ORDER NO. :='i4~TEl
RF'F>ROVRL OF GCCEF~TTNG TIME GNU MOTION STUDY
DOIVE PY E. H. HUTTON HOR GLL t:OUNI'Y 01=F ICES
On this the 7th day of April 1993, upon motion made by
Commissioner Lehman, seconded by Commissioner Oehler, the
Court unani®ously approved by a vote of 4-0-0, to do a time
and motion shady, clone by E. H. Hutton at no charge to the
County.
COMM i SS I ONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND FiV COPIES OF THIS REOU T AND
DOCUMENTS TO BE REVIEWED BY THE COURT
MADE BY: Glenn K. Holekamp
MEE~ING DATE:
April 26, 1993
OFFICE: Commissioners' Court
TIME PREFERRED:
SUBJECT: (PLEASE BE SPECIFIC) Consideration of accepting proposal of doing
County'offices time and motion study as proposed by E.H. Hutton.
EXECUTIVE SESSION REQUESTED: YES NO x
PLEASE STATE REASON FOR EXECUTIVE SESSION
ESTIMATED LENGTH OF PRESENTATION:
PERSONNEL MATTER - NAME OF EMPLOYEE:
NAME OF PERSON ADDRESSING THE COURT: Commissioner Precinct 113 ,
Time for submitting this request for Court to assure that the matter 1s posted in accordance
with Article 6252-17 is as follows:
" Meetings held on Monday: 12:00 P.M. previous Wednesday
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON
All Agenda Requests will be screened by the County Judge's Office to determine if
adequate Information has been prepared for the Court's formal consideration and action
at time of Court meetings. Your cooperation will be appreciated and contribute towards
your request being addressed at the earliest opportunity. See Agenda Request
Guidelines.
E. H. HppUTT (O''--N &A^COMPAN'.
C?On y.irAnti JO ~J /101L6~EJnEnt
800 Rim Rock Road Kerrville, Texas 78028 512-792-4762
April 5, 1993
Mr. Ray Lehman, Commissioner
Precinct #1
700 Main Street
Kerrville, Texas 78028
Dear Commissioner Lehman:
The purpose of this letter is to offer my services as a volunteer in
support of the committee appointed to study space utilization for
Kerr County administrative functions.
1 realize that my knowledge of the committee's charter is limited to
what appeared in the KDT. However experience dictates that while the
details may vary the basic problems associated with the productive
use of space are universal. It is with sincerity that I submit to you
that I can assist the county in realizing their objectives in this
matter.
With out over burdening you with a lot of detailed back ground allow
-- me to present the fact that I am qualified in the field of adminis-
trative and plant layout. This includes not only space utilization
but also encompasses analysis of actual space needs resulting from
interviewing those affected followed up by cost and scheduling moni-
toring. I had corporate responsibility for this type of effort for a
large firm (LTV) in Dallas. The attached brochure defines other cities
1 have conducted similar studies.
Also enclosed is an over view of space utilization problem and a few
thoughts reflecting some of the considerations the committee will be
faced with.
After you have had a chance to review these thoughts please advise if
I can be of service to help complete this important study by the date
of May 11, 1993. Thank you for your consideration.
Your truly,
Ed on
Encl: 1. Brochure
Encl: 2. Overview
~~E~~;~~Rynn~//~~J~ eoRt~/c/~~ .~/f~~,R~~~EmEn~
VVILER (2EO~E tGLk~ WE LL]tER
COMM i SS I ONERS' COURT AGENDA REQUEST
*PLEASE FURNISH ONE ORIGINAL AND FIVE COPIES OF THIS REQU ST AND
DOCUMENTS TO BE REVIEW D BY THE COURT
MADE BY: Glenn K. Hole.kamp
MEETING DATE:
April 13, 1993
OFFICE:
TIME PREFERRED:
SUBJECT: (PLEASE BE SPECIFIC) Discuss and consider proposal of services to
study space utilization for Kerr County Offices.
EXECUTIVE SESSION REQUESTED: YE5 NO
PLEASE STATE REASON FOR EXECUTIVE SESSION
ESTIMATED LENGTH OF PRESENTATION:
PERSONNEL MATTER - NAME OF EMPLOYEE:
NAME OF PERSON ADDRESSING THE COURT: Ed xutton 4
Time for submitting this request for Court to assure that the matter is posted in accordance
with Article 6252-17 is as follows:
* Meetings held on Monday: 12:00 P.M. previous Wednesday
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON
All Agenda Requests will be screened by the County Judge's Office to determine 1f
adequate information has been prepared for the Court's formal consideration and action
at time of Court meetings. Your cooperation will be appreciated and contribute towards
your request being addressed at the earliest opportunity. See Agenda Request
Guidelines.
E. H. HUTTON &gqCOMPANY
eon s~.~onts ~o c~v~ana~e~rce.nt
800 Rim Rock Road Kerrville, Texas 78028 512-792-4762
April 5, 1993
Mr. Ray Lehman, Commissioner
Precinct #1
700 Main Street
Kerrville, Texas 78028
Dear Commissioner Lehman:
The purpose of this letter is to offer my services as a volunteer in
support of the committee appointed to study space utilization for
Kerr County administrative functions.
I realize that my knowledge of the committee's charter is limited to
what appeared in the KDT. However experience dictates that while the
details may vary the basic problems associated with the productive
use of space are universal. It is with sincerity that I submit to you
that I can assist the county in realizing their objectives in this
matter.
With out over burdening you with a lot of detailed back ground allow
me to present the fact that I am qualified in the field of adminis-
trative and plant layout. This includes not only space utilization
but also encompasses analysis of actual space needs resulting from
interviewing those affected followed up by cost and scheduling moni-
toring. I had corporate responsibility for this type of effort for a
large firm (LTV) in Dallas. The attached brochure defines other cities
I have conducted similar studies.
Also enclosed is an over view of space utilization problem and a few
thoughts reflecting some of the considerations the committee will be
faced with.
After you have had a chance to review these thoughts please advise if
I can be of service to help complete this important study by the date
of May 11, 1993. Thank you for your consideration.
Your truly,
Ed o~
Encl: 1. Brochure
Encl: 2. Overview
cs`zsciu~izin9 in ~ost ~onEw~-J wfit ~m~zwvemenE
~~Sen ~ieo~e ta~, we ~i~terz
E.H. HUTTON & COMPANY has these no non-
sense agreements when providing consulting
services:
1. Preliminary consultation at no cost to poten-
tial clients. ,
2. Proposal of work scope prepared for clients.
3. Minimum forty hour commitment for the
first project. No Minimum for followon
projects.
4. The first project rate is 55.00 per hour.
5. Negotiated fees on longer term contracts.
6. Conclusions and recommendations re-
viewed indepth with client.
7. Implementation of recommendations.
8. Performance guaranteed.
CLIENTS AND ASSOCIATIONS:
Lear Siegler, Inc.
McDonnell Douglas
Lockheed M&S Div.
LTV Aerospace Corp.
CBF Industries, Inc.
Herculite Products, Inc.
Stevens Corp.
Textile Supply, Inc
Worth Rubber
Superior Roller Co.
City of Arlington
Haltom City
City of Colleyville
City of Clintonville
Chamber of Commerce Director
Director, Economic Development
SCORE Member
Kerr County Goodwill Ambassador
MANAGEMENT EXPERIENCE INCLUDES:
Small business formation and operation
Business systems analysis
Purchasing and material control
Defense contract negotiations
Facility construction coordination
Capital equipment justification
Executive searches
REMEMBER,
When people talk, E.H. Hutton & Company lis-
tens. May we have the opportunity to listen to
you?
CALL 512-792-4762
FOUNDED IN 1962
E.H. HUTTON & COMPANY
Business Consultants
Professional Results At Reasonable Cost
800 Rim Rock Road
Kerrville, Texas 78028
512-792-4762

E.H. HUTTON & COMPANY
This pledge to you is one of sincerity. Pride is
taken in the fad that we become an extension
of you and your profit objectives as we loyally
serve you during and ,her the cryrtrJd pen`o~
As your business consultant we will address the
following steps, and others deemed necessary that
will aid your being the success that you have
worked for.
STEP 1. PREPARE BUSINESS PLAN
Insures that objectives and alternatives are
established that will allow for complete control
of your company on a step by step basis.
Regardless if this is a new business or an exist-
ingone the business plan is the most essential
ingredient in meeting financial goals.
STEP 2.OPERATING BUDGET
Analyze financial information to determine
how much money will be needed to start a
business or support growth plans. Budgeted
items include: furniture and equipment costs,
fixed expenses, start-up costs, operating sup-
plies, inventory investment, taxes, salaries, and
all other elements of costs.
STEP 3. CASH FLOW
The cash flow statement is the kind of manage-
menttool you need to know inside and out. It
must be updated and used constantly. h allows
for the owner to get a handle on what you're
up against while you still have time to do
something about it. (Once numbers look right
they can also double as budget.)
STEP -.. MARKET PLACE ANALYSIS
During this step the question is addressed to es-
tablish that the plan is aimed at the right cus-
tomers. Questions like these are asked:
WHO are the customers or clients?
• Are they male, female, or both?
• What is their financial status?
• Can they be categorized?
• In what age range do they fall?
WHY do they buy?
• Price
• Quality
• Service
• Convenience
• Your expertise
WHAT triggers their buying decisions?
HOW do they buy (cash, charge, credit card) ?
WHERE do they live?
• seasonal
• non-seasonal
• vends
• day, week or month
STEP 5. PROFIT PROJECTIONS
Based on data accumulated abreak-even anal-
ysisand profit projections is prepared for joint
review.
THE EXECUTIVE SUMMARY
• Review your business idea and product
• Discuss characteristics of your customers
and your competition
• Summarize the financial projections
• Recommend systems and procedures
• Review management's credentials and key
personnel
• Determine if additional anion is needed
• Communicate the pros and cons about your
location as it relates to your customers.
OVERVIEW - KERR COUNTY SPACE UTILIZATION
STUDY PROJECT
PRESENTED TO:
Utilization Study Committee
PREPARED BY:
E.H. Hutton
PRESENTATION DATE:
KERB C01'~NTY
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SP4CE STUDV
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a FIVE
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`° INCORPORATI
PYRAMID NO•
FOLLOW Up
i
{>''__._Y- _._ ._~__PVRAMID NO
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RESULTS
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ACTION
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'f INFDRMATION GATHERING ~ -
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_.._ REALIZE OBJECTIVES?
%~ .._.. - ,__.._._-'V WILL IT TAKE TO
1f ~ PYRAMIDS
• .,.~, nnANY
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BUILDING BLOCKS, PYRAMID NO.L1_;, INFORMATION GATHERING
* WHAT ARE THE OBJECTIVES OF THE COUNTY?
* WHAT ARE THE OBJECTIVES OF THE COMMITTEE?
* WHO WILL THE AUTHORITY BE?
* WHEN IS THE STUDY TO NE COMPLETED?
* WHERE ARE WE GOING AND HOW WILL WE GET THERE?
2
PYRAMIp NO~
LOCK NO•
INFORM At ION GATHERING
BUILDING B
PPORT THE COUNTY OFFICIALS BY
I, SU
ON pUTLINING STUDY OBJECTIVES.
JOINT PREPARATI
STABLISH COMMITTEE OBJECTIVES.
2, E
3 HAVE POINT OF
CENTRAL AUTHORITY
AT THE COUNTY LEVEL DEFINED'
EE DEVELOPED EVENT ITIME CHART'
q, COMMITT ITT EE AND COUNTY OFFICIALS TO
5 INTERACTION BETWEEN CDMM
INSI;RE COHESION.

3
,~
~~ ACTION ITEMS
BLOCKS, PYRAMID NO 'G-=-~'
BLILDIN~
ACTION ITEMS' & pRDPDSEp
* COMMITTEE MEMBERS EXISTING
SPACE, HEADS
* REVIEW FUNCTIONAL CIAI TO CEPARTMENT
* MEMO FROM THE COUNTY OFFI
pEP4RTMENT HEADS
* MEETING DF W FORMAT'
* pEVELDP INTERVIE
* CONDUCT INTERVIEWS

4
PYRAMID NO.~ ACTION ITEMS
BUILDING BLOCK N0.
1. ASSIGN STUDY ITEMS TO COMMITTEE MEMBERS BEST SUITED TO THEIR SKILLS.
2. OBTAIN DATA ON SPACE CURRENTLY OCCUPIED AND PROPOSE OCCUPATION. i.e., LOCATION, FUNCTION,?SQ.FT,
NFiME OF DEPARTMENT HEAD, RENTAL FEE IF APPLICABLE, ETC.
3. RELEASE OF MEMO BY COUNTY OFFICIALS ANNOUNCING TH,4T DEPARTMENT HEAD AND SOME MEMBERS OF
THEIR DEPARTMENTS WILL BE INTERVIEWED RE THEIR PROJECTED SPACE REQUIREMENTS.
4. CONDUCT JOINT MEETING WITH ALL DEPARTMENTS HEADS OUTLINING PURPOSE OF INTERVIEWS.
5. CREATE Bl;SIC INTERVIEW FORMAT, LEAVE COPY WITH DEPARTMENT HEAD AND ASSURE THEM THAT NO
NAMES W1LL BE REFERENCED IN FINAL REPORT.
6. CONDUCT THE INTERVIEWS ON A ONE ON ONE BASIS.MUST CREATE A CLIMATE OF CONFIDENCE THAT
WILL gSSARf THE PERSON BEING INTERVIEWED THAT 1"HEY OR THEIR POSITION IS N6T BEING
JEOPARDIZED.
5
BUILDING BLOCKS,PYRAMID NO.~~ PRESENTATION OF RESULTS
* COMMITTEE REVIEW OF RESULTS.
* GATHER ADDITIONAL DATA IF NEEDED.
DRAFT REPORT.
* FINALIZE REPORT.
* VERBAL PRESENTATION OF FINDINGS & RECOMMENDATIONS.
6
PYRAMID N0.~3
BUILDING BLOCK N0.
I. COLLECTIVELY ANALYZE DATA ACCUMULATED FOR ACCURACY 8 CONTINUITY.
2. DETERMINE 1F MORE WORK IS TO BE DONE.
3. DRAFT REPORT.
4. CRITIQUE REPORT AND FINALIZE.
5. VERBAL PRESENTATION OF FINDINGS & RECOMMENDATIONS TO COUNTY OFFICIALS.
7
TION M
1`• FOLLOW-UP AC RESULTING FRO, THE STUDY. 1
NC~Q-~ OFf1CIAt-S
NG BLOCK, PYRAMID THE COUNTY
RECEIVE FROM
TO D`. TI N STUDY
~_... 1 REACT REC ONS INCORPORATION UTILIZATIO IF i
NO 5~
ING B~ PYRAMID F VARIOUS SES OF THE SPACE
CK, PHA
6UIL~.•_~---_ THE INCORPORATION O
1 SUPPORT
DESIRED•
EPS AS OUT TI aEINGR MA D IpI>N 1g93
ION EFFORT THAT TIME FRAM A~~OWED, THA 1
CON(,LUS UNITY URF WITH-IN THE 1
IS SUgMITT~I'RESUCTSIWIL~ OCC f
AND MEANINGFU ~
S
LAST BUT NOT LEAST
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„ALWAYS REMEMBER`...-~~
~ ALEx 9580RN, PROFESSOR°
OF BUFFALO CREATIVE THINKING

ORDER NO. 21408
APPROVAL OF ACCEPTIi1G TIME AND i~7OTI0N
STUDY DONE BY E. H. IIUTION FOR ALL
COUNTY OFFICES
APRIL 27, 1993
Vol T, Page 27