a=il-'I-'Y•:iJ iJ FIL CAF" CI=iSF-i FlF=1 `r'i~4 E"i~7~ eiY~i"Et~i FuR :i i.iRie=~a L!i'i l: ifl- ~I"'.H a.t :5~ C"e2j G"I" Ut,. ke 111 Ge_r lJJby It l3 u'il illuti atjil i~l li if e? I:1 ;: S~_rdgE~ Densolly ,:~ecorided tjy Galomiss,cnler t_e.c_keyy LFIe l.al_rrt unanimol_isly approved by a vote of S-O-QIyto iili+.i_ite a casi~i ~..iV 1114?ilt ~. 'y ii4elg Tur P.u lE?:i dtiiU cx1ALl'i CJ r'16E? LY'i i? L78z i"I !: E?r" is l' moni.E?s into a cast'. accUl_ult to set Isp fl_uld. I',t. t{1'i E.IJI_Jr11 Y .J X71 ;`t L.1-i'o l'1 F'1-i 'r :'ri CJ ~. t_iJUI{t... L:, ., 1 ~ _ .: : 131f1 I. :: ,.. +e`r'IS of I]I'l t3 l.V4lr v r t l{ il: :: tV :: l_'I'i F'C. I~. ~ ~ r t: tb lr Cr U1 i Lt_C fC'Y fl.ulds to e>toek jl_Iry pay cash Ur''c34Vei'. l`v~eE? For rl iii. i-1 C_tJ F!y W11 bEa _,~: iiti 1:0 tiYie dl.ld It br' YjV CI'iF IT eaSl.rr B'r'. rflt aci .liyy Lh@ ii it Cl ll r'i'C WJ. J.1 ije. JJ i !'~ 1, r :i ~_ L t. i t: r r. -- :k i y 7G'I IZi. k1iZi I. i]i.rilty 1.el: I', _= J.y k?I k~1. L_I(LI ,J :a is G i C E3 i3 F~ % I l £ F' e a C e ::. '+iUQI. 4!1IGl a'.i lft?elJ t. tJ nJ1t;11 d ] jr t., the am Ol~lf i.5 fil a'y Lje .17 iJr r_c>eU -~. .. _FF~ -bcz .. u. Gri% Gcrmmi.=_ssi.oriere>y Col_4r't. _.. __ _ r_. trle Ller-k of the C: r.;l.ir't c:'a she, ctleck at b~'tn4: and ptx-s call lib .Ly 'L`.Jy d~ '~Y141 dE?T~Ulil lil cif SUi75/ In Cjas(7 d"ri3w Br- :.l !'i t?d estC l[.l !51`ie:ty T~1" J'-11~Y pE;y. (ae casPi drawer wi7.7. t]e lot_'41'7 ccil.frit of remair~i.rig fl_irid=, in tF,{t cza=:h clr"awer~ and F;r'~eE]ar'e a c=ash dr'awrr reconciliation. (SeE? form lli i~~i aot~;: ai= Y, ii E? . .. _ .._: '.. '. '' 'a i~ff~ice. IY~E. r GGir i'tu J.i lci l: i. ~iil biiiJ L]r :>E:ui: GU :. I'l e• t-i ~1 (]ll; u: G1E?r L will 'ter.{1_ie st Y~_uids Co r•ataleni:>ti i-r_trids (Sets Fcrr rn Gi :i.n 'k-~rie amo~.tnt which Was diair_trsed~ {'torn ttte (`rEt•ea!s!:'rer wtio wl 11 F~r`u'J1uE a is !]I:]'~ :]f C:7B r"e;.{~_t k?iiG T,O Crtf c.'~_. C]:Lti r7 i`. i!"IB f_r'G E: E?55 Id. i-1 {_g5iil Cir ~.l iit c'i l'i{i i-[i•CCi i't L'i.11EtC 1Lirl f01_l'iL i:_N (7 e'r't tr'r'RIeE7 trn E3 il'y {icy in iahiei'i r~.xnds are r'ec:ei>.et.i Vr d.isb~_rrsed 'i r am i,tie ~~.,r y cash i ~_Lrid. k-u-.y disicrepane].es stielll ne repot te{ vu tFie d c~i5tl ~O~S i'iv ll r'1 it '" regr_L ar `~. -[~hca a~_uii.tor 3'tl:;il F]rYror m - --- -" - ~ y ' iitLer'li E:1 alii]1ti Sy ai'1 ti iii:?. ~; per•i-urm :a ~~_lr pri:: 4? a'~.t riit i]I` C~i''i I"i i]i'i lurid at a:lriy gi.vei-i time?. .I. iLi. 4-i CUt:i~ or' i_I1 ~. 5: Fir Ci i_ei:illr'E:• EihEill LJ E' dtLdi:.`Yi E?Ci t(i titlF ... .- _- i..~mfnlsSiiinei'i>' LUl.ii is lJ'r -tJer" ..n i.~pr uViri~ r_ra =.11 4_c3 •: Neil ~. i ur .)Ilr ur :; .. COMMISSIONERS' COURT AGENDA REQUEST PLEASE FURNISH ONE ORIGINAL AND FIVE COPIES OF THIS REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT. MADE BY: Robert A. Denson OFFICE: County judge MEETING DATE: December 21. 1995 TIME PREFERRED: SUBJECT: (PLEASE BE SPECIFIC) Consider and discuss initiating a cash payment system for furies. EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON) ESTIMATED LENGTH OF PRESENTATION: IF PERSONNEL MATTER -NAME OF EMPLOYEE: NAME OF PERSON ADDRESSING THE COURT: County Judge Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter 551 and 552, Government Code, is as follows: Meeting scheduled for Mondays: THIS REQUEST RECEIVED BY: THIS REQUEST RECEIVED ON: 5:00 P.M. previous Tuesday. All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be appreciated and contribute towazds you request being addressed at the eazliest opportunity. See Agenda Request Rules Adopted by Commissioners' Court. Jury/tcl/dc.jury/caeh.pay KERR COUNTY JURY CASH PAY PROCEDURES 1. Clerk of the Court requests check from Treasurer's office for funds to stock jury pay cash drawer. lase form A). A copy will be sent to the auditor by the Treasurer. Initially, the amount w311 be: District Clerk = 52700.00 County Clerk = 51000.00 Justice of the Peace = S 400.00 The amounts may be increased as needed with approval of the Commissioner's Court. 2. The Clerk of the Court cashes check at bank and puts cash fin S1, S5, 8 510 denominations) in cash drawer used exclusively for jury pay. The cash drawer will be locked in a vault at all times except when in use. Justice of the Peace Jury cash funds will by the County Treasurer until needed far payment of jurors on the day of attendance. 3. Prospective Jurors report and are sworn in. 4. While prospective jurors are entering courtroom a jury payment receipt lase form B) and a Victims Crime Donation farm lase form C) will be handed out to each person. Receipt will explain payment procedure. Each juror is to print his/her name on the sheet as it is on the jury summons as well as a signature. Victims Crime Donation Form will explain the law allowing them to donate funds by placing desired amount in a receptacle placed outside the Courtroom and marked "Victims Crime Fund Donations". Funds tendered to the Treasurer for VCF will be receipted by the treasurer. 5. As they leave the Courtroom, each person will hand his/her receipt to a clerk and receive the appropriate cash. A Bailiff will stand by for security assurance. 6. The twelve/six persons selected to serve on a jury panel will be paid in a similar manner and the end of their jury term in the appropriate amount. 7. After jurors are paid, the Clerk will perform a cash count of remaining funds in the cash drawer, and prepare a cash drawer reconciliation.( see form D) A copy of the reconciliation will be sent to the Auditor's office. The clerk will request funds to replenish funds lase form A) in the amount which was disbursed, from the Treasurer who will provide a copy of the request to the auditor. The process repeats itself. 8. A cash count and reconciliation must he performed on any day in which funds are received or disbursed from the jury cash fund. Any discrepancies shall be reported to the Auditor's Office. 9. The auditor shall perform a cash count during regular internal audits, and may perform a surprise audit of cash on hand at any given time. 10. A copy of this procedure shall be attached to the Commissioner's Court Order approving cash payment for jurors. ORDER rd0. 23057 APPf20VAL OF CASH PAYMESVT SYSTEM FOR JITRIES Decer.~ber 21, 1995 Vol U, Page 263