STATE OF TEXAS
COUNTY OF TRAVIS ~`;
CERTIFICATION AGREEMENT ~l
BETWEEN
TEXAS WORKFORCE COMMISSION
AND
Kerr Countv
CONTRACT NUMBER 08220Y06
The TEXAS WORKFORCE COMMISSION, herein referred to as TWC, and Kerr Countv ,
hereinafter referred to as the Certifier, do hereby make and enter into this contract which
constitutes the entire agreement.
CONTRACT AUTHORITY
TWC is the lead agency in Texas for the administration of child care funds available under
Title VI of the Personal Responsibility and Work Opportunity Reconciliation Act of 1996
(PRWORA). TWC has insufficient appropriations of state funds necessary to fully utilize
the federal child care funds available under the PRWORA. The state's matching share for
costs of child care services is 36.69 percent. Entities may contribute the state's share in
matching federal child care funds by expenditure certification.
2. The Certifier agrees:
a.
b.
To certify expenditures of approximately $272.554.00
LOCAL SHARE FEDERAL SHARE TOTAL PROGRAM
$100,000 00 $172,554.00 $272,554.00
for support and provision of child care to eligible clients during the period from
October 1 1997 thru August 31, 1998 .
To make its certification of expenditures to TWC within the time frames specified
by TWC.
c. To keep, and make available to TWC upon request, records adequate to show that
the total amount expended for services to eligible clients is equivalent to reported
certified expenditures and that the non-federal share qualifies as the non-federal
Contract #08220Y06
Amendment R9A-1
Effective 10/01/97
matching share. Said records shall be retained for three years and 90 days after the
termination of the agreement.
d. That the only child care services covered under this agreement are those provided
in accordance with all applicable local, state and federal laws and regulations.
e. To provide TWC with certification information detailing expenditures for care and
support in the format and within the time frames prescribed by TWC.
f To provide TWC with data needed for federal reporting purposes upon request.
TWC agrees to:
a. Inform the Certifier of the time frames and procedures for certification of
expenditures during the funding period.
b. Pay the Certifier the applicable federal matching share of the amount certified as
total expenditures for support and provision of child care to eligible clients.
c. Prepare all reports to the federal government on expenditures and services in order
to obtain federal matching funds.
4. TWC and the Certifier mutually agree as follows:
a. Mutually agreed upon local operating plans and procedures will be used to
implement and carry out the terms and intent of this agreement relating to the time
period for the certification.
This agreement may be amended by the mutual agreement of both parties at any
time.
c. This agreement is contingent upon the availability of local, state, and federal funds.
Certifier understands and acknowledges that the federal funding provided
through TWC that is available for this agreement is limited to the period
from the beginning date of this agreement through the ending date of this
agreement or August 31, 1998, whichever occurs sooner. If funds are
otherwise unavailable or reduced, written notice will be given by either party of
termination, payment suspension, or funding reduction.
Contract #08220Y06
Amendment R-98-1
Effective 10/01/97
2
obligations incurred up to the date of termination.
e. This agreement may be terminated by either party, for any reason, upon written
notification to the other party at least 90 days in advance of such termination.
Nothing in this paragraph shall be construed to prohibit immediate cancellation
pursuant to items (c.) and (d.) above.
SIGNATURES:
The signatories below certify that they are authorized to bind their respective
organizations in the manner described above.
TEXAS WORKFORCE COMMISSION CGUNTY C
(Signature) (Sig ature)
Hazel S Baylor
(Name)
Robert A. Denson
(Name)
Director of Welfaze-to-Work/Special
Services Integration
(Title)
Count] Judge
(Title)
CHILD CARE CERTIFICATION OF EXPENDITURES AGREEMENT
PLAN OF OPERATION
Contract Number 08220Y06
For the purposes of this document, the Texas Workforce Commission is referred to as TWC, the
Certifier is referred to as Kerr County, and the Sunshine Inn Day Care Center and Kerr County
Day Care Center are the Vendors.
KERB COUNTY AGREEMENTS:
Kerr County agrees to provide operational support for child care provided under this
certification agreement and will:
1.1 Insure that child care services are provided only to eligible clients as
defined by TWC.
1.2 Use TWC eligibility forms for initial eligibility determination and for
eligibility redetermination or establish alternate application and
eligibility form(s) approved by TWC. The form(s) to be used will be.
1.2.1 Developed cooperatively with Kerr County, TWC and the
Vendors.
1.2.2 Maintained in the client file and be available for quarterly
monitoring visits by Kerr County and TWC to establish
program compliance.
1.3 Monitor required Vendor activities and documentation, including eligibility
documentation, to determine compliance at least quarterly.
1 4 Prepare a monthly statement of expenses and charged for child care
services provided to eligible clients and provide TWC with client, financial
and service delivery data, in a format and according to policies and
procedures approved by TWC.
1.5 Insure that Vendors meet minimum requirements established for child care
vendors in the Vendor Agreement (TWC Form 2430) and the Vendor
Manual, including being licensed or registered by the Texas Department of
Protective and Regulatory Services and carrying a minimum of $300,000
per occurrence of liability insurance for the entire time covered by this
agreement.
Contract #08220Y06
Amendment R98-1
)effective 10/01/97 P.O.1
1.6 Insure that all fiscal and client records and documentation are retained for a
minimum of three yeazs after the end of this agreement. In the event there
is an unresolved audit discrepancy at the end of such retention period, the
records will be retained until the discrepancy is resolved.
VENDOR AGREEMENTS:
The Vendors will provide child caze to eligible children funded under this agreement and
will:
2.1 Determine, redetermine and document client eligibility for child care as
defined by TWC, subject to oversight and monitoring by Kerr County.
2.2 Compute and assess parent fees using TWC policies and explain parent fee
policies to pazents.
2.3 Insure compliance with TWC absence policies, explain absence policies to
parents and maintain documentation of each child's attendance.
2.4 Prepare documentation necessary for Kerr County's monthly statement of
expenses and charges and related data, including the following information
for each eligible child served.
2.4.1	The names of children served each month
2.4.2	The number of days of care provided and the cost of Gaze
	per day
2.4.3	The total cost of care minus assessed parent fees
2.4.4	Documentation of attendance
2.4.5	Verification of continued eligibility
2.4.6	Other client, financial and service delivery data required by
	Kerr County and TWC
Contract #08220Y07
Amendment R98-1
Effective 10/01/97 P.O.2