~=iPf~RC.IVgL_ OF= CF-ifahJC?,F- ORDEF hdCJ. ..
O.J COU1~7'HOlJSt= F~[:NCI'Jf'+"F 2O?`1
On tl-.is thie 1~3~t1-. day of f-~ebr~sary 193'', ~_tpon motion ra~~v!:ie I:,Y
Cornmi=,si.oner~ L_c~+t~_, 5if_'Ctil'idEe(LI t;y C.Oniln].5'..i1Ci7lP.Y l~etllF.r, thc~ Ca~_+r~t
approved by a vote of 3-1-@~ with Commissioner Lackey
abstaining, to <:~pl:arove Chani~e Order hdo. `:i a:; s~_!bmi'tted or7 tl".e
C.o~_~rL-ho~i=.e Renovation.
CHANGE
l7RDER
AIA DOCUMENT G701
Distribution to
OWNER	^
ARCHITECT	^
CONTRACTOR	^
FIELD	^
OTHER	^
PROIECT:	KerrCotmtyCottrthouse
(name, address)	Fust Floor & Basement
	Kerrville, Texas 78028
TO (Contractor):	
	
	Rhodes Commercial Constmction
	1912 Junction Highway
	Kerrville, Texas 78028
CHANGE ORDER NUMBER: 5
INITIATION DATE: Febmary7,1997
KCC
ARCHITECT'S PROJECT NO:
LLC ~ CONTRACT FOR: GeneralConsttuction
CONTRACT DATE: October 2, 1996
You are directed to make the following changes in this Contract:
1. Substitute ceiling motmted filter section retltrn air registers for at-unit filter sections at Auditor's Offices;
replace operational at-unit filter sections at east end of First Floor and both JP ] Offices with ceiling mounted filter
section return av registers; ductwork per Specifications; registers to be 2'x2' Titus SOFF. 3,182.00
Contractor's 10% Overhead & Profit
Total this Change Order
$ 3,500.00
No[ valid until signed by both the Owner and Architect.
Signature of the Contractor indicates his agreement herewith, including any adjustment in the Contract Sum or Contract Time.
The original (Contract Sum) (Guaranteed Maximum Costl was ...........................	$	215,811.00
Net change by previously authorized Change Orders ...................................	$	47',278.00
The (Contract Sum) (Guaranteed Maximum Cost) prior to this Change Order was ..........	$	263,089.00
The (Contract Sum) (Guaranteed Maximum Cost) will be (increased) (decreased) (unchanged)		
by this Change Order .........................................................	$	3,500.00
The new (Contract Sum) (Guaranteed Maximum Costl including this Change Order will be ...	$	266,589.00
The Contract Time will be (increased) (decreased) (unchanged) by	Zero	( p )Days.
The Date of Substantial Completion as of the date of this Change Order therefore is		Match 31,1997
Authorized
ARCHITE CONTRACTOR
Address 1303 Vesper'
I ille TX 78028
BY I
DATE K~ ~I ~q~ 1
Addrek912 Junction wy.
Kerrville, TX 78028 _
DATE
Kerr Countv. Texas
OWNER
Address
~_ Kerrville, TX 78028
DATE l .~1~IO
AIA DOCUMENT 6701 CHANGE ORDER APRIL 1978 Eb ITION AIA' J 1978
THE .\M ERIC,\N INSTITUTE OF ARCHITECTS, 17}, NEW YORK ,\VE., N.W ,WASHINGTON, D. C..000! 6701 - 1978
COMMIS: )NERS' COURT AGENDA P UEST
PLEASE FURNISH ONE ORIGINAL AND FIVE COPIES OF THIS REQUEST AND DOCUMENTS
TO BE REV[EWED BY THE COURT,
MADE BY: I'yl~~ Walker OFFICE: V3Ytc3vs CDUnA.{tia
MEETING DATE: deb IDFIRq'7 TZivVIE PREFED S ~~,~ ~
SUBJECT: (PLEASE BE SPECIFIC) -
ST~r71 TS R~R9FZT ~'N ~ 1 ~ ('~f R 1 p>AS~ Nf ENT 1~ Nta/ ~'1'I A ~ ~
Sf~R~'.I Clr^~I _I .~/ - ~'rnnc~rl Pnr ~ N7~.1n~,o ~l^~v.~ 3t ~ I1o • I-1-,~~.., 2 P ~S-.
~-Fval c~sfi wt,t,~ be -~imnislne~l ~viar- -~'o fib- I~ N(e~-~-ink .
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
ESTTMAT'ED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
NAME OF PERSON ADDRESSWG TFIE COURT:
Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5,
Chapter 551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays:
10 M tnv-h~ -~-otal t~Q~
5:00 P.M. previous Tuesday,
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:

AlI Agenda Requests will be screened by the County Judge's Office to determine if adequate information has
been prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation will
be appreciated and contn'bute towards you request being addressed at the eazliest opportunity. See Agenda
Request Rules Adopted by Commissioners' Court.
ARCHITECT
KERR COUNTY COURTHOUSE MICHAEL
RENOVATIONS FIRST FLOOR & PARTIAL BASEMENT NEAL
STATUS REPORT & RECOMMENDATIONS WALKER
February 3,1997
For Commissioners Court Meeting -February 10,1997
PENDING ITEMS RELATIVE TO THE CURRENT CONTRACT FOR CONSTRUCTION WITH
RHODES COMMERCIAL CONSTRUCTION AND POSSIBLE CHANGE ORDER ITEMS:
* Items aze set to be considered on Court Agenda. Architect requests Court direction on other items.
1. Restoration of the First Floor and Basement Exterior Windows and Door Openings. In progress, on
schedule considering anticipated request for Time Extension.
*2. Texas Accessibility Standards (TAS/ADA). We received official written verification of our requests
for variances on January 27, 1997. Four Requests for Variance from the Texas Department of Licensing and
Regulation (TDLR) were either denied or refunded (accessible toilet rooms and door hazdwaze) and one was
approved (door widths, but not the Toilet Room doors. Plus, the variance request for the ramp on the Annex
Lower Level Entry was denied. Please note our recommended revision to the ramp as change order #4:
a) We aze getting letter(s) from Texas Historical Commission (THC) Architect which should
achieve a softening on hazdwaze requirements, due to the fact that much of the existing hardware is
unreplaceable or unmatchable. The THC solution would make the knobs inoperable and install
closers to keep doors closed (plus deadlocks). This will probably cause the Hazdwaze Allowance to
fall short and we may need to come back for a small change order. There is a possibility that levers
may fit on the existing mortise latchsets, which may fall within the Hardwaze Allowance, but not be
historically or visually appropriate for the public azeas.
b) The restroom issue is most troublesome and expensive. We may have been able to go to Austin
and reason with the TDLR. However, we don't sense much willingness on their part to modify their
full compliance position on the Toilet Rooms. Therefore, we have proceeded to substantial revisions
to the Men's and Women's Rooms on the First Floor, which includes (re: Drawing):
Loss of 2 fixtures in the Men's Room - a water closet and a lavatory
Replacement of 4 toilet stalls - 1 Men, 2 Women; add urinal screen
Reduction of size of existing Janitor Closet
Replace 2 restroom doors; relocate 1 janitor existing door
Demolition and construction of walls with total refinish of Men's and Women's
Ceiling and lighting replacement
Updated estimate of probable cost $12-15,000. Contractor will provide a final cost by Febmary 10
Meeting, which we are calling Change Order 4.
c) Ramp and Accessibility at Lower Level Entry. Our recommendation on the five inch Annex
ramp and other parking modifications which must be made to satisfy site accessibility on the Lower
Level is to have Rhodes Construction make such revisions while their other work is in progress. This
can be done as soon as the County decides which one or two parking spaces to relinquish for ADA
access. Our estimate of probable cost is $1,000 to 1,500, depending on which scheme is adapted;
t3o3 VESPER LANE KERRV[LLE, TEXAS 78oz8
(zio) BgyARCH
however, by February 10 Meeting the Contractor will provide a final cost which we aze
recommending to be part of Change Order 4.
*3. Return air fdters at ceiling. It was requested by the Building Superintendent, that return air Filter
grilles be installed at the ceiling, in lieu of at-the-unit filters which were specified as a cost savings expedient
It would be cost effective over extended time to revise to ceiling-mount registers. Due to move-in schedule
the Court was unable to consider the previous cost from the Contractor of $2,079.00 for the east wing of
Offices. To consider the in-ceiling filters at this time for both east and west end offices would be
approximately $3,500, but Contractor will provide a final cost by February 10 Meeting. This might be
Change Order #5 or part of #4.
4. Coffee Bar. We were instructed drop this project and provide coffee service in the Auditor's Storage
Room, plumbed in with water and power to a unit to serve those offices only, with little cost difference.
5. Contract Time Extension. The Contractor was required to be finished by January 30, the Contractor has
demonstrated justification for an accumulation to date of 17 extra days for extension of the Contract Time,
due to curtailed work schedule dictated by courthouse activity. While the Contractor has made great effort
under difficult conditions, including working nights and weekends to reduce inconvenience to the County, it
is not possible to make up all that lost time by working off-hours. This loss of Work time has been primarily
caused by the District Court (and some other) caseload on the Second Floor, mostly since January 6, ranging
from 33-50% of time lost It would be appropriate at this rime to consider a Change Order to extend the
Contract Time through February 16. However, given the fact that assuredly Contract Time will need to be
further extended to absorb future "quiet times," it is reasonable to wait till neazer the end of construction.
There is no liquidated damages or penalties clause in the Contract Documents. One can reasonably predict a
completion about Mazch 1, 1997 barring further substantial court delays and major changes in the scope of
the Work. Any time extension should be part of Change Order #4 or #5.
OTHER ITEMS
1. Conditional Occupancy Fire Alarm System. Based on the action of the Court's last meeting, this Work
of separate contractor IHR is underway, delayed by court operations somewhat. However, this should be
finished by the time of the Febmary 10 Court Meeting.
2. Window treatment. Based on the acfion of the Court's last meeting, window treatment provider and final
color selection will be made by the time of the February 10 Meeting, and soon begin installation on the west
end offices. The east end offices will await completion of the work in that portion. The maximum authorized
by the Court was $3,700.
3. Other civic and exterior electrical service needs. We made provisions to reconnect some of the west
side Christmas Lighting service in conjunction with the removed exterior west end building, fountain, and
Bounds lighting, and electrical service entry. We recommend that this issue be addressed no later than
summer of 1997, as the County may desire to get some financial assistance from that group, when they begin
planning for next Christmas. While we are not totally knowledgeable of all the existing temporary electrical
conditions (no one is), we aze awaze that the service is cobbled and probably under-serviced; it is both
unsightly and potentially dismprive and dangerous. Very preliminary estimate of probable cost $20-25,000
Respectfully submitted,
Michael Neal Walker, Architect
~~~~~
Page 2 of 2 file:kcccosta004
Order N0. 23851
Approval of change order
order No. 5 on Courthouse
Renovation
February 10, 1997
Vol. V pg 52