~ i ,. : :__., ~ ... .. 4. .,: ~. i ...y ~_.. ' unanimously approved 6y a vote of 4-0-0, KERR EMERGENCY jug I~ET ~ RK 819 WATEA ST. #120 • P.O. BOX 1422 • KEBBVILLE, TX 780231422 • 210-792-5911 September 3, 1993 Kerr County Commissioners Court County Courthouse '700 Main Kerrville Tx 7802£3 Gentlemen: Attached is the budget for 1993 -- 1994 Fiscal Year far the Kerr Emergency 9-1-1 Network. This budget was approved by the Board of Managers, in public meeting gam September 3, 1993. According to the Health and Safety Code. Title 9 Chapter 772 section 309, after budget approval. by the Board of Managers the budget must be presented to and approved by the commissioners court of each county in the district. It would be greatly appreciated i.f you would cause this item to be placed on your earliest agenda for actian- In the event you desire a representative of the district to be present. when you discuss this matter let us know and we wi].1 have someone present. Thanks for ya~.ar assistance and attention to this matter. Respectfully,~,pj~ ~//J~~j / w Frank Felts, Director ~7,..; I N D E X KE RR EMERGENCY 9- 1- 1 N E TWOR K 1. AC COUN T D E S CR I PT I O N S 2. REVENUES (PROJECTED) 3. 1993 - 1994 F Y BUDGET 4. S UMMARY O F CHANGE S 5. FUN D BA L AN C E ACCOUNTS 8000 PERSONNEL SERVICES Compensation to individuals in form of salaries, wages. 8001 SALARIES and WAGES Compensation to all full time permanent and probationary employees: .funds appropriated for pay increases. O1-8001 Administrative 02-8001 PSAP 03-8001 ALI Data Base 04-8001 Map/Addressing 8002 Overtime. 8003 Temporary Help. Includes part-time and full time, temporary. help and part-time permanent help and contract labor. O1-8003 Administrative 02-8003 PSAP 03-8003 ALI Data Base 04-8003 Map/Addressing 8005 Social Security (FICA). 8006 Retirement. 8007 Insurance. Life & medical insurance for employees. 8008 Workers Compensation Insurance Insurance for on-the-job injuries, loss of life, or medical insurance. 8009 Unemployment Claims. As awarded by Texas Employment Commission. 8010 Professional Development. Expenses for meals, lodging, registration fees, trans portation, supplies, etc., incurred by employees or sponsored individuals attending approved schools or training programs. Will also cover supplies for in house programs. 1 O1-8010 Administrative 02-8010 PSAP 03-8010 Map/Addressing 04-8010 ALI Data Base 8011 Local Meeting Expense. Expenses associated with committee meetings, workshops, training sessions,sponsored by Kerr 9-1-1. 01-8011 Administrative related 02-8011 PSAP related. 03-8011 Map related. 04-8011 Central Dispatch related. 8100 SUPPLIES and MATERIALS Expandable materials and operating supplies which are subject to rapid consumption and which are normally of small value. (No capital outlay items are included in this classification. 8101 Office Supplies. Supplies necessary for operation of an office, such as copy paper, toner, letter paper, binders, file folders, postage, and associated supplies. 01-8101 Postage-administrative 02-8101 Postage-mapping. 03-8101 Postage-notification. 04-8101 Postage-Central Dispatch. 05-8101 Postage-PSAP (ALI business reply) 06-8101 Supplies-PSAP. 07-8101 Supplies-Adiministrative. 08-8101 Supplies-Remote ALI's. 8102 SMALL TOOLS and EQUIPMENT Items under $250.00 in value which are subject to loss or rapid deterioration, such and vacuum cleaners, display racks, and associated items. O1-8102 Administrative. 02-8102 PSAP. 03-8102 Promotional. 8105 FOOD SUPPLIES All purchases oP articles for human consumption. O1-8105 Administrative 02-8105 Promotional. 03-8105 Mapping. 04-8105 PSAP (Board Meetings) 2 05-8105 Central Dispatch. 8200 MAINTENANCE and REPAIRS Expenditures for materials and parts used in component replacement, or repair. O1-8200 Administrative 02-8200 PSAP (non controller ALI Database related) 03-8200 PSAP E9-1-1 Controller (DTI) 04-8200 PSAP ALI Database (Emergitech) 8203 MAINTENANCE CONTRACTS Service contracts on items not PSAP/ALI Database related. 8205 OFFICE EQUIPMENT Maintenance contracts, repairs of office equipment such as typewriters, calculators, computer equipment, copying machines, desks, chairs, etc. O1-8205 Administrative (copy machine, typewriter, telephone desk, calculators, chairs and associated items) 02-8205 PSAP (items not related to 9-1-1 ALI controller) 03-8205 ALI database (Emergitech) 04-8205 E9-1-1 controller (DTI) 8206 Instruments and Apparatus Includes installation and repair of equipment. O1-8206 Administrative(Electronic equipment) 02-8206 PSAP(items not associated to 9-1-1 ALI controller. 03-8206 ALI database (Emergitech) 04-8206 E9-1-1 Controller (DTI) 8300 MISCELLANEOUS SERVICES Contractual services other than repairs, improvements or replacements. 8301 TELEPHONE SERVICE Local/long distance and modem and line charges. 01-8301 Administrative 7925911 02-8301 Administrative FAX 8967070 03-8301 Administrative Bell Paging Service 04-8301 PSAP Ingram Trunk Lines HCTC 05-8301 PSAP Data Base HCTC 06-8301 PSAP Trunk lines 1115911 KTC 07-8301 PSAP Transfer 8966266 OS-8301 PSAP A T & T Language Line 09-8301 PSAP Medina Trunk Lines HCTC 3 8302 LIGHT and POWER Electricity usage. O1-8302 Administrative 02-8302 PSAP 8003 Natural Gas Natural Gas usage. O1-8303 Administrative 02-8303 PSAP 8304 WATER and SEWER Water and Sewer usage. O1-8304 Administrative 02-8304 PSAP 8305 LEGAL SERVICE Cost associated with legal services. 01-8305 Administrative 02-8305 PSAP 03-8305 Address Assignment 04-8305 Map Contract 05-8305 General Contracts 06-8305 Inter-Government Agreements 8306 SPECIAL SERVICES Engineering and consultant fees and fees for unclassified services. O1-8306 BWR 02-8306 TRC 03-8306 Metting Computerized Services 04-8306 Misc. Services 8307 INSURANCE Premiums for comprehensive liability, auto liability, errors and omissions, real personal property, boiler, and machinery, auto physical damage, blanket fidelity, public officials bonds. 01-8307 Administrative 02-8307 PSAP 8311 KEMSA Cost associated with emergency medical services agency O1-8311 Administrative 02-8311 PSAP (example remote ALZ printer) 8312 AUDIT FEES 4 Costs associated- with performance of financial audit. 01-8312 Financial services provider. 02-8312 Grant/SACEC funding. 8313 HIRE OF EQUIPMENT Rental of equipment and vehicles, also allowance to employees for use of private vehicles. 01-8313 Mileage for Administrative purposes 02-8313 Mileage for Professional development 03-8313 Mileage for Address assignments 04-8313 Mileage for transport of district property 8315 PAYMENTS TO OTHER FUNDS Fees paid for services provided: purchase of adminis- trative services from City of Kerrville. O1-8315 PSAP operation 02-8315 Financial Services 03-8315 Misc. Services 8316 ADVERTISING Cost associated with advertising for employment, special programs, legal notices. O1-8316 Employment notices 02-8316 Request for bids 03-8316 Publicity (general advertisement of 9-1-1) 8318 TAX SERVICES Monthly charges withheld by Telephone Companies by contract. 01-8318 Kerrville Telephone Company 02-8318 Hill Country Telephone .Co-Operative 02-8318 AACOG-Bandera.Co 03-8318 AACOG-Gillespie Co 04-8318 AACOG-Kendall Co 05-8318 MRGVCOG-Real Co 06-8318 MRGVCOG-Edwards Co 07-8318 CVCOG-Kimble Co. 8320 GARBAGE SERVICE Charges- associated with garbage collection and disposal. 01-8320 Administrative 02-8320 PSAP 8400 Series SUNDRY CHARGES Expenses legally or morally obligatory upon the district as a government entity. 5 O1-8400 Administrative 02-8400 PSAP 8401 CERTI FICATES, AWARDS, ETC. O1-8401 Administrative 02-8401 PSAP 8402 DUES and SUBSCRIPTIONS Subscriptions to professional magazines and dues to professional organizations 01-8402 APCO 02-8402 NENA 03-8402 Misc. 8402 PAYMENT TO BOND FUND To repay long-term debt obligations. 8405 OTHER CHARGES Miscellaneous obligatory charges not classi- fied elsewhere. 8500 Series CAPITAL OUTLAY ._ Includes purchase of all real property, such as land, buildings, and other improvements, and the purchase of items of personal property, which meets the following requirements: 1)must have an estimated life of more that one year;2) must be capable of being permanently identified as an individual unit of property;3) must belong to one of the general classes of property which are commonly considered as fixed assets in accordance . with generally accepted accounting practice. Fixed assets are defined as items of property that have a life expectancy of more than one year. 01-8500 Administrative 02-8500 PSAP 8504 MACHINERY, TOOLS & EQUIPMENT Purchase of equipment, stationary machinery-and the like that cost over $200.00. O1-8504 Administrative 02-8504 PSAP 8505 OFFICE EQUIPMENT New or used additions to office equipment such as typewriters, copiers, desk, chairs, filing cabinets, bookcases, carpets, draperies. NOT maintenance contracts. 6 O1-8505 Administrative - 02-8501 PSAP 8506 INSTRUMENTS & APPARATUS Purchase of items such as radio equipment, surveying instruments, cameras, projection equipment, computers (CPUs). O1-8506 Administrative 02-8506 PSAP E9-1-1 Controller 03-8506 PSAP ALI Database 8513 GRANTS The district's portion of matching grants. O1-8513 Administrative 02-8513 PSAP 8514 MISCELLANEOUS CAPITAL OUTLAY O1-8514 Administrative 02-8514 PSAP E9-1-1 Controller 02-8514 PSAP ALI Data Base '~ 03-8514 K S O 04-8514 D P S 05-8514KEMSA 06-8514 P D 7 p ~° 0 C~ ~: ~; c~ H W t~ A KE RR EMERGENCY 9- 1- 1 N E TWORK PROJECTED REVENUE S 1993 - 1994 BUDGET ACCOUNT F Y F Y 92-93 93-94 6911 INTEREST 3,600 3,600 -0- 6989 MISCELLANEOUS -0- -0- -0- 6993 KERRVILLE TELCO 102,500 108,808 6,308 6994 HILL COUNTRY TELECOOP 31,500 ---------- -- 30,465 ---------- --------- (1035) --------- --------- PROJECTED TOTAL -------- 137,600 - 142,$73 5,273 1 KERR EMERGENCY 9- 1- 1 N E T WOR K BUDGET FOR 1993 - 1994 ACCOUNT F Y F Y 92-93 93-94 8000 PERSONNEL SERVICES 8001 SALARY & WAGES 8003 TEMPORARY HELP 8005 EMPLOYEE TAXES 8006 RETIREMENT 8007 HEALTH INSURANCE 8010 PROFESSIONAL DEVELOPMENT 26,400 30,000 3600 750 1,000 250 2,100 2,300 200 2,112 2,400 288 960 -0- (960) 2,000 --------- --------- 5,000 --------- --------- 3,000 -------- -------- TOTAL 34,322 40,700 6,378 8100 SUPPLIES AND MATERIALS 8101 OFFICE SUPPLIES TOTAL 5,000 8,000 3,000 ---------- - --------------- --------------------------- 5,000 8,000 3,000 8200 MAINTENANCE AND REPAIRS 8202 BUILDINGS & STRUCTURES 8205 OFFICE EQUIPMENT 8206 INSTRUMENTS & APPARATUS TOTAL 500 2,000 1,500 500 500 -0- 4,775 -------- 8,000 --------- 3,225 ------- -------- 5,775 --------- 10,500 ------- 4,725 8300 MISCELLANEOUS SERVICES 8301 TELEPHONE SERVICE 8305 LEGAL SERVICE 8306 SPECIAL SERVICES 8307 INSURANCE 8311 KEMSA 8313 HIRE OF EQUIPMENT 8315 PAYMENT TO OTHER FUNDS 8316 ADVERTISING 8,300 15,300 7,000 4,000 8,000 4,000 18,500 28,500 10,000 2,978 3,400 422 -0- 100 100 900 1,200 300 36,600 36,600 -0- 2,000 2,000 -0- TOTAL 73,278 95,100 21,822 1 KERB EMERGENCY 9- 1- 1 N E TWOR K - BUDGET FOR 1993 - 1994 AC COU N T F Y F Y 92-93 93-94 8400 SUNDRY CHARGES 8401 CERTIFICATES, AWARDS, ETC. -0- 1,000 1,000 8402 DUES & SUBSCRIPTIONS 200 200 -0- 8405 OTHER CHARGES 25,590 --------- 5,000 --------- (20,590) --------- TOTAL --------- 25,790 --------- 6,200 --------- (19,590) 8500 CAPITAL OUTLAY 8505 OFFICE EQUIPMENT 1,200 500 (700) 8506 INSTRUMENTS & APPARATUS 7,500 18,000 10,500 SS14 MISCELLANEOUS CAPITAL OUTLAY -0- -------- 1,000 -------- 1,000 ---------- ------- TOTAL -------- 8,700 -------- 19,500 --- 10,800 TOTAL EXPENDITURES 152,865 180,000 27,135 2 KERB EMERGENCY 9- 1- 1 N E TWORK 1993 - 1994 BUDGET SUMMARY O F CHANGE S REVENUES 6911 INTEREST Should remain stable. interest rates appear to be on the rise, which will offset any expenditures paid out of encumbrance. 6993 KERRVILLE TELCO Establishing a monthly average through July 1993 and extending the average through 1994 shows increase. 6994 HILL COUNTRY TELE CO-OP Establishing a monthly average through July 1993 and extending the average through 1994 shows decrease. EXPENDITURES 8001 SALARY & WAGES Potential of workload increasing for Director to become full-time and one person added to staff due to map _., maintenance, address assignment and construction of A L I database. 8003 TEMPORARY HELP Potential of workload increasing due to address assignment, ALI database development and map maintenance. 8005 EMPLOYEE TAXES Potential of increase if 8001 is increased. 8006 RETIREMAENT Potential of increase in the event of added personnel becomes justified. 8007 HEALTH INSURANCE ' Decrease due to insufficient number of employees to justify expense, at this point. 8010 PROFESSIONAL DEVELOPMENT Increased due to number of educational projects offered during the budget year. 1 KERR EMERGENCY 9- 1- 1 N E T WORK SUMMARY O F GHAN GE S 1993 - 1994 BUDGET EXPENDITURES 8101 OFFICE SUPPLIES Increased due to postage & supplies for ALI database development and notification process. 8202 BUILDING & STRUCTURES Increase due to possible remodification of PSAP area. 8206 INSTURMENTS & APPARATUS Historical data indicates E9-1-1 Controller (DTI) and ALI datase (Emergitech) are out of warranty, no service contract in place. 8301 TELEPHONE SERVICE Due to change of accounting assignments to provide more detailed expenditure of funds as per previous section of budget report. „r 8305 LEGAL SERVICE Historical data indicates increase. Potential of several Inter-Governmental and private enitity contracts for map maintenance and central dispatch. 8306 SPECIAL SERVICES Increase due to mapping/addressing contract. 8307 INSURANCE Carrier indicated a possible 10% increase. 8311 KEMSA Potential limited involment of district due to remote ALI printer supplied to provider. 8313 HIRE OF EQUIPMENT Increase due to addressing of District and map maintenance. 8315 PAYMENT TO OTHER FUNDS Stable due to no request from providers for increase. 8316 ADVERTISING Notification process/addressing/mapping will need some publicity. 2 KERB EMERGENCY 9- 1- 1 N E TWORK 1993 - 1994 BUDGET SUMMARY O F CHANGE S EXPENDITURES 8401 CERTIFICATES, AWARDS,ETC. Increased potential of numerous volunteer recoginization due to addressing/mapping project. 8405 OTHER CHARGES Decreased dut to change in accounting to provide a greater detail of expenditures. 8505 OFFICE EQUIPMENT Decrease due to lack of need for added office equipment. 8506 INSTURMENTS & APPARATUS Increase because of potential purchase of computer equipment for map display in dispatch centers. 8514 MSCELLANEOUS CAPITAL OUTLAY ._ Increase because of potential purchase of workstations to handle computer equipment in 8506. 3 KERR EMERGENCY 9-1-1 NETWORK 1993 - 1994 BUDGET FUND BALANCE 1992 - 1993 SUMMARY (PROJECTED) BALANCE AS OF 7/31/93 132,329 8/1/93 - 9/30/93 REVENUES 18,171 EXPENDITURES, BUDGETED (46,965) ENDING FUND BALANCE 9/30/93 103,535 1993 - 1994 SUMMARY (PROJECTED) BALANCE AS OF 10/1/93 103,535 REVENUES 142,873 EXPENDITURES (180,000 ) ENCUMBRANCES BALANCE [BWRJ (24,146) ENDING FUND BALANCE 9/30/94 42,262 1