RI='1='ROVE-it... ClF C:HF~hJ[+E: Oh"t1:iER hJGi. 4 Ohd C:QUi?..fl.-ICt~iC=k=. RC_hlC7!.!4~~TIDP~1 On tt',i.=.> the 1.0th day cif FeC~r'!!d~ry 7.9'i~l, ~_!F;on motion made by C:nmmis=..ioner i__aelif?`~9 =~eCnn(:jf?d by Commi~:+=io~ner I_et:, ~ri-~!a C;n~_r;~ unanimously approved 6y a vote of 4-0-0, t: t~i fi Change Order hl Ei. 4 a~i.th l:ten! k4~ of the Ch~_ange O7"CiE!r" t0 be r"IeC~Ct'h).ittf:• 4V ].tY'i the ~Y'E'ni ter_~t„ J~. •,=.'I: 1Ce n{= the F"'e Ca~_irtho~_!se (''.f.•7"~p4`at'.i.Cii'i. CHANGE JRDER AIA DOCUMENT G701 Distribution to OWNER ^ ARCHITECT ^ CONTRACTOR ^ FIELD ^ OTHER ^ PROTECT: Kea County Courthouse CHANGE ORDER NUMBER: First Floor & Basement (name, address) Ketrville, Texas 78028 February 7, 1997 INITIATION DATE: Revised February 10, 1997 TO (Contractor): KCC ARCHITECT'S PROJECT NO: Rhodes Commercial Conswction , LLC General Conswction 1912 Junction Highway CONTRACT FOR: Kerrville, Texas 78028 CONTRACT DATE: October 2, ]996 You are directed to make the following changes in this Contract: 1. Renovation of Men, Women, and Janitor Rooms to fully comply with Texas Accessibility Standards and American Disabilities Act (TA$/ADA), as detailed on Drawing A8, dated 2-10-97. $19,091.00 2. Revise concrete ramp at the entry to Lower Level Annex Offices, re-stripe covered parking azea at Entry from 3-9 ft. spaces to 2 equal accessible parking spaces (net loss one space), relocate one wheel stop, raise plumbing cleanout, patch concrete. 920.00 3. Reviseradd eleca~ical, computer and telephone service to JPI Clerk and Office - 1 dedicated electrical ouflet, 2 reactivate 1 I Ov floor outlets, 3 telephone/computtx outlets; all as marked on Job Set Drawing E1.3. 450.00 Subtotal of Cost 20,461.00 Contractor's 10% Overhead & Profit Total this Change Order $22,507.00 Not valid until signed by both the Owner and Architect. Signature of the Contractor indicates his agreement herewith, including any adjustment in the Contract Sum or Contract Time. The original (Contract Sum) (Guaranteed Maximum Cost) was ........................... $ 215,811.00 Net change by previously authorized Change Orders ................................... $ 23,827.00 The (Contract Sum) (Guaranteed Maximum Cost) prior to this Change Order was .......... $ 239,638.00 The (Contract Suml (Guaranteed Maximum Cost) will be (increased) (decreased) (unchanged) 22,507.00 by this Change Order ......................................................... $ The new (Contract Suml (Guaranteed Maximum Cost) including this Change Order will be ... $ 262,145.00. The Contract Time will be (increased) (decreased) (unchanged) by fifty-nine E59 )Days. The Date of Substantial Completion as of the date of this Change Order therefore is March 31,1997 Michael Neal Walker ARCHITECT Address Kerrville, TX 78028 Rhodes Commercial Const. I.LC CONTRACTOR 1912 Juar~es Hwy. Adc r~s~ille, TX 78028 AIA DOCUMENT Gi01 CHANGE ORDER APRIL 19i8 EDITION AIA' C t97g THE AMERICAN INSTITUTE OF ARCHITECTS, 'Ii35 NE\1' PORK A\'E.. N.\~'., \1'ASHINGTO N. D C. '_000( Authorized: Kar County, Texas OWNER 710 Water Ctree[ Address Kerrville, TX 78028 G707 - 7978 ARCHITECT KERR COUNTY COURTHOUSE MICHAEL RENOVATIONS FIRST FLOOR & PARTIAL BASEMENT NEAL STATUS REPORT & RECOMMENDATIONS WALKER• February 3,1997 For Commissioners Court Meeting -February 10,1997 PENDING ITEMS RELATIVE TO THE CURRENT CONTRACT FOR CONSTRUCTION WITH RHODES COMMERCIAL CONSTRUCTION AND POSSIBLE CHANGE ORDER ITEMS: * Items are set to be considered on Court Agenda. Architect requests Court direction on other items. 1. Restoration of the First Floor and Basement Exterior Windows and Door Openings. In progress, on schedule considering anticipated request for Time Extension *2. Texas Accessibility Standards (TAS/ADA). We received official written verification of our requests for variances on January 27, 1997. Four Requests for Variance from the Texas Department of Licensing and Regulation (TDLR) were either denied or refunded (accessible toilet rooms and door hazdwaze) and one was approved (door widths, but not the Toilet Room doors. Plus, the variance request for the ramp on the Armex Lower Level Entry was denied. Please note our recommended revision to the ramp as change order #i4: a) We aze getting letter(s) from Texas Historical Commission (THC) Architect which should achieve a softening on hardware requirements, due to the fact that much of the existing hardware is unreplaceable or unmatchable. The THC solution would make the ]mobs inoperable and install closers to keep doors closed (plus deadlocks). This will probably cause the Hazdwaze Allowance to fall short and we may need to come back for a small change order. There is a possibility that levers may fit on the existing mortise latchsets, which may fall within the Hazdwaze Allowance, but not be historically or visually appropriate for the public azeas. b) The restroom issue is most troublesome and expensive. We may have been able to go to Austin and reason with the TDLR. However, we don't sense much willingness on their part to modify their full compliance position on the Toilet Rooms. Therefore, we have proceeded to substantial revisions to the Men's and Women's Rooms on the First Floor, which includes (re: Drawing): Loss of 2 fixtures in the Men's Room - a water closet and a lavatory Replacement of 4 toilet stalls - 1 Men, 2 Women; add urinal screen Reduction of size of existing Janitor Closet Replace 2 restroom doors; relocate 1 Janitor existing door Demolition and construction of walls with total refinish of Men's and Women's Ceiling and lighting replacement Updated estimate of probable cost $12-15,000. Contractor will provide a final cost by Febmary 10 Meeting, which we are calling Change Order 4. c) Ramp and Accessibility at Lower Level Entry. Our recommendation on the five inch Annex ramp and other pazking modifications which must be made to satisfy site accessibility on the Lower Level is to have Rhodes Construction make such revisions while their other work is in progress. This can be done as soon as the County decides which one or two parking spaces to relinquish for ADA access. Our estimate of probable cost is $1,000 to 1,500, depending on which scheme is adapted; t3o3 VESPER LANE KERRV[LLE, TEXAS 78oz8 (no) 895-ARCH - _ r-- -_ __ ...._... however, by February 10 Meeting the Contractor will provide a final cost which we aze recommending to be part of Change Order 4. *3. Return air filters at ceiling. It was requested by the Building Superintendent, that return air filter grilles be installed at the ceiling, in lieu of at-the-unit filters which were specified as a cost savings expedient. It would be cost effective over extended time to revise to ceiling-mount registers. Due to move-in schedule the Court was unable to consider the previous cost from the Contractor of $2,079.00 for the east wing of , Offices. To consider the in-ceiling filters at this time for both east and west end offices would be approximately $3,500, but Contractor will provide a final cost by February 10 Meeting. This might be Change Order #5 or part of #4. 4. Coffee Bar. We were instmcted drop this project and provide coffee service in the Auditor's Storage Room, plumbed in with water and power to a unit to serve those offices only, with little cost difference. 5. Contract Time Extension. The Contractor was requved to be finished by January 3Q the Contractor has demonstrated justificafion for an accumulation to date of 17 extra days for extension of the Contract Time, due to curtailed work schedule dictated by courthouse activity. While the Contractor has made great effort under difficult conditions, including working nights and weekends to reduce inconvenience to the County, it is not possible to make up all that lost time by working off-hours. This loss of Work time has been primarily caused by the District Court (and some other) caseload on the Second Floor, mostly since January 6, ranging from 33-50% of time lost. It would be appropriate at this time to consider a Change Order to extend the Contract Time through February 16. However, given the fact that assuredly Contract Time will need to be further extended to absorb future "quiet times," it is reasonable to wait till neazer the end of constmcfion There is no liquidated damages or penalties clause in the Contract Documents. One can reasonably predict a completion about March 1, 1997 barring further substantial court delays and major changes in the scope of the Work. Any time extension should be part of Change Order #4 or #5. OTHER ITEMS 1. Conditional Occupancy Fire Alarm System. Based on the action of the Court's last meeting, this Work of separate contractor IHR is underway, delayed by court operations somewhat. However, this should be finished by the time of the Febmary 10 Court Meeting. 2. Window treatment. Based on the action of the Court's last meeting, window treatment provider and final color selection will be made by the time of the Febmary 10 Meeting, and soon begin installation on the west end offices. The east end offices will await completion of the work in that portion. The maximum authorized by the Court was $3,700. 3. Other civic and exterior electrical service needs. We made provisions to reconnect some of the west side Christmas Lighting service in conjunction with the removed exterior west end building, fountain, and grounds lighting, and electrical service entry. We recommend that this issue be addressed no later than summer of 1997, as the County may desire to get some financial assistance from that group, when they begin planning for next Christmas. While we are not totally knowledgeable of all the existing temporary electrical conditions (no one is), we aze aware that the service is cobbled and probably under-serviced; it is both unsightly and potentially dismptive and dangerous. Very preliminary estimate of probable cost $20-25,000 Respectfully submitted, r \,~~~~ _ Michael Neal Walker, Architect I i v Page 2 of 2 file:kcccosta.0o4 i J~ i ~ Q i ------------~------------------ p --i m\ i ~' ..~ ~ .w M _ i i' ~ i yw i ~ ~°~. g 9 o - ;;-~ - '-- :--- .. i i i -i a ~ :: I~ -. ~~; ~ - - irk. i i~ ~ ~~ Rfii t i ~~ ~~~ ~~ ~ ~~~ ~t~ ~~ O a~3 ~-~ $ee L'~ V ~ ~ Y y y e e~~ s es- ˘ ~ Y ~g~~ ~ ~~~ i ~~~ E x $~ ~ ~ ~ ~~ ~~ S ~ i ~ iR~~ ~ ~ ~ tv F ~ ! q ~~` i ~. x xn 6 2 p ~ 8~ 4f ~~~ i~ ~ ~~ e~ M UU 7f ~3~ A ~~.~~ ~ ~~ ~ ~ ~ ~ a~ ! ! ~~ 6 R ~ ~~ $ ~~ ss~ ~ as ~ ~(gd p €1 s ~! 'S °~ ~avarnrs ro Rtar r~ooa oR ~ a q~ l~242 WIMT COIRTFgUSE g O >Ol MW St~i Tp(aG ~ ~ ~ ~~ ~ ~ ~2 ~e e~ ~ , ~: ~ 6s ~= i~ E~ is ~ y i @ 6 g ~ u, ys iy ~ iY g ~ ~a ~ ~ ~y~y~ySO'%~1'3TV~M1~iS PIydW~[A~L ff~~e V ~1 q!I Y.Ga NV AlIY nJ~J f..IL.G/1 ~ 1. b tp ~ ~ LOOS! 1StFJ Ol 9JOlLVAp~Hi1 /~ t3 h ~gg~~~ @~~a ~~° ~ ~ e$~ ~~ ~~ ~ ~~ W 0 0 0 0 W c ~o r-'` ~~ COMMISSI dERS' COURT AGENDA RF UEST ' PLEASE FURNISH ONE ORIGINAL AND FIVE COPIES OF THIS REOUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT. MADE BY: M. ~A)A-1-I~2 OFFICE: ~~Ck-I~ CDR CGU NT`f f'~.1~(-s~ c~~lausE MEETING DATE: ~EP~. I D , I ~i~l -7 TIME PREFERRED: I l~ ~ 30 Pt r SUBJECT: (PLEASE BE SPECIFIC) _ A~tval CvSt UJ"L~ ~ ~~Ga1MIM-c~ '~7Y1t3Y'1'b ~ ~D ~`/k.C'1"-Yl~ EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON) ESTIMATED LENGTH OF PRESENTATION: IF PERSONNEL MATTER -NAME OF EMPLOYEE: NAME OF PERSON ADDRESSING THE COURT: (O M I N t1T.ES Tc7TAL_ ~~7' Titne for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter 551 and 552, Government Code, is as follows: Meeting scheduled for Mondays: THIS REQUEST RECEIVED BY: THIS REQUEST RECEIVED ON: All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation wiIl be appreciated and contribute towazds you request being addressed at the eazliest oppommity. See Agenda Request Rules Adopted by Commissioners' Court. 5:00 P.M. previous uesday. (~tcrt~'*`/ Order No. 23852 Approval of change order No. 4 on Courthouse Renovation February 10, 1997 Vol. V pg 52