URDEfi NU. c3Q~99 AGi=~RUVAi_ OF t:E_RR CUUhJT`r RLiRA~ FIf2E GREVEN-f10N DiCTRItJI iJt7. 1 Ai.tUI i Un itiie> the r':_nd day oT J"anuary 1996, upon motion made by Commissioner Halekamp~ seconded by Commissioner Uehler, the Co~.rr-t unanimously approved by a vote of 4-0-@~ to approve the Audit of the t;err Co~_mty R~_rral Fire f>revention I>istriat # 1 Tot' Tise:al year' i99i--i9'76. ~~ts nE. " \: ~~ Tommy Tomlinson KERB COUNTY AUDITOR January 12, 1996 Kerr County Commissioners' Court Kerr County Rural Fire Prevention District 220. 1 Ingram, Texas ?805 I have reviewed the accompanying General Fund Balance Sheet of Kerr County Rural Fire Prevention District No.l as of September 30, 1995, and the related General Fund Statement of Revenue, Expenditures, and Changes in Fund Balances, and Statement of Revenues, Expenditures and Changes in Fund Balance-Budget and Actual, for the year then ended, in accordance with standards established by the American Institute of Certified Public Accountants. All information included in these financial statements is the representation of the management of Kerr County Rural Fire Prevention District N0. 1. My review included examining evidence supporting the amounts and disclosures in the general purpose financial statements. Based on my review, I have reasonable assurance that the financial statements are free of material misstatement and are presented in conformity with generally accepted accounting principles. Tommy Toomlinsar. ROOM 113, COURTHOUSE 210-896-1337 KERRVILLE, TEXAS 78028 KERR COUNTY RURA1. FIRE PREVENT.IOD': DISTRICT Na, 1 NOTES TC FINANCIA' STATEMENT September 30, 1995 General Information: The I{err County Rural Fire Prevention District Ne.l was established in 1990 as a result of an election held August I1, 1990 and was so constituted by the Commissioners' Court of Kerr County, State of Texas under Article III Section 48-d of the Texas Constitution. The District is located in West Kerr County and has within its jurisdiction approximately 60 square miles centered on Ingram, Texas. The purpose of the District is through its authority, to provide stable funding to assure the cammunitie. within. its boundaries; the resources to support fire prevention and fire fighting. Summary of Significant Accountino Policies: The District maintains its accounts on the modified accrual method of accounting in accordance with generally accepted accounting principles. Accounting principles followed by the District and the methods of applying those principles which materially affect the determination of financial position, results of operations and changes in fund balances are summarized below: A. Revenue Recounitiun The District recognizes tax revenues when they becurne measurable and available. While taxable values are set aced taxes fcr the year begin to accrue on January 1st, they are not measurable until after rendition and tax role certification in July, and the tax revenues are not available to the District until October or thereafter. Therefore, the District recognizes tax revenue in the fiscal year in which the tares are due to be received from tax payers. Expenditures are charged with a provision for estimated uncallectible delinquent tares based on collection experience and cut'rent review of cullectibility of accounts. B. Income Tares Ac a government entity the District is not subject to Federal or State income taxes. C. Prouerty and Eouiament The District owns no property ur equipment. See Accompanying Accountant's Report D. Liabilities and Indebtedness The District has no indebtedness and is limited in its indebtedness by Section 12 of Article 2351a-6, Vernon's Ann. Civ. Statutes. The District may issue bonds secured by ad valorem taxes and other revenues. Otherwise, the District is limited to contract in any one year for indebtedness of no more than excess funds then on hand or whi!?h m~~r bn adtix~fi~~~ oyT pi ,vaa+~'~1t. revenues. The District currently has no indebtedness. Note 1 Budget The budget for fiscal year ended September 30, 1995 was approved by the Kerr County Commissioners' Court. The budget was based on prior collections and expenditures and projected needs by the Ingrain Volunteer Fire Department. The year of operation resulted with a net favorable fund balance variance of $3,451.00 Note 2 Ingram Volunteer Fire Department The District entered into a contract in March of 1991 with the Ingram Volunteer Fire Department to provide fire prevention, fire suppression and other services normally provided by a fire department to the District. In return the District agree~~ to provide to the Volunteer Fire Department funds as negotiated for the purpose of providing the above services. During the fiscal year the District provided 539,280.00 to the Volunteer Fire Department for equipment and operations. Note 3 District Statistical Data The assessed property values for 94-95 was 5160,034,839; the tax rate wa3 .02J8 per 5100 valuation. Tar, levies were 541,289; revenues we're 542,066. KERR COUNTY FRURAL FIRE PREVENTION DISTRICT No.l GENERAL FUND BALANCE SHEET September 30, 1995 ASSETS Cash 531,320 Receivables Delinquent Taxes Rec. Net of Allowance 617 for Uncollectibles Interest 0 Due From County 398 Prepaid Insurance 225 TOTAL ASSETS 53, 560 LIAHILITIES Accounts Payable 5181 Deferred Revenue 327 TOTAL LIABILITIES 5508 FUND EQUITY Fund Equity 532,052 TOTAL LIABILITIES AND FUND EQUITY 532,560 KERR COUNTY RURAL FIRE PREVENTION DISTRICT Mo.l General Fund Statement of Revenues, Expenditures and Changes in Fund Balance For the Year Ended September 30, 1995 Revenues Property Taxes 542,065 Interest 659 Total Revenues 42,725 Expenditures Ingram VFD 539, 280 Tax Collection 726 Insurance 842 Administrative 74 Total Expenditures 40, 922 Excess of Revenues aver Expenditures 1,803 Less: Expenditure of Encumbered Reserve 0 Decrease in Fund Balance 1,803 Fund Balance, October 1, 1994 30,`49 Fund Balance, September 30, 1995 532,052 KERR COUNTY RURAL FIRE PREVENTION DISTRICT No.1 General Fund Statement of Revenues, E::penditures and Changes in Fund Balance Budget and Actual For the Year Ended September 30, 199J V3ri3nCe Favorable Revenues Budget Actual (Unfavorable) Property Tares 540,002 542,066 52,066 Intc--rest 800 659 -141 ------- ------- ------- Total Revenues 40,800 4~,7<5 1,925 E_:oenditur•~s Ingram VFD 540,1.6 539,2B0 5846 Tax Collection 735 725 9 Insurance 950 842 108 Administrative 537 ------- 74 ------- 553 ------- Total Expenditures 42, X48 40, 932 1, 525 E;:cess Reveunes Over -1,548 1,803 399 Expenditures --- --- ------- '--'--- Less: E::pend. of Encumbered Reserve 0 ---- -- 0 ------- 0 ------- Decrease in Fund Balance - (1,548) 1,803 399 Fund Balance, October 1, 1994 30,278 30,249 Fund Balance, September 30, 1995 528,630 S32,052 53,422 Tommy Tomlinson KERB COUNTY AUDITOR January 31, 1995 Kerr County Commissioners' Court Kerr County Rural Fire Prevention District No. 1 Ingram, Texas 78025 I have reviewed the accompanying General Fund Balance Sheet of Kerr County Rural Fire Prevention District No.i as of September 30, 1994, and the related General Fund Statement of Revenue, Expenditures, and Changes in Fund Balances, and Statement of Revenues, Expenditures and Changes in Fund Balance-Budget and Actual, for the year then ended, in accordance with standards established by the American Institute of Certified Public Accountants. All information included in these financial statements is the representation of the management of Kerr County Rural Fire Prevention District No. 1. by review included examining evidence supporting the amounts and disclosures in the general purpose financial statements. Based on my review, I have reasonable assurance that the financial statements are free of material misstatement and are presented in conformity with generally accepted accounting principles. Tommy Tomlinson ;,,~ ' y:Od 11 /n l:A~%~~ l/ --- o+ °ap~~ ROOM 113, COURTHOUSE 210-896-1337 KERRVILLE, TEXAS 78028 KERR COUNTY FRURAL FIRE PREVENTION DISTRICT No.l GENERAL FUND BALANCE SHEET September 30, 1994 ASSETS Cash 829,502 Receivables Delinquent Taxes Rec. Net of Allowance 801 for Uncollectibles Interest 48 Due From County gl Prepaid Insurance 225 TOTAL ASSETS 830,667 LIABILITIES Deferred Revenue 8418 FUND E9UITY Fund Equity 830 249 TOTAL LIABILITIES AHD FUND E9UITY 330,667 KERB COUNTY RURAL FIRE PREVENTION DISTRICT No.l General Fund Statement of Revenues, Expenditures and Changes in Fund Balance For the Year Ended September 30, 1994 Revenues Property Taxes 541,322 Interest 892 Total Revenues 42,214 Expenditures Ingram VFD 525, 535 Tax Collection 408 Insurance 856 Administrative 1.728 Total Expenditures 28.527 Excess of Revenues over Expenditures 13,687 Less: Expenditure of Encumbered Reserve 35,000 Decrease in Fund Balance 121,313) Fund Balance, October 1, 1993 51,562 Fund Balance. September 30. 1994 530,249 KERR COUNTY RURAL FIRE PREVENTION DISTRICT No.l General Fund Statement of Revenues, Expenditures and Changes in Fund Balance Budget and Actual For the Year Ended September 30, 1994 Revenues Budget Actual Property Taxes 840,672 841,322 Interest 800 - 892 Total Revenues ------ 41,472 ------- 42,214 Expenditures Ingram VFD 825,535 825,535 Tax Collection 408 408 Insurance 901 856 Administrative 1,896 ------- 1,728 --- Total Expenditures 28,740 ---- 28,527 Excess Reveunes Over 12,732 13,687 Expenditures ------- ------- Less: Expend. of Encumbered Reserve 35,000 --- 35,000 Decrease in Fund Balance ---- (22,268) ------- (21,313) Fund Balance, October 1, 1993 51,562 51,562 Fund Balance. September 30 1994 829,294 830,249 Variance Favorable (Unfavorable> 8650 92 742 s0 0 45 168 213 529 0 529 8955 KERR COUNTY RURAL FIRE PREVENTION DISTRICT No. NOTES TO FINANCIAL STATEMENT September 30, 1994 General Information: The Kerr County Rural Fire Prevention District No.l was established in 1990 as a result of an election held August 11, 1990 and was so constituted by the Commissioners' Court of Kerr County, State of Texas under Article III Section 48-d of the Texas Constitution. The District is located in Weat Kerr County and has within its jurisdiction approximately 6@ square miles centered on Ingram, Texas. The purpose of the District is through its authority, to provide stable funding to assure the communities within its boundaries the resources to support fire prevention and fire fighting. Summary of Significant Accountino Policies: The District maintains its accounts on the modified accrual method of accounting in accordance with generally accepted accounting principles. Accounting principles followed by the District and the methods of applying those principles which materially affect the determination of financial position, results of operations and changes in fund balances are summarized below: A. Revenue Recognition The District recognizes tax revenues when they become measurable and available. While taxable values are set and taxes for the year begin to accrue on January 1st, they are not measurable until after rendition and tax role certification in July, and the tax revenues are not available to the District until October or thereafter. Therefore, the District recognizes tax revenue in the fiscal year in which the taxes are due to be received from tax payers. Expenditures are charged with a provision for estlmated uncollectible delinquent taxes based on collection experience and current review of collectibility of accounts. B. Income Taxes As a government entity the District is not subject to Federal or State income taxes. C. Property and Eauioment The District owns no property or equipment. See Accompanying Accountant's Report D. Liabilities and Indebtedness The District pays all accounts on a current basis and has no accounts payables as of September 30, 1994. The District has no indebtedness and is limited in its indebtedness by Section 12 of Article 2351a-6, Vernon's Ann. Civ. Statutes. The District may issue bonds secured by ad valorem taxes and other revenues. Otherwise, the District is limited to contract in any one year for indebtedness of no more than excess funds then on hand or which may be satisfied out of current revenues. The District currently has no indebtedness. Mote 1 Budget The fiscal year ended September 30, 1994 was approved by the Kerr County Commissioners' Court. The budget was based on prior collections and expenditures and projected needs by the Ingram Volunteer Fire Department. The year of operation resulted with a net favorable fund balance variance of 5955. Mote 2 Ingram Volunteer Fire Department The District entered into a contract in March of 1991 with the Ingram Volunteer Fire Department to provide fire prevention, fire suppression and other services normally provided by a fire department to the District. In return the District agrees to provide to the Volunteer Fire Department funds as negotiated for the purpose of providing the above services. During the fiscal year the District provided 560,535. to the Volunteer Fire Department for equipment and operations. Mote 3 District Statistical Data The assessed property values for 93-94 was 5141,610,366; the tax rate was .0300 per 5100 valuation. Tax levies were 542,483; revenues were 541,322.