OkiiER i~~o. cl~cl
t=II~F'kOVFit_ O"r RECt_FtSSiI-IGfi-[ION OF JF=tIVNk:'t l 1=~IE:I~ER
[N l NE C:CIL!IV"[Y CI_IRY.' S tiF f--IC:1_
On this the ~7if-. Jr_~!.y 1993, ~_ipan matian made by Commissioner
Uehler, seconded by Lommissior~er i_ehman, the iJo~.rrt
unanieously approved by a vote of 4-0-0, to reclassify
Sannett 4-'lepe'r i°r'am grade lc, s>tep3 'to yr'~ade Iv, step 1, in
the (~a~_u~tty l:a~_u-i: at l_atN liepa.rtment ire the Co~_~nty Clerk's
Office effective f-t ~_ig ~_~st l~r, 133.',.
COMM i SS I ONERS' COURT AGENDA REQUEST
*PLEASE FURNISH ONE ORIGINAL AND FIVE COPIES OF THIS REQUEST AND
DOCUMENTS TO BE REVIEWED BY THE COURT
MADE BY: Patricia Dye
MEETING DATE: July 27, 1993
OFFICE: Kerr County Clerk
TIME PREFERRED:
SUBJECT: (PLEASE BE SPECIFIC) Discussion and approval of
Reclassification of Deputy County Clerk, Jannett Pieper
r
if needed.
EXECUTIVE SESSION REQUESTED: YES " NO
PLEASE STATE REASON FOR EXECUTIVE SESSION Personnel
ESTIMATED LENGTH OF PRESENTATION: 30 minutes
PERSONNEL MATTER - NAME OF EMPLOYEE: Jannett Pieper
NAME OF PERSON ADDRESSING THE COURT: D~tri~i .,..,.
Time for submitting this request for Court to assure that the matter 1s posted to accordance
with Article 6252-17 1s as follows:
* Meetings held on Monday: 12:00 P.M. previous Wednesday
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON : ~
All Agenda Requests will be screened by the County Judge's Office to determine 1f
adequate inform atlon has been prepared for the Court's formal consideration and action
at time of Court meetings. Your cooperation will be appreciated and contribute towards
~' your request being addressed at the earliest opportunity. See Agenda Request
Guidelines.
RI;O1JF~iT T'OR RRCLASSIPIC'A'I'1.ON OI? GTEP-INCFiF?ASF
Tune 1:3, 1993
RF: JANN}?TT FIEPRR
DIsFiJ'PY, COUNTY COt1R1' A'I hAW
TO: FA'1'RLCIA UYE, COUNTY CL~R.RK
Attached is an up-to-date evaluation and job dcscript:ion on Jannett,
which I have just completed for the purpose of this request.
Since the employee cnt-back in County Court at Law last October, the
responsibilities of this position have greatly increased. As the only
assist<utt :in this department, this person must he knowledgable in
every aspects of running thFC department in order to fill in during the
absence of the supervisor. Sorne of the responsibilities are:
Completing al.l dispos.it.i.ons after court., filing new ca.^.^>es, issuing
warrants and :subpoenas, taking I,,aymenr:; and answering the phone,
entering new bond, hearing an<1rourt cost information, SWAF and time
served rempletLons, assisting with the monthly report, indexing our
fi.lrning, sending herring notices, supervisi.na the juvenile cases,
f:il:ing c:i.vl cases, etc.. Janrtett's pr,rf.ormance, abilities,
rlepend~tbility and at.titu~le have proven t.het she i:_: capable of handling
those responsibilities.
Tn add t:ion t.o t:he inc:rcased wort: load, Jannett has been appointed
"Criminal ,justice Sy.^,L-ems Operahor" by Tkte Software Group. That job
involve ~ merging, delet.iny and c;orrec:ting erro.s on I>ersons
identifications, r=te. Slre was :.eler,tr•,1 fnr this position because of
her edur.ation and background i.n computer operation>. As an employee ,.f
tha. Sheriff.':; I)r:partment, she attended computer training four time,
and ir; very proficient :in that area.
When Jaunet:t transferred from the Gheriff:'s Office, she took a
si:.e.p--decreease from a ] Q-1 to a '.t?.-3, which was a cut in :glary of
:j Fi 7.. Fi4 per month.
T l:~elieve that this position, because of Jannett.'s outstanding
pr.rformance and the added respon:;i.bilitiPS, warrants a pay inr.reasr~.
7 rtm requesting that her lrositior. be c°rrclassified to a lrl-1, or that
she be granted a step--increase to a 12-Fi, whi.ch .i.s equivalera :;n thr~
pay :;role to a :I~-]. ? respcctfally ask that this: reque:-t he put on
the commissioners rout-t. .xgnnd,3 for cnn::id^r~tti~,n as soon as pos;iht:~.
S,ubm.i.tted by:
13,rrbar-, Holmes
Supt°rs:isor, County court at Le.~w
KERR COUNTY
Eh1PL0YEE PERFOf~fANCE EVALUATION FORM
Eh1PL0YEE~S NAME; JANNETT PIEPER
Ji~~~rt fo rm
12/85
HAS Eh1PL0YEE BEEN IN THIS JOB LESS THAN SIX h10NTHS? YES ~ NO
DEPARTMENT: County Court at Law JOB TITLE: Deputy Clerk
Criminal Justice Systems Operate
DATE OF EVALUATION: 5/15/93 EVALUATORS NAh1E: Barbara Ho7mea
HAS EVALUATOR SUPERVISED THIS EMPLOYEE LESS THAN SIX MONTHS? YES ^, NO~X
HAS EVALUATOR REVIEWED JOB (CLASS) DESCRIPTION FOR THIS POSITION? YES ~y NO
HAS EVALUATOR REVIEWED LAST PREVIOUS PERFORMANCE EVALUATION No previous
(IF ANY) ON THIS EMPLOYEE? evaluation YES N0~
Check the appropriate box ~ ~ ~ ,oo
~ a
`y`ac~,+°ooeU ~ ~o ~~ae`od °\~`~\y\aG~ ~, ~c.
GENERAL JOB PERFORMANCE FACTORS p° `~'~,+o ~~,+°~ e~+~ Jc ~o COh4dENTS ON RATING
1. Reliability						
2. Enthusiasm		X				
3. Ability to accept responsibtltty		X				
4. Ability to accept direction and/		X				
or constructive criticism						
5. Effectiveness under stress	X					
6. Ability to relate to and work						
well with others	X					
7. Observance of departmental						
policies, rules. and procedures		X				
8. Observance of safety rules						
and procedures		X				
9. Observance of xork hours						
10. Attendance		X				
11. Attention to duties during						

work hours	X					
12. Neat, well groomed, appropriate						
dress		X				
(Continued)
Check tho appropriate box
o c c ~~~ '
`,~cac~~~a~.^ ~o.`+ ~.'~ dot ~.~ ~ g~~` ~ r CL1~Y~IQ`lI'S OD1
~~~' ~~ 4ac <`6, i~ 0°..~ ..c`~ v Y :RATING

1.	c a
Job knoxledgo and fob skill level	
X		'	'	--
2.	Ability to make sound decisions
and Judgments; resourcofulness	X				
3.	Quality of xork produced	X				
4.	Volume of acceptable xork			'		
5.	Ability to follow instructions					
6.	Ability to operate equipment
furnished	
X			
i
7.	Ability to adapt to new
assignments	
X			

8.	
Courtesy with citizens	
X			i

9.	
Oral expression		
X		1
i
10.~	Written expression		X		
OVERALL RATING
EVALUATION REVIEWED WITH EMPLOYEE? YES LXJ NO U
upervlsor~s Comments on any Outstanding or Unsatisfactory Ratings: .TaQnPtt ;s an
outstanding assistant. Her dependability, attitude, performance and
abilities all exceed ex ectations. As an em to ee of the Sheriff, she
attende computer training our i Brent Imes, an is ex reme y
proficient in all phases of computer operations. &ecause_of_her abiliti
in that field, she has recently been appointed Criminal Justice Systems
O erator which carries a lot of res onsibilit As m ONLY assistant
her duties cover a bro area. _
upervlsor~s Signature: ~~A./irn ti ~~J%y,F~//~7v~i Date: /0-/.5 X9-7
of Employee:
(1) Cne to employee; (2) Ono to supervisor; and (3) Original to appropriate olect
official or department hoad.
Revised 12/
2 '
Job Description Questionnaire -Page One
A. Identification
Employee:
JANNETT PIEPER
5-18-93
Current Position Title: DEPUTY CLERK
Department: COUNTY COURT AT LAW Location: COURTHOUSE
Reports t0 (Name): BARBARA HOLMES Reports t0 (Title): SUPERVISOR
B. Tob Ott mare A bSie1'specific statement oC the general purpose of the job and the end result
it is designed to accomplish. (Why was your job created? What are you expected to achieve?)
Coun v of rt aY iaw waG nrPatPCI by Statutes ;n 19R5_ Th;a m,,,-t t,arril ~~ a1~
class A and B misdemeaners and well as cases that are appealed from JP or
Municipal Courts. Our job is to file, maintain and dispcse all Criminal
cases i e y .e oun y orney s ice, inc u ing Juvem e Cases.
We also handle civil cases, personal property only, with a jurisdictional
t'~inn~ng0 Wa ctriva fn arhiPVP the npal n~}aV~n~a Qye]~ nPrldin4
case set for a review, By these methods of file maintenance, w~ hope to
~.~mpr v~ th efficiency of the County Court at Law.
(-,. ~ at doo yQU cugg ce t ac ajQD tale for vour current Rosition.
D, iob` SCOOe For supervisors, managers and others, if applicable.
Total budget under.your control. S N/A
Expenditure authority. S N/A
Direct irect Total
No. oCexempt employees that report to you N /A 0 0
No. ofnon-exempt employees that report to you 0 2 2
Total number of employees that report to you
Titles oC jobs reporting directly to you:
2.
3.
4.
JUVENILE CLERK 5.
SWAP WORKER 6•
7.
8.
o z z
E. Princjhal Dutiec and Re~gonsibilitiec List each principal duty or responsibilityc]early
and concisely. Since these statements should support the Job Summary, list them in order of
importance. You should list no more than 10-12 duties. Do not list individual duties that take less than
5% of your time.
Approx % time spent
spent per duty
t,	COURT DAY/AFTER COURT PROCEDURES	25$
	Bill of Cost,. Computer anteries,	
	DPS Forms & Judgment distributions.	
2,	NEW AND/OR APPEALED CASES	10$
	File stamp, case numbers, computer	
	enteritis, hearing notices or warrants	
	issued and copies distributed if	
	needed.	
3,	BONDS AND HEARING NOTICES/WAIVERS	lOR
	Bond information in computer,	
	notice of hearings, bill of cost,	
	Set for Pre Trial if waiver is filed.	
q.	WARRANTS. ORDER FOR INCARCERATION,	10$
	ALIAS CAPIAS; issue by order of	
	Judge, County Attorney and if a	
	no show for court.	
5,	Pt1ONE CALLS AND PUBLIC SERVICES	15$
	Answer telephone, take payment of	
	fine and court cost, make certified	
	copies of judgments, look up old	
	cases, answer any question etc.	
6, COMPUTER SYSTEMS OPERATIONS
Merging, deleting and correcting
errors.
~, SUBPOENAS ISSUED/RETURNED
issue subpoenas to victim, witness,
officers etc by orders of County
Attorney or Defense Attorney and
show in computer when returned.
$, SWAP ORDERS/COMPLETIONS AND TIME SERVED
SHEETS, keep files upto date for
SWAP orders and time served sheets in
computer and bill of cost book if the
time served was in lieu of fine/cost.
9, FINAN('TA • H ARTN • & NOTICES
check computer for past due accounts
and send out notices for hearings,
advise Probation Office and County
Attorney of such actions.
IO. FTLMTNG AND TNDFXING
Check to sez if signatures and file
spamps are in proper places and enter
into computer after they are returned
from Filming department then file in
II, MnTTnN Tfl RFVl1K F. Nf1TTf FR /HFARTNrC
Distribut copies to Count-. Attorney
and Probation Office, Send Def. a
notice of court date. After Court
12.
F
S$
5$
58
58
58
folders.
do computer enteries and distribute copies.
5~
What technical or specialized knowledge is necessary and why? AT LEAST 2 YEARS
OFFICE EXPERIENCE GOOD PHONE AND COMPUTER SKILLS BE ABLE TO
TYPE 55 {40RD5 PER MINUTE AND MUST HAVE GOOD COMMUNICATION SKILLS
WITH THE GENERAL PUBLIC.
\Vhat managerial experience is needed and how is it applied? RF aRLF To MANAGE
A HEAVY WORKLOAD AND COMPLETE THAT WORK BY THE DEADLINE OR THE
COURT DATE.
"~ Nhat interpersonal skills are required and why? GOOD COMMUNICATION WITH
CO-WORKERS, ATTORNEYS, AND THE GENERAL PUBLIC ARE ESSENTIAL IN
OUR JOB. WE WORK CLOSELY WITH BOTH THE COURT CO-ORDINATOR, JUDGE,
AND THE COUNTY ATTORNEY'S OFFICE, A GOOD RELATIONSHIP CONTRIBUTES
TO THE OVERALL EFFICIENCY OF OUR WORK.
How often do you deal with people other than county employees? >~ VFRV DAY WE
HAVE CONTINUANCE CONTACT BY PHONE AND WALKINS PLUS COURT DAY
WHEN THERE MIGHT BE 40 to 60 PEOPLE ON THE DOCKET.
G. Authority and Guidance
Do you have the authority to:
a) Hire
Explain if yes:
c) Change salaries
Explain if yes:
Yrs Ns
NO
d) Make capitol expenditures No
Explain if yes:
ti. lob Review
Explain how the majority of your work is reviewed.
THE SUPERVISOR JUDGE AND THE COUNTY ATTORNEY WHEN THE CASE IS GOING
THRU COURT ALL PAPERWORK HAS TO BE KEPT UP TO DATE AND IN ORDER.
What are the end results which serve as a basis for evaluating yow performance?
I. phyyi~al (fort
TypeandCrequencyofphysicaletfortrequired. LIFTING LARGE, BULKY BILL OF COST
BQOKS MOVING AND REARRANGING FILES AND PULLING DOWN LARGE BOXES
THAT HAS OLD FILES STORED IN THEM FROM THE STORAGE SHELFS.
..., J. Ii~tz~trdonc 'Ind Adveree Conditions
Describe hazardous and adverse conditions encountered, including frequency of exposwe.
K. Fducation/CertificTtion/Experience
List education and certification requirements: 4 YEARS OF HIGH SCHOOL , 2 YEARS
OFFICE XP R FNCF SOME KNOWLEDGE OF THF. LAW AND CODE OF CRIMINAL
PROCEDURE IS HELPFUL. GOOD PHONE COMPUTER AND TYPING SKILLS ARE
NECESSARY.
Employee ~~~~ Your Supervisor- i' ,,l - w~~jT~n
M. Su~ervieor's Comments
Jannett is an outstand'na ~mp'o~ H r ~Prfnrm,nr-a a-, r; ~r,;7;t'os
are exceptional. She is always wip ing to take on new responsibit-
ities,and is very conscious about meeting deadlines and taking care
of priorities. She gets aJ.ong well. with all her co-workers, and
is very good at dealing with the public. I feel very fortunate to
ave ier nor my assistant in County Court at Law