ORDER N0. ~~419
APPROVAL OF CHANGE IN WORK PERIOD AND TIME REPORTING
FOR ANIMAL CONTROL OFFICER ON A TEMPORARY PASIS
On this the c8th day of November 1994, upon motion made by
Commissioner Holekamp, seconded by Commissioner Lackey, the
Court unanimously approved by a vote of 4-0-0, to change the
work period and time reporting for Animal Control Officer an a
temporary period and to came back to the Court on the first
meeting of May to give a report on haw it is working.
COMMISSIONERS' COURT AGENDA REQUEST
* PLEASE FURNISH ONE ORIGINAL AND FIVE COPIES OF THIS REQUEST AND
DOCUMENTS TO BE REVIEWED BY THE COURT
MADE BY: David Litke & Eddie Wright
MEETING DATE: November 28, 1994
OFFICE: KCEH & KCAL
TIME PREFERRED:
SUBJECT: (PLEASE BE SPECIFIC): wor~ d and time
Animal Control Officer.
EXECUTIVE SESSION REQUESTED: YES N O xx
PLEASE STATE REASON
ESTIMATED LENGTH OF PRESENTATION: 15 minutes
PERSONNEL MATTER -NAME OF EMPLOYEE:
NAME OF PERSON ADDRESSING THE COURT: David Litke & Eddie wricrht
Time for submitting this request for Court to assure that the matter is posted in accordance
with Article 6252-17 is as follows:
• Meetings held on second Tuesday: 12:00 P.M, previous Wednesday
' Meetings held on Thursdays : 5:00 P,M. previous Thursday
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:

All Agenda Requests will be screened by the County Judge's Office to determine if adequate
information has been prepared for the Court's formal consideration and action at time of
Court meetings. Your cooperation will be appreciated and contribute towards your request
being addressed at the earliest opportunity. See Agenda Request Guidelines.
~i
KERR COUNTY
ENVIRONMENTAL HEALTH DEPARTMENT
4000 San Antonio Hwy.
°~,,, °~ ~``'` Kerrville, Texas 78028
(210) 896-5101
1~iEM0
DATE: November 17, 1994
TO: Commissioners Court
FROM: David Litke & Eddie Wright
SUBJECT: Work period and time reporting for Animal Control Officer
Due to the nature of animal control work and the odd hours associated with it, it is very difficult to
comph~ with current provisions of working hours and time reporting without creating problems
with overtime/comp time and the Fair Labor Standards Act.
~Ve would like for the Commissioners Court to adjust the work week and work period.
Specifically, we ask the work week to be from Wednesday to Tuesday. If any adjustments aze
needed they be worked out in the 28-day period.
1f adjustments are needed for the last week of the 28 day period and they shall be completed
within the following week.
By doing this it will provide flexibility and still prevent overtimelcomp time accrual.
Enclosed for your reference is Section 4.00 and Section 7.11 of the personnel polic}~.
cc Barbara Nemec
-;: Recvcieo Paver
Rev. 3/9/93
4.00 WORK PERIOD AND TIME REPORTING
4.01 The official work period for regular employees (full or part-
ADMINISTRATIVE time) of Kerr County, is a 28-day period which begins at 8:00
WORKWEEK (WORK a.m. on the first day and ending at 5:01 p.m. on the last day of the
PERIOD) pay period. Normal working hours are Monday through Friday,
8:00 a.m. to 5:00 p.m. with one hour for lunch and two 15 minute
breaks morning and afternoon.
Elected officials and department heads paid wholly or partially
from county funds may make variances from the regular workday
hours to serve the public better. For example, the Sheriff's
department maintains 24 hour law enforcement and jail watch.
Those employees work in shifts and are not subject to the "normal
working hours" provisions. Where changes in work hours will
result in a reduction of hours, the requirements of Section 4.03
must be followed.
4.02 Each employee shall, on the forms provided by the County
TIME REPORTING Personnel Officer, report the number of hours worked for each
day that work was performed by them for the county as well as
vacation, sick leave, and compensatory time taken. The completed
form shall be turned in to the employee's direct supervisor,
department head, or elected official, as may be required by the
elected official. The elected official shall verify the accuracy of
the report and, if correct, shall certify by signing the time record
in the space provided and shall promptly forward the form(s) to
the County Treasurer. All time records must be signed and turned
in to the county treasurer within five (5) days of the end of the
reporting period. NO EMPLOYEE MAY BE ISSUED THEIR
PAY UNLESS A CURRENT, COMP TE- AND SIGNED
TIMESHEET IS ON FILE WITH TH~UN~PERSONNEL
OFFICER. _---
4.03
CHANGES 1N WORK If a change in work hours will result in a reduction of hours for a
SCHEDULES AND regular full-time or regular part-time employee, the elected
WORK HOURS official for that department shall, within 10 days, forward a
Personnel Action Form, to the County Personnel Officer, showing
the new hours and ordering a reduction in salary pro rata with the
reduction in hours. (Regular employees, full-time or part-time,
who work Less than a 40 hour week shall have their pay and
benefits adjusted to reflect the actual hours worked. A FAILURE TO
SUBMIT THE CHANGE REQUIRED BY THIS SECTION WILL RESULT
IN THE WAGES OF THE EMPLOYEE BEING REDUCED AND
REIMBURSED TO THE COUNTY PURSUANT TO SECTION 7.11 OF
THESE POLICIES.
8
~~ ~~ Rev. 3/9/93
7.10 Each employee is required to work the number of hours per day
PAY REDUCTIONS FOR that the position is budgeted for.
INSUFFICIENT HOURS
Positions for regular full-time and regular part-time employees
are budgeted and paid on the basis of an average of 40 hours per
week over the 28-day workperiod. If an employee fails to work
the full number of hours for which the position is budgeted, after
deducting compensatory time, sick leave, vacation, or leaves of
absence, the pay of that person shall be reduced downward to
compensate the individual for actual hours worked.
Elected officials and department heads shall have the ability to
make adjustments in schedule for whatever reason so long as the
employee completes the minimum hourly requirements for each
pay period.
7.11 (a) The policy of the county is to keep overtime to a minimum.
OVERTIME WORKED However, employees may be required to provide services in
addition to normal hours or on weekends or holidays. Overtime is
defined as hours worked in excess of the allowable number of
hours under the Fair Labor Standards Act (ELBA).
The Commissioners Court discourages accrual of overtime.
Overtime may be granted only by the elected official, based on the
needs of the office, and only if adequate funds are available in the
department's budget. Employees are prohibited from
working overtime without specific authorization from
their elected official.
Elected officials and certain executive, administrative, and
professional employees are exempt from the overtime provisions
of the Fair Labor Standards Act (ELBA) and are expected to render
necessary and reasonable overtime services with no additional
compensation.
(b) All county employees subject to the provisions of the Fair
Labor Standards Act (ELBA), 29 U.S.C. S 201, et seq., (except law
enforcement officers, jailers, child care workers employed at the
juvenile detention center, and community supervision and
corrections officers who are authorized by state law to carry
weapons), who are required to work in excess of 160 hours per
each 28-day work period shall receive compensatory time off, in
lieu of payment, at the rate of one and one-half hours for each
hour worked over 160 hours. Law enforcement officers, jailers,
child care workers employed at the juvenile detention center, and
community supervision and corrections officers who are
authorized by state law to carry weapons, shall receive, in lieu of
payment, compensatory time off at the rate of one and one-half
hours for each hour worked over 171 hours within the 28-day
work period.
(c) No county employee (except law enforcement officers,
jailers, child care workers employed at the juvenile detention
center, and community supervision and correction officers who
are authorized by the state law to carry weapons) shall
accumulate compensatory time in excess of 240 gross hours (160
17
Rev. 3!9!93
hours of actual overtime worked). No law enforcement officer or
jailer, child care workers employed at the juvenile detention
center, and community supervision and correction officers who
are authorized by the state law to carry weapons is authorized to
accumulate overtime credit in excess of 480 gross hours (360
hours of actual overtime hours worked). Compensatory time off
must be taken during the 24 month period following the end of that
work period. Claims for overtime payments under the FLSA shall
be paid from any appropriated and unexpended line item within the
budget of the department employing the claimant.
(d) The preferable method of overtime compensation is to
schedule equal time off for the affected employee during the same
work period in which the overtime was worked. If overtime is
taken in the same work period in which it is earned, it is not
subject to the one and one-half hour premium. The appropriate
elected official or department head decides which method,
consistent with budgetary constraints. to use to compensate for
overtime worked.
17(a)