ORDER NU. 23Q~~30
GF~PROVAL OF JOB DESCRIP-(ION FOP. GuURT t;UURDING-1-fURi
RDh1INISl-Ri=aI-IVE SECRE'Tr']RY
Un this the 8th day of J'ani_iar-y 1996, ~-upon motion made by
Commissioner Halekamp, seconded by Commissioner Lehman, the
Court unanimously approved by a vote of v-0-®, to adopt the
Job Description submitted to the Gourt far Court
Coordinator/i=7dminstreai.;ive Secretary for Coy-mty Court at Law.
COMMISaIONERS' COURT AGENDA Rr.OUEST
PLEASE FURNISH ONE ORIGINAL AND FIVE COPIES OF THIS REOUEST AND DOCUMENTS
TO BE REVIEWED BY THE COURT.
MADE BY: Robert A. Denson OFFICE: Countv Judge
MEETING DATE: Janua~ 8, 1996 TIME PREFERRED:
SUBJECT; (PLEASE BE SPECIFIC)
Consider approval of Job Description for Court Coordinator/Administrative Secretary
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
ESTIMATED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
NAME OF PERSON ADDRESSING THE COURT: Countv Jude
Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5,
Chapter 551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays:
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:

All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has
been prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation will
be appreciated and contribute towards you request being addressed at the earliest opportunity. See Agenda
Request Rules Adopted by Commissioners' Court.
5:00 P.M. previous Tuesday.
Job Description: Court Coordinator/Administrative Secretary
CLASS NO. Appointed OCCUPATIONAL CATEGORY.
Office/Clerical
FLSA: Exempt
JOB TITLE: Court CoordinatorfAdministrative Secretary
OBJECTIVE:
To provide a full range of efficient secretarial services to the County Court at Law
Judge.
To ensure that the docket of the County Court at Law is operated in an efficient
manner
ORGANIZATIONAL RELATIONSHIPS:
Reports to' County Court at Law Judge
2. Directs: May supervise one or more subordinate secretarial or
clerical employees.
Other: Works with all department employees, employees in other
county departments, media representatives, local, state and
federal officials, attorneys, organizations, and agencies
outside county goverrunent, and the general public.
GENERAL STATEMENT OF DUTIES
This is a very responsible position requiring considerable independent judgment
and may involve supervision. Duties include maintaining the Court's docket;
representing the County Court at Law judge before individuals and organizations;
typing various documents, letters, and reports; maintaining appropriate files and
records; and performing receptionists functions.
EXAMPLES OF WORK:
Types letters, statements, memoranda, minutes, complex reports, and statistical or
legal documents;
Receives incoming telephone calls and visitors;
Opens and distributes mail;
Maintains records, including financial, on departmental activities and specific
projects of the county or department;
Creates and maintains filing system,
Responds to routine inquiries about the county or a department and maybe
assigned primary responsibility for processing work relating to a specific function,
Gathers information for and prepares regular reports;
Conducts case control and monitoring:
Dockets and maintains the Court's calendar
Maybe responsible for preparation ofjuries;
May prepare materials for and coordinate attendance of jurors, attorneys, and
probation officers at hearings;
May supervise another clerical or secretarial employee as needed and assigned;
May draft routine correspondence for the County Court at Law judge's signature;
May perform light bookkeeping;
May serve as a representative of the County Court at Law judge in contacts with
other employees, officials, and the general public, and in scheduling appointments;
May perform copying functions using standard office copier or mimeograph
equipment;
May review supply inventories and operational needs and order supplies as needed;
May take dictation;
May make some calculations by hand or using a calculator;
Performs such other duties as may be assigned.
REOUD3ED KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of and ability to apply correct business English, spelling, and
arithmetic; knowledge of and ability to operate modern office equipment including
computer, electric typewriter and copy machine; ability to type accurately at a
speed of at least 65 words per minute; ability to establish and maintain effective
working relationships with co-workers, employees in other departments, and
outside agencies; ability to deal effectively with the public; ability to communicate
effectively orally and in writing; ability to understand and follow oral and written
instructions and to request clarification when needed, ability to exercise
independent judgment; ability to learn the various codes, statutes, rules and
re ulations associated with countygovernment and procedures' and court
procedures. May be required to be able to operate a calculator,
dictation/transcribing machine, or to take dictation.
ACCEPTABLE EXPERIENCE AND TRAINING:
A bachelor's degree in public administration, secretarial or office administration,
or a related field, and one year's secretarial experience.
OR
High school graduation or its equivalent, with business courses, plus at least three
years secretarial experience, preferably with a governmental entity;
OR
Any equivalent combination of experience and training which provides the required
knowledge, skills, and abilities.