those criminal cases set on
any particular day either pretrial or trial or evidentuary or
discovery hearings. Create and produce a schedule.
12) Issue Grand Jury subpoenas, upon request by the District
Attorney, or grand jury. They are confidential and must be
sealed. Confidentiality must be maintained. Liabilities.
13) Administer oaths at any given time. Liabilities.
14) Receive and distribute child support payments. Keeping
an exact record of c/s received and disburses, as these are
the official court records and very often requires testimony
in court as to the accuracy and fact of the records. This
process includes creating the case on the computer. This is
an exacting process because any error can erroneously calcu-
late c/s arrearages and balances. Liabilities.
15) Accept new cases for filing. Determine the amount of
court costs to collect. Assign a court and case #, docket-
ing, indexing, reporting, creating a file and creating case
on computer. Determinining the type of case is also neces-
sary. Liabilities.
16) During the pendancy of a civil case, issue process as
requested by parties upon compliance with the law. Almost
always requires legal research to ensure that requests con-
form with the requirements of the law. Filing, posting and
tracking on computer all documents submitted for filing in
the case and making surf they are put in the proper case
file. Notifying the court if immediate action need to be
taken. Liabilities.
17> Keeping a calendar of civil cases schedule, posting the
setting, and sending notice of setting of either pretrial,
trial or evidentuary or discovery or post-judgment hearings
to all parties in the case. Failure to properly notify could
result in default judgment, continuance of the case or mis-
trial. Liabilities.
18) Issue subpoenas in civil cases requiring the timely
appearance of witnesses, charging fees and making sure that
are sent forth to the proper authority for service, including
out of county and out of state. Liabilities.
19) Constant contact with the public, including attorneys and
other professionals. Child support, researching records,
making copies, charging fees, issuing certificates of certi-
fication or not record, status of a case, acknowledging
service of process, referrals either in person or by phone.
Liabilities.
20) Upon the entering of a final order in a civil case, close
the case. Zssueing post judgment process, ie: notice of
default, notice of judgment to all perties, issuing execut-
ions, abstraction of judgment, writs of garnishment, seques-
tration, attachment, etc, as well as notice and orders of
sale, etc. Indexing judgment and reporting to Texas Judicial
Council and tracking case on computer and entering disposi-
tion thereof. Notifying supeervisor to create trust account,
invest funds for minor or prevailing party in a financial
institution offering the highest current rate of interest, as
per order of the court. Liak~ilities.
21) Sealing and maintaining the confidentuiality of those
cases sealed by order oŁ the court or as required by law,
such as expunctions, adoption, paternity suits, etc.
Liabilities.
22) Court Room Clerk
23) Jury selection clerk in courtroom for criminal or civil
cases set for jury trial. Keeping records of jury excuses,
days served and amount to be paid each juror.
24) Determine which civil cases are "ripe" for Notice to
Dismiss for want of Prosecution and sending notices to all
parties in each case of Court's Intention to Dismiss for want
of prosecution. After answer date pases with no response,
prepare Court's Order Dismissing for signature and close as
in other civil cases (#20). Liabilities.
25) Analyze individual problems and "sticky situations" and
produce feasable solutions and/or make proper referrals.
Liabilities.
OPERATF,:
computer
typewriter
calculator by touch
Minolta 594 reader-printer
3-M reader-printer
copier
Printer
CONTACTS:
Attorneys
Out of Co professionals
Sheriff's Dept
Probation Dept
Judges and Coordinator
Public
Other county offices
February, 1992
1 ~i
`Carrie Whitt
Senior Clerk
nn l1~ ly . ~..Z 0 1` ~Q/t J --
Li da Uecker
District Clerk
Kerr County, Texas
ORDER NO. 20809
APPROVAL OF ANNEPPA C. AivDER5ON
AND CABBIE WIiITT A CHANGE OF
Rr,C,T~ASSIFICATION IN THE DISTRICT
CLERK'S OFFICN
FebnzaYy 24, 1992