ORDER NO. 24157
AP'P'ROVAL OF RESOLUTION RE:
THE SHERIFF'S OFFICE AND JUVENILE
F'ROPATION BOARD'S P'ARTICIP'ATION IN THE
STATE OF TEXAS CONTRACT AIRLINE FARES
On this the 25th day of August 1997, upon motion made
by Commissioner Oehler, seconded by Commissioner Baldwin, the
Co~_irt unani®ausly approved by a vote of 5-0-0, the Resolution
RE: The Sheriff's Office and Juvenile Probation Board's
Participation in the State of Texas Contract Airline Fares.
		CHAIRMAN
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/'	General Services Commission	VICE-CHAIRMAN
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State of Texas
House Bill 255
75th Legislature, R.S.
Effective September 1, 1997, a Texas County Sheriff or Deputy
Sheriff, or Juvenile Probation Officer who is transporting a state
prisoner under a felony warrant may participate in the State's
contract airline fares, for the purpose of obtaining reduced
airline fares for the law enforcement or probation officer and the
prisoner.
State of Texas
General Services Commission
State Travel Management Program
' a` M Equal Opportunity Employer
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State of Texas
General Services Commission
State Travel Management Program (STMP)
Policies governing Texas county sheriffs' departments and juvenile probation
boards access to the State of Texas' contract airline fares, pursuant to House Bill
255, 75th Leg., R.S., and 1 TAC, Chapter 125, Section 125.29.
Participation Eligibility: The County Commissioner's Court must submit a resolution to
the STMP, authorizing the sheriff's office and/or juvenile probation board to participate
in the program that allows access the State's contract airline fares. The resolution also
must state the county's obligation to pay an annual participation fee.
A. Participation fee:
1. The participation fee is paid by the county.
2. The annual participation fee is determined by the STMP, and is based on
expected usage during the effective Fiscal Year. The fee for Fiscal Year 1998
(Sept. 1, 1997 through Aug. 31, 1998) is based on county population.
3. The fee covers the county sheriff's office and juvenile probation board.
4. For Fiscal Year 1998, the STMP will invoice the county for the annual
participation fee immediately upon receipt of the approved resolution. In
subsequent years, the annual participation renewal fee will be invoiced during
the month of September.
5. For Fiscal Year 1998, the participation fees will be due 30 days from the invoice
date. In subsequent years, the fee will be due by October 31, of the effective
year.
6. Fees are not prorated
B. Participation Dates:
1. The fee covers the time period September 1, of one year through August 31,
of the following year.
2. Annual renewal notices will be mailed during the month of September, of the
effective year.
C. Use of Contract Airline Fares:
1. Contract airline fares only can be obtained for a county sheriff, deputy
sheriff or juvenile probation officer (county officers) and the prisoner, when the
prisoner is being transported under a state felony warrant. This includes the
county officer's flight to the pickup location.
2. Contract airline fares only can be purchased with a STMP approved American
Express Business Travel Account (BTA).
a. American Express BTA applications will be provided by the STMP.
b. Only airline fares can be charged to the BTA. However, airline fares do not
have to be contract airline fares.
c. Payment and reconciliation of the BTA is the responsibility of the county
sheriff's office or juvenile probation board that the BTA is issued to.
D. American Express BTA Reports:
The county sheriff's office and/or juvenile probation board authorize
American Express to release BTA information on airline charges to the STMP.
a. Reports will be used to monitor compliance with the policies that govern
this program.
b. Reports will be used in determining contract usage, and subsequent annual
participation tees.
E. American Express BTA's for juvenile probation boards with Multiple Counties.
1. The juvenile probation board may elect to only use one BTA for al{ eligible
counties within its jurisdiction. Or, use separate BTA's for each of the
eligible counties.
2. The State's contract airfares only can be obtained for prisoner retrieval
relating to a county that has submitted a resolution to the State Travel
Management Program.
F. Termination in the STMP program for accessing the State's contract airline fares:
Termination initiated by the STMP due to;
a. Failure to pay the participation fee by the due date indicated on the
annual participation fee invoice.
b. Use of contract airline fares by unauthorized individuals.
c. Use of contract airline fares for unauthorized purposes.
d. The American Express BTA must be closed effective the same date
participation in the program is terminated. The county departments
authorize the STMP to close the department's American Express BTA
upon termination.
e. The STMP will notify the county departments via fax or mail prior to
termination.
2. Termination by the county;
a. A county department may terminate their participation in the program
at anytime.
b. A termination notice must be submitted to the STMP in writing.
c. A county may re-enter the program at anytime, as long as the BTA is
re-established. Participation fees will not be charged if re-entering
during the same Fiscal Year.
d. The STMP will not issue a prorated refund of the participation fee.
e. The American Express BTA must be closed effective the same date
participation in the program is terminated. The county departments
authorize the STMP to close the department's American Express BTA
upon termination.
August 1997
Instructions for participating in the State of Tesas, General Services
Commission (GSC), State Travel Management Program (STMP)
contracts for reduced airline fares.
County Commissioner's Court:
The County Commissioner's Court of a county wishing to participate in the program
must submit an approved resolution to the STMP. The resolution:
a. authorizes the County Sheriff's Office and Juvenile Probation Board to enter
into the program; and
b. acknowledges the County's obligation to pay the participation fee.
2. Upon approval of the resolution, the County Commissioner's Court distributes
the enclosed pre-labeled envelopes to the Sheriff's Office and Juvenile Probation
Board.
County Sheriff's Office and Juvenile Probation Board:
The county office/board completes the STMP participation application, enclosed in
the envelope, and forwards it to the STMP.
2. The county office/board completes the American Express Business Travel Account
(BTA) application, also enclosed in the envelope, and forwards it to American
Express. Contract airline fares only can be paid for through the BTA account.
A county office/board may begin using contract airline fares on September 1, 1997,
but only after it receives the BTA number from American Express. Simply give the
BTA number to the airline representative or travel agency booking the flight.
4. The county officelboard is responsible for reconciling and paying the
American Express BTA on a monthly basis.
State Travel Management Program:
The STMP will invoice the county for the annual participation fee immediately upon
receipt of the approved resolution. Payment will be due 30 days after receipt of
invoice.
2. Urban Arredondo, the STMP's County Coordinator, will be available to answer your
questions Monday through Friday, 8:30 A.M. to 5:00 P.M. at 512-463-3435.
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August 8, 1997

Hon. Robert Denson
Kerr County Judge
700 Main Street
Kerrville TX 78028
Dear Judge Denson:
General Services Commission
171 I San lacimo P.O 8ux 13(k17
Aastin, Texas 7871 13Ud7
W1.f1511C: RR W.~1C.Sl,ALC. LX.Hti
(512)463-3U35
CHAIRMAN
Alpponso Jackson
VICE CHAIRMAN
Ram ro "Ram'Guzman
COMMISSIONERS
Ofel a de los Santos
Dion c o Vtlal Flores, V E
F1ama,a Fusbng
Gene Snull
EXECUTIVE DIRECTpR
Tom Treadxay
House Bill 255, 75th Leg., R. S., and 1 TAC, §125.29 provides the legal authority for a county
sheriff, deputy sheriff, or juvenile probation officer who is transporting a state prisoner under a
felony warrant to participate in the State of Texas' contract airline fares for the purpose of
obtaining discount airfares for the law enforcement or probation officer and the prisoner. The
average discount for Fiscal Year 1998 (Sept. 1, 1997 -Aug. 31, 1998) is approximately 60% off
the normal coach fare.
Your county may participate in this program by filing a resolution with the General Services
Commission's State Travel Management Program (STMP). The attached resolution may be
used for this purpose. The resolution will authorize the sheriff's office and juvenile probation
board to participate in our program, and recognizes the county's obligation to pay the
participation fee.
House Bili 255 authorizes the STMP to charge participating counties a fee to recover the cost of
administering the program. For the first year, the fee will be based on the county's population
size. In subsequent years, the annual fee will be based on usage of contract airline fares during
the previous year. The annual fee for your county for Fiscal Year 1998 is $300.00. The annual
participation fee will be billed immediately upon receipt of the approved resolution. Please do
not send payment along with the resolution.
House Bill 255 created a great program that can save your county on average approximately
60% on airline fares. If you are interested in participating, please approve the enclosed county
resolution, and return it to our office. Also, enclosed are two pre-labeled envelopes. Please
forward these envelopes to the addressees after the resolution has been approved. The
er+.velopes contain complete instructions, for the sheriff's office and juvenile probation board,
on how to participate in the program.
The STMP looks forward to working with your county during the coming years. If you have
any questions, please contact Urban Arredondo, the STMP's County Coordinator, at
5 i 2-463-3435.
Sinc ely,
~i
Ms. Ger avelka, Program Director
State Travel Management Program
,nz Attachments
Y~('~ Pnntelw reoxla9 Paper An Equdl OPPOrtunifY EmylaYr
RESOLUTION RE: THE SHERIFF'S OFFICE
AND JUVENILE PROBATION BOARD'S
PARTICIPATION IN THE STATE OF TEXAS
CONTRACT AIRLINE FARES.
The Commissioners Court of
session the25th day of AUGUST
KERR
PROCEEDINGS BEFORE THE
COMMKERR ERS COURT OF
COUNTY
AUGUST 25, 1997
(date)
County, Texas meeting in
1997 considered the following resolution:
SPECIAL
WHEREAS, the State of Texas, General Services Commission is authorized to provide access to the
State's contract airline fares pursuant to House Bill 255, 75th Leg., R. S., and 1 TAC, §125.29; and
WHEREAS, the State of Texas created The County of KERR as an administrative arm
to aid it in the execution of state business; and
WHEREAS, the Commissioners Court of
KERR
county authorizes the county
sheriff department and juvenile probation board to participate in the program established by the General
Services Commission to gain access to the State's contract airline fares; and
WHEREAS, the county acknowledges its obligation to pay an annual participation fee established
by the General Services Commission; and
NOW, THEREFORE BE IT RESOLVED, by the Commissioners Court of the County of KERR
_ ,Texas, that request be made to the General Services Commission to approve this county for
participation in the program for the purpose of obtaining the State's contract airline fares.
DONE IN OPEN COURT, THIS 25 day of AUGUST 1997, upon motion by
COMMISSIONER OEHLER seconded by COMMISSIONER BALDWIN and
5 ,members of the court beincyprese~t and voting "aye."
~/ 1 ~--~
County
County Clerk and
Ex-Officio Clerk of the
Commissioners Court of
_ KERR County, Texas
BY DY K RR OUNTY CLERK
BY:
De t
Please orwar~approved resolution t Y
GSC STATE TRAVEL MANAGEMENT PROGRAM
ATTN: COUNTY COORDINATOR
P O BOX 13047
AUSTIN TX 78711
Commissioner
RESOLUTION RE:THE SHERIFF'S OFFICE PROCEEDING PEFORE THE
AND JUVENILE PRORATION HOARD'S COMMISSIONERS COURT OF
PARTICIPATION IN THE STATE OF TEXAS Y.ERR COUNTY
CONTRACT AIRLINE FARES. AUGUST 25, 1997
{date)
The Commissioner Court of Kerr County, Texas meeting in
Special session the 25th day of August, 1997 considered the
following resolution:
WHERERS, the State of Texas, General Services Commission is
authorized to provided access to the State's contract airline
fares pursuant to House Pill X55, 75th Leg., R.S., and 1 TAC
125.29;and
WHEREAS, the State of Texas created the County of KERR as
an administrative ar-m to aid it in the execution of state
business;and
WHEREAS, the Commissioners Court of KERR county authorizes
the co~_inty sheriff department and .juvenile probation board to
participate in the program established by the General Services
Commission to gain access to the State's contract airline
fares and
WHERERS, the county acknowledges its obligation to pay an
annual participation fee established by the General Services
Commission and
NOW, THEREFORE RE IT RESOLVED, by the Commissioner Court of
the Coy-inty of KERR, Texas, that request 6e made to the
General Services commission to approve this county far
participation in the program for' the purpose of obtaining the
State's contract airline fares.
DONE IN OPEN COUNT THE 2v DAY OF AUGUST, 1997, upon motion
made by COMMISSIONER OEHLER, seconded by COMMISSIONER HALDWIN,
and S , members of the court being present and voting "aye."
/s/Robert A. Denson
County Judge
/s/H. A. Paldwin
Commissioner
/s/Jonathan Letz
Commissioner
/s/T. H. Lackey
Commissioner
/s/Bruce Oehler
Commissioner
ATTEST:
County cler-k and
Ex-Officio Clerk of the
Commissioners Court of
Kerr County, Texas
RY: F'RTRICIR DYE, KERR COUNTY CLERK
RY:/s/Nadene Alford
/s/Nadene Alford, Deputy
Please forward approved resolution to:
6SC STATE TRRVEL MANAGEMENT PROGRAM
ATTN: COUNTY CDORDINATOR
F' O ROX 1347
RUSTIN TX 78711