ORDER ND. 2596:.
AF'F'ROVAL_ DF JDP DESCRIF'TIDiV FDR
ADMINISTRATIVF_ ASSISTAhJT
On this the 12tt-r day of May 1997, r_~pon mati.an made by
Commissianer^ Lets, seconded by Commissianer Paldwin, the Car_~rt
unanimously approved by a vote of 4-Q~-Q~, the ,jab descr-•iption
for the Administrative Assistant in the Road and Hridge
Department.
ORDER NO. 23874
AP'F~ROVAL OF THE REALIGNMENT OF
ROAD AND BRIDGE CREW
On this the 10th day of March 1997, upon wotian wade by
Commissioner Let z, seconded by Commissioner Baldwin, the Court
unaniwously approved by a vote of 4-0-0, the realignwent of
the Road and Bridge Department's Crew.
ADMINISTRATIVE ASSISTANT
,.. CLASS NO. 0910
PAY GROUP: 17
OCCUPATIONAL CATEGORY:
Professional
JOB TITLE: Administrative Assistant FLSA: Exempt
OBJECTIVE:
To assist the Road and Bridge Administrator/Engineer in all phases of office operations.
ORGANIZATIONAL RELATIONSHIPS
1. Report to: County Road Administrator/Engineer.
2. Directs: Office Personnel
Road & Bridge Crew as need in absence of Road Administrator
3. Has Daily contact with members of Commissioners' Court and other County
Departments; contact with Local, State and Federal Government Agencies;
frequent contact with materials suppliers; and considerable contact with the
General Public.
GENERAL STATEMENT OF DUTIES:
This is a very responsible supervisory position. Duties include assisting the County Road
..... and Bridge Administrator/Engineer in supervising departmental personnel, planning,
scheduling, purchasing, work coordination, cost and inventory control, subdivision review;
and citizens concerns.
This person must create and/or maintain computer programming to assure all of the above
duties are handled expeditiously.
EXAMPLES:
Priorities and schedules necessary county road maintenance for approval by the County
Road Administrator;
Responds to citizen complaints and request. Receives and investigates, or assigns
investigation of citizen complaints about road and bridge operations;
Monitors receipt of all purchases of equipment, materials, and supplies ordered by the
county road and bridge department, as well as contractors' performance on the
department's service contracts, to ensure that the goods and services meet the
specifications approved by the County Engineer and the Commissioners' Court;
Maintains administrative records and time sheets for all Road & Bridge personnel;
,-~ Maintains cost accounting records on county road department expenditures;
The above statements are not a complete list of all responsibilities, duties and skills held or performed by employees in this
job. Employee may perform other related duties as assigned.
Maintain perpetual inventory of county maintained roads for Texas Department of
~. Transportation certification;
Maintains inventory and maintenance records for capital possessions;
Maintains records for subdivision plat submittals; as well as files for all completed
Kerr County Subdivisions;
Performs such other duties as may be assigned.
REOUIItED KNOWLEDGE, SKILLS AND ABILITIES
Considerable knowledge of the methods, practices, equipment and materials used in the
construction and maintenance of roadway; ability to plan and direct in an effective manner
the varied activities of a large group of employees; through knowledge of computers and
programs with which to design and maintain records for such a department; through
knowledge of managerial, supervisory and budgetary practices, procedures and
techniques; ability to prepare concise and accurate reports; ability to establish and
maintain effective working relationships with county officials, representative of local,
state, and federal agencies, and the general public; demonstrated ability in the area of
conflict resolution; ability to communicate effectively orally and in writings; and ability to
work independently.
_.. ACCEPTABLE EXPERIENEE AND TRAINING:
A degree in public administration, secretarial or office administration, or a related field,
and at least five years practical and computer experience.
Or
High School graduation or its equivalent, with business courses, and at least 5 years of
experience in the Road & Bridge Department including at least two years in a managerial
position involving budget preparation, supervision of employees, and maintenance of
detailed records from which to make reports;
Or
Any equivalent combination of experience and training which provides the required
knowledge, skills and abilities.
CERTIFICATES AND LICENSES REQUIRED:
Valid Texas Motor Vehicle ~ Operator's License.
the above statements are not a complete list of all responsibilities, duties and skills held or performed by employees in this
job. 1/>ftployee may perform other related duties as assigned.
COMMISSIC~IVERS' COURT AGENDi~ REQUEST
'~ * PLEASE FURNISH ONE ORIGINAL AND FIVE COPIES OF THIS REQUEST AND
DOCUMENTS TO BE REVIEWED BY THE COURT
MADE BY: Franklin Johnston. P.E.
Leonard Odom. Jr.
OFFICE: Road & Bridge Department
MEETING DATE: May 11, 1997
TIME PREFERRED:
SUBJECT:(PLEASE BE SPECIFIC): Consider change in iob description approved with realignment
in Court Order #23874
EXECUTIVE SESSION REQUESTED: YES
NO XX
PLEASE STATE REASON: Approve change in iob description for filing with County Personnel
Office
.-,
ESTIMATED LENGTH OF PRESENTATION: 10 minutes
PERSONNEL MATTER -NAME OF EMPLOYEE:
NAME OF PERSON ADDRESSING THE COURT: Franklin Johnston P.E./Leonard Odom Jr.
Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapters 551 & 552 of the
Government Code is as follows.
Meetings held on first Monday: 5:00 P.M. previous Tuesday
Meetings held on Thursdays: 5:00 P. M. previous Thursday
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON: ~
All Agenda Requests will be screened by the County Judges Office to determine if adequate information has been prepared for the
Court's formal consideration and action at time of Court meetings. Your cooperation will be appreciated and contribute towards your
"'~ quest being addressed at the earliest opportunity. See Agenda Request Guide-ines.
Order No. 23962
Approval of Job description
for Administrative Assistant
May 12, 1997
Vol. V page 141