ORDER NO. 23616
AF'PROVRL CONTRACT BETWEEN KERR COUNTY RND
~, STATE DF TEXAS (OFFICE OF COURT ADMINISTRATION)
On this the 23rd day of September 1996, upon motion made by
Commissioner Holekamp, seconded by Commissioner Oehler, the
Court unanimously approved by a vote of 5-0-0, contract
between Kerr County and State of Texas (Office of Court
Rdministration) to provide funding for the Administrative
Presiding Judge's Assistance Project for Fiscal Year 1997 and
authorize County Judge to sign same.
PRESIDING JUDGES ASSISTANCE PROJECT CONTRACT
1. This contract is in aid of the Resistance to the
Administrative Judicial Regions Project of the state Office of
Court Administration, funded in part by state appropriations to
the state Office of Court Rdministration and in part by a
~~ grant for Fiscal Year 1997 to the state Office of Court
Administration from the Governor's Office, Criminal Justice
Division, title: Administrative Presiding Judges Assistance
Project.
2. Statement of Services to be Preformeds
The State of Texas, through the state Office of Court
Administration, will provide certain funds for payment of
salary expenses far an administrative assistant or assistants
to the Presiding Judge of the Sixth Administrative Judicial
Region.
To promote the efficiency and effectiveness of the
administrative functions performed for the Sixth
Administrative Judicial Region, Kerr County agrees to provide
an employee or employees for the Sixth Administrative Judicial
Region.
The administrative assistant or assistants will be employees
of Kerr County, with the same r^ights and benefits now enjoyed
or hereafter granted to employees of Kerr County and the same
responsibilities of said employees. The administrative
assistant or assistants shall be chosen by, and serve at the
will of, the Presiding Judge of the Sixth Administrative
~ Judicial Region.
PAGE 697
The duties performed by an administrative assistant include
assisting with the assignment and coordination of visiting
judges' sched~_iles, maintaining records for judicial
assignments within the region, preparing claims for the
.judicial assignments within the region, preparing claims for-
the visiting ,judges, and such other- duties as may be necessary
for the efficient administration of justice in the
Administrative J~_tdicial Regions.
3. The state Dffice of Court Rdministration is responsible for
monitoring the use by Kerr County of the funds provided and
the exercise of reasonable care to enforce all teems and
conditions of the grant.
4. Requirements of the Unifor-m Grant and Contract Management
Standards (UGCMS) promulgated pursuant to S783.006, Texas
Government Code, are adopted by r-eference as part of this
contract. the county shall establish records that comply with
the requirements of UGCMS and the terms of the grant.
Records shall be preserved for three (3) years for- inspection
by the state Office of Court Administration or by any state or
federal agency authorized to inspect the same.
v. Rasis for Calculating Reimbursable Costs: The state Office
of Court Administration agrees to r-eimb~arse Kerr^ County in an
amount not to exceed SG0,89G.00 for the period September 1,
j 199& through A~.igust 31, 1997, far the salary and related
benefits of the administrative assistant or assistants for the
Sixth Administrative Judicial Region, payable in twelve (1?)
monthly installments. Reimbursable costs shall include the
actual salary payments to the designated administrative
assistant or assistants to the Presiding Judge plus fringe
benefits. Reimbursements will be contingent upon receipt of a
signed statement from an authorized county official listing
the salary and fringe benefits amount to be incurred by the
county for the administrative assistant or assistants to the
Presiding Judge. Any change in the amo~_~nts to be incurred by
the county during the period of this contract shall be
communicated in wr^iting to the state Office of Co~_irt
Rdministration within thirty (30) days thereof.
6. In the event of a default of Kerr County, the state Office
of Court Administr^ation may cancel or^ s~_ispend this contr^act
and Kerr County shall be entitled to recover for all services
provided prior to the cancellation date or shall repay any
f~.~nds advanced fvr services not provided as of the contract
date.
7. All applicable licenses, legal certifications, or
inspections r-equired for the services and all applicable state
and feder-al laws and local ordinances must be complied with by
Kerr County. Failure to comply with this requirement shall be
/ treated as a defa~.~lt.
8. The terms of this contract are expressly understood to
be in full force and effect on and after September- 1, 1996.
F'AGE 698
9. This contract shall automatically terminated on August
'- 31, 1997, provided that, if a successor Presiding Judge be
~~- appointed during the period of this contract who resides in a
county other than Kerr County and the offices of the Sixth
Administrative Judicial Region are removed to another county,
then this contract shall expire upon the actual date of
removal of offices from Kerr County. All services billed
hereunder ^ust be rendered prior to September 1, 1997.
EXECUTED this 23 day of September, 1996.
State of Texas County of Kerr
Office of Court Administration by:
Jerry Benedict
Rdministrative Director
/s/Robert A. Denson
Authorized Official
Terms and Conditions of this Contract
Have Been Reviewed and Agreed to By:
/s/ Stephen B. Ables
Honorable Stephen B Ables
Fresiding Judge
( -. Sixth Administrative Judicial Region
ti
Item 2.16 Consider proposals for computer and communications
equipment for access to Sheriff's Office Computer system.
(Ruditor)
ORDER NO. 23617
APF'ROVRL OF PROPOSALS FOR COMPUTER AND
COMMUNICRTIONS EQUIPMENT FOR RCCESS TO SHERIFFS OFFICE
COMPUTER 5YSTEM
On this the 3rd day of September 1996, upon motion made by
Commissioner Halekamp, seconded by Judge Robert A. Denson, the
Court unanimously approved by a vote of 5-0-0, the proposals_
far computer and communications equipment for access to
Sheriff's Office Computer system and have County Auditor
review proposals and come back to Court with a recommendation.
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