ORDER N0. 22A37
AFPROVfLL OF R~'FOINT3:Nr ~7(JDfJF STAGY AS DFSIGNE~:
TO ,F1J-'F'EAR SK~'ORF. TH3~a KCAD BOARD
On this the '2.4th day of May 1994, upon motion made by
Commissioner )3olekamp, seconded key Cammi.ssionc'r Qehler, the
court unanimously approved by a vote of 4-0-0, to appoint
~.7udye Stacy as representative of the Court to appear before
the Kerr County R.ppraisal Board to di:;cuss sharing the cost of
conversion £c.r computer system.
"=TVV GRO~JF, INC.
ue F Suite 102
exas 75074
~j 4241579

l~ei,r~ ~.nuntG~ Ta3~i Office
?~:~~_~ Main ;street
C~snty Courti-,ouse
iserrville, TX 7g{:~Zo
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Cam~ileted
INVOICE
Invoice No.	1 i. ? ~,
Invoice Date	1 1 / ~ t? , • ~_,
Ctistomer P.O.	
Reference No.	W O# 1 1 4 4
Temps	NET 1 ~~~
A finance charge wil I be added to all past due accounts
Office I~1: ~6~
Sy~tern I~:i : 14.6
Servi~~e ~: SGs_i334.38
CUSTOMER COPY
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~J Q~t41.Q ~aJ~1.P.C•t~O~L
Assessor and Collector of Taxes
County of !(err
Kerrville, Texas 78028
Phone 210-896-1414
Eddie Chalmers
Rerr Central Appraisal District
PO Box 1885
Kerrville, Tx 78029
Jan. 10, 1994
RE: Tape Conversion
Dear Mr. Chalmers,
The Kerr County Commissioners Court met December 14, 1993
to discuss payment of the bill submitted by the Software
Group far conversion of the 1993 certified roll. It was
the consensus of the court that the payment of this bill
be shared pro rata between the Kerr Central Appraisal
District and the County due~to the fact the excessive
charge was directly caused by a recent change in the Kerr
Central Appraisal District computer system. This change
has caused major problems and enormous frustration for
all of the taxing units involved, not to mention the
additional cost.
The cost for conversion of this information in the past
was 5125.00. A simple procedure of running data from a
reel to a cartridge. Because of this change The Software
Group spent many hours designing a special program that
would enable them to convert this data. The Software
Group, as with any other business, charge by the hour,as
outlined on the enclosed Conversion Time Itemization.
We ask that you please consider sharing in the payment
of this bill. Please contact me at your earliest con-
venience to discuss this matter.
Sincerely,
1-~~ ~~~
Paula Rector, RTA
Tax Assessor-Collector
db/PR
enclosure
Conversion Tlme Iteitnization for Kerr Certified Conversion
'lbc itcmiaallon for time spent on Kcrr Certified conversiou is as foltvws:
•	Oet new tapes, trying to figure nut flow to read tapes.	04 I Irs
	(Note: l!4" tape vrat blocked at vttrittble length blocks wlt#ch consisted	
	of repeatrd pairs of a 20-Nyte blcx:k followed by a i(K?4-byte block. IIoth	
	the Real find Personal files ftdiowui this format. 'l'o furlhcr cc~mpticate	
	tnstlers, those files were surn~untled by header attd lrailu fiit;s that	
	consisted of 3 records o[ 80 hylCS each. We lord to try ~ times W gel a	
	good tape:utd one that we rnuld read,)	
•	Verify conversion tapCx, blunt xecortis, verify tape layout.	04 Ifrs
	(Note: Tape layoul provided to us from rite appraisal district vac	
	incorrect, but we were able to dcletxnine cotxect layout,)	
•	Load certified damp laps, copy conversion program, make cltattgcs W	' 0? IIrs
	cusutmV.c For Kerr county.	
•	Initial oonve;rsion run, generate tcttrtis, CUmpare totals attd identify	OG lirs
	tliscrepancles. verify cntitias, remove unwatttcd ctttities tu-d add	
	otl~cx entitit:s that were rcttut;stcd to be left oft turd tltcn re-requested	
	by the tax office to be put. back on.	
•	Inspect delft, verify wnversion with custotttization paranietets, tnspeCt	03 Iits
	Xref ID's, determine matching accuracy.	
•	Discover end determine soiudott W problem of unreliable Jttrt's ott	04 IIrs
	source tape and updfibe conversion program to reflect, dial up to lax	
	office turd mftkC cltttnges on their cystCtn to stccotnmodate Conversion.	
	(Note: Xref ID's vn personal properties from appraisal dislricl were;	
	oou;pletc Jtntk ttnd unusable, rc~ attert~te methods were required).	
•	l1a problem with ireezc fufortnation, resolve lsalattcing problems due to	OS l~rfi
	problem with excrnptiott information. r+ertttt conversion.	
•	Subsaqucnt Conversion runs, resolve additional halattcing emblems.	0311rs
•	Generate compneltCttsivetctals for all conversion data, run conversion	04 IIrs
	data integrity checkt- program, set up Phase II cottvCrsiot- pttrttmeters.	
	set up county-sptxillc conversion tape gettcrttiott pattttneters.	
•	Check client's machine to verify conversion space requirements, Change	02 Ilrs
	A'I~C system type on tax otficc machine due to appraisal district no	
	longer using AC'.AI),	
•	Make first-year adjustments to ta~c t~ffic~ system, generate conversion	02 llrs
	tapes and documentation, send to client,	
	'PO'1'1,1.	44 Hrs
~Cerr t~entrnl ,~~rninnl ~i,~trir~
CHIEF APPRAISER
Eddie Chalmers RPA, CTA r
i~ c
w
^i
d
a~ ~ ,Y
April 4, 1994
Paula Rector, RTA
Tax Assessor/Collector Kerr County
Kerr County Courthouse
Kerrville, Texas ?8Q28
Dear Ms. Rector:
BOARD OF DIRECTORS
Carl Browning, Chairman
W. Grady Fort 11, Vice-Chairman
Paula Rector, Secretary
Mike Baumann
Edward Lange
The Kerr Central Appraisal District supplies Appraisal
Rolls to three different collecting entities. Each of these
entities have different computer software and hardware. Each
entity has to have the information supplied on the appraisal
roll converted into a format compatible with their computer
system. We do not have the capabilities to supply customized
computer formats. We have tried to work with the different
software vendors to assist them in the conversion process to
help hold down expenses.
However, due to the differences each entity must have
their software vendor do their awn conversion. For this
reason, the cost of such conversion lies with the collecting,
entity.
call.
If you have any further questions, do not hesitate to
Sincerely,
Eddie Chalmers, RPA, CTA
Chief Appraiser
TEC/ec
1836 Junction Highway, P.O. Box 1885, Kerrville, Texas 78029-1885
{210) 895-5223 Fax (210) 895-5227