ORDER NO. c75k1 APPROVAL- OF CHILD CARE CERTIFICATICJN OF EXF~ENDITURES RGREEMENT BETWEEN 'TEXAS WORKFORCE COMMISSION AND N.ERR COUNTY On this the 9th day of December 1996, upon motion made by Judge Robert A. Denson, seconded by Commissioner Oehler, the Co~_irt unanimously approved by a vote of °/-Qi-O, the Child Care Certification of Expendit~_ires Agreement be'kwenn Tehas Wrr-~Itfnrce Commission and Kerr Coi_inty and authorise the Coy-~nty Judge to sign on behalf of Kerr Co~anty. Tom( ~,_NDGE ROBERT DENSON AND COMMISSIOR COURT "z'ROM: SHARRON WADE EXECUTIVE DIRECTOR SUNSHINE INN DAY CARE CENTER 1117 JEFFERSON KERRVILLE TX 78028 JEAN HOLEKAMP Ii15TORY With the passage of Harvey Hilderbrand's Welfare Reform Bill (HS 1863), the federal government has awarded the state of Texas $50,000,000 for child Gaze. These federal dollazs require a match from the state. PROCESS The Texas Workforce Commission has developed three ways to come up with this match: certification, donor, and transfer. We aze respectfully requesting that the Court approve the certification process. The chart below shows how this process would work with the County being the certifier of the child caze pass through dollars: TEXAS WORKFORCE COMMISSION -TWC contracts with the County to match certified dollars with federal money -Afrer receiving a bill from the County, TWC pays county for expenditures EXECUTIVE DIRECTOR KERR COUNTY DAY CARE CENTER 1220 JEFFERSON ST KERRVILLE TX 78028 COUNTY -Receives dollars raised by Sunshine Inn and Kerr County Day Caze Centers (Christian Assistence Ministary $20,000.) -Pays Sunshine Inn and Kerr County Day Caze Center for child caze services provided to low-income eligible clients -Bills TWC for federal matching shaze Sunshine Inn and Kerr Cerr County Day Care -Provide child care services to low-income eligible children DEC-02-96 MON 03:11 NM Ktrcrc ~.uunir u.+. ~-"R~ - ~-i-^-~-=`"'--='=^ sra-E oF' vexes DRAFT COUNTY OF TRAMS CHILD CARE CERTIFICATION OF EXPENDITURES AGREEMENT Bet+ve~n TEXAS WORKFORCE COMMiSS1dN And. IiERR COU;'JTY Ccntract Pow-nbar UCN '"he Tex4s Workforce Cammissron, hereina`;~r referred tows the•.Cnmmission, ar.d KEfIR Cr)UNTY, hereinafter referred to as the Certifier; da.hereby-'make and enter into .his contract which constitut?s the entire Agri:=_mam under the above number between the Cert fizr anc the Cornmissior. Ct]N7RACT F,UTHUR{?'Y The TEXAS :'UQRKFCRCE COMti"ISSiC': ;~,VC1 's t".e lead agency 'n '"exas fcr the ad.~ninisfratien of child care fords avai(ab'a under Tit!e Vi n= the =e.rscna;'RespensibilitV and'~PJork Opeortunlty RScanciliatinn Act o` 5996 rPRI^JCR/~). TVUC has insufTicient appropriations cf state funds necessary tic fully utilize t`~e federal child care funds availeble ender the PR\VOFiA. Tne state's matching share 4or costs of ch id care services is 30.69 perc~nt- Pu~!ip entities may cantri~ute the sts;e's s~arE in matnhrng federal child care funds by expen~iture.cartificatcn er funds transfer. Z CERTIFIER AGREctv1ENTS Tire Csrtiftar agrees as fellows: 7 7o certify approxiatately S50;OJ~.OO fpr support and provision of cnlld care to et!gi",la clients dur+ng the period from JANUARY 1, 1997 rhraugh September 30, 1997'. 2.2 To make its certifications to the Commission within time `tames specif;ed by the Comnission: 2.3 To keen recbrrfs adequate to show that. the. total amcunt.expended for services to eligible clients is eGtiivalent ,tc reported: certified expenditures ar,d that the non-federal share. ryas covered by funds qualifying as the non-federal matoning sh'af6.. Said records shall be retairied for three years. and 90 days after. the submission of the certification by the Certifier to the Commission. p,3^~iT ~nA•. Page, 5 v litli-bL-Jb 1'IUM1 GJLt r-~~ rt~~".. v..v ~+..~ • v... .......~ -~_ R_..~ ..r. 2.4 7o provide the Cornmiss(on with certification information detailing expenditures for taro and 9uFport in time for the Cvmmis,~ion to process the certification through the State Ciitnptrollet by September ~0, 1997. : 's _.; "~ ._. ,:: ,. ~. - 2,5 To provide child"care ser.Vices.in ec.cordatice vi'.ih ~atl applicable local, _ . stat= and fed@ral,,laws'~nd; regalatiohs.'" ,:. ,! , . , 3 COMMISSION ACiRcEMENTS The Commission agrees, - ' 3.1 To inform the Certifier of the tirleframes. and.pT.ocedures for certificatlori of expenditures during the turtling period'. 3.2 To pay the Ge~tif~er,the applicable federal ritetching-share of the amount certi`ied as total expenditures for support and prevision of child care to aiigible clients. 3.3 Ta prapare ail repot±s to the fedara~ go,verr+inent on axpendit~res and services in order to obtain federaF matching'funds.. 4 M.JTUAI. AGREEP~tENTS 7hE Commission ana the Certifier mutually- agree: .~.1 That mutually agreed upon local operating plans and procedures will be user to imp'emart the terms and intent o' this agreement. 4.~ That this agreemant may f:e amedded by mutual agreement of the parties at ariy time. 4.3 ,That this ccntract is sub;ect,to the':auailability cf-focal. State, and or Federal fuhds. If'•funds are uc,avaitabl'a~or re`au'ced"; w~itfen notice will be given by either.narty cf termination, payment suspension;.ar funding reduction. ~ _ 4:4 That if Federal, State, or Local taws or other tequirerfierifs'„are amended orjudicia!fy .interpret:d so ,as .to render•contlnued: fulfillment of this contact, on the part.of either party, substantially unreasonebie _ or irilpossible arrd:if the parties should 6e une'b~`~ to, agr+~+a`'Upon any amendment which tvouid therefore be needed to enable-the Lt4-B2-Yb rf V'~ tlJlJ rri ncr_n •..wi.,. v.+~ ~~•~~ ~~~ ~_ ____ substantial nontinuaUOn of tl.e ser~ICes Contemplated herein, the parties s~all be discharged from any further obligations created under the terms of this contract, except for the equitable settlement of the respective accrued interests or obligations incurred up to the date of termination. 4.5 ~ hat this egreemem may ba terminated by either party, for anY reason, upon written notification to the other party at least 90 days in advance of such termination. Nothing in this paragraph shell be construed to prohibit immediate cancellation pursuant to paragraphs Q.3 or 4.4. 5 SlGNAT~RES The signatories below certify that they are authorized to bind their respective or5anizations _n the manner descricee above. TEXAS 1PJGRKFGRCE CCfv11ViISSION Signature of Authorized Representative (Name; Title) ru6CERt.9nra Page 3 KERB COUNTV Signature of Authorized Representative ;Name} {Title! . .. ---~~~~ .__.---__._.~x::_u~.__ DEC-02-96 MON 03:13 YI'1 Kt KK t..UVnir ut+* '-r„~ c+er <~+~ "~-'+ "" PLAN OF OPERATION NEGOTIATION POINTS l"O 9E ~'VORKED OUT HObV WILL THE COON-Y INSURE SERVICES WILL BE PROVIDEb ONLY TO ELIGIBLE CLlEN75. WHAT RECORDS WIL'_ BE MAINTAIN~C TO DOCUW1ENT OF ELI31BiLTY A.NG REDE7EF:MINATiON OF ELIGIBILTY' WHEN NEEDED. NJHO 1NILL EXPLAIN PARENT FEE p01_ICI~S AND CALCULATE EACH CLIcNT'S REQUIRED f~AftENT FEE. WHO ~NILL EXPLAIN THE T IM£ '_Il`~tITEG CH'LD CARE AGREEMENT AND 06TAlN THE CLIENTS SiGNA T URE AS 'lvELL AS MAINTAIN THESE RECORDS. VJHO '/`,'{LL EXPLAIN A.BSENC£ POL'CIES ANC A4A±NTAIN DOCU,VIENTA7~ON OF EACH CHILDS ATTEPJD.4NCE" WHG WILL PRcPARE THE CERTIFICATION BILL'J~ITH BACKUP CCCt,MENTAI'1bN. NAMES OF ELIGIBLE CHILDREN SERVEr~D DURING THE MONTH; NUMBER OF 7AY5 Dr CARE ANJ COST PER DA'f; TOTAL CGST M1NUS COLLECTED PARENT FEE; OOCUf~1cNTATION OF ATTENDANCE OF EACF CHILD AND V£RIFICATIOPJ OF CbNTINUEO ELIGIBILITY. PV®CERi.lAM Page 4 TSZNDGE ROBERT DENSON AND COMMISSIOR COURT FROM: SHARRON WADE EXECUTIVE DIIECTOR SUNSHINE INN DAY CARE CENTER 1117 JEFFERSON KERRVILLE TX 78028 ffiSTORY With the passage of Harvey Hilderbrand's Welfaze Reform Bill (HS 1863), the federal government has awarded the state of Texas $50,000,000 for child care. These federal dollazs require a match from the state. PROCESS The Texas Workforce Commission has developed three ways to come up with this match: certification, donor, and transfer. We aze respectfully requesting that the Court approve the certification process. The chart below shows how this process would work with the County being the certifier of the child caze pass through dollazs: TEXAS WORKFORCE COMMISSION -TWC contracts with the County to match certified dollazs with federal money -After receiving a bill from the County, TWC pays county for expenditures COUNTY -Receives dollazs raised by Sunshine Inn and Kerr County Day Caze Centers (Christian Assistence Ministary $20,000.) -Pays Sunshine Inn and Kea County Day Caze Center for child caze services provided to low-income eligible clients -Bills TWC for federal matching shaze JEAN HOLEKAMP EXECUTIVE DIRECTOR KERR COUNTY DAY CARE CENTER 1220 JEFFERSON ST KERRVILLE TX 78028 Sunshine Inn and Ken Cerr County Day Care -Provide child caze services to low-income eligible children Please find a copy of the TWC "DRAFT," CHILD CARE CERTIFI ATION OF EXPENDTTURES AGREEMENT enclosed. This would be the proposed document used to contract between TWC and Kerr County to certify donated child caze dollazs for federal match. We feel your consideration and approval of this matter is in the best interest of the local low-income families, businesses and industries that would employ these individuals if affordable child care were available. ~~ Ala-~-~-~ Jean Holekamp Sharron Wade Executive Director Executive Director Kerr County Day Caze Center Sunshine Inn Day Caze Dectmber 3, 1996 December 3, 1996 COMMISSIONERS' COURT AGENDA REQUEST PLEASE FURNISH ONE ORIGINAL AND FIVE COPIES OF THIS REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT. MADE BY: ~1~~ ~~e~ OFFICE: c1J nS~irn ~ ~~~ MEETING DATE: December 9, 1996 TIME PREFERRED:Lu i,< SUBJECT: (PLEASE BE SPECIFIC) - EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON) ~j F~ ESTIMATED LENGTH OF PRESENTATION: IF PERSONNEL MATTER -NAME OF EMPLOYEE: NAME OF PERSON ADDRESSING THE COURT: 15 m ~ r1t~ S~'1Grron l.~~n r~ Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter 551 and 552, Government Code, is as follows: Meeting scheduled for Mondays: 5:00 P.M previous Tuesday. THIS REQUEST RECEIVED BY: THIS REQUEST RECEIVED ON: AIl Agenda Requests wrll be screened by the Cou~y Judge's Office to determine if adequate information has been prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation wffi be appreciated and contribute towards you request being addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners' Court.