ORDER N0. Eti6`5
AP'P'ROVAL OF AUTHORIZING CGUN"fY JUDGE TD SIGN
RECOMMENDED CHRNGES SUBMITTED RY MIKE WALKER
FOR THE REMODELING OF 7'HE OLD COURTHOUSE
On this the 10th dry of June 1996, upon motion made by
Commissioner Holekamp, secgnded by Cgmmissioner Oehler, the
Court unanimo~_isly approved by a vote of 5--0-d, to a~_ithorize
the Co~_~nty Judge to sign the recommended changes as submitted
to the Court by Mike Walker on the Remodeling of the Old
Ha+_ise and location of various offices during the constr-~_iction.
ARCHITECT
June 6, 1996
The Honorable Robert A. Denson, County Judge MICHAEL
Kerr County Commissioner's Court NEAL
Kerr County Courthouse WALKER
Kerrville, Texas 78028
Re: Report on revised scope and Proposed Additional Fees for Completion
of Professional Services
for Proposed Ken County Courthouse Renovations
Gentlemen
Please find the attached report from Lux Engineering regazding the mostly mechanical and
Electrical issues which we discussed at our May 16 meeting. These aze critical issues to bring the
previously conducted Schematic Design Documents Phase (of your previously retained azchitect,
DSA) to a point that we could proceed with Design Development Phase and complete the
Contract Documents with some degree of certainty.
Per our Owner-Architect Agreement, our firm had no budget or estimating responsibilities
included in the Basic Services through Construction Administration. Therefore, in addition to
roughly estimating the additional construction cost over and above the previous architect's
estimate, we have approximated fees for Additional Services for estimating these increases in
scope, and completing the analysis and design of these systems for now, for inclusion in later
construction phases.
There aze many overlapping systems in the 3 Phases of implementation that are difficult to
sepazate into the individual Phases. Several systems should not or cannot be allocated to a single
Phase of Construction, lest the long-term cost to the County be more expensive and the quality
and functionality of the overall system suffer.
We have preliminarily reviewed these Phases and systems with fire and building officials to insure
that the we are conceptually correct in our recommendations.
Sincerely,
~~~av~ ~'~~~
~~
enclosure
slet«ttr.oo2
i;o; VESPER LANE KERRVILLE, TpCAS 78az8
(no! 895-ARCH
RE("OMMENDATIONS - PHASE I Additional Cost Related
Fee Estimate to DSA Est.
1. Consolidate Fire Alarm System: Total 3 Phases Maximtun $49,000
Phase I estimate $ 20,000
Additional Fee now (balance of 6.75% is in Phase III) $ 1,700
2. Exit and Emergency Lighting System: Uncertain circuitry; keep emergency
generator as is, delete battery packs specifted in 3 Phases ($ 10,500).
This Phase: 600 (4,000)
3. Main Electrical Service: As specified is not practical; revise to 120/208V
Total Phase I-III $19,500 (*Convert Boiler to Electrical Room)
This Phase ***%Fee 12,500
4. Ground Fault Protection: Transfer from Phase III to Phase I ***% Fee 12,500
(*Convert Boiler to Electrical Room)
5. Air Conditioning: Decision on boiler (*Convert Boiler to Electrical Room
Reduce electrical load further by substituting heat pumps for heat strips ***% Fee **4,000
6. Heating: (*Convert Boiler to Electrical Room) Add heat strips to Existing
Sewnd Floor units; move work from Phase III to Phase I ***% Fee 1 000
Estimated Construction Cost Phase I change from DSA Estimate $57,000
Estimated Construction Cost Phase II-III change from DSA Estimate $ 5,000
Net Fee revision for Additional Services Phase I (of which $1,100 is spent to date) $2,300
Per our Architect-Owner Agreement, we have not verified the given Budget in the DSA Schematic Design
Documents. We attempted to determine whether Work listed above was included in the Scope of the DSA
Drawings and Outline Specifications. If such Work was not included therein, it has been listed here as an
increase in the Scope of the Work The exception to this is the Exit and Emergency lighting, which we are
recommending to be run off the existing Emergency Generator System. The County Maintenance Staff
verified that the system is at least partially functional in the Courthouse and Annex; however, some sorting
out of circuits will probably be necessary in Phase I.
Please indicate Owner's Acceptance of the described Additional Services and Revised Budget, and as an
authorizatt n r e Architect and nginee~jrto proceed, by signing here and rettnning a copy to the Architect:
gy; 3 l// ~L--- ,County Judge Date: l U
' If it is not decided to convert the Boiler Room to Electrical, communications, and rnergy management functions, some guidance
will be needed on the alternative solutions.
•• Add another 55,000 if the 22-yearold A/C unit which serves the Commissioners' Court Room should need replacement in
addition to adding heat.
••• Comprnsation for ArchitccUEngineer Services for additional scepe shall lx in the form of a percentage Basic Services Fee bead
on the Construction Contract Amount, except ae noted as Additional Fees. This will hold true for all three Phases of construction.
Agenda Items for meeting with County Judge Bob Denson, May 16, 1996:
Kerr county Courthouse Renovations
Michael Neal Walker, Architect
Lux Engineering
1. Question the use of 480 volt, 3 Phase. It is not available. We will use 120v/208v/3 phase 4-
wire.
2. Service to Courthouse is not single phase, as drawings show. Old drawings are incorrect;
service is actually 3 phase 120/230 volt delta 3 phase, 3-wire. That system allows only 2 phases
to be used for 120 volt. 120 volt is used for lighting and local power on mixed circuits. This
contributes to electrical unit heaters tripping circuits in winter. Can be used for heating and A/C,
but is extremely inefficient due to phase imbalance; this should be changed to 208 volt Y-circuit.
3. We should consider abandoning Boiler to re-use space for central electrical, telephone, and
Mechanical Room. Also consolidates illegal, unsafe, and unsightly electrical conditions, which
have occurred over the years of renovation.
4. Ground fault protection is required throughout the buildings in accordance with Code
requirements. Install in Annex subfloor Electrical Room, but be facilitated in Phase I. Ground
fault protection will be installed with all circuits, in phases of construction.
5. Power costs for heating and A/C may be further reduced by using heat pump heat systems, in
lieu of split system strip heat, as specified in DSA Schematics. Now costs are averaging 12 cents
per square foot with some gas eating; it should be considerably less with efficient heat pumps and
Electrical Y-system.
6. Conflict of Construction items:
Fire Alarm system -First or Basement of Courthouse.
Emergency Lighting System -both Buildings. Currently in Annex; it needs to be extended
to Courthouse.
1
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Vol II. Page 503
OVER ~O, 23365
OF A~ORIZIN ~0~~~(~S
APP~~ SICd3 RE~.L~ FORS ES ,
RFD10D~ O O ~ O~ OOISR`PH
Jw~e 10~ 1996