~~ ~ ~~~~-
ITEM NO. 2.8
Request reclassi.ficat.ion of de~~art.ment. ser_retary to
administrative se<•retary for Environmental Health.
'T'his item war tabled but pa;;sed until it. ran be discussed in
the budget hearings.
COMMISSIONERS' COURT AGENDA REQUEST
" PLEASE FURNISH ONE ORIGINAL AND FIVE COPIES OF THIS RE6~UEST AND
. DOCUMENTS TO BE REVIEWED BY THE COURT
l
MADE BY: ~'cr ~.~.G ;~r~ .~.~~~ .;~„h,3 OFFfCE: ~„J;•.y~~,~„~/~ %~~ ~~
MEETING DATE: ~~.~~_ .~~~ /95;~ TIME PREFERRED:
J
SUBJECT: (PLEASE BE SPECIFIC): ~~ ,~ - ~,r,'p~~c. ,G:•.
,.

~r~ ~ ~v;e _ ,Sec,-~~

EXECUTIVE SESSION RE6IUESTED: YES N O
PLEASE STATE REASON
ESTIMATED LENGTH OF PRESENTATION: /~? ,~, ~ ~ ~..~ ~
PERSONNEL MATTER -NAME OF EMPLOYEE: `-`
NAME OF PERSON ADDRESSING THE COURT: ~ ,,;~~y~~ ~.~,'-e ,~.,~~,~,~''.~~~.
Time far submitting this request for Court to assure that the matter is posted in accordance
with Article 6252-i 7 is as follows:
Mee#ings held on second Tuesday: 12:00 P.M. previous Wednesday
Meetings held on Thursdays : 5:00 P.M. previous Thursday
THIS RE6~UEST RECEIVED BY:
THIS RE6~UEST RECEIVED ON:
All Agenda Requests will be screened by the County Judge's Office to determine if adequate
information has been prepared for the Court's formal consideration and action at time of
Court meetings. Your cooperation will be appreciated and contribute towards your request
being addressed at the earliest opportunity. See Agenda Request Guidelines.
ab
JOB DESCRIPTION: ~,DI~~iL'VISTRaTI~'E SECRETARY
CLASS Iv'O. 902
OCCL?PATIO?~T.AL CATEGORY:
Administrative Secretarti~
PAY GROL-P: 1 ~
JOB TITLE: Administrative Secretan-
FLSA: Exempt
OBJECTTt~~: To provide a full range of efficient secretarial services to a designated supervisor
and staff within a department.
ORGAIvZZATIONAL RELATIONSHIPS:
Reports to : Director of Environmental Health
2. Directs: I~Iav supervise subordinate secretarial or clerical employees
3. Other: Has constant contact with director, inspectors and installers, scheduling the
work for each dav, for existing and new system inspections. Dispatch Animal
Control Officer, coordinating all calls, court dates. VG'orks with other county
departments, organizations, agencies out-side county government, title company's;
realtors, engineers, surveyors, and the general public.
GE?`'ER=~L. ST.~TE~•IENI' OF DL~S:
This is a very responsible position. Duties include coordinating the daily work schedules of
Director, inspectors and Atumal Control Officer. tilake sure that all licenses; enforce-
ment letters and permit licenses are issued within the mandatory time. Prepare various
documents, letters. and reports; maintaining appropriate computer files and records, for
both Environmental Health and Animal Control. Performe all office functions including
keeping office open when other personnel are not in..
E~Al'~iPLES OF titi'ORIt:
Coordinates installers request with Emuonmental Health and Animal Control callers, with
department daih' work schedules, arranging as efficiently and quickly as possible.
Receives and reviews incoming complaints and assign to the appropriate person.
ldav supervise another clerical or secretarial employee as needed and assigned.
answer telephone request and complaints: resolve any problems and advise Director.
CLASS NQ. 902 (Continued)
coordinate request with staff.
Responds to routine and informational inquiries about the program(s) administered b~-
the departments and may be assigned primary responsibilit4~ for processing work relating
to a specific function.
-faintains records, including financial on departmental acti`7ties and specific projects of
the county or department.
Prepare correspondence [for department head's signature;] such as monthly reports.
complaint letters, and mandatory reporting to state agencies,etc;.
tiiaintains ledger on budgeted funds;
Process appiicarions, permits. licenses. registration. complaints. and request for regulating
programs;
Receives .records and process appropriate fees and documents for all functions of the
department.
Prepare letters. statements. memoranda, minutes, new°s releases:
Initiates, creates and maintains filing system;
Performs such other duties as may be needed.
REQt'II2ED ILNO~~ZEDGE. SILILLS. AND _aBII.TTIE5:
Itnowledge of and abilit<~ to apph• correct business English, spelling; and arithmetic: know-
ledge of and ability to operate modern office equipment including electric t<pewriter and
cope machine: abilit<~ to type accurately at a speed of at least 65 words per minute; abilit<~
to establish and maintain effective working relationships with co-workers, emploti•ees in
other departments. and outside agencies: abilitt- to deal effectively with the public: abilit<~
to communicate effectnel}- orally- and in writing; abilit<~ to understand and folloce oral and
written instructions and to request clarification when needed; and abilin~ to exercise indep-
endent judgment; abilit<• to learn the various codes. statutes, rules and regulations pertain-
ing to county government. 1lav be required to be able to operate a calculator. dictation
transcribing machine, or to take dictation.
:~CCEPT.aBLE E_1PERIENCE AND TR.~INIIvG:
.~ bachelor's degree in public administration. secretarial or office administration, or a
related field, and one rear's secretarial experience:
CLASS NO. 902 (Continued)
QR
High school graduation or its equivalent, with business courses, plus at least three years'
secretarial experience, preferably with a governmental entity;
OR
Any equivalent combination of experience and training which provides the required
knowledge, skills and abilities.
CERTIFICATES 4ND LICENSES REOIJIRED:
Honesty Bond for handling money.
Notary Public
Its N0' 2.8
.~aification oŁ
Re~s~ ~ 5ecre~'re
de~t~ive '~ 1th
fo~na~~~nta1 xe~
~1ed but
was
t`om' ~~ ~til ire ~g
~ ~s~ in ~
wcx~~0p~
June 28, 1994
Voi T. page 463