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COMMISSIONERS' COURT AGENDA Rr.OUEST
PLEASE FURNISH ONE ORIGINAL AND FIVE COPIES OF THIS REQUEST AND DOCUMENTS
TO BE REVIEWED BY THE COURT.
MADE BY: Robert A. Denson OFFICE: County Judge
MEETING DATE: February 12, 1996 TIME PREFERRED:
SUBJECT: (PLEASE BE SPECIFIC)
Approve Counter Sponsored contracts between Kerr County and Ingram Volunteer Fire
Department and Turtle Creek Volunteer Fire Department and authorize the County Jude to sign
same.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
ESTIMATED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
NAME OF PERSON ADDRESSING THE COURT: County Judge
Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5,
Chapter 551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays:
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:
5:00 P.M. previous Tuesday.

All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has
been prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation will
be appreciated and contribute towards you request being addressed at the earliest opportunity. See Agenda
Request Rules Adopted by Commissioners' Court.
VOLUNTEER FIRE DEPARTMENT CONTRACT
WHEREAS, Kerr County, Texas, hereinafter COUNTY, a political
subdivision of the State of Texas, has the authority, under Texas Local Government
Code Sec. 351.001 to furnish fire protection to the residents of the county who live
outside municipalities; and
WHEREAS, under paragraph (c) of that Section, COUNTY has the authority
to enter into contracts with incorporated volunteer fire departments for the provision
of fire fighting services in the county; and
WHEREAS, the INGRAM VOLUNTEER FIRE DEPARTMENT,
hereinafter DEPARTMENT, an incorporated volunteer fire department, desires to
enter into such a contract for the provision of fire fighting services and fire fighting
equipment to said residents of the county.
IT IS THEREFORE AGREED that:
1. DEPARTMENT will furnish fire fighting services and equipment to the areas
served by DEPARTMENT during the last Fiscal Year.
2. DEPARTMENT will furnish fire fighting services at the same level as was
provided to its area during the last Fiscal Year.
3. DEPARTMENT will provide personnel that are at least minimally trained or
certified and available for fire fighting services.
4. DEPARTMENT shall, considering DEPARTMENT'S commitments to it's
own area, provide back-up emergency fire fighting services to such other areas of
the county as requested.
5. This contract is not exclusive and COUNTY reserves the right to contract
with additional parties for the provision of fire protection in the area covered by this
agreement.
6. DEPARTMENT agrees to establish a training program for their members to
insure a qualified Volunteer Fire Department.
TERM
7. The term of this agreement is one year beginning on October 1, 1995, and
ending on September 30, 1996, unless earlier ternunated by either party on thirty
(30) days written notice addressed to:
COUNTY:
KERB COUNTY JUDGE
KERB COUNTY COURTHOUSE
700 E. MAIN
KERRVILLE TEXAS 78028
DEPARTMENT:
INGRAM V.F.D.
BOX 271
INGRAM. TEXAS 78025
CONSIDERATION
8. h1 consideration for the provision of fire fighting services to the residents of
COUNTY, DEPARTMENT shall be entitled to a sum not to exceed $12,000.00.
Disbursements from said amount shall be made only on presentment of receipts to
and approved by the County Auditor for expenses incurred in the provision of such
fire fighting services including, but not limited to gasoline, oil, replacement parts,
training, equipment, and insurance.
9. No moneys paid to DEPARTMENT shall be expended for any purpose other
than for the provision of fire protection services and equipment to residents of
CO[JNTY. No moneys, however, may be expended for the provision of salaries to
any person.
10. DEPARTMENT shall keep records according to generally accepted
accounting practices, and all books and records of DEPARTMENT shall be open
for inspection during normal business hours to any member of the public, the County
Auditor, and to such persons as may be given such authority by COUNTY,
including members of the Volunteer Fire Department Advisory Board.
11. DEPARTMENT shall strive to ensure that all of its members are adequately
trained and shall endeavor to establish a training program which includes a
continuing education program. DEPARTMENT shall prepare and maintain an
individual training record for each member showing the training received, including
the subject, date, amount of time and the name of the instruction providing such
training. Copies of any and all licenses, certifications, and course completion
certificates shall also be included in the individual training record. These records
shall not be open to the extent that they contain Federal Privacy Act matters.
12. DEPARTMENT'S Internal Revenue Service, non-profit classification is:
~} ~"`a ~ ~~.~.~' ~ L #74-2523268
13. DEPARTMENT agrees to comply with and follow the guidelines
promulgated by the Texas Firemen's and Fire Marshall's Association, as applicable
to volunteer fire departments.
14. DEPARTMENT shall submit to Kerr County Auditor financial annual report
of all expenditures and income for the period covered by this agreement.
15. In addition to the consideration set forth above, COUNTY agrees to provide
workers compensation coverage for each member of DEPARTMENT during the
term of this contract. DEPARTMENT shall provide to the Ken County Treasurer
the names of each member of DEPARTMENT to be covered by Workers
Compensation and any other information on said individuals as required by the
carrier.
16. This agreement is effective upon acceptance by Order of the Kerr County
Commissioners' Court.
~~
resident G~,~ ~
Ingram Volunteer Fire Department
Ro ert A. Den
Kerr County Judge
Date: 2~~~9 C
Date: o~-~ 2- 4L
VOLUNTEER FIRE DEPARTMENT CONTRACT
WHEREAS, Kerr County, Texas, hereinafter COUNTY, a political
subdivision of the State of Texas, has the authority, under Texas Local Government
Code Sec. 351.001 to fiunish fire protection to the residents of the county who live
outside municipalities; and
WHEREAS, under paragraph (c) of that Section, COUNTY has the authority
to enter into contracts with incorporated volunteer fire departments for the provision
of fire fighting services in the county; and
WHEREAS, the TURTLE CREEK VOLUNTEER FIRE
DEPARTMENT, hereinafter DEPARTMENT, an incorporated volunteer fire
department, desires to enter into such a contract for the provision of fire fighting
services and fire fighting equipment to said residents of the county.
IT IS THEREFORE AGREED that:
1. DEPARTMENT will furnish fire fighting services and equipment to the areas
served by DEPARTMENT during the last Fiscal Year.
2. DEPARTMENT will furnish fire fighting services at the same level as was
provided to its area during the last Fiscal Year.
3. DEPARTMENT will provide personnel that are at least minimally trained or
certified and available for fire fighting services.
4. DEPARTMENT shall, considering DEPARTMENT'S commitments to it's
own area, provide back-up emergency fire fighting services to such other areas of
the county as requested.
5. This contract is not exclusive and COUNTY reserves the right to contract
with additional parties for the provision of fire protection in the area covered by this
agreement.
6. DEPARTMENT agrees to establish a training program for their members to
insure a qualified Volunteer Fire Department.
TERM
7. The term of this agreement is one year beginning on October 1, 1995, and
ending on September 30, 1996, unless earlier terminated by either party on thirty
(30) days written notice addressed to:
COUNTY: DEPARTMENT:
KERB COUNTY JUDGE
KERB COUNTY COURTHOUSE
700 E. MAIN
KERRVILLE. TEXAS 78028
CONSIDERATION
TURTLE CREEK VFD
651 UPPER TURTLE CREEK
KERRVILLE TEXAS 78028
8. In consideration for the provision of fire fighting services to the residents of
COUNTY, DEPARTMENT shall be entitled to a sum not to exceed X12,200.00.
Disbursements from said amount shall be made only on presentment of receipts to
and approved by the County Auditor for expenses incurred in the provision of such
fire fighting services including, but not limited to gasoline, oil, replacement parts,
training, equipment, and insurance.
9. No moneys paid to DEPARTMENT shall be expended for any purpose other
than for the provision of fire protection services and equipment to residents of
COUNTY. No moneys, however, may be expended for the provision of salaries to
any person.
10. DEPARTMENT shall keep records according to generally accepted
accounting practices, and all books and records of DEPARTMENT shall be open
for inspection during normal business hours to any member of the public, the County
Auditor, and to such persons as may be given such authority by COUNTY,
including members of the Volunteer Fire Department Advisory Board.
ll. DEPARTMENT shall strive to ensure that all of its members are adequately
trained and shall endeavor to establish a training program which includes a
continuing education program. DEPARTMENT shall prepare and maintain an
individual training record for each member showing the training received, including
the subject, date, amount of time and the name of the instruction providing such
training. Copies of any and all licenses, certifications, and course completion
certificates shall also be included in the individual training record. These records
shall not be open to the extent that they contain Federal Privacy Act matters.
12. DEPARTMENT'S Internal Revenue Service, non-profit classification is:
13. DEPARTMENT agrees to comply with and follow the guidelines
promulgated by the Texas Firemen's and Fire Marshall's Association, as applicable
to volunteer fire departments.
14. DEPARTMENT shall submit to Kerr County Auditor financial annual report
of all expenditures and income for the period covered by this agreement.
15. In addition to the consideration set forth above, COUNTY agrees to provide
workers compensation coverage for each member of DEPARTMENT during the
term of this contract. DEPARTMENT shall provide to the Kerr County Treasurer
the names of each member of DEPARTMENT to be covered by Workers
Compensation and any other information on said individuals as required by the
carrier.
16. This agreement is effective upon acceptance by Order of the Kerr County
Commissioners' Court.
President
TURTLE CREEK VFD
Mti ~
Ro rt A. Denson
Kerr County Judge
Date:~.Gr~ ~ , /99~
Date: 02 -/Z -r96