item # 2.19
Clarification of Personnel Policy 8.03
Mr Odom addressed the Court on an Employees Vacation Tims.
Personnel Policy # 8.03 state:
County Employees are encouraged to take regular vacations at least
annually.
No vacation leave benefits may be used by a new county employee during
the initial six months of employment. Upon completion of the initial
six-month probationary period, vacation leave benefits, figured from
the date of employment, are credited to the employee. Thereafter,
vacation leave is earned and credited to the employee's leave record
the first day of each month.
Years of Employment
1st through 10th yr.
11th through 20th yr.
21st year and beyond
Vacation Days
10 days per year
15 days per year
20 days per year
The Courts decision was to leave the policy as is and address this
policy when the new manual is completed.
COMM I SS l nNERS' COURT AGEh~A REQUEST
`PEASE FURNISH ONE ORIGINAL AND FIVE COPIES OF THiS REQUEST AND
DOCUMENTS TO BE REVIEWED BY THE COURT
MADE BY: Leonard Odom, Jr.
MEETING DATE: May 26,1992
SUBJECT: (PLEASE BE SPECIFIC)
OFFICE: Road & sridge
TIME PREFERRED:
Clarification of Personnel Policy 8.03
EXECUTIVE SESSION REQUESTED: YES NO xx
PLEASE STATE REASON Clarification of Personnel Policy 8.03
"STIMATED LENGTH OF PRESENTATION:
PERSONNEL MATTER - NAME OF EMPLOYE:
NAME OF PERSON ADDRESSING TI-fE COURT:
20 minutes
Leonard Odom, Jr.
Time for sutlmitting this request for Court to assure that the matter Is posted to accordance
with Arttcle 6252-17 1s as follows:
~ Meetings held on second Monday: 12:00 P.M. previous Wednesday
~' Meetings held on Thursdays: 5:00 P.M. previous Thrusday
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON : .@
All Agenda Requests will be screened by the County Judge's Office to determine if
adequate Information has been prepared for the Court's formal consideration and action
at time of Court meetings. Your cooperation wlli be appreciated and contribute towards
your request being addressed at the earliest opportunity. See Agenda P.equest
Guidelines.
MEMORANDUM
TO: Commissioners' Court
FI2~vL• Leonard Odom, Jr., County Road Administrator
DATE May 26, 1992
RE Clarification of Employee Vacation Policies
Recently two of the Road and Bridge employees completed 20 yeazs of
service for Kerr County.
When we checked on the appropriate hours to allow on their time sheets
for vacation pay, we were informed that they must complete this year, the
21st yeaz, before they are allowed the additional week of vacation time.
I ask that you clarify the wording of the attached Personnel Policy 8.03.
Tell us if the 20 days per year of vacation time begins being logged on the
time sheet on the 20th anniversary date. Or, should we wait until they have
completed 21 yeazs of service?
II. 00 LEAVE TIt4E
8.01 Leave Time. Leave time is time during normal working hours in
DEFINITIONS which an employee does not engage in the performance of fob
`" duties. Leave dine may be either paid or unpaid. Holidays are
days designated by the commissioners court when county offices
are closed on what would otherwise be regular business days.
Unauthorized Absence. An unauthorized absence occurs when an
employee is absent from regular duty without the permission of
the appropriate elected official or department head. Employees
are not paid for unauthorized absences, and such absences are
cause for disciplinary action.
8.02 All leave taken by county employees must be approved by the ap-
APPROVAL OF LEAVE propriate elected official or department head.
Sick Leave Approval. Approval of sick leave for nonemergency
medical, dental, or optical appointments must be secured in
advance. In all other instances of use of sick leave, the
employee must notify his or her supervisor as early as practical
on the first day of absence and request that approval of sick
leave be granted.
8.03
VACATION LEAVE
Jilected Officials' and Department Heads' Responsibility for
Verification. Elected officials and department heads are
responsible for determining that leave time is accrued and
available for use in the amounts requested by an employee.
County employees are encouraged to take regular vacations at
least annually.
No vacation leave benefits may be used by a new county em-
ployee during the initial six months of employment.
Upon completion of the initial six-month probationary period, va-
cation leave benefits, figured from the date of employment, are
credited to the employee. Thereafter, vacation leave is earned
and credited to tiie employee's leave record the first day of each
month.
Regular, full-time employees earn vacation leave as follows:
Years of Employment
• First through 10th year
• 11th through ZOth year
• 21st year and beyond
Vacation Da vs
10 days per year
15 days per year
20 days per year
Continued
18
Clarification of Personnel
policy 8.03
Road and Bridge Department
May 26, 1992
Vol S, Page 626