- .~ .lF'i=';-;C"i v ~~i~_ _<<" t~~~~l_i=1'_x:.;1 f-1 CaF~1~.- T C~ii~ C=i! ~=!'.ll;' T i~~7tul~lE=:h~li-;~1!_ 1 .. ._„ , .. r _ C.. -. r-, ~-~_' T': _. ~i^. [Z';' ~. i.'~~.. -~ r~ -'~- ' r.~`•' i-iti-ir- r (' i "t-f7 1'4' hi'r r'~-r i':'. - ~r i i,. ~~: C; F~ t_ ~~~ i~ i y: _ ._ -- --. t - - '"'. ~- i L ~ i._ ':' i] 1" `? i_ }.I ~. 4? IYI L~ G''r" L'"1 "h, ~ }?+~ it ;ii i] :L is i'i ifi ciCl ~ ;r _ ~ `'i L ii fti Qi 7. _> '> 7. rj it i:•: 'r" ~-.. C; t? ~<: cil ~~ ~_ y 5 F.. C:i ii 'il C:I E? Ca ~] ;i f__ b iii iii 1 ~> 1 i; rl +? ;" ~~ i=• .'1 s. 6i i' , ~.' ?'-f h~ ~_i]I_Lr-'_ :~'.' a ma.}or,ity vote of 4-1-~ appr,v~~ed, ~~ ~.~ r-:_c~'_.:.,,: -~"..~ ` .,... 1:'. ~ :L ;'' (] " s f(._ it ~: <:t 1 ~ -~ i.::~ l '; t~i ~? t: p ~t r i; rr, ~_ n i, ..i c. C' ] ' ~ is cc Y' 'y' r:~ ~_~ '.~ ~ i. 3. C~ T"s Ci iJ 1 C:I f{. 'fl ]. '.i t' 'r" %i''.; 1 ~.' ~~ ;? E' t: t' r: t ci r"' ',,' , [_~ t' c:t d E' ~. ~ , ~.i ~ E: ] ~. , ~_ C3 (7 Y'' t:. C~ i ,`_~ , t t? .f. _' I I r. l_ f.. :i '~r 4_ t~ C_ is : l.' ~_ ~f .1. y t ~_~ ~j .cz COMMISSIOI~~RS' COURT AGENDA .eing addressed at the earliest opportunity. See Agenda Request Guidelines. TE °°~~ o~~e KERR COUNTY ENVIRONMENTAL HEALTH DEPARTMENT 4000 San Antonio Hwy. Kerrville, Texas 78028 (210) 89&5101 ~1E1Ic_) D.aTE: SEPTE~•IBER 1. 199-1 Tt~: CO\LtiIISSIO:~`ERS COURT FRO:~i: D.~`'ID LITTLE SL73JECT: Reclassification of department secretan- position to .~dtninistrati~ e Secretatti~. On 3une 28. 199-1 a request was presented to The Court to consider reclassih~ing the secretan~ position to that of an administrative secretary. .~t that time the court postponed considering the request until after budget hearings. \o~z- that budget hearings are o~.er. t~-ltat is the ans~ti-er from the court `' It•the court chooses to approve the request. please reclassifies the position. in~orporatc and adopt the ne«- position . jol~ description. pav group. and 5alan~ into the pro2~oseil '9-1-qc' budget anti personnel policies. Thant: I~ou at Recycled Paper JOB DESCRIPTION: ADI~-IIIVISTRATI`'E SECRETARY CLASS NO. 902 OCCUPATIONAL CATEGORY Administrative Secretary PAY GROL-P: 15 JOB TITLE: Administrative Secretary FLSA: Exempt OBJECTI~~: To provide a full range of efficient secretarial services to a designated supervisor and staff within a department. ORGANIZATIONAL RELATIONSHIPS: 1. Reports to : Director of Environmental Health ?. Directs: 11~Iay supervise subordinate secretarial or clerical employees 3. Other: Has constant contact with director, inspectors and installers, scheduling the work for each day, for existing and new system inspections. Dispatch Animal Control Officer, coordinating all calls, court dates. V4'orks with other county departments, organizations, agencies out-side county govemment, title company's, realtors, engineers, surveyors, and the general public. GE?`TER~I. STATEMENT OF DITTIES: This is a vet} responsible position. Duties include coordinating the daily work schedules of Director, inspectors and Animal Control Officer. 11~Iake sure that all licenses, enforce- ment letters and permit licenses are issued within the mandatory time. Prepare various documents. letters, and reports; maintaining appropriate computer files and records. for both Environmental Health and Animal Control. Performe all office functions including keeping office open when other personnel are not in.. E~AI~iPLES OF WORIt: Coordinates installers request with Environmental Health and Animal Control callers, with department daily work schedules, arranging as efficiently and quickly as possible. Receives and reviews incoming complaints and assign to the appropriate person. 1~Iav supervise another clerical or secretarial employee as needed and assigned. Answer telephone request and complaints: resolve any problems and advise Director. /0~3 CLASS NO. 902 (Continued} coordinate request with staff. Responds to routine and informational inquiries about the program(s) administered b}• the departments and may be assigned primary responsibility for processing work relating to a specific function. Maintains records, including financial on departmental activities and specific projects of the county or department. Prepare correspondence jfor department head's signature;] such as monthly reports, complaint letters, and mandatory reporting to state agencies,etc;. Maintains ledger on budgeted funds; Process applications, permits. licenses, registration complaints. and request for regulating programs; Receives ;records and process appropriate fees and documents for all functions of the department. Prepaze letters. statements, memoranda, minutes, news releases: Initiates, creates and maintains filing system; Performs such other duties as may be needed. REQUIRED K~TO~'I..EDGE. SKILLS. AND ABILITIES: Knowledge of and ability to apply correct business English, spelling; and arithmetic; know- ledge of and ability to operate modern office equipment including electric typewriter and copy machine: ability to type accurately at a speed of at least 65 words per minute: ability to establish and maintain effective working relationships with co-workers, employees in other departments. and outside agencies; ability to deal effectively with the public;. ability to communicate effecti~•eI}• oralh~ and in writing; abilit<• to understand and folio«; oral and written instructions and to request clarification when needed; and ability to exercise indep- endent judgment; abilit3• to learn the various codes, statutes, rules and regulations pertain- ing to county government. May be required to be able to operate a calculator, dictatioiv transcribing machine, or to take dictation. ACCEPT ABLE E_1PERIENCE AND TRAII~1IIv'G: :~ bachelor's degree in public administration, secretarial or office administration, or a related field, and one rear's secretarial experience; ~ ~~ 3 CL.~SS NO. 90~ (Continued) OR High school graduation or its equivalent, with business courses, plus at least three years' secretarial experience, preferably with a governmental entity; OR Any equivalent combination of experience and training which provides the required knowledge, skills and abilities. CERTII~TCATES AND LICENSES REQUIRED: Honesty Bond for handling money. Notarv Public 3 ~3 OR~~ ~0, 22301 Appg~, OF g~LASSIFICATICt~ OF ~RTTION TpD~NffNISTRATIVE 5Y Septe~r 13, 1994 Vol T, Page 604