ORDER N0. 22410 AGF'ROVRL OF KERR EMERGENCY 911 NETWORK. BUDGET FOR FISCAL YERR 1994-1995 On this the ^c8th day of November 1994, upon motion made by Commissioner Oehler^, seconded by Commissioner Lehman, the Court unanimously approved by a vote of 4-0-0, to approve the Kerr Emer^gency 911 Network 8~_~dget for Fiscal Year 1994-1995 as submitted to the Court. ,, COMMISSIONERS' COURT AGENDA REQUEST. ~' PLEASE FURNISH ONE ORIGINAL AND FIVE COPIES OF THIS REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT MADE BY: Frank Felts OFF1CE:xerr Emergency 9-1-1 Network MEETING DATE: 1 i /za/9a TIME PREFERRED:earliest possible SUBJECT: (PLEASE BE SPECIFIC) 94-95 Budget for Fiscal year EXECUTIVE SESSION REQUESTED: YE5 NO no PLEASE STATE REASON FOR EXECUTIVE SESSION ESTIMATED LENGTH OF PRESENTATION: 15 mins. PERSONNEL MATTER - NAME OF EMPLOYEE: Board Member Willard Amann and NAME OF PERSON ADDRESSING THE COURT:I Board Member seorge Prendergast Time for submitting this request for Court to assure that the matter 1s posted 1n accordance with Article 6252-17 is as follows: * Meetings held on Monday: 12:00 P.M. previous Wednesday THIS REQUEST RECEIVED BY: THIS REQUEST RECEIVED ON : r~ All Agenda Requests will be screened by the County Judge's Oftice to determine 1f adequate information has been prepared for the Court's formal consideration and action at time of Court meetings. Your cooperation will be appreciated and contribute towards your request being addressed at the earliest opportunity. See Agenda Request Guidelines. KERR ERCEMCY ~~~ ~~ fiETWORK 819 WATER ST. #120 • P.O. BOX 1422 • KERRVILLE, TX 78029-1422.210-792-5911 • FAX 210-896-7070 November 21, 1994 Commissioners Court County Courthouse 700 Main St Kerrville Tx 78028-0000 Gentlemen Enclosed is the 94-95 Fiscal Year Budget for our District. Accordance with Chapter 772.309(b) of the Health & Safety Code of the State of Texas, the budget must be approved by your entity. Respectfully, Frans k Felt, Director INDEX 94 - 95 FY BUDGET kERR EMERGENCY 9-1-1 NETWORIS I PROJECTED REVENUES IS FUND BALANCE ISI BUDGET' SIJMMARY IV BUDGET DETAIL KERR EMERGENCY 9-1-1 NETWORK PROJECTED REVENUES 1994 - 1995 BUDGET ACCOUNT 93-94 94-95 6911 INTEREST 3600 6962 6989 MISCELLANEOUS 19,105 -0- 6993 KERRVILLE TELCO 108,808 114,709 6994 HILL COUNTRY TELE COOP 30,465 39,562 3362 -0- 5901 9097 PROJECTED TOTAL: 142,873 161,233 18,360 I2EVI~NC_JH AG~GOUIVT DESCF2I PT I OIVS 6911 INTEREST: Interest earned on funds, interest bearing checking account. 6989 MISCELLANEOUS: Income from miscellaneous sources, encumbered funds from BWR released. 6993 KERRVILLE TELCO: Income earned from basic 9-1-1 fees through Kerrville Telephone Company. 6994 HILL COUNTRY TELE COOP: Income earned from basic 9-1-1 fees through Hill Country Telephone Cooperative. K ERR E1ViE RG E N CY 9- 1- 1 N E T W ORK 1 9 9 4- - 1 9 9 5 FY BUDGET FUN D B A L AN C E 1993 - 1994 SUMMARY BALANCE AS OF 9/30/94 160,547.95 1994 - 1995 SUMMARY (PROJECTED) BALANCE AS OF 9/30/94 160,547.95 REVENUES (projected) 161,233.00 EXPENDITURES (Budgeted) {217,752.00} ADDRESSING POOL FUNDS ACCT. AS OF 9/30/94 23,120.36 TOTAL FUND 127,149.31 KERR EMERGENCY 9-1-1 NETWORK DISTRICT 1994 - 1995 FY BUDGET ACCOUNT F Y F Y 93-94 94-95 ........ 8001 Salaried Employee(s) 30,000 22,000 {8,000} 8003 Temporary Help 1,000 18,000 17,000 8005 Social Security 2,300 3,060 760 8006 Retirement 2,400 -0- {2400} 8010 Professional Development 5,000 3,000 {2000} 8011 Local Meeting Expense -0- 220 220 8101 Office Supplies 8,000 3,000 {5,000} 8102 Small Tools and Equipmen t -0- 250 250 8105 Food Supplies -0- 20 20 8106 Janitorial Supplies -0- 50 50 8108 Other Supplies -0- 50 50 8110 Postage & Freight -0- 1,000 1.000 8202 Buildings & Structures 2,000 6,500 4,500 (Facility Rental) 8205 Office Equipment 500 500 -0- 8206 Instruments & Apparatus 8,000 5,340 {2660} (Maintenance) 8301 Phone Service 15,300 38,000 22700 8305 Legal Service 8,000 2,000 {6,0001 8306 Consulting Services 28,500 7,000 {21,5001 8307 Insurance 3,400 3,300 { 100} 8311 KEMSA 100 -0- { 100} 8312 Audit Fees -0- 5,000 5,000 8313 Hire of Equipment 1,200 2,000 800 8315 Payment to other Funds 36,600 36,600 -0- 8316 Advertising 2,000 350 {1650} 8401 Certificates, Awards, 1,000 100 { 9001 8402 Dues & Subscriptions 200 156 {44} 8405 Other charges 5,000 -0- {50@0} 8410 Reserves (Equipment -0- 2356 2,356 Replacement) 8505 Office Equipment(Purchas e) 500 3,000 2,500 8506 Instruments & Apparatus 18,000 3,000 {15,@00} (Purchase) 8514 Misc. Capital Outlay 1,000 ---------- ---------- -0- -------- -------- {1,000} ------- ------- TOTAL EXPENDITURES 180,000 165,852 {14,148) 8507 (Mapping Services) -0- 28,5@0 28,500 8508 (Moving) -0- 15,000 15,000 8509 (Map Book Print) -0- ---------- 8,400 -------- 8,400 -------- TOTAL 94-95 BUDGET ---------- -------- 217,752 -------- 37,352 KERR EMERGENCY 9-1-1 NETWORK DISTRICT BUDGET OCTOBER 1, 1994 through SEPTEMBER 30, 1995 (FY 94-95) 8000 SERIES: PERSONNEL SERVICES Compensation to individuals in the form of salaries, wages and benefits. Compensation to all full time permanent and probationary employees; funds appropriated for pay increases. 8001 SALARIED EMPLOYEE (5) ...............22,000.00 91-01-48-8001 ............... Reports to the Board members on matters relating to operation of the District. Responsible for statutory mandate and policy directives of the District and related rules, regulation, and guidelines regarding operation of the District. Oversees day-to-day operations of the District and staff and provides general leadership and direction. Develops or reviews annual budget and exercises fiscal control. Oversees coordination with governmental agencies in maintaining standards to ensure uniformity of budgetary and fiscal policies and procedures. Responsible for the adminis- tration of minimum performance standards for equipment, operations, and training for the District's 9-1-1 service. Oversees the District's personnel program in accordance with Districts policies, procedures, and regulations. Prepares and reviews materials for regular Board of Managers meet- ings. Represents the District before various agencies and makes presentations on emergency communications programs and performs such other duties as may be required. With approval of the Board employs any experts, employees, and consultants the Director considers necessary to carry out his duties and the District's purposes or goals. 8003 TEMPORARY HELP ...............................18,000.00 Due to the potential workload in the addressing as signment/notification procedure, there will be times when one employee cannot handle the volume. Part-time employees and volunteers should be utilized, to keep the mapping program moving forward at a steady and rapid pace. 91-04-38-8003 Part-time assistance for field confirma- tion/verification. 91-05-41-8003 Part-time assistance in field notification. 8005 SOCIAL SECURITY (FICA) ........................3,060.00 Projected increase due to increase in potential salary increase.(6.2 FICA & 1.45 Medicade) 91-01-53-8005 Director....... 91-05-53-8003 Field Address/Notifictiop~.... 8010 PROFESSIONAL DEVELOPMENT .......................3000.00 Expenses incurred by employees attending approved schools or training programs, such as meals, lodging, registration fees, transportation, etc., also training pamphlets, safety manuals and rental of films for in-house programs; and work related travel expenses. 91-01-03-8010 (Reg Fees).... 91-01-01-8010 (Meals)....... 91-01-02-8010 (Lodging)..... 91-04-03-8010 (Reg Fees).... 91-04-01-8010 (Meals)....... 91-04-02-8010 (Lodging).... 8011 LOCAL MEETING EXPENSE ........................ 220.00 Includes cost associated with committee meetings, advisors, vendors, Board of Managers, Advisory Commission on State Emergency Communications meetings, volunteers,and activity related operation of District. The District should become more involved in the ACSEC activities in order enhance our access to funds that become available. When addressing phrase gets under way there will be numerous meetings with postmasters, volunteers. 91-01-01-8101 (Meals)... 91-05-01-8011 (Meals)... 8100 Series SUPPLIES and MATERIALS Expendable materials and operating supplies which are subject to rapid consumption and which are normally of small value. (No capital outlay items are included in this classification) 8101 OFFICE SUPPLIES ..........................3,000.00 Supplies necessary for operation of an office such as operation manuals, copying, binding, and other printing costs. Items for file maintenance such as manila folders, pens, paper clips and routine items for operation of office. 91-01-05-8101 (Supplies).. 91-02-05-8101 (Supplies).. 91-03-05-8101 (Supplies).. 91-04-05-8101 (Supplies).. 8102 SMALL TOOLS and EQUIPMENT ...................... 250.00 Items under $250.00 in or rapid deterioration, wrenches, calculators, misc. office equipment. 91-01-31-8102 (Mist).. 91-04-31-8102 (Mist).. 91-05-31-8102 (Mist).. value which are subject to loss such as brooms, light bulbs, tape recorders, label printers and 8105 FOOD SUPPLIES .................................. 20.00 When the addressing phase of the project gets under way there will be numerous meetings with US Postal Authori- ties, volunteers and other entities effected by address changes. 91-05-01-8105 (Meals).. 8106 JANITORIAL SUPPLIES ............................ 50.00 Cleaning preparations, deodorants, disinfectants, floor cleaning supplies, was, soap and sanitary supplies. 91-01-31-8106 (Mist).. 8108 OTHER SUPPLIES ................................. 50.00 Purchase of office type supplies for specialized equipment not covered under 8101. 91-01-31-8108 (Mist).. 8110 POSTAGE & FREIGHT ...............................1000.00 Normal routine postage for office operation. 91-01-31-8110.. 8200 Series MAINTENANCE and REPAIRS Expenditures for materials and parts used in renewal, compo- nent replacement, or repair of any equipment. 8202 BUILDINGS and STRUCTURES FACILITY RENTAL ..............................6500.00 Administrative office lease and off premises storage lease. 91-01-80-8202.(Admin Ofc Lease lkl thru 4-95)........2520.00 91-01-80-8202.(Admin Ofc Lease Ik2 thru 9-95)........2715.00 91-01-51-8202.(Storage Lease) ...................... 420.00 91-01-31-8202.(possible increase) .................. 845.00 8205 OFFICE EQUIPMENT ................................. 500.00 Maintenance contracts and repairs of office equipment such as typewriters, calculators, copy machines, desk, chairs etc. Basically administrative office equipment. 91-01-31-8205 (Mist)... 8206 INSTRUMENTS and APPARATUS.(Maintenance)..........5340.00 Maintenance on all computers, controller, and telephone equipment associated with PSAP and ALI dBase operation. Historical data indicates the PSAP equipment will increase in the need of repairs, with no service contracts in place and out of warranty creates an increase. 91-02-07-8206 (Remote ALI @ DPS).. 91-02-09-820G (Remote ALI @ KSO).. 91-02-11-8206 (E9-1-1 Controller DTI).. 91-02-13-8206 (Answering Point ALI Printer inch .. 91-02-33-8206 (T D D).. 8300 Series MISCELLANEOUS SERVICES Contractual services other than repairs, improvements or replacements. 8301 PHONE SERVICE ............................... .38,000.00 Local service, long distance, modem and trunk charges. Majority of the increase is reflected because of a book- keeping change in accounting for a more detailed accounting of expenditures. 91-01-14-8301 (Admin FAX) ..............100.00 91-01-15-8301 (Cell Phone) .............750.00 91-01-46-8301 (Admin Ofce Phone).......700.00 91-02-07-8301 (Remote ALI @ DPS).......300.00 91-02-09-8301 (Remote ALI @ KSO).......200.00 91-02-11-8301 (E9-1-1 Controller DTI).4300.00 91-02-16-8301 (HCTC Trunks)...........2500.00 91-02-17-8301 (HCTC dBase)............2200.00 91-02-18-8301 (HCTC Medina Xfer)...... 200.00 91-02-19-8301 (KTC Medina Xfer).......1600.00 91-02-20-8301 (KTC Trunks 11 1115911).18800.00 91-02-21-8301 (AT&T Languae Line)..... 650.00 91-02-35-8301 (KTC dBase) .............5700.00 8305 LEGAL SERVICE ....................................2000.00 Cost associated with legal services. It is anticipated that the number of contracts involved in operation will be much less this year. 91-01-22-8305 (General Contracts).. 91-01-23-8305 (Intergovernmental Agreements) 91-04-22-8305 (General Contracts).. 91-04-23-8305 (Intergovernmental Agreements) 8306 CONSULTING FEES ...........................7.000.00 Engineering and consultant fees; also fees for unclassified services received, such as mapping, addressing and data base construction. 91-01-67-8306 (Consultant Services).. 91-04-67-8306 (Consultant Services).. 8307 INSURANCE ...................................... .3300.00 Premiums for comprehensive liability, auto liability, errors and omissions, real personal property, boiler and machine- ery, auto physical damage, blanket fidelity, public offi- cials bonds, workers compensation and payment to Insurance Reserve fund. Due to history of no claims as of date this figure is slightly lower FY 94-95. 91-01-35-8307 (Liability).. 91-01-36-8307 (Property Damage).. 91-01-68-8307 (Workers Compensation).. 8312 AUDIT FEES .:....................... ...... ... ... 5,000.00 Costs associated with performance of annual audit. This s a new catagory for bookkeeping and to comply with sec~ion 772.309 (d) of the Health and Safety Code. 91-01-28-8312 (Financial Services).. 8313 HIRE OF EQUIPMENT .................................2,000.00 Rental of equipment and vehicles with or without operator; also allowance to employees for use of private vehicle on District business. With initiation of the address/notifica tion/verification process, field work will increase causing more employee vehicular mileage. 91-01-24-8313 (Administrative Mileage).. 91-01-27-8313 (Professional Development Mileage).. 91-05-50-8313 (Address assignment).. 8315 OPERATING PSAP & FINANCIAL FEES .............36.600.00 For services provided, by the City of Kerrville via inter- governmental agreement (Operation of PSAP and Financial Services to the District). 91-01-28-8315 (Financial Services).. 600.00 91-01-70-8315 (PSAP Operation)......36,000.00 8316 ADVERTISING ...................................... 350.00 Cost associated with legal notices, special programs and public relations. With initiation of the address/notifica- tion procedures some public information advertisment will make for a smoother operation. 91-01-31-8316 (Misc.).. 91-05-50-8316 (Address assignment) 8400 SERIES SUNDRY CHARGES Expenses legally or morally obligatory upon the District as a public entity. 8401 CERTIFICATES, AWARDS, ETC .........................100.00 Includes floral offerings, plaques, certificates, etc. With the utilization of volunteers in the projects scheduled for this year a Thank You of some type would be in order. 91-01-72-8401 (Floral offerings).. 8402 DUES and SUBSCRIPTIONS ............................156.00 Dues to professional organizations and subscriptions to professional magazines. Most professional publications are now addressing the present day problems of 9-1-1 which are very helpful and provide, thru advertisment, vendors. 91-01-29-8402 (APCO)............55.00 91-01-30-8402 (TENA & NENA).....60.00 91-01-65-8401 (9-1-I Magazine)..41.00 8410 RESERVES FOR EQUIPMENT ..........................2356.00 Funds reserved for replacement of capital outlay type equipment. 8500 SERIES CAPITAL OUTLAY Includes purchase of all real property, such as land, buildings, and other improvements, and the purchase of items of personal property which meet the following requirements: (Does not include component replacement.) 1)Must have an estimated life of more than one year. 2)Must be capable of being permanently identified as an individual unit of property. 3)Must belong to one of the general classes of property which are considered as fixed asset in accordance with generally accepted accounting practice. Fixed assets are defined as items of property that has a life expectancy of more than one year. As a general rule, an item which meets the first two requirements and has a unit cost of $250.00 or more, should be classified as capital outlay, while items costing less than $250.00 should be classified as supplies and materials. 8505 OFFICE EQUIPMENT .............................3,000.00 New or used additions to office equipment such as typewrit- ers, copiers, desk, chairs, filing cabinets, bookcases, carpets, draperies and PC type computer systems. Our present copy machine was used when purchased 7/9/92. It currently has 82357 copies on meter. We have spent $338.00 for repairs in past few months. History indicates a drum life of 100,000 copies. The machine is in line for a major breakdown, at which time it may be more cost effective to purchase/lease instead of repair. 91-01-47-8505 (Copy Machine Adm Ofce rental).. 8506 INSTRUMENTS and APPARATUS.(Purchase).......... 3,000.00 Purchase of items such as radio equipment, surveying instur- ments, projection equipment, Geographical Information System and map maintenance related equipment. With the prospects of purchase of a total Geographical Information System (GIS) this makes this item expensive and a one time expense. History indicates the purchase of remoe ALI printers may also be in line this FY. 91-01-31-8506 (Misc).., SUB-TOTAL BUDGET------------------------------8165,852.00 8XXX MAP CONTRACT 91-04-49-8507 (Mapping Services},,,,,,,,,,,,,28,500.00 BYYY MOVING 91-01-31-8508 (Misc) .........................15,000.00 SZZZZ PRINTING OF MAP BOOKS 91-04-81-8509 .................................8,400.00 9k-9S TOTAL BUDGET ................................217,752.99