ORDER NO. 4149
AP'P'ROVAL OF RENEWAL OF CONTRACT WITH THE
OFFICE OF COURT RDMINISTRATION
On this the 25th day of August 1997, upon motion made by
Commissioner Baldwin, seconded by Commissioner Oehler, the
Court unaniAOUSly approved by a vote of 4-0-0, the renewal of
contract with the Office of Court Administration to receive
funding of the Sixth Administrative Judicial Region and
authorize the County Judge to sign same.
PRESIDING JUDGES ASSISTANCE PROJECT CONTRgCT
1. This contract is in aid of the Assistance to the
Administrative Judicial Regions F'ro.ject of the state Dffice
of Court Administration, funded in part by state
appropriations to the state Office of Court Administration and
in part 6y a grant for Fiscal Year 1998 to the state Office of
Court Rdministration from the Governors Office, Criminal
Justice Division, titled: Rdministrative Presiding Judges
Assistance Project.
2. Statement of Services to be Performed:
The State of Texas, through the state Office of Court
Administration, will provide certain funds for payment of
solar^y expenses for an administrative assistant or assistants
to the Presiding Judge of the Sixth Administrative Judicial
Region.
To promote the efficiency and effectiveness of the
administrative functions performed for the Sixth
Administrative Judicial Region, Kerr County agrees to provide
an employee or employees for the Sixth Administrative Judicial
Region.
The administrative assistant or assistants will be employees
of Ker'r• County, with the same eights and benefits now enjoyed
or hereafter granted to employees of Kerr County and the same
responsibilities of said employees. The administrative
assistant or assistants shall be chosen 6y, and serve at the
will of, the Presiding Judge of the Sixth Administrative
Judicial Region.
The duties performed by an administrative assistant include
assisting with the assignment and coordination of visiting
judges' schedules, maintaining records for judicial
assignments within the region preparing claims for' the
judicial assignments within the r^egion, preparing claims for
the visiting judges, and such other duties as may be necessary
for' the efficient administration of justice in the
Administrative Judicial Regions.
3. The state Dffice of Court Administration is responsible for
monitoring the use by Kerr County of the funds provided and
the exercise of reasonable care to enforce all terms and
conditions of the grant.
4. Requirements of the Uniform Grant and Contract Management
Standards_ tUGCMS) promulgated pursuant to 783.GDE, Texas
Government Code, are adopted by reference as part of this
contract. The county shall establish records that comply with
the requir^ements of UGCMS and the terms of the grant.
Recar'ds shall be preserved for' three t3> years for inspection
by the state Office of Court Administration or by any state or
federal agency authorized to inspect the same.
v. Pasis for Calculating Reimbursable Costs: The state Office
of Court Administration agrees to r-eimburse Kerr- County in an
amount not to exceed X25,892.99 for a the per-iod September 1,
1997 through August 3i, 19998, for the salary and r-elated
benefits of the administrative assistant or assistants For- the
Sixth Administrative Judicial Region, payable in twelve {12)
monthly installments. Reimbursable costs shall include the
actual salary payments to the designated administrative
assistant or assistants to the F'r-esiding Judge plus fringe
benefits. Reimbursements will be contingent upon receipt of a
signed statement fr-om an authorized county official listing
the salary and fringe benefits amount to be incurred by the
county for the administrative assistant or assistants to the
Presiding Judge. Any change in the amounts to be incurred by
the county during the per-iod of this contract shall
communicated in writing to the state Office of Court
Rdministration with thir-ty {30> days thereof.
6. In the event of a default of Kerr County, the state Office
of Cour-t Administration may cancel or- suspend this contract
and Ker-r^ County shall be entitled to recover for all services
provided pr-ior- to the cancellation date or shall repay any
funds advanced for services not pr-avided as of the contr-act
date.
7. All applicable licenses, legal certifications, or
inspections required for the ser-vices and all applicable state
and federal laws, and local ordinances must be complied with
by Ker-r• County. Failure to comply with this r-equirements shall
be treated as a default.
8. The ter-ms of this contract are expressly understood to be
in full force and effect on and after- September- 1, 1997.
9. This contract shall automatically ter-urinate on August 31,
1998, provided that, if a successor Presiding Judge be
appointed dur-ing the per^iod of this contract who resides in a
county other than Kerr- County and the offices of the Sixth
Administrative Judicial Region are removed to another cotenty,
then this contract shall expire upon the actual date of
removal of offices fr-our Kerr County. All services billed
hereunder must be r-ender-ed prior to September- 1, 1998.
EXECUTED this 5th day of August, 1997.
State of Texas
Office of Court Administration
by:
/s/Jerry Benedict
Jerry Penedict
Administrative Director
Count of Kerr
by:
/s/Robert A. Denson
Ruthorized Official
Terms and Conditions of this Contract
Have Peen Reviewed and Agreed to Ry:
/s/Stephen P. Ables
/t/Honorable Stephen P. Rlbes
Aresiding Judge
Sixth Administrative Judicial Region
PRESIDING JUDGES ASSISTANCE PROJECT CONTRACT
1. This contract is in aid of the Assistance to the Administrative Judicial Regions Project
of the state Office of Court Administration, funded in part by state appropriations to
the state Office of Court Administration and in part by a grant for Fiscal Year 1995
to the state Office of Court Administration from the Governor's Office, Criminal
Justice Division, titled: Administrative Presiding Judges Assistance Project.
2. Statement of Services to be Performed:
The State of Texas, through the state Office of Court Administration, will provide
certain funds for payment of salary expenses for an administrative assistant or
assistants to the Presiding Judge of the Sixth Administrative Judicial Region.
To promote the efficiency and effectiveness of the administrative functions performed
for the Sixth Administrative Judicial Region, Kerr County agrees to provide an
employee or employees for the Sixth Administrative Judicial Region.
The administrative assistant or assistants will be employees of Kerr County, with the
same rights and benefits now enjoyed or hereafter granted to employees of Kerr
County and the same responsibilities of said employees. The administrative assistant
or assistants shall be chosen by, and serve at the will of, the Presiding Judge of the
Sixth Administrative Judicial Region.
The duties performed by an administrative assistant include assisting with the
assignment and coordination of visiting judges' schedules, maintaining records for
judicial assignments within the region, preparing claims for the judicial assignments
within the region, preparing claims for the visiting judges, and such other duties as
may be necessary for the efficient administration of justice in the Administrative
Judicial Regions.
3. The state Office of Court Administration is responsible for monitoring the use by Kerr
County of the funds provided and the exercise of reasonable care to enforce all terms
and conditions of the grant.
4. Requirements of the Uniform Grant and Contract Manaeement Standards (UGCMS)
promulgated pursuant to §783.006, Texas Government Code, are adopted by reference
as part of this contract. The county shall establish records that comply with the
requirements of UGCMS and the terms of the grant.
Records shall be preserved for three (3) years for inspection by the state Office of
Court Administration or by any state or federal agency authorized to inspect the
same.
Basis for Calculating Reimbursable Costs: The state Office of Court Administration
agrees to reimburse Kerr County in an amount not to exceed $20,892.00 for the period
September 1, 1997 through August 31, 1998, for the salary and related benefits of the
administrative assistant or assistants for the Sixth Administrative Judicial Region,
payable in twelve (12) monthly installments. Reimbursable costs shall include the
actual salary payments to the designated administrative assistant or assistants to the
Presiding Judge plus fringe benefits. Reimbursements will be contingent upon receipt
of a signed statement from an authorized county official listing the salary and fringe
benefits amount to be incurred by the county for the administrative assistant or
assistants to the Presiding Judge. Any change in the amounts to be incurred by the
county during the period of this contract shall be communicated in writing to the state
Office of Gourt Administration within thirty (301 days thereof.
6. In the event of a default of Kerr County, the state Office of Court Administration may
cancel or suspend this contract and Kerr County shall be entitled to recover for all
services provided prior to the cancellation date or shall repay any funds advanced for
services not provided as of the contract date.
7. All applicable licenses, legal certifications, or inspections required for the services and
all applicable state and federal laws and local ordinances must be complied with by
Kerr County. Failure to comply with this requirement shall be treated as a default.
8. The terms of this contract are expressly understood to be in full force and effect on
and after September 1, 1997.
9. This contract shall automatically terminate on August 31, 1998, provided that, if a
successor Presiding Judge be appointed during the period of this contract who resides
in a county other than Kerr County and the offices of the Sixth Administrative
Judicial Region are removed to another county, then this contract shall expire upon
the actual date of removal of offices from Kerr County. All services billed hereunder
must be rendered prior to September 1, 1998.
EXECUTED this ~ ~ day of ~~t' '- 5` , 1997.
State of Texas
Office of Court Administration County of Kerr
by: by:
Je Bene 'ct
Administrative Director
Terms and Conditions of this Contract
Have Been,Reviewed and Agreed to By:
/~~
Honoxlable Stephen B. Ables
Presiding Judge
Sixth Administrative Judicial Region
~a~
OFFICE OF COURT ADMINISTRATION
JERRY L. BENEDICT
Administrative Director
August 1, 1997
Honorable Stephen B. Abler
Presiding Judge
Sixth Administrative Judicial Region
Kerr County Courthouse
Kerrville, Texas 78(128
Dear Judge Abler
Enclosed is the contract between this office and Kerr County to provide funding for the
Administrative Presiding Judge's Assistance Project for Fiscal Year 199X which begins
September 1, 1997 and runs through August 3l, 1998. This contract will provide $20,892.(NI for
your region during Fiscal Year 1998.
Please (1.) review this contract; and (2.) have the county judge ur other authorized county
official execute and return two (2) original contracts to you; and (3.) return a contract with all
original signatures to us at your earliest convenience, as we must have the executed contract on
file in our office before remitting any monthly payments to Kerr County.
Please let me know if our office may be of any further assistance to you. I may be
contacted at my office by calling (5l2) 463-1631 to answer any questions Kerr County personnel
may have concerning this contract.
Sincerely,
vim"'`'` ~7l{"
Vance Tyler
Director of Accounting
Enclosures
WANt'E1'19b`VNITLTk 6 ['H
205 W E5T 14TM STREET, SUITE 600 • TOM C. CLARK BUILDING • (512) 463-1625 • FAx (512) 463-1648
P. O. BOX 12086, CAPITOL STATION • AUSTIN, TEXAS 78711-2066
COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND FIVE COPIES OF THIS REQUEST AND DOCUMENTS
TO BE REVIEWED BY THE COURT.
MADE BY: 17ud '/ ~ r' OFFICE:
MEETING DATE: cP - cZ S- 9 7 TII~SE PREFERRED:
SUBJECT: (PLEASE BE SPECIFIC) r~ G ~ ul ~ ~ ~~ e
~'ffi c P O T~ CD fi' r f' ~c~Iy1 i +'t ~ 's ~`~"`~ ~ B'rl '~~ /`c° cP !'V ~
-f'vnd.'/-q ©~ -f-heo S i~~fh 79~+'n i•n.! ~7`zr fi'i/e Sl/o/i~/'a~
1E'e9i~n
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
ESTIMATED LENGTH OF PRESENTATION:
IF FERSONNEL MATTER -NAME OF EMPLOYEE:
NAME OF PERSON ADDRESSING THE COURT:
Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5,
Chapter 551 and 552, Government Code, is as follows:
Meeting scheduied for Mondays:
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:
5:00 P.M, previous Monday.

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been prepared for the Court's formal consideration and action at time of Court Meetings. Your woperttion will
be appreciated and cocrtribute towards you request being addressed at the earliest opportunity. See Agendz
Request Rules Adopted by Commissioners' Court.