ORDER N0. `E535
AF~F~ROVAL TO ADVERTISE FOR REQUEST FOR PROF~OSALS
FOR A GENERAL CONTRACTOR OR F~ERSON FOR THE KERR COUNTY
ANIMAL SHELTER FACILITY
On this the 13th day of Febr•~_iary 199, upon motion made by
Commissioner Oehler, seconded by Commissioner Lehman, the
Count ~_~nanima~_isly approved by a vote of 4-~-~, to approve to
advertise for bids for a General Contr^actor or^ r^equest for,
proposals for project manager from persons with q~_ialifications
for performance to do the I'.err county Animal Shelter.
COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND FIVE COPIES OF THIS REQUEST AND DOCUMENTS
TO BE REVIEWED BY THE COURT.
MADE BY: T H. "Butch" Lackey OFFICE: Commissioners' Court
MEETING DATE: February 13, 1995 TIlVIE PREFERRED:
SUBJECT: (PLEASE BE SPECIFIC) Consider and discuss Request for Proposals for a General
Contract at the Kerr County Animal Shelter.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
ESTIMATED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
NAME OF PERSON ADDRESSING THE COURT: Mike Walker/Commissioner Pct. #3
Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5,
Chapter 551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays:
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:
5:00 P.M. previous Tuesday.

All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has
been prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation will
be appreciated and contribute towards you request being addressed at the earliest opportunity. See Agenda
Request Rules Adopted by Commissioners' Court.
~~
NOTICE -REQUEST FOR PROPOSALS
TO: (PROSPECTIVE CONTRACTORS
Address
Kerrville, Texas 78028)
FROM: KERB COUNTY COMMISSIONERS' COURT
DATE:
RE: REQUEST FOR PROPOSAL -KERB COUNTY ANIMAL SHELTER, KERRVILLE, TEXAS
I. Thank you for taking the time to review the Preliminary Program with our Architect, Michael Walker, for the
above project. We aze not looking for tight bids on this project at this time ,rather our purposes in asking for your
review and proposal aze:
1. To determine your interest level in being selected as the General Contractor beginning as soon as an
agreement can be reached, and commencing construction azound April 1, 1995. The type of contract would
probably be cost plus a fee, but with a maximum construction cost to be determined by mutual agreement
prior to commencing work, based on complete Construction Documents. The County would hire the
contractor to act as a traditional general construction coordinator and manager.
2. To have you estimate a range of cost for the project as described in the preliminary program, and provide
preliminary information for the selection process. This can be in the form of a total price range or square
footage price range. (You aze not "bidding" on the cost range.) Or you may just comment on the Architect's
Estimate of Probable Cost.
3. Based on your response to this Request for Proposals, the Court will interview the candidates. This will
be done soon, as the April date is almost upon us. Next, the selected contractor will be asked to begin
working with our Architect to make suggestions and fmal adjustments to materials and methods. When the
Architect completes the Construction Documents, the fmal pricing, competitive subcontract bidding, and
perhaps some pre-ordering on critical timing materials should be almost complete. Competitive bids will
probabaly be required form subcontractors to assure that all is legal on a public project, and that bids aze
competitive.
II. The following information will be important in evaluating your proposal:
I . An estimated cost range for the Basic Project.
2. Acknowledgement as to whether you can meet the tentative schedule as described in the Architect's
Preliminary Program, or suggest alternatives. The absolute deadline is July 1, 1995, for fmal completion. Is
that achievable? Under what conditions?
3. You will (or will not) be able to carry insurance, as follows:
Workmen's Compensation: Statutory limits; state your rating method.
Contractor's Liability: Limits available.
Builder's's Risk: Limits available.
KCAS -KERB COUNTY ANIMAL SHELTER
4. You will (or null not) be able to provide performance and payment bonding for 100% of the cost of the
project.
5. Describe your method of supervision at all times when work is in progress.
6. Other azchitects (2-3) with whom you have worked (preferably on similar projects) and when.
7. 3 Owner's names and addresses with whom you have worked (preferably on similaz projects) and when.
8. Projects of a similar type and scope on which you worked in the last 3-5 years.
9. At ,your option, you may wish to indicate your fee range or percentage. However, it is important that you
do express a preference for the method of calculating your fee. Will your fee include only profit and cost for
your services or rvilI it also include overhead for such items as insurance, temporary facilities, direct
expenses, etc.? In other words, define cost and profit.
10. Indicate any other qualifications which might make your company (uniquely) qualified to do this project.
1 I . You may submit applicable information requested above on AIA document A-305, Contractor's
Qualification Statement, plus the additional specific information mentioned above.
III. Some further description follows to explain the quality anticipated on this project. Please refer to the attached
preliminary schematic plan, which we have since required the Architect to reduce considerably, as reflected in his
Space Analysis. This is for reference only and is not the final plan. These criteria ma~° be useful for your estimating:
1. Most of the kennel and animal-occupied floors will be sealed, hardened steel troweled finished concrete
with most of the kennel floor being sloped for wash-down. There may be some vinyl file in the
administration area.
2. The walls will be smooth finish, probably epoxy or urethane painted or glazed CMU, except in the offices
which will be standazd office construction. Door and frames will be standard painted hollow metal.
Windows will probably be standazd colored aluminum, insulated glazing.
3. Ceilings will be commercail lay-in acoustical file in offices, and probably vinyl-faced lay-in file flat or
painted vaulted structure in kennel azeas.
4. Estimate should include only the construction of the building and its immediate surroundings (without
furnishings, sewer and water extensions, underground and other utilities to within 10 feet of the building).
S. Offices shall be heated and cooled with high air turnover. Kennels areas shall be LPG-heated only, with
high volume exhausting.
6. Electrical service should be slightly oversized for future additions and equipment, probably 3-phase.
N. Please submit a briefly written proposal covering at least the above requested information. We must receive this
by February , 1995 in order to be considered. The list of considered contractors includes: Rhodes Construction,
Danco Construction. This Request for Proposals is limited to those local general contractors who can meet the
bonding and insurance requirements. The Owner reserves the right to accept any proposal that is most advantageous
to the Owner, and to reject any or all proposals.
kcasrfp.002
KCAS -KERB COUNTY ANIMAL SHELTER
ORDER N0. G~535
AF~F~ROVAL TO ADVERTISE FOR REQUEST FOR F~ROPOSALS
FOR A GENERAL CONTRACTOR OR F~ERSON FOR THE KERR COUNTY
ANIf+fAL SHELTER FACILITY
On this the i.:,th day of Febr^~.iar^y 1995, upon motion made by
Commissioner Oehler, secanded by Cammissioner^ Lehman, the
Cour^t unanimo~_~sly approved by a vote of 4-~-~, to approve to
advertise for r~e~'tte-!rt--~~--prtr-p~o s ~a 1 far a General C o n t r a c t o r o r
r - ~'
per^sonf,with q~.ialifications for performance to do the F:err
Co~_~nty Animal Shelter.