SPECIAL COMMISSIONERS' COURT AGENDA
TUESDAY, MAY 26,1998, 9:00 A.M.
COUNTY COURTROOM
KERB COUNTY COURTHOUSE
KERRVILLE, TEXAS 78028
THIS NOTICE IS POSTED PURSUANT TO THE TEXAS OPEN MEETINGS ACT.
{TITLE 5, CHAPTER 551, GOVERNMENT CODE AND TITLE 5, CHAPTER 552,
GOVERNMENT CODE.)
This Commissioners' Court will hold a meeting at 9:00 A.M., Tuesday, May 26, 1998, at
the Kerr County Courthouse in the Commissioners' Courtroom.
CALL MEETING TO ORDER
VISITORS INPUT
• Citizens wishing to speak on items NOT listed on the regular agenda, please fill
out form for consideration at this time. Citizens wishing to speak on items
LISTED on the regular agenda, please fill out request form for consideration
during discussion on that specific item. In order to expedite the flow of business
and to provide all citizens the opportunity to speak, the Judge may impose a
three (3) minute limitation on any person addressing the court.
I APPROVAL AGENDA:
-1-I -may-bfl}s.
1.2 Budget Amendments. (County Auditor)
1.3 Late Bills. (County Auditor)
1.4 Approve and accept Monthly Reports.
F~pZI ~Y~W~,AD.I~TNNE 1~3Z Rh'1
BH11H Q. MEEKER
Clerk CorrrMy Court, Kerr Courtly, TBx98
II CONSIDERATION AGENDA: (Action may be taken on Items
listed below)
2.1 Consider and discuss abandonment of Walker-Benner Road. (Craig L.
Leslie)
2.2 Consider if a replat is required for Lot 20, Japonica Hills Subdivision
and if so, consider preliminary replat and set date for Public Hearing
for same. (County Engineer/Don Voelkel)
2.3 Consider and discuss long distance telephone service. (Auditor)
2.4 Consider and discuss maintenance contract on ballot scanning
machines. (County Clerk)
2.5 Consider and discuss purchase of postage machine. (District Clerk)
2.6 Consider and discuss billing for corpse transportation to and from the
Travis County Medical Examiner's Office for autopsies. (J.P. #4)
2.7 Consider and discuss water softener for Law Enforcement Facility.
(Maintenance Supervisor)
2.8 Consider and discuss appointment of appropriate signatory for permit
to hold fireworks show on Fourth of July. (County Judge)
2.9 Consider and discuss renovations or other preservation topics with Lisa
Hart-Stross, Division of Architecture, Texas Historical Commission.
(Mike Walker)
2.10 Consider and discuss further revisions proposed by staff to the Second
Floor Courthouse Annex Renovations Plan. (Mike Walker)
2.11 Consider and discuss proposed alternate procedures by Contractor,
Mart, Inc. (Mike Walker)
CLOSED MEETING
A closed meeting will be held concerning the following subject(s):
1:30 III. EXECUTIVE SESSION:
This meeting is authorized by Title 5, Chapter 551, Government Code and
Title 5, Chapter 552, Government Code.
3.1 All pending and possible litigation. (County Civil Attorney)
OPEN MEETING
An open meeting will be held concerning the following subject(s):
IV ACTION AGENDA:
4.1 Action as may be required on matters discussed in Executive
Session.
V INFORMATION AGENDA:
5.1 Reports from Commissioners.
5.2 Road and Bridge Monthly Report.
53 Maintenance Monthly Report.
ADDENDUM
SPECIAL COMMISSIONERS' COURT AGENDA
TUESDAY, MAY 26,1998, 9:00 A.M.
COUNTY COURTROOM
KERR COUNTY COURTHOUSE
KERRVILLE, TEXAS 78028
THIS NOTICE IS POSTED PURSUANT TO THE TEXAS OPEN MEETINGS
ACT. (TITLE 5, CHAPTER 551, GOVERNMENT CODE AND TITLE 5,
CHAPTER 552, GOVERNMENT CODE.)
This Commissioners' Court will hold a meeting at 9:00 A.M., Tuesday, May 26,
1998, at the Kerr County Courthouse in the Commissioners' Courtroom.
II CONSIDERATION AGENDA: (Action may be taken on
Items listed below)
2.12 Consider and discuss extending Burn Ban. (County Judge)
c~ ZZ. D~yd 4..y~AA.1~ ~ Q••I~AM
&WE G. MEEID:A"
perk Carly Gael Ksrt Crory, Tms
Dy' AWN
COMMISSIONERS' COURT CONVENED IN SF'ECIRL SESSION on T~_~esday
May 26 1998 at 9:GG RM with the following officers present:
Honora~le Robert A. Denson, Coi_inty Judge; H. R. Paldwin,
Commissioner Pet.i; T.H. Lackey, Commissioner Pct. 2; Jonathan
Let z, Commissioner' Pct. 3; Pr^uce Oehler^, Pct.4 and the
following proceedings were had:
I. APPROVRL AGENDA
1.1 F'ay Pills.
ORDER N0. 25329
CLRIMS AND ACCOUNTS
On this day the 26th day of May, 1998 came to be considered
by Commissioners' Court varioi_is claims and acco~_tnts against
I'.er-r• Co~_~nty and the var-inus Commissioner^s' F'r^ecincts, which
said claims and acco~.ints approved by payment prat of the
General Fund for^ 576, 102.29; J~_~ry far 5742. SQL; Road and Pr-idge
Rdditional Registration Fee for^ 530, 840. G0; Road and Pr•idge
Department far 554,172.88; Co~.tnty Law Library for 53,813.68;
Juvenile State Aid Fund far 5157.50; Juvenile Intensive State
Aid F~.~nd for 56,Q~31.49; Indigent Health Car-e for- 52^,453.37;
State Funded-216th District Attorney for^ 560.00; State
Funded-216th District Probation for 52,G82.8G; State
F~_inded-Community Cor^r^ections for^ 53,G78.63.
Upon Motion made by Commissioner- Lackey, seconded by
Commissioner Lets, the Cour^t unanimously approved by a vote
of 4-0-0, to pay said Claims and Rcco~ants.
1.2 P~.idget Amendments. (County Auditor)
F'AGE 649
ORDER N0. 2533a
DECLARE AN EMERGENCY RND TRANSFER FUNDS IN
COMMISSIONERS' COURT
On this day the 26th day of May, 1998 upon motion made by
Commissioner^ Baldwin, seconded by Commissioner^ Let z, the
Cour^t unanimously approved by a vote of 4-0-0, to declare an
emergency and transfer 52,406.58 from Surplus Fi.ind 10 to Line
Item No. 10-401-486 Professional Ser^vices.
ORDER N0. 25331
BUDGET AMENDMENT IN COUNTY AUDITOR
On this day the 26th day of May, 1998 upon motion made by
Judge Denson, seconded by Commissioner^ Letz, the
Cour^t unanimously approved by a vote of 5-0-0, to tr^ansfer^
516.50 from Line Item No. 1Q~-495-499 Miscellaneo~.is to Line
Item No. 10-495-309 Postage.
ORDER N0. 25332
BUDGET RMENDMENT IN COUNTY TRERSURER
On this day the 26th day of May, 1998 upon motion made by
Commissioner Lackey, seconded by Commissioner Baldwin, the
Co~.irt unanimously approved by a vote of 4-0-0, to tr^ansfer~
5122.S~b from Line Item No. 10-497-216 Employee Tr^aining to
Line Item No. 10-497-485 Conferences.
PAGE 650
ORDER N0. 25333
BUDGET RMENDMENT IN NON DEPARTMENTAL
AND COMMISSIONERS' COURT
On this day the 26th day of May, 1998 upon motion made by
Commissioner- Let z, seconded by Commissioner- Baldwin, the
Cour-t unanimously approved by a vote of 4-0-0, to transfer
8348.0Q~ from Line Item No. 10-401-571 Contingency to Line Item
No. 10-409-401 Rutopsy A Inq~.iest.
ORDER N0. 25334
BUDGET AMENDMENT IN NON DEF'RRTMENTRL
RND COMMISSIONERS' COURT
On this day the 26th day of May, 1998 i~ipon motion made by
Commissioner- Let z, seconded by Commissioner Baldwin, the
Court unanimously approved by a vote of 4-0-0, to transfer
8900.00 fr^om Line Item No. SR-401-571 Contingency to Line Item
No. 1Q~-409-401 Rutopsy R~ Inq~_iest.
ORDER N0. c53.',5
DECLARE AN EMERGENCY RND TRANSFER FUNDS
IN 216TH DISTRICT COURT
On this day the 26th day of May, 1998 upon motion made by
Commissioner- Baldwin, seconded by Commissioner^ Letz, the
Court unanimously approved by a vote of 4-0-0, to declar^e an
emergency and transfer- 8422.9Q~ fr-om Sur-plus Fund iQ~ to Line
Item No. 10-435-497 Coi_irt Tr-anscr^ipts and iss~_te a hand check.
Co~.inty Auditor- and County Treasurer are hereby authorized to
dr^aw a vo~_icher- in the amount of 8422.90 made payable to Cindy
E. Snider^.
PRGE 651
ORDER NO. 25336
DECLARE AN EMERGENCY RND TRRNSFER FUNDS IN
198TH DISTRICT COURT RND METH DISTRICT COURT
On this day the 26th day of May, i998 upon motion made by
Commissioner^ Let z, seconded by Commissioner^ Oehler, the Coi_ir•t
unanimously approved by a vote of 4-0-0, to declare an
emergency and transfer 52,931.50 from Surplus Fund - 10
to Line Item No. 14~-435.405 Co~_ir•t Appointed Attor^ney and
58, 839.2Q~ to Line Item No. iQ~-435-402 Coi_ir•t Appointed
Attorney.
1.3 Late Bills. (County Ruditor^)
ORDER N0. 85337
RF'F'ROVRL TO F'AY LRTE BILL TO COMPUTER EASE
On this day the 26th day of May, 1998 upon motion made by
Commissioner Paldwin, seconded by Commissioner• Oehler^, the
Co~_ir^t unanimously approved by a vote of 4-0-0, to pay
51,580.48 from Line Item No. SO-4'87-330 Oper^ating Expense and
authorize a hand check.
County Auditor and Co~_inty Tr^eas~.ir•er ar•e her^e by author^ized to
draw a voucher in the amo~_int of 51,580.48 made payable to
Computer Ease.
1.4 Rppr^ove and accept Monthly Reports.
F'RGE 652
ORDER N0. 25:,,:,8
RCCEF'TRNCE OF MONTHLY REPORTS
On this day the 26th day of May, 1998 came to be consider-ed
by the Coi_ir-t the var-ious monthly repor-ts of the County and
Precinct Officials for^ Ker^r^ County, Texas and having hear^d and
consider-ed by the Court, the Co~_irt finds that said r^epor^ts
should be accepted and filed with the County Clerk for• fut~.ire
audit.
Upon motion made by Commissioner- Lackey, seconded by
Commissioner- Baldwin, the Cour^t unanimously accepted the
monthly r•epor•ts of:
County Extension Rgent, Janie Squier
County Extension Agent, Eddie Holland
N.err County Sheriff's Department
Kerr^ County Sheriff
Frances Kaiser Rpr-il 1998 Civil
Justice of the Peace, Pct i
Patricia E. Knox Rpr•il 1998
Interest Ear-ned
Justice of the Peace, F'ct ?,
Robert L. Tench April 1998
Interest Earned
II. CONSIDERATION AGENDR
May, 1998
May, 1998
January 1998
Febr^uary 1998
8884. ~0
82, 206. 72
8 .96
825,59.00
8 27. SG
'.1 Consider' and discuss abandonment of Walker^-Benner' Road.
(Craig L. Leslie)
F'RGE 653
ORDER N0. 25x39
AF'F'ROVRL OF RBANDONMENT OF WALN.ER-HENNER RORD
AND TO BE TAYEN OFF DF COUNTY MAINTAINED RORD LIST
On this day the 27th day of May, 1998 upon motion made by
Judge Denson, seconded by Commissioner' Oehler, the Court
unanimously approved by a vote of 5-0-0, the abandonment of
Walker-Penner Road and to be taken off of County Maintained
Road List.
2.2 Consider' if a r^e plat is required for' Lot 2Z~, Japonica
Hills S~_ibdivision and is so, consider preliminary r•eplat and
set date for public hearing for- same. (County Engineer/Don
Voelkel>
ORDER NO. 2534Q~
RF'PROVRL TO GRANT VARIANCE OF REPEAT OF
JAPONICA HILLS SUBDIVISION, LOT 20
AND ALLDW RMENDED PLAT TO PE FILED WITH COUNTY CLERI:
RLONG WITH LETTER FROM TNRCC
On this day the '26th day of May, 1998 upon motion made by
Commissioner- Oehler, seconded by Commissioner Baldwin, the
Court approved by a vote of 3-i-0, with Commissioner'
Letz opposing to grant a var^iance of Replat of
Japonica Hills S~_tbdivision, Lot 20 and allow amended plat to
be filed with County Clerk along with a letter from TNRCC
showing adeq~_iate water supply to those two lots.
2.3 Consider and disc~_iss long distance telephone service.
(Auditor)
F'AGE 654
ORDER NO '5341
AP'P'ROVAL TO SWITCH LONG DISTRNCE TELEPHONE
SERVICE FRDM MCI TO LDS
On this day the 26th day of May, 1998 upon motion made by
Commissioner Lets, seconded by Commissioner- Paldwin, the Court
unanimously approved by a vote of 4-0-0, to switch long
distance telephone service fr^om MCI to LDS.
'~.4 Consider and discuss maintenance contr^act on ballot
scanning machines. (County Clerk)
Disc~_ission Only. Contract is not necessary. County will pay
for• maintenance of ballot scanning machines without going into
a maintenance contract.
~.5 Consider pur^chase of postage machine. (District Clerk)
ORDER N0. c534;_
RPPROVAL OF DISTRICT CLERK. TO F'URCHRSE POSTAGE MACHINE
RS SUPMITTED IN F'ROF'OSRL OF THREE GAYMENTS PEING 81,374
IN 1997/98 PUDGET FROM THE CAPITRL OUTLAY LINE ITEM
On this day the 6th day of May, 1998 ~_ipon motion made by
Commissioner Oehler, seconded by Commissioner Paldwin, the
Court unanimously approved by a vote of 4-0-0, the District
Clerk to purchase postage machine as s~.ibmitted in proposal of
three payments being 81,374.00 in 1997/98 budget fr^om the
Capital 0~_itlay Line Item.
COMMISSIONERS' COURT RECESSED AT 10:2 AM
COMMISSIONERS COURT RECONVENED AT iQ:37 AM
PRGE 655
2.6 Consider and discuss bill for cor^pse tr^ansportation to and
from the Travis County Medical Examiner^'s Office for
autopsies. (J.F'.#4)
ORDER ND. 25343
APF'ROVRL OF COUNTY RUDITDR TD GO OUT FOR BIDS
DN TRRNSPORTRTION DF CORF'5E5 TD AUSTIN FOR RUTOF'SIES
On this day the 26th day of May, 1998 ~_ipon motion made by
Commissioner Lackey, seconded by Commissioner- Oehler, the
Cour-t unanimously approved by a vote of 4-0-0, the Co~_inty
A~_iditor to go out for bids of transportation for cor-pses to
Rustin for- a~.ttopsies.
2.7 Consider and discuss water softener for• Law Enforcement
Facility. (Maintenance Super-visor^)
Discussion Only. It was passed on until Maintenance
Supervisor could obtain more information on the exact
problem/sol~.ition for• the water system at the Law Enfor'cement
Facility.
2.8 Consider and discuss appointment of appropriate signatory
for^ per^m it to hold fireworks show on Fourth of July. (Co~_tnty
Judge)
ORDER N0. 25344
AGRROVAL TO APPOINT ROWRN ZACHARY RS THE APPROPRIATE
SIGNRTORY FOR PERMIT TO HOLD FIREWORI'.S SHOW ON FOURTH DF JULY
On this day the 26th day of May, 1998 ~_ipon motion made by
Commissioner- Letz, seconded by Commissioner Baldwin, the Co~_ir^t
unanimously approved by a vote of 4-0-0, to appoint Rowan
Zachary as the appropriate signator-y for permit to hold
fireworks show on the Four-th of July.
F'RGE 656
2.12 Consider and discuss extending B~_irn Ran. (County Judge)
ORDER N0. 25345
RF'F'ROVRL TO EXTEND PURN PAN
On this day the 26th day of May, 1998 upon motion made by
Commissioner Paldwin, seconded by Commissioner Lackey, the
Cour^t unanimously approved by a vote of 4-@-@, to extend the
Purn Pan and is effective today at this time.
1.3 Late Bills. (Continued)
ORDER N0. 25346
AF~PROVAL TO F'RY LRTE RILL
TO MICHREL NERL WRLKER
On this day the 26th day of May, 1998 upon motion made by
Commissioner Let z, seconded by Commissioner Paldwin, the Court
approved by a vote of 3-2-@, with Commissioner Dehler and
Judge Denson opposing to pay 84,512.@@ fr^om Line Item No.
7@-675-561 P~_iilding Constr•~_iction and authorize a hand check.
County Treasurer and County Ruditor ar^e her^e by a~.ithor^ize to
dr^aw a voucher in the amount of 84,51^c.@@ made payable to
Michael Neal Walker^.
2.9 Consider^ and discuss renovations and other^ pr^eser^vation
topics with Lisa Hart-Strass, Division of Ar•chitectiar'e, Texas
Historical Commission. (Mike Walker )
Discussion Only.
pRGE 657
COMMISSIONERS' COURT RECESSED RT 11:20 RM
COMMISSIONERS' COURT RECONVENED AT 11:35 RM
2.11 Consider and discuss proposed alternate procedures by
Contractor-, Mar-t, Inc. (Mike Walker^>
ORDER NO. 25347
APPROVAL TO VARY CONTRRCT WITH MART INC. TO
TEMF'ORRRILY CHANGE WORN, HOURS FROM NIGHT-TIME
AND WEEN.ENDS TD DRY-TIME WORT. HOURS
On this day the 26th day of May, 1998 upon motion made by
Commissioner Let z, seconded by Commissioner Oehler, the Co~..ir•t
unanimously approved by a vote of 4-0-0, to vary contr^act with
Mart Incorporated to temporar^ily change work hours from
night-time and weekends to day-time work ho~.ir-s.
2.10 Consider- and discuss fur•ther• revisions proposed by staff
to the Second Floor Courthouse Rnnex Renovations Plan. (Mike
Walker)
ORDER N0. 25348
RUTHORIZRTION TO PROCEED WITH PLRN OF
COURTHOUSE RENOVRTIONS AND SPECIFICATIONS
On this day the 26th day of May, 1998 i.ipon motion made by
Commissioner Let z, seconded by Commissioner- Daldwin, the Cour^t
unanimously approved by a vote of 4-0-0, to pr^oceed with plan
of courthouse renovations and specifications based on plans
presented and signed off by the judges.
COMMISSIONERS' COURT RECESSED AT 12:aQ~ F'M
COMMISSIONERS COURT RECDNVENED AT 1:3D PM
Honorable Rober-t R. Denson was not present.
F'RGE 658
COMMISSIONERS' COURT WENT INTD EXECUTIVE SESSION RT i:31 F'M
III. EXECUTIVE SESSION
3.1 R11 pending and possible litigation. tCo~anty Civil
Attorney)
COMMISSIONERS' CLOSED EXECUTIVE SESSION RT 1:4c F'M
IV. RCTION AGENDA
4.1 Rction as may be req~_iired on matter^s disc~_issed in
Execrative Session.
No action came o~_it of Exec~_ttive Session.
COMMISSIONERS' COURT RECESSED AT 1:42 pM
F'AGE 65'3