.?IY 3/, l COMhI1S£ilONERS' 0001~2T C:ONVCcNE6 1N SF'FC:Cf31_ WiJRK:3HOF' ~iES:iION ON T~_tesciay, May :L f3, 1993 with the fo].lowi.ng Officers present: GJ. V. Macy, Co~_tnty J~_uage, R._,y Lehman, Lommissloner I-'r ecY, i# 1, 7-. H. Lackey, Cornmissi.oner F'rect # c 61enn K. Holekamp, Commi.sslrner 4-~rert #i: - and Pr~_rce Oehler, C:ommissi.oner 1='rect # 4 a'r~d the fal]owi.ng prc;ceedi.ngs were dm~te: 1. 17isci_tssion of pr.=7.i.minar-y res~_tl~ts o'F Time and Motion St~_tdy beir~g done by Ed Hutton. Mr. Hi_ttton Presented the L'oi.n^t with an activity report or'. 'the following information. S~_r6ject: Space ~_tti.tlzati.on ana7.ysis of the 6ibr'a7.tar' Savings b~_tilding now nc-:c~.tt;ied a<.= a 't~_lr`nitllr'e =_~tore, pra,Jected for ~'idm:ini.st rat ive Uffi. r_es hn~as i.ng the Go~_tnty Rssessors/Collectors ar~d tl7a .T. P. f~~_tnctions. Informa'ti.ve disc~.tssions have. been cond~_tctecJ with the following elected nffic.i.als far the p~_ir-pose a'F revi,:wing their i.mpi_rts reyardi.n_y how the propnsecJ relocation co~_tld impact per'Formance o'F 'their assigned r-esponsi.bili.ties. The Ftmcti.or~=_; were: 1. Tax Rssrs=_or/Cnllec-{n:r r^ c. Cn~_mty Clerk _. freas~.rrer ti. .7. F'. t~o} S. Commissioner.=. [=o~.~.r-t Observation: Each elected Official. in+.er-viewed i*; deemed to be consci.entio~.ts i.n mr~retinr ti-~eir Char+,ed r~esponsibili'ties, they are pl'~OfF:SSlona]., we7.1 versecJ i.n t:heir job content, and have a high desire to serve the citizens of Kerr County. Their Coopera'ti.on made this phase of my st~_rdy a pleasant and .interesting ass.ignmerrt. Thank Yn~.t for yn~_u^ hell:. Presented to Gnmmi.ssinners' Co~_trt Workshop May 18, 194t.-;: By: E:d H~.ttton Major Points to t,e r-eviewecJ at this workshop: Review of conver•sati.or~s treld w.it:h elected o'Fficiaas. Note; if so noted r_onfidential c-ommerits macJe i.n order to mate a F;oi.nt are not. written or a ma~t'ter t;f f~l.rther di.scrxssion. F~'ropo=_sed layo~.tt of h~reas~_trer's acJmi.ni.e>trative areas and some observations regarding prod~~ctivi~ty levels oi~ personnel. Can the '7~ax Assessor-s/Ca].7.ectors ancJ J. 1='. (3) f~.tncti.ons be accomodated in the Rnnex`' Revir.w of proposed 1ayo~_tt. F'flC,F ~r6 Detailed b~.uigetar•y eetiin•:ate~s n'F r_osts of remodel. Review of those casts. Si.tmrtiary of findings based an interviews, on site analysis of the spas c~~trrently being ~.itilized and the pr•opased site. F~or• the p~.irpose of this phase., which is linii.ted to space ~~ti1a.>at ion far administrative +.tsage only is being addressed. Elements =_~.tch as, parking, rec'_trring costs, camp~.iter services, ii.nterface with rtF]er• fi.mcaions, etc, have not peen given fi.ni.te cortsiderati.or~s d~.ie to time contrai.nts b~.tt they will be a part of maint;ai.ninrl an ei'~Fect.ive and prad~_tck:ive effor-t. B~_tdgetary estimated cost.=_ for remadeli.nq of C-ii.braltar Savings (Bone>t at ions @7.00. 00ea Misc. Fle,':,tical 5er':' ta1~:,r•m System IVew hathrr.om fixti.irec. and pli_tmbing, iF req. Insi.tlati.on of roof. Mechanical (Placed in existing Mech. ,:~.rea7 Balainger metal. roof based on 1~~~ degree pit:cl-t, S,~Z~00 sq. ft. @4.0015q. ft. (S~:e S, 400 7, 8010 4:1 600 ', 000 304' 13,500* ~, macs c', 000 1,000~* 6, 00k) ~, JiCO 1 , ~sN ,'s, 04n0 , 000 c, 000 1, vk 4h 15, NN~n Fl a t e 1 1 c: Q+, 4ryV7tiZi SSEE. hIUTE=: 27 l'O-rRL. 10 , 000 ;FDed~_tc~t 51,650 if storage rooms not tiled ## Consider- installing glass blacks. Note Y. F:i.n,_il corifiy~.aratian will determine more acc~.trate estimate. L~late ,_. Total is a b+_tgetary fig+.tr e, al.l.ow + or -- 10`/. l7ata acc~_tnn.tlated is ini=arm,crtinn received 'Pram var•ioi.ts companies, trade eatcil.ags, ar~cJ a math mode]. developed for h~_tdyetary estimates that is hale on cost of material and a percentage ftactor- appl.i.ed to these elernentsq lahor, G N: R, ~:~,-,mp7.exi.ty, w:a,=te <~.nd proFit:. The one ma_aor 'Fa.llac=y in 'this appt•nvac~h~i=, when the material cost i=; ;ow ~,ncl the 7.ahor- con~tent is high. I hsve tried to tal+e this i.n consideration on item 1f1, above. F ~RCF: 4 .' E=~t,i.matecl Cost per sq. ft ~c:1.7`, ~. Disc:~.!s5ion of :Local. a~_!tomobile dealers re yarding the policy and procei]!.!res pr'ocessir~g of title transaction in the Tax Rsaess~r% Col lector' -> C]ffi.r-e. Ray -f~_!ma, from Fli.ll. agar Motor-<> addre=ssed t:he Co~_!rt regarding proced~_!res of title transfer transactions in the Cr,~.mty T;A Llff:ice. We are ~.!r~ab].e to do no mare that two - three trap.=action; at a time and we can't process n~_m work accordi.ngl.y wi.thnut the white sl.i.p handed to ~_!s for the barks and other entities we deal with 'tor c!alle~:~tiona. T realize that the p~.!t;lic has to have an eq~_ial. amol.uit of time and their money is .ji.ist ,as important as o~_!rs. We are here today to simply see i'F tr~~e'r e i s some ot:t-~er- way we car. make it easier For the lo~~e!1 dealers and th:~~ p!.ihlic_~~. ~~~he Ca~!.r-t i-~eard from several of the local. dealer'=, and ~.!sed car dealers and no one seems to be having the prohlnm= htill..=,tar Motors is having. Fi s~_iggestic•n was made o~P maybe h'~aving ~a number system or dep~-rti:-inq an incaividi,.al i`rom +ht ~:ie~-!::ership to do the paper-wor-L: but at`ter a leny'tFry di.sc~_!ssion of both of the above t1-;e meeting -ame to a t:7.ose with rro sn]i!tions. PRGE. 4L~