ORDER hJD. X4156
AP'P'ROVAL OF CERT7:rICATION AGREEMENT PET'WEEN
TEXAS WCI~KFORCC CDMMISSIDN AND KERF. COUiVTY
RND RUTHORIZE CDUNTY SUDGE TD SIGFJ SAME
Cr. this day the GSth day of A~_rg~.;st 1997. lrpr,n motion made by
Commissioner Dehler, seconded by Commissioner- Baldwin, the
Co~rrt unanimously approve by a vote of 4-0-JZ; to approve
Certification Agreement between Texas Workfor--ce Commission and
';err Cot;nty and authorize the Co~_inty fudge to sign same.
STATE OF TEXAS
COUNTY OF KERB
CERTIFICATION AGREEMENT
BETWEEN
TEXAS WORKFORCE COMMISSION
AND
KERB COUNTY
CONTRRCT NUMBER 08220Y06
The TEXAS WORKFORCE COMMISSION, herein referred to as TWC,
and Kerr County, hereinafter referred to as the Certifier, do
hereby wade and enter into this contract which constitutes the
entire agreement.
1. CONTRRCT AUTHORITY
TWC is the lead agency in Texas for the administration of
child care funds available under Title VI of the Personal
Responsibility and Work Opportunity Reconciliation Rct of 1996
(PRWORA). TWC has insufficient appropriations of state funds
necessary to fully utilize the federal child care funds
available under the PRWORA. The state's matching share for
costs of child care services is 36.69 percent. Entities nay
contribute the states share in matching federal child care
funds by expenditure certification.
2. the Certifier agrees:
a. To certify expenditures of approximately (272,554.00
LOCAL SHARE FEDERAL SHARE TOTAL PROGRAM
(100,000.00 (172,554.00 f272,554.00
for support and provision of child care to eligible clients
during the period from f+9-0~3--9~ "' - ' '° '" -°°
i0- o[- 97-rhr,,~ 09~ 3Dgb~
b. To make its certification of expenditures to TWC within
the time frames specified by TWC.
c. To keep, and make available to TWC upon request, records
adequate to show that the total amount expended far services
to eligible clients is equivalent to reported certified
expenditures and that the non-federal share qualifies as the
none-federal matching share. Said records shall be retained
for three years and 90 days after the termination of the
agreement.
d. That the only child care services covered under this
agreement are those provided to accordance with all applicable
local, state and federal laws and regulations.
e. Ta provide TWC with certification information detailing
expenditures for care and support in the format and within the
time frames prescribed by TWC.
f. To provide TWC with data needed far federal reporting
purposes upon request.
3. TWC agrees to:
a. Inform the Certifier of the tine frames and procedures for
certification of expenditures during the funding period.
b. F'ay the Certifier the applicable federal watching share of
the amount certified as total expenditures for support and
provision of child care to eligible clients.
c. Prepare all reports to the federal government on
expenditures and services in order to obtain federal matching
funds.
4. TWC and the Certifier mutually agree as follows:
a. Mutually agreed upon local operating plans and procedures
will be used to implement and carry out the terns and intent
of this agreement relating to the time period for the
certification.
b. This agreement may be amended by the mutual agreewent of
both parties at any time.
c. This agreement is contingent upon the availability of
local, state, and federal funds. Certifier understands and
acknowledges that the federal funding provided through TWC
that is available for this agreewent is liwited to the period
from the beginning date of this agreewent through the end date
of this agreewent ar August 31, 1998, whichever occurs sooner.
If funds are otherwise unavailable or reduced, written notice
will be given by either party of termination, payment
suspension, or funding reduction.
d. That if federal, state or local laws or other requirewents
are amended or judicially interpreted so as to render
continued fulfillment of this contract, on the part of either
party, substantially unreasonable ar impossible and if the
parties should be unable to agreement upon any amendment which
would therefore be needed to enable the substantial
continuation of the services contemplated herein, the parties
shall be discharged from any further obligations created under
the ter-ms of this contract, except for the equitable
settlement of the respective accrued interests or
2
obligations incurred up to the date of termination.
e. This agreement nay be terminated by either party, for
any reason, upon written notification to the other party at
least 90 days in advance of such termination. Nothing in this
paragraph shall be construed to prohibit immediate
cancellation pursuant to it ens (c.> and (d.) above.
5. SIGNATURES:
The signatories below certify that they are authorized to
bind their respective organizations in the canner described
above,
TEXRS WORKFORCE CDMMISSION
(Signature)
Hazel S. Pavlor
tName>
KERR COUNTY
/s/Robert A. Denson
(Signature)
Robert a. Denson
(Name)
Director of Welfare-ta-Work/Special County Judoe
Services Integration (Title)
(Title)
3
CHILD CARE CERTIFICATION OF EXPENDITURE AGREEMENT
PLAN OF OPERATION
Contract Number 08220Y06 UCN 087303
Effective September 1, 1997
For the purposes of this document the Texas Workforce
Commission is referred to as TWC, the Certifier is referred to
as Kerr County, and the Sunshine Inn Day Care Center and Kerr
County Day Care Center are the Vendors.
1. KERR COUNTY AGREEMENTS:
Kerr County agrees to provide operational support for child
care provided under this certification agreerent and will:
1.1 Insure that child care services are provided only to
eligible clients as defined by TWC.
1.2 Use TWC eligibility farms for initial eligibility
determination and for eligibility redetermination or
establish alternate application and eligibility fort(s)
approved by TWC. The fort(s) to be used will be:
1.2.1 Developed cooperatively with Kerr County, TWC and the
Vendors.
1.2.2 Maintained in the client file and be available for
quarterly nonitaring visits by Kerr County and TWC to
establish prograt compliance.
1.3 Monitor required Vendors activities and documentation
including eligibility documentation, to determine corpliance
at least quarterly.
1.4 Prepare a ronthly staterents of expenses and charges
for child care services provided to eligible clients and
provide TWC with client, financial and service delivery data,
in a format and according to policies and procedures approved
by TWC.
1.5 Insure that Vendors meet minimum requirements established
for child care vendors n the Vendor Agreement (TWC For^ 2430)
and the Vendor Manual, including being licensed or registered
by the Texas Department of Protective and Regulatory Services
and carrying a minimum of (300,000 per occurrence of liability
insurance for the entire time covered by this agreement.
1.6 Insure that all fiscal and client records and
docunentation are retained for a minimum of three years after
the end of this agreement. In the event there is an unresolved
audit discrepancy at the end of such retention period, the
records will be retained until the discrepancy is resolved.
2. VENDORS AGREEMENTS:
The Vendors will provide child care to eligible children
funded under this agreement and will:
2.1 Determine, redetermine and document client eligibility
for child care as defined by TWC, subject to over^sight and
monitoring by Kerr County.
2.2 Compute and assess parent fees using TWC policies and
explain parent fee policies to parents.
2.3 Insure compliance with TWC absence policies, explain
absence policies to parents and maintain documentation of each
child's attendance.
2.4 Prepare documentation necessary for Kerr County`s monthly
statement of expenses and charges and related data, including
the fallowing information for each eligible child served:
2.4.1 The names of children served each month
2.4.2 The number of days of care provided and the cost of care
per day
2. 4.s The total cost of care minus assessed parent fees
2.4.4 Documentation of attendance
2.4.5 Verification of continued eligibility
2.4.6 Other client, financial and service delivery data
required by Kerr County and TWC
STATE OF TEXAS
COUNTY OF KERB
CERTIFICATION AGREEMENT
BETWEEN
TEXAS WORKFORCE CO:~~IISS[ON
AND
Kerr County
CONTRACT NUMBER 08220Y06
The TEXAS WORKFORCE COMMISSION, herein referred to as TWC, and Kerr County .
hereinafter referred to as the Certifier, do hereby make and enter into this contract which
constitutes the entire agreement.
CONTRACT AUTHORITY
TWC is the lead agency in Texas for the administration of child care funds available under
Title VI of the Personal Responsibility and Work Opportunity Reconciliation Act of 1996
(PRWORA). TWC has insufficient appropriations of state funds necessary to fully utilize
the federal child care funds available under the PRWORA. The state's matching shaze for
costs of child caze services is 36 69 percent. Entities may contribute the state's shaze in
matching federal child Gaze funds by expenditure certification.
2. The Certifier agrees:
a. To certify expenditures of approximatel}• _ 5271.554.00
LOCAL SHARE ~	FEDERAL SHARE	TOTAL PROG~
$100,000.00	$172,554.00	$272,554.00
for and provision of child care to eligible clients during the period from
10-01-97 thru 09-30-98
b. To make its certification of expenditures to TW C w7thin the time frames specified
by TWC.
c. To keep, and make avail.. ,;e to TP,'C upon request, records adequate to show that
the total amount expended for services to eligible clients is equivalent to reported
certified expenditures and that the non-federal share qualifies as the non-federal
matching shaze. Said records shall be retained for three yeazs and 90 days after the
termination of the agreement.
d. That the only child caze services covered under this agreement are those provided
in accordance with all applicable local, state and federal laws and regulations.
e. To provide TWC with certification information detailing expenditures for care and
support in the format and within the time frames prescribed by TWC.
To provide TWC with data needed for federal reporting purposes upon request.
TWC agrees to:
a. Inform the Certifier of the time frames and procedures for certification of
expenditures during the funding period.
b. Pay the Certifier the applicable federal matching share of the amount certified as
total expenditures for support and provision of child care to eligible clients.
c. Prepare all reports to the federal government on expenditures and services in order
to obtain federal matching funds.
TWC and the Certifier mutually agree as follows:
a. Mutually agreed upon local operating plans and procedures will be used to
implement and carry out the terms and intent of this agreement relating to the time
period for the certification.
b. This agreement maybe amended by the mutual agreement of both parties at any
time.
c. This agreement is contingent upon the availability of local, state, and federal funds.
Certifier understands and acknowledges that the federal funding provided
through TWC that is available for this agreement is limited to the period
from the beginning date of this agreement through the ending date of this
agreement or August 31, 1998, whichever occurs sooner. If funds aze
otherwise unavailable or reduced, written notice will be given by either party of
termination, payment suspension, or funding reduction.
d. That if federal, state or local laws or other requirements are amended or judicially
interpreted so as to render continued fulfillment of this contract, on the part of
either party, substantially unreasonable or impossible and if the parties should be
unable to agree upon any amendment which would therefore be needed to enable
the substantial continuation of the services contemplated herein, the parties shall be
dischazged from any further obligations created under the terms of this contract,
except for the equitable settlement of the respective accrued interests or
obligations incurred up to the date of termination.
e. This agreement maybe terminated by either party, for any reason, upon written
notification to the other party at least 90 days in advance of such ternnation.
Nothing in this pazagraph shall be construed to prohibit immediate cancellation
pursuant to items (c.) and (d.) above.
SIGNATURES:
The signatories below certify that they aze authorized to bind their respective
organizations in the manner described above.
TEXAS WORKFORCE COMIVIISSION
(Signature)
Hazel S. Baylor
(Name)
Director of Welfare-to-Work/Soecial
Services Integration
(Title)
(Name)
County Judge
(Title)
CHILD CARE CERTIFICATION OF•EXPENDITURES AGREEMENT
PLAN OF OPERATION
Contract Number 08220Y06 UCN 0873083
Effective September 1, 1997
For the purposes of this documen4 the Texas Worldorce Commission is referred to as TWC, the CcrriHcr u referred to as
Kert County, and the Sunshine Inn Day Carc Center and Kcr Coumry Day Care Center are the Vendors.
KERR COUNTY AGREEMENfS:
Kerr County agrees to provide opeational support for child care provided under this certiEcation agreement and
will:
l.( Insure that child care services are provided only to eligible clients as defined by TWC.
1? Use TWC eligibility forms for initial eligibility determination and for eligibility redetermination
or establish alternate application and eligibility form(s) approved by TWC. The form(s) to be
used will be:
L2.1 Developed cooperatively with Kert County, TWC and the Vendors.
l.2? Maintained m the client file and be available far quanerly monitoring visits
by Ktrt County and TWC ro establish progrnm compliance.
l.3 Monitor required Vendor activities and documentation, including tligibiliry documentation, to
dttermine compliance at Itas[ quarterly.
1.4 Prepare a monthly sta[ement of expenses and charges for child cart services provided to eligible
cliena and provide T\VC with dien4 &nancial and service delivery data, in a forma[ and
according to policies and procedures approved by TWC.
l.j Insure that Vendors meet minimum requirements established for child care vendors in the
Vendor Agreemem (TWC Form ?430) and the Vendor Manual, includins being licensed or
rcgistc red by the Texas Department of Protearvx and Regulatory Services and canning a
minimum of 5300,000 ocr occurence of liability insurance for the entire [ime covered by this
agreement
1.6 Insure tha[ all fiscal and client ¢cords and d«umcntation arc retained for a minvnum of three
years after the end o[ this agreement in Lhe event there is an unresolved audit discrepancy at
the end of such retention penod, the records wdl be retained until the discrepancy is resolved.
2 VEWOR AGREEMENTS.
The Vendors will provide child cart to eligible children funded under this agreement and will:
2.1 Determine, rcdetertnine and document client cligfoiliry for chilC care as defined by TWC,
subject to oversight and monitoring by Ker County.
22 Compu[e and assess parent ices using TWC policies and explain paren[ fee policies to parcna.
2.} lttsure compliance with TWC absence politics, explain absence policies to parents and maintain
documentation of each child's attendance.
2.4 Prepare documentation necessary for Kert Coumry's monthly statement of expenses and charges and
related data, including the following infornation for each eligible child served:
2.4.1	The names of children smed each month
2.42	The number of days of cote provided and the cost of care per day
2.43	The total cost of care minus assessed parent fees
2,4.4	Doctrmenta[ion of attendance
2.4.5	Verification of continued eligbility
2.4.6	Other clien4 financial and service delivery data required by Kerr County and
	TWC