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COMMISSIONERS' COURT AGENDA REQUEST
E FURNISH ONE ORIGINAL AND Fl[VE COPIES OF TIHIS RE VEST AND DOCUMENTS
rLEAS
TO BE REVIEWED BY THE COURT.
MfADE BY: ~ ~ m o~ /i•~sor~ OFFICE: vim, '~ r
MEETING DATE:
u-ism 97
TIlVIE PRE~D:
SUBJECT: (PLEASE BE SPECIFIC)
Co ~sia/~r- C~'c~~/~~~`'•3: ryc~- ~~ ,f~i'c~s ~'or ~l ~~p D~ i'~orl~
~ ~c ~--p fir- ~'o v /17~~ 7~'vrl c~/s .
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON /V~
ESTIMATED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER - NAIVE OF EMPLOYEE:
NAME OF PERSON ADDRESSING THE COURT:

Tune for submitting this request for Court to assure that the matter is posted in accordance with Title 5,
Chapter 551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays:
THIS REQUEST RECEIVED BY:
T~IIS REQUEST RECEIVED ON:
5:00 P.M. previous Monday.

All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has
been prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation will
be appreciated and contribute towards you request being addressed at the earliest opportunity. See Agenda
Request Rules Adopted by Commissioners' Court.
NOTICE TO BIDDERS OF KERB CO. DEPOSITORY
B virtue of the authority vested in me by law, I Robert Denson, County Judge of Kerr
Y
Coun Texas hereb 've notice that bids will be received by the Commissioners' Court of
tY> Y $~
Kerr Coun Texas at its Ma Re ar Term thereof on the 12~ day of May,1997, from any
ty> y ~
Bankin Corporation, Association, or individual Banker of Kerr County, Texas for the next
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four succeE;ding years a~s County Depository as provided by law; such bids sha11 be filed with
the Coun Jud a of said County on or before, the 12~ day of May, 1997 and not later than
tY g
9:00 o'clock a.m. in said day, and each bid so made sha11 be by sealed proposal stating the rate
in interest said Big Corporation, Association, or individual Banker offers to pay on said
funds of said County and for the term between the date of such bids and the next regular term
for the selection of the next depository.
Said bid shall be accompanied by a certified check for not less than one-half of one per
cent of the County Revenues of the preceding year as a guarantee of good faith on the part of
the bidder. The Court reserves the right to reject any and all bids.
And likewise at the same time and in the same manner, bids shall be received from said
Banking Corporation, Association, or individual Bankers as Depository of the County Trust
Funds of said County.
KERR COUNTY, TEXAS
BID FOR DEPOSITORY BANK
INSTRUCTIONS TO BIDDERS
Bid Opening Date -May 12,1997
Bid Opening Time -10:00 AM
Mark Bid Envelope - `depository Bid"
Bids must be received in the County Judge's Office, 700 NJ[ain Street, Kerrville, Texas no later
than the date specified above. Public opening of the bids will be held in the Kerr County
Courtroom at that time.
The Commissioners' Court of Kerr County reserves the right to reject in part or in whole any
or all bids, waive minor technicalities, and award the bid which best serves the interest of Kerr
County. Late bids will be returned to the Bidder unopened.
Bids may be withdrawn at any time prior to the official opening. Alterations made before the
opening time must be initialed by Bidder to guarantee authenticity.
Per state law, all bids must be accompanied by a "good faith" check equal to one half of one
percent of the County's 1995-9b revenues. The amount of this check is to be $S 5,200, and it
must be a cashier's check or a certified check.
The undersigned agrees, if this bid is accepted, to fiu~nish any and all services upon which fees
or interest rates are offered and upon the terms and conditions contained in the specifications.
The period for acceptance of this bid will be thiirty (30) calendar days unless a different period
is noted by Bidder.
KERR CGUNTY, TEXAS
SPECIFICATIONS F4R CGUNTY DEPGSITGRY
It is the intent of Kerr County to execute a contract with a bank desiring to be designated as
the County Depository Bank. By submitting a bid, Bank acknowledges that it understands the
local Government Code of the State of Texas, Chapter 116.000 through 116.15 5 that pertains
to the managing and safekeeping of County funds, and Chapter 2256.005 (K) that pertains to
understanding and adherence to the Kerr County investment policy, and that it will comply
with those statutes.
Duration -The Bank contract will be effective for a period of four (4) years ending sixty (60)
days from the time fixed by law for the next selection of a depository; after (2) years, the
contract shall allow the bank to negotiate with the County new financial terms if the new
terms do not increase more that 10% and the County has the option to choose the initial
variable interest rate option or the new fixed or variable interest rate option. If a timed deposit
maturity extends beyond the expiration date of the depository contract, the Bank will pledge
sufficient securities required by law for public funds to Kerr County to provide for the
maturity of the time deposit.
Award of Contract -Kerr County will award the Bank Contract based on the following
criteria:
1. Bank's past and prospective financial condition;
2. Net rate of return on County funds;
3. Ability to meet service requirements;
4. Cost of services.
1. Bids for County Depository must be delivered befor 9:00 AM, Monday, May 12,199? to
the office of the County Judge at the Courthouse at 700 NJ[ain Street, Kem~ille, Texas.
Bids must include a statement of the paid up capital stock and the pe~ent surplus of
the applicant bank. Also, a statement of the financial condition of the bank must be
included.
2. Each bid must be accompanied by a cashier's check for not less than one-half of one
percent of the County's revenues for the fiscal year ended September 30, 1996, as a
guarantee of good faith on the part of the bidder. Good faith checks should be in the
amount of $55,200.
3. The County requires, a.s per State law, that its depository bank pledge as collateral to the
County securities in an amount equal to the amount of County funds on deposit in the
de ository. At the time of the execution of the depository contract, this amount is
p ..
expected to be between $2,500,000 and $3,000,000. These securities are to cover funds
belon ' g to the County, funds deposited by the Tax Collector, and Trust Funds
controlled by the County and District Clerks.
4. The amount of securities pledged against Kerr County funds shall be subject to change as
deposits fluctuate. Securities shall at all times be adequate to collateralize County funds
according to the laws of the State of Teas. Changes in the amount of securities pledged
require the approval of the Kerr County Commissioners Court. Securities pledged must
be held in safekeeping by a third party approved by the Commissioners' Court or at the
Federal Reserve Bank.
5. Interest to be paid on Kerr County funds must be specified for the following types of
deposits:
Demand Accounts -The County depository will pay interest on all funds deposited as
demand deposits according to the terms of any existing money market accounts now
available or according to any special terms that would serve the best interest of the
County and of the bank.
T me Depo is -The County depository will pay interest at a rate stated as a
percentage of the comparable yield of U. S. Treasury Bills of a comparable maturity.
b. Banks will specify their charges for services in connection with the rn~aintenance of the
County" demand checking accounts. Charges for services not detailed in the bid will be
provided at not cost to the County. Charges for services are to be calculated net of
allowable ea,i~nings credits on bank account balances. The County currently maintauns
approximately 45 checking accounts at its depository bank.
7. Bank may offer cash rn~riagement services specifying interest rate base, related fees, and
services provided
S. Kerr County reserves the right to invest a portion of its funds in government securities and
financial instruments of other financial institutions as allowed by state law covering the
investment of county funds. Approximately $2 million in operating funds is invested in
U. S. Government Obligations.
9. Applicant banks may offer processing of Automated Funds Transfers for direct deposit of
County employees' payroll .
10. Bank must state if it offers sequential sorting of checks in the preparation of the Count's
bank statements or account reconciliation including related fees
11. Applicants are encouraged to direct any questions regarding these specifications for
County depository to either the County Treasurer or the County Auditor.