iJF2~Lt~ Pdi). .'1E+~i~i
A1=~F~k[iUt=al_ G~ f~F=~~~C~IN"1"INU C.;t)h1h1I5~~Ii=ih~JER C.7E:E-{t_.E~f
~i7i2 i3Cli__iJ i IUIV i!~•~ OUl"SII.1L ~a~~F~l~~i=~
(J r~ t t~~ i. s t t-~ e ~ t: l-, day a f C~ c t a k~ e r~ 1 rj C~ ~~:; , ,_t ~~ o r~ m a ~ i. o n made C+ y
Comm:i~sior~~er-• i-lc~l.t>>k~,mE:,, ,~rc:tar~i~E:~d ley i~ammis:~iurtet^ Lac~teyq L-i•-~e
Co~.~r-•t unanioously approved by a vote of 4-0-0, i:u ~,t~~~air-,t~
Comrnis~,ic?ner~ i;eh).er~ l-.o tyc,r-•k o~_tt so.i.~_ttinr~ try C1~•turer• iL, 19~i~,
on the ,_ir~e ut~ •L-he o,_i~t~:~ii~,= arena or•-,1y ,~nr~ c-~ii,'t; of s<:~id ,-~•r~en~~.
COMM I SS I ONEI~S' COURT AGENDA REQUEST
*PLEASE FURNISH ONE ORIGINAL AND FIVE COPIES OF THIS REQUEST AND
DOCUMENTS TO BE REVIEWED BY THE COURT
MADE BY: Bruce Oehler
i
MEETING DATE: 10=93
OFFICE: commissioners' Court
a;3~
TIME PREFERRED: - -
SUBJECT: (PLEASE BE SPECIFIC) Discussion concerning use and control
of the 4-H Horse Club arena and possible action
EXECUTi VE SESSION REQUESTED: YES _,_, NO
PLEASE STATE REASON FOR EXECUTIVE SESSION if necessary
DISCUSSION
ESTIMATED LENGTH OF RRf~KFX~~I: 1 hour
PERSONNEL MATTER - NAME OF EMPLOYEE:
NAME OF PERSON ADDRESSING THE COURT: Bruce Oehler
Time for submitting this request for Court to assure that the matter 1s posted in accordance
with Article 6252-17 1s as follows:
* Meetings held on Monday: 12:00 P.M. previous Wednesday
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON : c~
All Agenda Requests wilt be screened by the County Judge's Oftlce to determine it
adequate information has been prepared for the Court's formal consideration and action
at time of Court meetings. Your cooperation will be appreciated and contribute towards
your request being addressed at the earliest opportunity. See Agenda Request
Guidelines.
I, Sandra Burger was asked to organize and hold an open horse show
in conjunction with the annual Kerr Co. Fair. The festival committee,
believing they had full use of all of the youth exhibit center and
grounds, assumed the horse event would be covered under their
insurance policy. They were informed by an insurance carrier that a
clarification needed to be made on the outdoor arena, (which had been
classified as Hill Country Property, not County} before both areas
could be covered under one policy.
I asked Shirley Bell to help coordinate the Horse Show. Her
responsibilities, among others, included verifying insurance coverage.
I turn the floor over to her.
I, Shirley Bell, found these areas in question during the planning
of the show:
1. Who owns the property ("County", or "Hill Country")? In regards to
insurance purposes and accessibility, concerning the 4H horse club
lease (both indoor and out door arenas)=in accordance to the 1955 deed
restrictions in volumes 97 page 445, and volumes 144 page 178, states
clearly that no sale or lease of property was allowed to occur within
25 years or property would revert back to the Hill Country Development
Foundation (but 4H was granted a lease in 1964). The conveyances
stated the right to use for park and other recreational activities,
and especially for agricultural purposes. In the 4H lease (court
#9832) it states clearly that the facility was to be used for 4H and
FFA exclusively, which is not in accordance with the conveyances as
stated .above. (this property was paid for by bonds started in 1955.
Kerr County Boys Livestock Association built a large part of the Ag
building with money donated by private citizens, for all citizens use,
according, to court # 7881)
We believe that since our taxes paid for this property, no one
should have exclusive rights to its use. Everyone should have access
to its use in accordance to its original conveyances - these are the
terms in which it was voted on in 1953.
2. Why has the 4H lease been exempt from reverting to County
property, as other approved buildings have?
3. What is the fee the county has approved for the rental of the
facility? Where does the money go, to the county? It should be
distributed as the county sees fit in accordance to the conveyances.
In accordance to Court #12352, the last approved rental increase for
the agriculture exhibition building was $50 per day, effective March
10, 1975. The air conditioned one third of the building had an
approved rental charge to $110 day, and $50 per day for private use
(court #17954} the rates excluding youth organization (court #16366).
How can 4H sublease county property, and collect fees?
4. Clarify or define "Youth Organizations" and "City of Kerr", or
45t'ounty Organizations". These organizations are exempt from ar~y
charges as recorded in county records (court #16366).
5. The priority of use of these facilities, as documented in the
county records, all youth, county and city organizations have priority
over paying patrons according to the conveyances.
Until these discrepancies have been clarified, we will not
affiliate ourselves with the use of the facilities. We do not want
any repercussions by association, nor do we want to contribute to any
wrongful doing or act.
If we are considered a youth organization, since over 700 of our
riders are youth, we would like to please book the following dates:
Sat. Oct. 30 1993 in
Sat. Feb. 19 1994
Sat. April 30 1994
Sat. Aug. 27 1994
Sat. Oct. 15 1994 in
(Possible rain dates
conjunction with the Co. Fair: outdoor arena
indoor arena
in or outdoor arena
indoor arena
conjunction with the Co. Fair: outdoor arena
needed for foul weather)
We would be happy to pay a nominal fee toward s. utilities, and or
cleanup.
Item r~Ja. c. ~
Ui~c~~asion and cansider~at.ian af' the ~_}se and cantr~al. of th}e
~i•-H Hor-•se Ll~_ib Grena and possible ctc~t ir_~n.
Chi}^Iey Hell. and Candr-•a Fi~_}rger~ addr~essed the C=o~_}r~t Witl-~~ name
C~lleStlanS ~~hc_~r' WeY'`t' }^<_l1'=iE?(:j 4•JhPn 'FhPy Wantl?d to ~_lSe thy''
t~<<_~tsicle ~ir~ena at the= k-iill Co+_rntr~y Ya~_}tt••, Exhibition CentE~r-.
1. Wl~o awns proper~ty~'?
~:. Why h~,=_. the 4H lease been exempt fr-~om r~ever--ting to C'.;o~_}nty
property as other approved b~.}ildings k-,ave?
... What is the fee the Coi_}nty t,as appr~aved far~ the r~er•~tai of
the r=acility?
4. Clarify or-• define "Youth C.irc~anizc:~tians" and "City of
I'.er~r" ar "Co~_}n~t y Ur~gar} i ..at i are?
C~. -i"he priority of ~_}~:e of thee,e facil.iti.e=_>, ae> doc•,_imanted ire
the Ca~_}n~ty r~ecai^d~~, ~•~11 yo~_}tl-~, co~_}nty and city argani~~atior},
t••,ave pr~ior~ity over-• payinz~ pe~tr--ons according to tho
C'anveyanC'E'S.
Some of these q~_}estiar•~s w~:•r-e an=_~~aer~eci b~_}t i.t will be p~_}t on
tt}e agenda ai'ter Commissioner Oehl~?r speaks With ~~at,dr~:~
F~yc-ctt.