Llti{:}'%'RCPJG'!;._. f!:- =; 7."i. RL1`L_~L'..r I'L_I(ti 7.9r-j^; ii~q`.'; {„1.. :, s~ii? .i .~ l Gi'y i.1 oii ~~.. i~0'; ~., a2r ~)ry !ibis it Ifl (]t.lt]i? _, i_C, 01 In l.Ei i09l .`r" li BCi ~. ='1-y 5eCii ilueu Gy l.. [im CO 1. ... _,iui'; E?1' f'~Oci F~d[Ilpy ti.t E' i:~i;~.art ~_manimol_isly appr^oved by a vote of 4-1-0 with Judge Stacy Voting Nay, ~: (] ."r?14'C IJ (]i:x? .L ~9 `J=! 1."J.i 'd t 1 ,._.::_l (]l l_ E33 ii ~t[]ffi .i 'i a:: P:'i ~~ .i'.. ' ~ i] ei i it [i 5; Fi ii C: i " 1 i. 8 it r_', It 1~ C'1 :]'•y' 7. 7. '(l eP i ~ Ei' Iil y _ r` c.b li: .,: :. ".t, .i it ~: :`il~ i(t '~ f'i VC 1~[: i`1~'li. C~4ti G"f ?. it C:' ~i ; ~.]~ _. Fi ~ i y _. ,'iV lt; E•i IJ I; C~?ia'':: '~l.i L]7t1 i.G ~['Ci e,:~-,lai.ner~ f:_t7.l.v. Kerl ~,il~.tllty X6;1",+=_~; 7 "~ t r KERB EP+IER~EII~Y ~°i~ °~ K. NETWOR. ti I N D E X KBRR E1ViERGENCY 9- 1 - 1 NETWORK 94 - 95 P Y BUDGET 1 _ ACCOL.JNT DESCRIPTIONS 2. REVENUES (PRO~ECTED~ 3. 1 9 9 4 - 1 9 9 5 F Y BC.JDGET 4 _ SLJRIQVIARY OF' CHANGES S . FUND BALANCE. i~ t r { ~ ra c c., c:~ ~.~ r~ -r C.7 F.I: S C FL S F"-}'f` S C~ hl h REVENUES 6911 INTEREST: Interest earned on funds. 6989 MISCELLANEOUS: Income from miscellaneous sources. 6993 KERRVILLE TELCO: Income earned from Basic 9-1-1 fees through Kerrville Telephone Co. 6994 HILL COUNTRY TELE COOP Income earned from Basic 9-1-1 fees through Hill Country Telephone Cooperative. EXPENDITURES 8001 SALARIES and WAGES: Compensation to all full time permanent and probationary employees funds appropriated for pay increases. 8003 TEMPORARY HELP includes part-time and full-time, temporary help and part-time permanent help. 8005 SOCIAL SECURITY (FICA) 8010 PROFESSIONAL DEVELOPMENT= Expenses incurred by employees attending approved schools or training programs, such as meals, lodging, registration fees, transportation, et'c., also training Pamphlets, safety manuals and rental of films for in-house programs; and work related travel expenses. 8011 LOCAL MEETING EXPENSE= Includes cost associated with commit tee meetings, meeting with consultants, advisors, vendors, Board of Managers, Advisory Commission on State Emergency Communications meetings, volunteers, and activity related with operation of the District. 8101 OFFICE SUPPLIES= Supplies necessary for operation of an office such as postage stamps and operation manuals, copying, binding and other printing costs. 8102 SMALL TOOLS and EQUIPMENT= Items under $250.00 in value which are subject to loss or rapid deterioration, such as brooms, light bulbs, wrenches, calculators, tape recorders, label printers and misc.. office equipment. 8105 FOOD SUPPLIES:All purchases of articles for human consump- tion. 8106 JANITORIAL SUPPLIES: Cleaning preparations, deodorants, disinfectants, floor cleaning supplies, wax> soap and sani- tary sup lies. 8101 OTHER SIIPPLIES~ Purchase of supplies for specialized equip- ment such as computer supplies. z-i 8110 Postage & Freight 8202 BUILDINGS and STRUCTURES: Administrative office lease and off premise storage space. - - 8205 OFFICE EQUIPMENT: Maintenance contracts, repairs of office equipment such as typewriters, calculators, copy machines, desk, chairs etc. Basically administrative office equipment. 8206 INSTRUMENTS and APPARATUS: Maintenance on all computer, controller, and telephone equipment associated with PSAP and ALI dBase operation. 8301 PHONE SERVICE: Local service, long distance, modem and trunk charges. 8305 LEGAL SERVICE: Cost associated with legal services. 8306 SPECIAL SERVICE: Engineering and consultant fees: also fees for unclassified services. 8307 INSURANCE: premiums for comprehensive liability, auto li- ability, errors and omissions, real personal property, boiler' and machinery, auto physical damage, blanket fideli- ty, public officials bonds, workers compensation and payment t.o insurance reserve fund. 8312 AUDIT FEES: Costs associated with performance of annual audit. 8313 HIRE OF EQUIPMENT: Rental of equipment and vehicles with or without operator; also allowance to employees for use of private vehicle on District business. 8315 PAYMENT TO OTHER FUNDS: For services provided, i.e, purchase of services by the City of Kerrville: Operation of the PSAP and Financial Services to the District. 8316 ADVERTISING: Cost associated with legal notices, special programs and public relations. 8401 CERTIFICATES, AWARDS, ETC: includes floral offerings, plaques, certificates, etc. 8402 DUES and SUBSCRIPTIONS: Dues to professional organizations and subscriptions to professional magazines. 8410 RESERVES: Funds reserved for replacement of capital outlay type equipment. 8505 OFFICE EQUIPMENT: New or used additions to office equipment such as typewriters, copiers, desk, chairs, filing cabinets, bookcases, carpets, draperies and PC type computer system equipment. I-2 8506 INSTRUMENTS and APPARATUS: Purchase of items such as radio equipment, surveying instruments, projection equipment. Geographical Information System and map maintenance related equipment. - I-3 ~Zr f ~~ # ~ KERR EMERGENCY 9-1-1 NETWORK PROJECTED REVENl1ES 1994 - 1995 BUDGET ACCOUNT 6911 INTEREST 6989 MISCELLANEOUS 6993 KERRVILLE TELCO 6994 HILL COUNTRY TELE COOP 93-94 94-95 3.600 3.600 -0- 108.808 114.727 5.919 30.465 36.104 5.639 ----------------------------- ----------------------------- PROJECTED TOTAL: 142.873 154.431 11.558 II-1 -~-...,~ ~::- ~ --, f~G Fem. fti F E_ h'1 ~ F=2 C; ~. N C. Y 9 ° ]_ - 1 t'rl E_ "fv LJ CS F~ F< C 7 T: ~=~ -I'- F~2 _lf: C :l `~' `3 ~ ~- .1_ ~~' <-3 ~3 1= Y E3 l_J l".J (a C "1 - ACCOUNT F Y F Y 93-94 94-95 ........ 8001 Salary & Wages 30,000 L 68,520' 38,520 8003 Temporary Help 1,000 '$,000 ~ 7,000 8005 Social Security 2,300 ,---5,244 2944 8006 Retirement 2,400 -0- {2400? 8010 Professional Development 5,000 4,350 {650} 8011 Local Meeting Expense -0- 220 220 8101 Office Supplies 8,000 ~ 13,860 5,86@ 8102 Small Tools and Equipmen t -0- 250 250 8105 Food Supplies -0- 20 20 8106 Janitorial Supplies -0- 50 50 8108 Other Supplies -0- 50 50 8110 Postage & Freight -0- 4,710 4,710 8202 Buildings & Structures 2,000 4,740 2,740 (Facility Rental) 8205 Office Equipment 500 770 270 8206 Instruments & Apparatus 8,000 5,340 {26601 (Maintenance) 8301 Phone Service 15,300 ? 3:,500 18200 8305 Legal Service 8,000 x,000 {6,000} 8306 Special Services 28,500 36,200 7700 8307 Insurance 3,400 3,300 { 100} 8311 KEMSA 100 -0- { 100} 8312 Audit Fees -0- 5,000 5,000 8313 Hire of Equipment 1,200 3,880 2,680 8315 Payment to other Funds 36,600 36,600 -0- 8316 Advertising 2,000 700 {1300} 8401 Certificates, Awards, 1,000 200 { 800} 8402 Dues & Subscriptions 200 226 26 8405 Other charges 5,000 -0- {50001 8410 Reserves (Equipment -0- 2356 2,356 Replacement) 8505 Office Equipment(Purchase) 500 5,700 5,200 8506 Instruments & Apparatus 18,000 35,300 17,300 (Purchase) 8514 Misc. Capital Outlay 1,000 ---------- ---------- -0- -------- -------- {1,000} ------- ------- TOTAL EXPENQITURES 180,000 281,086 101,086 r ~ zz i, ~~~ x;401. ~onw~hm I~qq am I '` KERR >=.1V1>/RGBNCY 1 9 9 4 - 1 9 9 5 SLJIVI1ViARY OF= REVENUES 6911 INTEREST 9- 1- 1 N E T W O R K F=Y S(1DGHT CHANGE S Interest income should decrease over the entire year. There will be large change in our cash on hand balance due to the purchase of equipment. With the current interest rate in the Nation on the rise our interest income will change greatly during the 94-95 Budget year. 6993 KERRVILLE TELCO Establishing a monthly average through July 1994 and extending the average through 94-95 FY shows an increase. 6994 HILL COUNTRY TELE COOP Establishing a monthly average through ~u1y1994 and extending the average through 94-95 FY shows and increase. EXPENDITURES 8001 SALARY & WAGES Expanding the position of Director to afull-time position instead of part-time. Employing afull-time Data Base Manager,full-time Map Manager, full-time Addresser. 8003 TEMPORARY HELP Due to the po#ential workload in the addressing assignment/notification procedure, there will be times when one employee cannot handle the volume. Part-time employees and volunteers should be utilized. To keep the mapping program moving forward at a steady and rapid pace. 8005 SOCIAL SECURITY The increase of payroll automatically increases employee taxes. 8010 PROFESSIONAL DEVELOPMENT With the purchase of equipment for in-house map maintenance, training of personnel will increase. 8011 LOCAL MEETING EXPENSE Meeting with local postmasters, governmental entities representatives about addressing and map validation will increase. av-I 8101 OFFICE SUPPLIES With the purchase of mapping maintenance equipment and initiation of the addressing/notification process the need for routine office supplies will increase. Also includes cost of printing map books. 8102 SMALL TOOLS AND EQUIPMENT With the purchase of mapping maintenance equipment and initiation of the addressing/notification process this area will cover any small equipment that may not be included in the original purchase of equipment. Also a change in bookkeeping. procedures shows some added items that were previously shown under other account codes. 8105 FOOD SUPPLIES With the initiation of the addressing/notification process, the use of volunteers willincrease.Refresh- ments for them should be considered. 8106 7ANITORIAL SUPPLIES Cleanness of the work area of the map maintenance should not be left to the normal janitorial staff. Dust and debris should be kept cleaned up when noticed as a preventative maintenance type program. 8108 OTHER SUPPLIES Not having delicate computer in house at this time there are bound to be some items of some type that do not fit the above budget codes. 8110 POSTAGE & FREIGHT: New catagory for more detail bookkeeping. 8202 BUILDINGS do STRUCTURES Off premise storage reflects some increase,howev- er the majority of the increase is shown because of a bookkeeping change on accounting for administrative lease. 8205 OFFICE EQUIPMENT (Maintenance) Majority of office equipment will be new and covered by warranty. This should cover any support equipment needed. 8206 INSTRUMENTS do APPARATUS (Maintenance) Historical data indicates the E9-1-1 (DTI) Con- troller, ALI dBase (Emergitech} and copy machine in administrative office are out of warranty, no service contract in place. 83011 PHONE SERVICE Due to change in accounting assignments to provide a more detailed accounting of expenditures. IV-2 8305 LEGAL SERVICE The number of contracts to be reviewed should be much less this year. 8306 SPECIAL SERVICE Mapping services to bring existing graphics up to date and consultants echo have expertise in this area. 8307 INSURANCE Due to no claims indications are the cost will drop slightly. 8312 AUDIT FEES: New catagory for bookeeping and to comply with section 772.309 (d) of Health and Safety Code. 8313 HIRE OF EQUIPMENT With initiation of the address/notification and mapping verification, field work will increase causing more employee vehicular mileage. 8315 PAYMENT TO OTHER FUNDS No indication of any request forthcoming for a change to these contractual items 8316 ADVERTYSING With initiation of the address/notificationproc- ess, some advertising in local media will make for a smoother operation. 8401 CERTIFICATES & AWARDS With the utilization of volunteers in the address/notification process, aThankYoucertificate would be in order: Most of these items area carryover from previous year. Some minor purchase with minor changes may arise. 8402 DUES do SUBSCRIPTIONS Most professional publications are now addressing the present day problems of 9-1-1 which are very help- ful. Membership in local Chamber of Commerce and Kerr Co R&D maybe beneficial when the addressing/notifica- tion process starts. 8410 RESERVES Funds reserved for replacement of capital outlay type equipment. IV-3 8505 OFFICE EQUIPMENT (Purchase) Present copy machine in administrative office was used when purchased (7/9/92) and it now has 823577. We have spent $338 in last 3 months for repairs. Most machines have a drum life of 100,000 copies. We should reach that level about mid-year. History indicatesa major breakdown is in fine to occur, at which time it ' may be more cost effective to purchase instead of re- pair. 8506 INSTRUMENTS Purchase of System (GIS). 3c APPARATUS (Purchase) a total Geographical Information IV-4 i~~ r~~~4~°~ ~_~ a~ ~. KERR E1Vi)=.RG)rNCY 9- 1 - 1 NETWORK 2 9 9 /-f - 1 9 3 5 FY SIJDG~`I' F U N D B A L AN C E 1993 - 1994 SUMMARY (PROJECTED} BALANCE AS OF 8/30/94 160,4$6.00 9/1/94 - 9/30/94 REVENUES (PROJECTED) (Telcos.) 12,570.00 INTEREST (Projected) 474.00 EXPENDITURES (PROJECTED) {11,000.00} ENDING FUND BALANCE 162,530.00 1994 - 1995 SUMMARY (PROJECTED) BALANCE AS OF 10/1/94 162,530.00 REVENUES (projected) 154,431.00 EXPENDITURES (Budgeted) {281,086.00} ENDING FUND BALANCE 9/30/95 35,875.00 ADDRESSING POOL FUNDS ACCT. AS OF 7/31/94 22,486.81 TOTAL FUND 58,362.00 V-1 . ~,. ~, COMMISSIONERS' COURT AGENDA REQUEST;.. `' PLEASE FURNISH ONE ORIGINAL AND FIVE COPIES OF THIS REQUEST AND =` ~ _ DOCUMENTS TO BE REVIEWED BY THE COURT MADE BY: ~j '~ Nr ~^ ~'~~ OFFICE: MEETING DATE:~_ , `/~i - ~'~ TIME PREFERRED: ~~~ SUBJECT: (PLEASE BE SPECIFIC) ~.~.~-~iT %~'- ~'S ~~2~~o-zr~ EXECUTIVE SESSION REQUESTED: YES NO `m~~ PLEASE STATE REASON FOR EXECUTIVE SESSION ESTIMATED LENGTH OF PRESENTATION: >%~-n PERSONNEL MATTER - NAME OF EMPLOYEE: NAME OF PERSON ADDRESSING THE COURTa~~~`"~~'~~j`~-a~-cl~2~.~~-a~7~~ys*~ Time for submitting this request for Court to assure that the matter is posted in accordance with Article 6252-17 is as follows; * Meetings held on Monday: 12:00 P.M.previous Wednesday THIS REQUEST RECEIVED BY: THIS REQUEST RECEIVED ON : ~ All Agenda Requests will be screened by the County Judge's Office to determine if adequate Information has been prepared for the Court's formal consideration and action at time of Court meetings. Your cooperation will be appreciated and contribute towards your request being addressed at the earliest opportunity. See Agenda Request Guidelines. ORDER NO. 22294 DISAPPROVAL OF 9-1-1 BUDGET FOR 1994-1995 September 13, 1994 Vol T, Page 600