STATE OF TEXAS
COUNTY OF TRAVIS ~, ~ -y ~~r,~
CHILD CARE CERTIFICATION OF EXPENDITURES AGREEMENT O U
Between
TEXAS WORKFORCE COMMISSION
And
KERR COUNTY
Contract Number 08220Y06 UCN 0873083
The Texas Workforce Commission, hereinafter referred to as the Commission, and
KERR COUNTY, hereinafter referred to as the Certifier, do hereby make and enter
into this contract which constitutes the entire agreement under the above number
between the Certifier and the Commission.
1 CONTRACT AUTHORITY
The TEXAS WORKFORCE COMMISSION (TWC) is the lead agency in Texas
for the administration of child care funds available under Title VI of the
Personal Responsibility and Work Opportunity Reconciliation Act of 1996
(PRWORA). TWC has insufficient appropriations of state funds necessary to
fully utilize the federal child care funds available under the PRWORA. The
state's matching share for costs of child care services is 36.69 percent.
Public entities may contribute the state's share in matching federal child care
funds by expenditure certification or funds transfer.
2 CERTIFIER AGREEMENTS
The Certifier agrees as follows:
2.1 To certify approximately 550,000.00 for support and provision of
child care to eligible clients during the period from January 1, 1997
throunh September 30, 1997.
2.2 To make its certifications to the Commission within time frames
specified by the Commission.
2.3 To keep records adequate to show that the total amount expended for
services to eligible clients is equivalent to reported certified
expenditures and that the non-federal share was covered by funds
qualifying as the non-federal matching share. Said records shall be
retained for three years and 90 days after the submission of the
certification by the Certifier to the Commission.
PUBCERT.SAM Page 1
2.4 To provide the Commission with certification information detailing
expenditures for care and support in time for the Commission to
process the certification through the State Comptroller by September
30, 1997.
2.5 To provide child care services in accordance with all applicable local,
state and federal laws and regulations.
3 COMMISSION AGREEMENTS
The Commission agrees:
3.1 To inform the Certifier of the timeframes and procedures for
certification of expenditures during the funding period.
3.2 To pay the Certifier the applicable federal matching share of the
amount certified as total expenditures for support and provision of
child care to eligible clients.
3.3 To prepare all reports to the federal government on expenditures and
services in order to obtain federal matching funds.
4 MUTUAL AGREEMENTS
The Commission and the Certifier mutually agree:
4.1 That mutually agreed upon local operating plans and procedures will
be used to implement the terms and intent of this agreement inc/uuing
the attached P/an of Operation.
4.2 That this agreement may be amended by mutual agreement of the
parties at any time.
4.3 That this contract is subject to the availability of Local, State, and or
Federal funds. If funds are unavailable or reduced, written notice will
be given by either party of termination, payment suspension, or
funding reduction.
4.4 That if Federal, State, or Local laws or other requirements are
amended or judicially interpreted so as to render continued fulfillment
of this contract, on the part of either party, substantially unreasonable
or impossible and if the parties should be unable to agree upon any
amendment which would therefore be needed to enable the
substantial continuation of the services contemplated herein, the
PUBCEFT.SAM Page n
parties shall be discharged from any further obligations created under
the terms of this contract, except for the equitable settlement of the
respective accrued interests or obligations incurred up to the date of
termination.
4.5 That this agreement may be terminated by either party, for any
reason, upon written notification to the other party at least 90 days in
advance of such termination. Nothing in this paragraph shall be
construed to prohibit immediate cancellation pursuant to paragraphs
4.3 or 4.4.
5 SIGNATURES
The signatories below certify that they are authorized to bind their respective
organizations in the manner described above.
TEXAS WORKFORCE COMMISSION
^~ Ca `M
Signature of Authorized Repre a native
Hazel S. Baylor
Name of Authorized Representative
Deputy Director
Title of Authorized Representative
PUBCERT.SAM
KERB COUNTY
Signat re of Authorized Re sentative
Robert A. Denson
Name of Authorized Representative
Countv Judoe
Title of Authorized Representative
Page 3
CHILD CARE CERTIFICATION OF EXPENDITURES AGREEMENT
PLAN OF OPERATION
Contract Number 08220Y06 UCN 0873083
Effective January 1, 1997
For the purposes of this document, the Texas Workforce Commission is referred [o as TWC, the Certifier is referred to as
Kerr County, and the Sunshine Inn Day Care Center and Kerr County Day Care Center are [he Vendors.
KERR COUNTY AGREEMENTS
Kerr County agrees to provide operational support for child care provided under this certification agreement and
will:
1.1 Insure that child care services are provided only to eligible clients as defined by TWC.
1.2 Use TWC eligibility forms for initial eligibility determination and for eligibility redetermination
or establish alternate application and eligibility Corm(s) approved by TWC. The form(s) to be
used will be:
1.2.1 Developed cooperatively with Kerr County, TWC and the Vendors.
1.2.2 Maintained in the client file and be available for quarterly monitoring visits
by Kerr County and TWC to establish program compliance.
1.3 Monitor required Vendor activities and documentation, including eligibility documentation, to
determine compliance at least quarterly.
1.4 Prepare a monthly statement of expenses and charges for child care services provided to eligible
clients and provide TWC with client, financial and service delivery data, in a format and
according to policies and procedures approved by TWC.
1.5 Insure [ha[ Vendors meet minimum requirements established for child care vendors in the
Vendor Agreement (TWC Form 2430) and the Vendor Manual, including being licensed or
registered by the Texas Department of Protective and Regulatory Services and carrying a
minimum of $300,000 per occurrence of liability insurance for the entire time covered by this
agreement.
1.6 Insure that all fiscal and client records and documentation are retained for a minimum of three
years after the end of this agreement. In the event there is an unresolved audit discrepancy a[
the end of such retention period, the records will be retained until the discrepancy is resolved.
VENDOR AGREEMENTS:
The Vendors will provide child care to eligible children funded under this agreement and will:
2.1 Determine, redetermine and document client eligibility for child care as defined by TWC,
subject to oversight and monitoring by Kerr County.
2.2 Compute and assess parent fees using TWC policies and explain pazent fee policies [o parents.
2.3 Insure compliance with TWC absence policies, explain absence policies to parents and maintain
documentation of each child's attendance.
2.4 Prepare documentation necessary for Kerr County s monthly statement of expenses and charges and
related data, including the fallowing information for each eligible child served:
2.4.1	The names of children served each month
2.4.2	The number of days of care provided and the cost of care per day
2.4.3	The total cost of care minus assessed parent tees
2.4.4	Documentation of attendance
2.4.5	Verification of continued eligibility
2.4.6	Other client, financial and service delivery data required by Kerr County and
	TWC