ORDER NO. c:::;i8{)
f~F'F'ROV~1L []~ REC I S"f R%tT T OIV flIVD "f ): TLE SYSl"EM ~ RTS )
f~GREEMENT f=ROM TXDOl" f~iVD ~UTHC~RIZE THE JUDGE Ti] SIGiV
On this the 11th day of Mar4h, 1.996, ~_~pon motion made by
Ccammissioner~ Ho.lekam~, seconded try Commissioner Oehler,, the
Co~_trt unanimo~~sly approved by a vote of 4-Qi-~, to accept the
Registration and Title System iRTS) Fagreement from "i"xUot for
implementation of R"fS and a~_ithori:_e the J~_idge to sign same.
Rev. 9/30/94
STATE OF TEXAS
COUNTY OF TRAVIS
AtiREEMEN'1' !OR Tffi! Q$E O! sTATa
O! TSZAS AUTOlRATION EQUIPI~N'P
Agreement No.
ISIS AGREEMENT, is made by and between the State of Texas, acting by and through
the Taxers Department of Transportation, hereinafter called the "State", and the
County of Kerr , Texas, acting by and through its
duly authorized officio s, ereinafter ea ed the "County".
W I T N E S S E T fl
.~
WHEREAS, the State is statutorily responsible for administering molar vehicle
titles and registration pursuant to Taxers Civil Statutes, Articles 6675a-1 et seq
and 6687-1; and
WHEREAS, the County Tax-Assessor Colisctor acts as~~agent for the State in the
processing of motor vehicle title• and registrations and
WHEREAS, the State has designed and will furnish an automated system for the
uniform registration and titling of motor vehicles, hereinafter identified as the
automated registration and title system (RTS); and
WHEREAS, automation equipment is necessary for the processing of motor vehicle
titles and registration; and
WSEREAS, the Slats acid the County desire that automation equipment procured by
the State, hereinafter identified as the "Equipment", be in:tallad and operated
at location(s) under the jurisdiction of the County= sad
WHEREAS, associated policies and procedures for the County use of the Equipment
errs codified in Titles 43, Texas Administrative Code (TAC), Section 17.53 - 17.55)
and
WHEREAS, the State will furnish the Equipment to the County provided the County
agrees to adhere to and comply with those policies and procedures and the
requirements established in thi• Agreement; and
WHEREAS, on the llthday of Nr~rr-h 19~ the
County Commissioners Court Order or Resolution No., alter ed ereto and
identified as "EXFIIBIT A", authorizing the County's execut on of this Agreement;
and
A G A E E M 8 N T
NOW, TF~REFORE, in consideration of the mutual promises in this Agreement, the
parties agree as follows:
1. AGREEMEN'T' TERMS
This Agreement shall become effective on the date of final sxecution by the State
sad shall tersainate when all Equipment is removed from the County office(s)
unless sooner terminated pursuant to Section 16 of this Agreement.
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2. L-OIIZPNENT
The Equipment to b• furnished by the State to the County is listed in
'Exhibit B", attached hereto and made a part of this Agreement. The State
retains full and complete title in the Equipment and nothing in this Agreement
shall grant to the County, its officers or employees ownership in the Equipment.
3. ~QVZPMENT PROCUREMENT
The State shall purchase all hardware and software that it determines is
initially needed to support the RTS its approved County tax office locations.
The state shall purchase all telecommunications cable initially needed to attach
the approved County tax office locations to the RTS telecommunications network.
The Stets shall purchase all telephone lines and equipment initially needed to
attach the approved County tax office locations to the RTS network.
~. l1DDITIONAL WOR3CSTATZONS
If a County desires additional workstations (in addition to thr Equipment
allocated by the Statej for the initial implementation of RTS, they may be
procured at County exvease through the State. The cost of each additional
workstation at a site previously designated by the county for initial RTS
implementation is listed on the attached •chedul• (EXHIBIT C, Item 1.).
The cost of the f;rat additional workstation for a County site not previously
designated by the County for initial RTS implementation is listed on the attached
•chedul• (EXHIBIT C, Item 2y. After the purchase of the first additional
workstation for a new county site, the cost of any other workstations for the
efts i^ listed on the attached schedule (EXHIBIT C, Item 2.).
There will be an ongoing annual cost to tD• County for installation, maintenance
support, RTS software and network charges for each additional workstation
purchased by the County and added to the RTS system. The associated costs for
the equipment or services are listed on the attached schedule (EXHIBIT C, Item
3.).
t~iorkstation• purchased by the County are the property of the County. However,
the loading of any software other than the RTS application or software expressly
approved by the State on-any workstation used for RTS may cause system problems
or workstation processing failure. Service costs incurred for problems resulting
from such software being loaded on the workstations are the responsibility of the
County.
S. EOVIPMENT INSTALI,ATIOH
The State will pay for the costs incurred for the installation of the 8quipment
as listed in EXHIBIT B, Part 1 in the approved County tax office locations for
the automated registration and title system. This payment does not include, nor
will the State pay for any County employe: time expended, any physical
alterations the Gounty may make to its offices to accommodate the Equipment, or
for the installation of additional workstations purchased through the State by
the County.
The State will pay for installation costs of telecommunications cable and lines
as needed to attach to the automated registration and title system network in the
approved County tax office locations.
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The State will pay for teleprocessing costs associated with the use of the
telecommunications network for the Equipment. -
~ . pROGRAIeKZN3
The State shall. perform all computer programming needed for the development and
continued sugport of the automated registration and title system.
T. ~ECURIT?
The County shall be responsible for the physical security and protection of the
=quipmsnt installed in its office(s).
s. ![AINTLrNANCE
The State will pay maintenance costs required for the automated registration and
title ^ystem for at least five (S) years (one year of warranty coverage and four
years of maintenance coverage) from the date of installation. This maintenance
contract will provide for the technical maintenance support of the equipment
purchased by the State and placed in the approved County tax office locations.
Provision will be made by the State for timely repair•or replacement of the
equipment purchased by the State and placed in the approved County tax office
locations. The timeframe for such repair/replacement will be as specified in the
maintenance clause of the hardware equipment contract.
The State will provide the County with ongoing basic maintenance support foe the
automated registration and title system Equipment and software.
The County must purchase ongoing basic maintenance support through the State for
the additional workstations purchased by the County. The maintenance support
provided under this purchase will be the same as that provided by the State.
This purchase coat is included in the figure listed in EXHIBIT C, Item 3.
9. ~QIIIPMENT REPAIR AND RE'PLACEI~NT
The County shall be responsible for full repair or replacement costs for the
Equipment in the event the Equipment under State contract that is placed under
County control is damaged or lost. The repair cost shall be determined by the
Equipment service vendor under contract to the State to provide maintenance
service for the Equipment. The replacement cost shall be determined by the cost
of equivalent equipment under State contract at the time the damage or loss
occurs. In addition, the County shall be responsible for any service costs
resulting from problems caused by unauthorized software or hardware residing on
the workstations. The Equipment will be monitored electronically. J-ny
unauthorized software detected on the Equipment will be removed electronically.
The County's payment for repair or replacement costs for damaged or lost
8quipment, or service costs resulting from problems caused by unauthorized
software residing on the workstations, or installation of unauthorized hardware
on the State equipment, shall be remitted to the State by the County within 3Q
days Af written request by the State.
20. EQIIIPMENT 140V
The County shall notify the State of its intent to add, move, close, or remodel
(if eaui~ment or cabling is affected) any County office in which the equipment
is currently installed, or will need to be installed or removed.
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Notification must be in writing and shall be submitted prior to the anticipated
dat• th• change will occur. Minisaum notification periods:
. 30 days in the cas• of an office closing or remodelling,
. 90 days in the case of an office location change, or
. 180 days in the cas• of an additional office location.
Th• County shall notify the Stat• prior to incidental movement of the workstation
equipment within the office in which it is currently housed. l- telephone call
to the State is sufficient notification in this situation. ]Ill calls o! this
type will be documented by the State and kept on file.
l:ilure to notify and receive instructions from the State for such equipment
moves exposes the County to liability i! the Equipment is damaged in the moo
(see ~. ~ECOR2T?). The county shall be liable to the State for all such costs
in the event the county fails to notify the State and receive instructions
concerning movement of the workstation equipment.
I1. IIHl1VTSORZZED IISE Ot STATE EOIIZPI~R~I'1'
unauthorized entry into the Equipment for any reason, including but not limited
to attempts to repair the hardware, or to load unapproved software, is expressly
prohibited.
The County usage of the Equipment to access County automated systems is subject
to prior approval by the State in writing.
The attachment or installation of any unauthorized equipment onto the automated
registration and title system network is expressly prohibited.
12. ELECTRICAL REORZREI~NTS
The County shall meet and maintain minimwa office electrical requirements as
specified by the State for operation of the Equipment.
Tha County shall be responsibl: for the payment of all electrical power costs
resulting from the operation of the Equipment.
IInless otherwise specified by the Stste, the Equipment shall remain on 24 hours
a day, 7 days a week.
13. ZNVEPITOR? O1~ EOIIZP
The State is authorized access to the Equipment to perform a physical inventory
at the County office locations during regular county business hours.
In order to maintain an accurate inventory of the 8quipment, the County shall
notify the State in writing of any equipment replacement.
la. TRAINZli3
The State shall provide on-site initial training for the County's employees on
the automated registration and title system. The training plan must be reviewed
and agreed to by the County prior to the implementation of the system. Training
of deputies on the ATS after implementation of the automated system in the County
will be the responsibility of the County.
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The State will provide the counties with reference manuals for the automated
registration and title system.
The State will provide the County with continuing training/advisory support on
the automated registration and title system.
1S. ~LJPPLZL~S ••
The State will provide the County with an adequate supply of continuous form
paper to be used solely in conjunction with the automated registration and title
system.
16. TERI~INATIOH
This Agreement may be terminated by any of the following conditions:
!1. By mutual consent and Agreement of the parties hereto.
8. By either party, upon thirty ( 30 ) days written notice to the other party.
C. By the State, should it determine that'the County, at any time, has
failed to comply with the requirements of this Agreement.
Should the Agreement be terminated for any of the above conditions, the County
sha21 allow removal of the Equipment by the State within a period established by
the State.
17. A24"NDi~NTs
Any changes in the terms and conditions of this Agreement must be enactsd by a
writtea amendment executed by State and the County.
1S. j~RIOR 71(iREE~T3 S'LTPE'RSEDLrD
?his Agreement constitutes the sole and only Agreement of the parties hereto and
supersedes any prior understandings and/or written agreements between the State
and the County respecting the subject matter described herein.
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EZSIHZT 71
I2~ TLSTZriO1~tZ ~oF, the parties to this Agreement have caused these presents to
be executed iss duplicate counterparts.
T8E COONTY OF ~ ~r< {~ - , TLrZAS

- Date s t \ ~ I ~ l
BY=
Date: _ _ ~ / /a~
ATTEST:
T88 STATE OF TEXAS
Executed for the Executive Director and approved by the Texas Transportatioa
Commission under the authority of Minute Order No. 100002 and Administrative
Circular 15-93, for the purpose and effect of activating and carrying out the
orders, established policies or work programs heretofore approved by the Texas
Transportation Commission.
Sys
Assistant Execut ve D rector or Motor at Serv cos
Dats:
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EZHIBIT B
PAAT 1
County:
Dates
County Otl~ca Locations
LOCATION 1: '
TxDOT'. Equipment Norkatationss
LOCATION Zs
TxDOT Equipment 1~torlutationa '
LOGTION 3:
TxDOT Equipment T~lorkstations
Tatal TxDOT Equipment Worlutations
•1• SEE ATTACKED TxDOT EQTJIPI~liT L2sTZlfO •~•
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EZHIBIT 8
PART Z
TzDOT EQV I PMS1iT I!f VEIi'I'oR? S+I sTI30
County O~fic• Location:
Date:
I?81 i'ZPESz Kicrocomputer, Monitor, Printer, Cash Drawer, Bar Coda Scanner,
Uninterrupted Power Supply (VPS), Modem, Multi-site Access Vnit
(MSAV)
Byz
County Tax Aaseasor-Co actor
Dates
syz
Date z
ve is • T t es an Regietrat on D vLS on
8ot9
BZHIBZT C
2. Zf a County .desires additional workstations (ia addition to the squipmant
allocated by the Stets) for the initial implementation of ATS, they may Le
procured at County e~ccease through the departaunt. The cost of each
additional workstation at a site previously designated by the county for
initial RTS implementation is t7.s00.
Z. The cost of the first additional workstation foz a County •ite not previously
designated by the County for initial RTS implementation is s10.000.
i-fter the purchase of the first additional workst:tion far a new county sits,
the cost of any other workstations for the site is ~j,S00 per workstation.
3. There will bs an ongoing annual cost to the County for installation,
maintenance support, RTS software and network charges !or sack additional
t workstation purchased by the County and added to the RTS system. The cost
for these arear is x,1,000 vsr •sa~ foz each workstation.
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