ORDER NO. ~~1376
AF'F'RUVAI_ TO F'URC;'Mf-15E EC?U l: F'MEN"f ~IEEL~ED TC~
I MF'I_EMEi~ T l"HE MUhI I C, I F'AL_ MANAGEMEI~'T SYSI"C M
W T l"H FEMA F U~IDS
On this the 6th day of April is~9~, ~_ipan matian made by
Commissioner, Lehman, seconded by Cammissianer Lackey, the
Coo_irt unanimously approved by a vote of 4-0-0, to t~ppr~ove the
p~_~rchase of eq~_iipment needed to implement the M~_ini.cipal
Management System with rnaxim~_~m cast bei.nr~ ~4, ~ +Z~. ~~ f~_~nds to
he ~_ised from hCMA far the Raad and Ai^idge Department.
COMMISSIONERS' COURT AGENDA REQUEST
~'~ * PLEASE FURNISH ONE ORIGINAL AND FIVE ~OPiES OF THIS REQUEST AND
DOCUMENTS TO BE REVIEWED 8Y THE COURT
MADE BY: Franklin Johnston, P.E
Leonard Odom, Jr.
OFFICE: Road & 8ridpe Department
MEETING DATE: April 6, 1993
TIME PREFERRED: __
SUBJECT: (PLEASE BE~ SPECIFIC): Consider apprQvQ! of thepurchase of eauipmc~nfi
n..~~ded to Implem~rat the Muni~l~al Man~,,aement System with FEMA Fund
EXECUTIVE SESSION REQUESTED: YES
N O XX
PLEASE STATE REASON :Approve the purchase of equipment to implement Munic_.pai
t~4anas~ement System
-STIMATED LENGTH OF PRESENTATION: 10 Min~,tes
PERSONNEL MATTER -NAME OF EMPLOYEE:
NAME OF PERSON ADDRESSING THE COURT:Franklin Johnston, P.E. (Leonard Odom
T;me for submitting this request for Court to assure that the matter is posted in accordance
with Article 6252-17 is as follows:
" Meetings held on second Tuesday: 12:00 P.M. previous Wednesday
' Meetings held on Thursdays : 5:00 P,M. previous Thursday
THIS RE6~UEST RECEIVED BY;
THIS REQUEST RECEIVED ON:

~,Il Agenda Requests will be screened by the County Judge's Office to determine if adequote
information has been prepared for the Court's formal consideration and action at time of
Court meetings, Your cooperation will be appreciated and contribute towards your request
""~eing addressed at the earliest opportunity, See Agenda Request Guidelines.
,,,^ MEMORANDUM
TO: Commissioners Court
FR011Z Franklin Johnston, P.E.
Leonard Odom, Jr., Road Administrator
DATE: April 6, 1993
RE Equipment to Implement Municipal Management System
On March 2, 1993, we asked the Court to consider the purchase of computer
equipment to implement the Municipal Management System; you asked that we
meet with 911 before making the purchase.
We met with Frank Felts the following day. After a thorough discussion of the
needs of 911 and their willingness of participation, we concluded their needs
and those of Road & Bridge are very different.
To accomplish the directives of 911, Road & Bridge would need to answer to
the 911 Board. By law Road & Bridge answers only to the Commissioners'
Court, and can not be under the direction of any other political appointees.
Therefore, we feel it would not be in the best interest of Kerr County Road &
"- Bridge to merge computer needs with 911 at this time.
We ask the Court to approve the use of FEMA Funds for the capital purchases
needed to implement the Municipal Management System.
MEMORANDUM
-- TO: Commissioners Court
Fi~OM: Leonard Odom, Jr., Road Administrator
DATE: March 2, 1993
RE Municipal Management System
The Texas A & M Engineering Extension Service has a public access program
called Municipal Management System that would help to improve our productivity in
the following areas:
1. Equipment
a. Automatic scheduling of repairs & inspections
b. Inventory of all parts and equipment
c. Fuel use
d. Warranty information
e. Reports of repairs and cost effectiveness
2, Signs
a. Placement
1) ~By road name
2} Date
3) Court Approval
b. ,Maintenance schedule
-- c. Inventory of signs
1. On-road
2. In-house
d. Reports of sign maintenance and cost effectiveness
3. Road Surfaces
a. Road inventory
1) By name
2) Condition
3) Maintenance done and cost effectiveness
b. Condition survey
c. Reports of the recommended repair strategies
d. Budget reports
Attached is a fist of equipment need, and some sample reports from this system.
If we had the equipment to implement this program, TEEX would help us set it up,
teach us to use it, and possibly use Kerr County as a teaching center for other Counties.
This would give us ,an excellent opportunity to show the rest of the State what can be
accomplished when the Commissioners work together in sr~pport of a unit road system.
We have funds available from FEMA to cover these expenditures. However,
Tommy Tomlinson tells us capital purchases from FEMA finds must be approved by the
Commissioners Court. At this time, we ask the Commissioners Court to allow us to
r' make the capital purchases needed to implement this prnciram.