Item # 2.6
Consideration and discussion of calling for Audits of the Volunteer Fire
Departments receiving Kerr County Funds.
Commissioner Morgan stated that the Contracts we have with the various
Volunteer Fire Departments states A11 books and records of Department
shall be open for inspection during normal business hours to any member of
the public, the County Auditor, and to such persons as may be given such
authority by County, including members of the Volunteer Fire Department
Advisory Board.
Judge Stacy stated that the Volunteer Fire Department would need to make
the books available and would need to get with the Auditor to make a schedule
or appointsrent for auditing. Any questions would be referred to the Auditors'
Office.
Henry Foote- CAG addressed the Court stating that the Public of the Y:errville
South Area are strong contributors to the Volunteer Fire Department. The question
has been asked for the records of the contributions received to date, but have
received no response to date. He feels that the public has a right to know
where the money is being spent and how much is being donated.
COMMISSIONERS' COURT AGENDA REQUEST
*PLEASE FURNISH ONE ORIGINAL AND FIVE COPIES OF THIS REQUEST AND
DOCUMENTS TO BE REVIEWED BY THE COURT
MADE BY: Gordon Morgan
MEETING DATE: July 13, 1992
OFFICE: Commissioners' Court
TIME PREFERRED:
SUBJECT: (PLEASE BE SPECIFIC) Consideration and discussion of calling for
Audits of the Volunteer Fire Departments receiving Kerr County Funds.
EXECUTIVE SESSION REQUESTED: YES NO x
._ PLEASE STATE REASON FOR EXECUTIVE SESSION
ESTIMATED LENGTH OF PRESENTATION:
PERSONNEL MATTER - NAME OF EMPLOYEE:
NAME OF PERSON ADDRESSING THE COURT: commissioner Pct. 4F1
Time for submitting this request for Court to assure that the matter is posted 1n accordance
with Artlcie 6252-17 1s as follows:
* Meetings held on Monday: 12:00 P.M. previous Wednesday
THIS REQUEST RECEIVED 8Y:
THIS REQUEST RECEIVED ON
All Agenda Requests will be screened by the County Judge's Office to determine if
adequate information has been prepared for the Court's formal consideration and action
at time of Court meetings. Your cooperation will be appreciated and contribute towards
your request being addressed at the earnest opportunity. See Agenda Request
Guideilnes.
i. GORDON MORGAN
COMMISSIONER, PCT. 1
T.H. "BUTCH" LACKEY
COMMISSIONER, PCT. 2
F SST F, p~
W rte.
BFp ~
ea~~
.4YY0~
W. G.STACY
COUNTY JUDGE, KERR COUNTY
GLENN K. HOLEKAMP
COMMISSIONER, PCT. 3
BRUCE OEHLER
COMMISSIONER, PCT. 4
T0: DAVID MOTLEY, COUNTY ATTORNEY
FROM: W.G. STACY, COUNTY JUDGE
DATE: JULY 7, 1992
ATTACHED PLEASE FIND AN AGENDA REQUEST CONCERNING VOLUNTEER FIRE DEPARTMENT.
MY QUESTION IS, CAN WE ASK FOR AN AUDIT OF ANY ENTITY RECEIVING COUNTY FUNDS?

.ne ,./ `L~ ~~
1 `~ ~,,
, ~ ~ 1~
IJ
700 MAIN STREET, KERRVILLE, TX 76028 PHONE (512) 257-6711
Ingram vfd
WHEREAS, Kerr County, Texas, hereinafter COUNTY, a political
subdivision of the State of Texas, has the authority, under Texas
Local Government Code §352.001 to furnish fire protection to the
residents of the county who live outside municipalities; and
WHEREAS, under paragraph (c) of that Section, COUNTY has the
authority to enter into contracts with incorporated volunteer fire
departments for the provision of fire fighting services in the county;
and
WHEREAS, the Ingram Volunteer Fire Department, hereinafter
DEPARTMENT, an incorporated volunteer fire department, desires to
enter into such a contract for the provision of fire fighting services
and fire fighting equipment to said residents of the county.
IT IS THEREFORE AGREED that:
"~ 1. DEPARTMENT shall, considering DEPARTMENT'S commitments to
the Kerr County Rural Fire Prevention District No. 1, furnish mutual
aid and emergency back-up fire fighting services and equipment to
the areas of the COUNTY outside of said Rural Fire Prevention
District.
2. DEPARTMENT will provide personnel that are at least
minimally trained or certified and available for fire fighting
services.
3. This contract is not exclusive and COUNTY reserves the right
to contract with additional parties for the provision of fire
protection in the area covered by this agreement.
4. DEPARTMENT agrees to establish a training program for their
members to insure a qualified Volunteer Fire Department.
1
Ingram vfd
Term
5. The term of this agreement is one year beginning on October 1,
1991, and ending on September 30, 1992, unless earlier terminated
by either party on thirty (30) days written notice addressed to:
COUNTY:
Ho	no	ra	ble	W.G	. Stacy
Ke	rr	C	oun	ty J	udge
Ke	rr	C	oun	ty C	ourthouse
~	0	E.	Ma	in	
Ke	rr	vill	e.	Texa	s 78028
Consideration
DEPARTMENT:
6. In consideration for the provision of said fire fighting services
to the residents of COUNTY, DEPARTMENT shall be entitled to the
sum of $10,500.00.
9. No monies paid to DEPARTMENT shall be expended for any
purpose other than for the provision of fire protection services and
equipment to residents of COUNTY. No monies, however, may be
expended for the provision of salaries to any person.
10. All books and records of DEPARTMENT shall be open for
inspection during normal business hours to any member of the
public, the County Auditor, and to such persons as may be given such
authority by COUNTY, including members of the Volunteer Fire
Department Advisory Board.
11. DEPARTMENT shall strive to ensure that all of its members are
adequately trained and shall endeavor to establish a training
program which includes a continuing education program.
DEPARTMENT shall prepare and maintain an individual training record
for each member showing the training received, including the
subject, date, amount of time and the name of the instructor
providing such training. Copies of any and all licenses,
-- certifications, and course completion certificates shall also be
2
Ingram vfd
included in the individual training record. These records shall not be
open to the extent that they contain Federal Privacy Act matters.
12. DEPARTMENT'S Internal Revenue Service, non-profit
classification is:
13. DEPARTMENT agrees to comply with and follow the guidelines
promulgated by the Texas Firemen's and Firemarshall's Association,
as applicable to volunteer fire departments.
14. In addition to the consideration set forth above, COUNTY agrees
to provide workers compensation coverage for each member of
DEPARTMENT during the term of this contract. DEPARTMENT shall
provide to the County Treasurer such information as required by the
County Treasurer or the carrier.
15. This agreement is effective upon acceptance by order of the
Kerr County Commissioners' Court.
President
Volunteer Fire Department
Date:
CLERKS CERTIFICATION
W.G. Stacy
Kerr County Judge
Date:
3
Ingram vfd
-°~ ~ I, PATRICIA DYE, Kerr County Clerk, certify that the above
agreement was accepted and agreed to by the Kerr County
Commissioners' Court on 1991, in Order
No. recorded and filed in Volume ,Page of
the Minutes of the Kerr County Commissioners' Court, Kerr County,
Texas.
Patricia Dye
Kerr County Clerk
Kerr County, Texas
Date
4
C
A
G
COMMUNTIY ACTION GROUP INC.
Box 124, Kerrville, Tx 78029
~.~~
C A G Inc. Helping Conserve Hill Country Living.
July 13, 1992
Kerr County Commissioner's Court Agenda Item 2.6
"Audit o~ all Kerr County Volunteer b'ire Depts."
STATEMEAI'P
The Community Actioxx Group Inc., supports and has
cooperated with t'he Kerrville South Volunteer Fire
Departemnt, and we look forward to continued cordial
relationships. Many residents of the Kerrville
South Area have contributed to and worked for the
KSVFD. We believe that the personnel of the KSVFll
render a valuable and dedicated public service in
Kerr County. As with all public service organizations
regular periodic public accountability is also
required!
CAG's Board of Directors thanks and congratulates
KSVFD personnel for their dedication and public
service. However, since b'ebruary 27, 1992, having
requested help from CAG,on February 25, 1992, CAG's
Chairman, 1Jilliam Pearson, appointed an Ad Hoc
Committee to work with KSVFD. 'Phis committee's
Chairman, Mr. Ken Iiarris (who was requested by KSVFD)
and his committee have been trying to get KSVFD to
present a financial statement and budget for FY 1992.
Also requested of KSVFD was a budget for FY 1993 along
with a priortized list of essential equipment needed
by KSVFD to meet their CHAR'I'ER objectives!
In spite of repeated promises by KSVb~D to furnish
the requested information and records, non has been
received.
CAG believes that a County Audit is essential and
needed to maintainviable Volunteer Fire Departments
that have the full support of Public and privately
contributed funds.
COI~iMUNI'I'Y AC'1'ION GRO P INC.
WILLIAM D. PEAT?SOld, Chairman
A volunteer Civic organization working for the betterment of the Kerrville South Area
Ingram vfd
WHEREAS, Kerr County, Texas, hereinafter COUNTY, a political
subdivision of the State of Texas, has the authority, under Texas
Local Government Code §352.001 to furnish fire protection to the
residents of the county who live outside municipalities; and
WHEREAS, under paragraph (c) of that Section, COUNTY has the
authority to enter into contracts with incorporated volunteer fire
departments for the provision of fire fighting services in the county;
and
WHEREAS, the Ingram Volunteer Fire Department, hereinafter
DEPARTMENT, an incorporated volunteer fire department, desires to
enter into such a contract for the provision of fire fighting services
and fire fighting equipment to said residents of the county.
IT IS THEREFORE AGREED that:
1. DEPARTMENT shall, considering DEPARTMENT'S commitments to
the Kerr County Rural Fire Prevention District No. 1, furnish mutual
aid and emergency back-up fire fighting services and equipment to
the areas of the COUNTY outside of said Rural Fire Prevention
District.
2. DEPARTMENT will provide personnel that are at least
minimally trained or certified and available for fire fighting
services.
3. This contract is not exclusive and COUNTY reserves the right
to contract with additional parties for the provision of fire
protection in the area covered by this agreement.
4. DEPARTMENT agrees to establish a training program for their
members to insure a qualified Volunteer Fire Department.
1
Ingram vtd
Term
5. The term of this agreement is one year beginning on October 1,
1991, and ending on September 30, 1992, unless earlier terminated
by either party on thirty (30) days written notice addressed to:
DEPARTMENT:
H	onora	ble W.G. Stacy
K	err C	ounty Judge
K	C	rth
t
C
	err	ouse
oun
y
ou
70	0 E.	Main
K	errvill	e. Texas 78028
~../,.--,~..,..~~~ rt-t-e „~. ..~-firm/-
0
U '
Consideration
6. In consideration for the provision of said fire fighting services
to the residents of COUNTY, DEPARTMENT shall be entitled to the
sum of $10,500.00.
9. No monies paid to DEPARTMENT shall be expended for any
purpose other than for the provision of fire protection services and
equipment to residents of COUNTY. No monies, however, may be
expended for the provision of salaries to any person.
10. All books and records of DEPARTMENT shall be open for
inspection during normal business hours to any member of the
public, the County Auditor, and to such persons as may be given such
authority by COUNTY, including members of the Volunteer Fire
Department Advisory Board.
11. DEPARTMENT shall strive to ensure that all of its members are
adequately trained and shall endeavor to establish a training
program which includes a continuing education program.
DEPARTMENT shall prepare and maintain an individual training record
for each member showing the training received, including the
subject, date, amount of time and the name of the instructor
providing such training. Copies of any and all licenses,
certifications, and course completion certificates shall also be
2
Ingram vfd
included in the individual training record. These records shall not be
open to the extent that they contain Federal Privacy Act matters.
12. DEPARTMENT'S Internal Revenue Service, non-profit
classification is:

13. DEPARTMENT agrees to comply with and follow the guidelines
promulgated by the Texas Firemen's and Firemarshall's Association,
as applicable to volunteer fire departments.
14. In addition to the consideration set forth above, COUNTY agrees
to provide workers compensation coverage for each member of
DEPARTMENT during the term of this contract. DEPARTMENT shall
provide to the County Treasurer such information as required by the
County Treasurer or the carrier.
15. This agreement is effective upon acceptance by order of the
Kerr County Commissioners' Court.
~t c~ti~Er-
"/ _. sly /! uA
Volunteer Fire Department
Date:J ~i n/ 9~
t% i
W.G. S cy~
Kerr County Judge
Date: 1- c-
CLERKS CERTIFICATION
3
Ingram vfd
I, PATRICIA DYE, Kerr County Clerk, certify that the above
agreement was accepted and agreed to by the Kerr County
Commissioners' Court on A; ,-; ~ ~~ 199z, in Order
No. ~nRa~ recorded and filed N~4tIR4~ a= ma.uifest9f
the Minutes of the Kerr County Commissioners' Court, Kerr County,
Texas.
-f '
,:~' atricia Dye
Kerr County Clerk
Kerr County, Texas
A ril 27, 1992
Date
4
Ytem ~ 2'6 iyssion °f r
~nsi~erati°A~i,ts °f the V~e~ C°untY
~11ing fO its reCelVin9
Fite Del~~
ids
Ju1Y 13~ 1992
1
V°1 S page 661