SPECIAL COMMISSIONERS' COURT AGENDA MONDAY, JUNE 22,1998, 9:00 A.M. COUNTY COURTROOM KERR COUNTY COURTHOUSE KERRVII,LE, TEXAS 78028 THIS NOTICE 16 POSTED P[/RSUANT TO THE TEXAS OPEN MEETIIYGS ACT. (11TLE 3. GRAPIER 531, GOVERNFICNT CODE AND TIII.E 3, CHAPTER 352, GOVERNMENT CODE.) Ibis Comtmasoncs' Court will hdd a meeting •t 9:00 A11f., Monday, lone 22, 1998, at the Ken County Coutthane io the Commiaaionw[a' (:auttroom. CALL MEETING TO ORDER • Citizens wishing to speak on items NOT listed on the regular agenda, please 511 out form for consideration at this time. Citizens wishing to speak on items IJS1'ID an Ute regular agenda, Please fill out request form for consideration doting discussion on that speci5c item. In order to expedite the flow of business and to provide all citizens the opportunity to speak, the Judge may impose a three (3) minute limitation no any perxon addressing the court. APPROVAL AGENDA: 1.1 Pay bills. 1.2 Budget Amendments. (County Auditor) 1.3 Lato Bills. (County Auditor) 1.4 Approve and accept Monthly Reports. Sw, 78~ ~uiD'"~ D p.. A'~IL~M A II CONSIDERATION AGENDA: (Action may be talrm on Items listed blow) 2.1 Consider fora! replat of Lots 9 and 58 of the Homestead of Turtle Creek. (County Engineer) 2.2 Consider allowing Tom Pollard to prepare right-of-way deeds for realignment of Comty Roads. (County Enguteer/Road Administrator) 2.3 Consider budget amendment for Equipment Repairs. (Comfy FagineedRoad Administrator) 2.4 Consider and discos TCDRS plan options for 1999. (Treas~aer) 2.5 Informational Annual Report of the Child Service Board. (Andy Fox/Amy Stewart/Pam Traver) 2.6 Consider and discuss approving Resolution supporting Kea County's application for an AACOG Grant to fiord a more active °I.ocal Enforcement" of solid waste issues in Kea County. (Solid Waste Coordinator) 2.7 Consider schematic phms to revise the parking in the Courthouse square. (MtYe Walker) 2.8 Consider proposed alternate procedures by Contractor, harry Gabel, for demolition. (Mike Walker) 2.9 Consider and discuss renewing Bum Ban. (County Judge) 2.10 Consider and discuss setting dates for Budget Workshops. (County Judge) 2.11 Consider and discuss approving an audit for the end of FY `97-'98 at the Kea Coumy Rural FQe Prevention Dist[ict No. 1. (Comfy Judge) CLOSED MEETING A closed meeting will beheld concerning the following subject(s): 1:30 III. E7ECi11'IVE SESSION: This meeting is authorized by Title 5, Chapter 551, Government Code and Title 5, Chapter 552, Government Code. 3. i All pending and posstble litigation. (County Civr1 Attorney) An open meeting will beheld e~nccning the following subject(s): TY ACTION AGENDA: 4.1 Action as may be rapr¢ed oa mattes diswssed in Exeeutive Session. V INFORMATION AGENDA: 5.1 Reports from Commissioners. 5.2 Road and Bridge MoWhly Report. 5.3 Maint~ance Monthly Report. COMMISSIONERS COURT CONVENED IN SPECIRL SESSION on Monday Jun• 22nd, 1998 at 9:00 RM with the following officers present: H. R. Buster Baldwin, Coeaissioner Pct.l{ T.H. Butch Lackey, Coeaittioner Pet. 2¢ Jonathan Let:, Coaeistioner Pct.3; Bruce Oehler, Coeaitsioner Pct.4 with Hpnorahle Robert P. Denson absent and with fallowing prpceedlnpt were hatl: I. RPPROVRL ROENDR It e^ 1.1 Pay Bills. ORDER NO. 25387 CLAIMS RND RCCOUNTS On this day the 22nd day of June, 1998 case to be considered by th• Court the various claies and accounts against Kerr County and the various Coaaissioners~ Precincts, which said Clans and Rccountt approve for payeent out of the General Fund for fB5, 586.72T Jury for 12,634.95; Road and Britlge pddit Tonal Registration Fev for !618. 005 Road and Bridge Departaent for f20, 478. 92; Crieinal Just ic• Division far f2, 100. 00¢ Juvenile St at• Rid Fund for !307. 50¢ Traffic Safety Fund for 4500.00; Juvenile Intensive Pragrae-State Rid Fund for f107. 45i Indigent Health Car• for 42,373.15¢ Pervanent Iapraveeent for !43,342. 00; Ditt rice Rtlainist ration for !595. 00; Stake Funded-216th District RLtorney for !1,206. 32. State Funded-216th District Probation Tor 13,652.32; SSat• Funded-COeeunity Carrectivnt far f2, 288. 65 less Claia No. 91037 froe 409 - Non Daparteental for !175. 00 for Th• Wall Street Journal/Subscription Renewal. Upon cation aad• by Coeeissionvr Baldwin, seconded by Ceultf loner Laek•y. the Cvurt unaniaautly approved by • vot• of 4-0-0 to pay tall Clales antl Recounts. PRGE 679 Ite^ 1.2 Butlgvt grendvent. (County Ruditar> ORDER NO. 23388 APPROVAL TD DECLRRE RN EMEROENCV RND TRRNSFER FUNDS IN COMMISBIONERS~ COURT On Lhis tlay the 22nd day of Juno, 1998 upon notion •atle by Corwissioner Letz, seeontled by Cowrissioner Oehler, the Court un•niewusly approved by a vote of 4-0-@, tv declare an eaergvncy and transfer f2, 848. 75 fro^ Fund R1O-Surplus Reserves Lo Linv It e• No. 10-401-486 Professional Services and authprizv • hand check. County Treasurer and County Auditor are hero by autfiorized to draw a voucher in the arount of f948. 73 watlw payable to Johnson, Christwpher, Javore and a voucher in the arount of f1,9O0. OO wada pay•bla to Dravh Consulting Engineers, Ine. ORDER N0. 23389 BUDGET RMENDMENT IN JURY FUND - 216TH DISTRICT COURT BUDGET RMENDMENT IN JURY FUND - 198TH DISTRICT COURT On this day the 22nd day oT June, 1998 upon motion ratle by Carri ssiovr Letz, seconded by Coo iasioner Lackey, the Court unanirously approved by • vote of 4-0-0, to transfer f3O@. OO frow Line Iter Nw. I1-436-496 Court Interpreter tc Line It ew No. 11-433-496 Court Interprater_and authorize a hand Bieck. County Tcaiaurnr and County Auditor are hereby authorize to draw a voucher in the amount of $300.00 node payable to Chriatin• Manrella. PROE 680 ORDER ND. 23390 BUDGET RMENDMENT IN NON DEPRRTMENTRL On this day th• 22nd day o9 Juno, 1998 upon notion •ade by Coaaissioner Lackey, seconded by Coaaissioner Let z, the Court unaninously approved by a vote oT 4-0-0, to transfer 41,108.00 fro^ Line Iten No. 10-401-371 Cant ingency to Line Ite^ No. 10-409-401 Autopsy 6 Inquest. ORDER NO. 23391 BUDGET RMENDMENT IN KERR COUNTY JAIL On this tlay the 22nd day oT June, 1998 upon motion •ade by Conniasianvr Baldwin, seconded by Cownissionsr Let z, the Court unaninously approvetl by a vat• of 4-0-0, to transfer 42,139.91 fro• Line Iten Na. 10-360-207 Lixbillty Insurance to Line Ite• No. 10-512-333 Prisoner Metlical and transfer 412,298.03 from Lin• Ite• No. 10-312-104 Jailer 6alaries to Lin• Item No. 10-312-108 Park Tin• Salary. ORDER NO. 23392 BUDGET PMENDMENT IN TU6TICE OF THE PERCE, PCT. M1 On this day The 22nd day of June, 1998 upon action Wade by Coaaissioner Let z, seconded by Coaaissioner Baldwin, th• Court unaninously approved by a vot• of 4-0-0, to transfer 430.60 fro• Line Ite• No. 10-433-483 Conferences to Llne Ite• No. 10-433-108 Part-t lea Salary. PAGE 681 ORDER NO. 23393 HUDSET RMENDMENT IN COUNTY CLERK On this tlay the 22nd d•y of June, 1998 upon •atian lade by Coui+sioner LacNey, seconded by Co••is+ianer Haldwin, the Court unani•ously approvetl by • vote of 4-0-0, La transfer 41,000.00 froe Line It ee No. 10-403-36$ Co eputer Supplies to lino It++ No. 10-403-108 Part-ti•e fial•ry. ORDER NO. 23394 HUDSET RMENDMENT IN 216TH DISTRICT COURT RND COUNTY COURT RT lRW RND 198TH DISTRICT COURT On this day the 22nd day of June, 1998 upon motion Bade by Co••issioner Baltlwin, secondetl by Coeeissioner Let z, the Ca urt un•ni•ously approved by • vote of 4-0-0, to transfer f3,852. 30 fro^ Line Ite• Na. 10-427-402 Court Rppointed Rttorney to Line It e+ No. 10-433-402 Court Rppolnt ed Rttorney and declare and eeerpency and transfer f6, 456. 50 fro^ Surplus Funtl M10 Reserves to Line Item No. 10-436-402 Court Rppointad Rttorney. PROE 682 ORDER NO. 23393 BUDGET RMENDMENT IN INDIGENT HEALTH CARE On this day the 22nd day of June. 1998 upon soL ion •ade by Caaaissioner 6a1dw3n~ seconded by Coaaissioner Lvt z, the Court unanieously approved by a vote of 4-0-0, to tleelarv an eaergeney and Lranefer 131.896.37 fro• Fund a30 Surplus Reserves to Line Itae Na. 50-641-200 Eltpibl• Expense antl pay Indigent Health Cara. ORDER NO. 23396 BUDGET RMENDMENT IN TR% R99E990RlCOLLECTOR On this day the 22nd day of Jun •, 1998 upon lotion •ad• by Coaaissionvr Lackvy~ seconded by Coeaiseiener Letz~ the Court unanieously approved by a vok• of 4-0-0~ to transfer t1~000. 00 (roe Lins Itss No. 10-499-108 Par!-tiu Salary to Lino Ite• No. 10-499-112 Overtie• and transfer 447.70 fro• Line Itaw No. 10-499-499 Miscellaneous La line It e^ No. 10-499-437 MalnLenanev Conk rect. 1.4 Approve antl accept Monthly Reports. PRGE 663 ORDER NO. 23397 RPPROVE RND RCCEPT MONTHLY REPORTS On this day the 22ntl day of June, 1998 cane to be consideretl by thv Court th• various •onthly reports oT the County and Prscinet Dff icials for Hvrr County, Texaa and having heard and considered by th• Court, the Court finds that said reports should be accepted and filetl with th• County Clerk for future ref mrmc• antl autlit. Upon motion •ade by Commissioner Let z, avcondetl by Commissioner Lackey, th• Court unanlmo umly approved by a vote of h0-0, to accept Lh• monthly reparta of: Kerr County Extension Rpent, Janie 8q uier May, 1998 Kerr County Extension Rgent, Edtlie Holland May, 1998 Kerr County 6hvriff, Frances Kaiser May, 1998 l1, 653. 30 District Clerk, Linda Uecker May, 1998 110,386. 65 Interest Earned 617.70 Just ice of the Peace, PetNl Patricia E. Knox May, 1998 51,674.12 II. CONSIDERATION ROENOR It a• 2.1 Consider Pinal replat of Lot 9 and SB of the Homestead of Turtle Creek. (County Engineer) ORDER NO. 25398 RPPROVRL OF FINRL REPLRT OF LOT 9 RND SB OF THE HOMEBTERD OF TURTLE CREEK On thin day th• 22nd tlay of June, 1998 upon motion •ade by Commissioner Lackey, seconded by Commissioner Let z, the Court unanimoumly approved by • vot• of 4-0-0, the final rvplat of Lot 9 and 58 of the HomesL cad of Turtle Crack. PRBE 684 It •• 2.2 Consider allowing To• Pollard to prepare right-of- way deeds for realignment of County Roads. (County Engineer/Road Rdministrator) ORDER NO. 25399 RPPROVRL OF TOM POLLRRD TO PREPARE RIGHT OF WRV DEEDS PROPOSED BV ROAD AND BRIDGE DEPARTMENT On this day th• 22nd day of Tun •, 1998 upon •ot ion made by Commissiovr Baltlwin, seconded by Commissioner Lot z, the Court unanimously approved by a vote of 4-0-0, to allow Tam Pollard to prepare the Right oT Way Deetls proposed by the Rmatl antl Bridge Department and fees from 1. 3~ and 4 to be paid from Schriever Road Trust Fund and fees Tor 2 to b• paid for with Commissioners' Court contingency fund. L) Realignment of Pikes Peak a) Ayers to Kerr County b) Kerr Ca unty Yp Ryers c> McGrufT to Kerr County d) Kerr County to McGruff 2) Extending right-of-way on Sutherland Lane a) Kerr Enterprises to Kerr County b) Rppl• Valley Venture to Herr County 3) Deeding of right-of-way on Wood Trails for Replat a) Wheeler to Kerr County 4) Right-of-way for realignment of Sheppard Reese Ite• 2.4 Consider budget amendeent Tar Equipment Repairs. (County Engineer/Road Rdministrat or) PROE 685 ORDER NO. 23400 BUDGET RMENDMENT FOR EQUIPMENT REPgIRS On this tlay the 22ntl day of June, 1998 upon motion wad• by Coewission er Let x, secondetl by Cowwissioner Baldwin, the Court unaniaously approved by a vote of 4-0-0, to transfer 42,315.00 from Line Ite• No. 15-611-480 Vehicle Insurance to Linv Item No. 15-611-430 Equipwent Repairs and Eran sfer 46,351.44 iron Line Item No. 13-611-370 Capital Outlay to L1n• Itaw No. 13-611-430 Equipwent Repairs. Item 2.4 Consider antl tliseuss TCDR9 plan options for 1999. (Treasurer) ORDER NO. 23401 RPPROVRL OF HEEPINO BRME PLRN IN EFFECT FOR 7HE TCDRS FOR 1999 On this tlay the 22nd day oT June, 1998 upon wotion •ad• by Cowwissioner Let z, seconded by Cownissionvr Baldwin, the Court unaniwously approved by a vot• of 4-0-0, to leave retirewent plan for Kerr County fraw TCDR9 as it is in effect today. Ite• 2.3 Infarwativnal Rnn ual Report of the Child Service Boartl. (Body Fax/Fiwy Stewart/Pan Traver) Inforwational purposes only. PAGE 686 It es 2.6 Consider and discuss approving Resolution supporting Kerr Count ys application for an RgCOG Grant to fund a ^ore active "local Enforceeent" of solid waste issues in Kerr Count y. (Solid Waste Coordinator) ORDER NO. 23402 gPPROVgL OF RESOLUTION SUPPORTING KERR COUNTY'S gPPLICRTION FOR qN ggCOG GRRNT TO FUND MORE ACTIVE "LOCRL ENFDRCEMENT" OF SOLID WRSTE IGSUE9 IN KERB COUNTY On Ehis day the 22nd day of June• 1990 upert eat ion Bade by Coealssioner Baldwin• seeondsd by Coaeisslener Laekey• Lhe Court unanieously approved by a vats of 4-0-0• the resolution supporting Kerr County`s application for en RRCOG Grans to funtl a ears active "Local Enforceeent" of Gelid waaLe issues !n Kerr County. Ite^ 2.9 Consider and di scuas renewing Burn Ban. (County Judge) ORDER N0. 23403 gPPRDVgL OF REINSTATING BURN BRN On this day the 22nd tlay of June• 1998 upon eat ion eade by Ceeeissioner Lackeys seconded by Coaeisaloner Ls4 z• the Court unanieously approved by a vote oT 4-0-0• to reinstate burn ban for another 14 Jaya effective June 23. 1998 at 8:00 qM. Ito^ 2.10 Consider and discuss setting dates for Budget Workshop. (County Jutlge> Dates for Budget Workshop were set July 7th• 1998 1:30 pe Enivorneental Health Rabies b Rnieal Control 2:00 pe County Treasurer 2:13 pe County Clerk PROE 687 2x43 p+ 3x13 p^ July Bth, 1998 1x30 ps July 9th, 1998 1x30 pe 2x00 p^ 2x30 pm 2x45 pa July 10th, 1998 1x30 ps 2:00 pm July 13th, 1998 2x30 pa July 14th, 1998 1x30 p^ July 13th, 1998 1x30 p• 2x00 pm Ta>t Assessor/Collect er County Rttorney County Jail Bherlff's Department Courthous• security County Judge Corral ssionvrs' Court Cpunty Court at Law District C1erN County Ruditar J.P. 1, 2. 3, 4 Constable 3, 2, 3, 4 Read antl Bridge Courthouse Maintenance qp-Barn Facility 198th District Court 216th District Court 198th District Rttorney 216th District Rttorney Extension Serviee Ite+ 2.11 Consider and approving an audit for the •ntl of FY `97-'98 at th• Kerr County Rural Fire Prevention Diet rict No. 1, (County Jutlpe) ORDER NO. 23404 gPPROVHL OF AUDIT FDR THE END OF FV '97-'98 q7 THE KERR COUNTY RURgL FIRE PREVENTION DISTRICT ND. 1 On this day the 22nd day of June, 1998 upon motion ead• by Commissioner Letz, secpnded by Commissioner Lackry, the Court unanimously approved by a vote of 4-0-0, an autl It far the end of FY •97-'9B at the Kerr County Rural Fire Prevention District No. 1 PROE 6BB COMMISSIONERS' COUR7 RECESBED qT 10:48 AM COMMISSIONERS' COURT RECONVENED R7 11:15 RM It e• 3.2 Budget assndeents. (Cant inued) ORDER NO. 23403 gPPROVAL TO RESCIND COURT ORDER NO. 28395 On this day the 22nd day of June. 1499 upon •otian cads by Coeaissioner Lackey. seconded by Coeeissioner Lot z, the Court unaniaously approved by a vote of 4-0-0, to rescind Court Order No. 25395 and not pay indlpent health care claie. Ite• 2.7 Consider scheeat is plans to revise parking in the Courthouse square. (Mike Nalker) Discussion Only. Official Court Transcript on recortl. COMMISSIONERS' COUR7 RECESSED qT 11:40 AM COMMISSIONERS' COURT RECONVENED AT 1:40 PM Ite^ 2.B Consider proposed alternate preced urea by Contractor Larry Oabe l: for deealition. (Mike Walker) Discussion Only. Official Court Transcript on record. COMMISSIONERS' COURT CLOSED OPEN SESSION qT 1:40 PM AND WENT INTO E%ECUTIVE SESSION III. EXECUTIVE SESSION 3.1 qll pending and passible litipat ion. (County Civil gtterney) PAOE 699 GOMMI68IONERB' COURT CLOSED E%ECUTIVE 3E63ION RT 1a50 PM RND WENT INTO OPEN BES3ION IV. gCTION RDENDR 4.1 Rction as way he repuired on •atters discussed in Execuk ive Session. No action was taken fro^ Executive Session. OCM435IONERS' COURT RECESSED AT 7:58 PM PROE 690 r~ t_. J 1 2 3 4 5 6 7 8 9 10 I, 11 12 ~.,,, 13 14 15 16 17 18 19 20 21 22 23 2a 2s COMMISSIONERS' COURT Regular Session Monday, June 22, 1998 9:00 a.m. Commissioners' Courtroom Kerr County Courthouse Kerrville, Texas PRESENT: H. A. "BUSTER" BALDWIN, Commissioner Pct. 1 T. H. 'BUTCH" LACKEY, Commissioner Pct. 2 JONATHAN LETZ, Commissioner Pct. 3 BRUCE OEHLER, Commissioiner Pct. 4 FAed~ Dayot54W\D.19~iiME BIW~IAEEKER Clerk County Court, KNr County, Texas Bye _ ~~y L J 1 2 3 4 i I 5 6 8 9 10 11 12 .-- 13 1a 15 16 n 18 19 20 21 22 23 24 25 I N D E X PAGE Motion to Pay Bills 3 Budget Amendments 1 - Commissioners' Court 8 2 - Jury Fund - 216th ~ 198th District Court 9 3 - Non-Departmental 9 4 - Kerr County Jail 11 5 - J. P. 1 14 6 - County Clerk 19 7 - 216th & 198th Court-appointed attorneys 15 8 - Indigent Health Care 17, (Order rescinded) 71 9 - Tax Assessor/Collector 20 Monthly Reports 21 2.1 Final replat, Lots 9 ~ 58, Turtle Creek 21 2.2 Allow Tom Pollard to prepare right-of-way deeds 23 2.3 Budget amendment for equipment repairs 32 2.9 TCDRS plan options for 1999 33 2.5 Informational Annual Report of Child Services 39 2.6 Resolution approving AACOG grant application 97 2.9 Burn Ban 56 2.10 Set dates for budget workshops 56 2.11 Audit - Kerr County Rural Fire Prevention Dist. 1 69 2.7 Schematic plans for Courthouse square parking 72 2.8 Alternate procedures by demolition contractor 88 Informational items with Civil Attorney Tom Pollard 103 On Monday, June 22, 199$, at 9:00 a.m., a regular ~~"" i LJ ~ session of Commissioners' Court was held in the 2 Commissioners' Courtroom, Kerr County Courthouse, Kerrville, 9 Texas, and the following proteedings were had: 4 P R O C E E D I N G S 5 COMMISSIONER OEHLER: It is two minutes after 9:00. g This is June the 22nd, 1998. This is a special ~ Commissioners' Court agenda for today. And, as customary, g we'll have a prayer and a pledge of allegiance, and g Commissioner 1 is in charge of prayer this morning. ~o COMMISSIONER BALDWIN: That's correct. ~i (Prayer and pledge of allegiance.) 7p COMMISSIONER OEHLER: Okay. We have the Auditor in is the courtroom. Our first item to do is pay bills. Any iq questions about the bills? 15 COMMISSIONER LETZ: I have a question. ig COMMISSIONER OEHLER: Okay. COMMISSIONER LETZ: On page 2, more of probably a ie comment than anything else. I think we've been doing it for ~y a while under nondepartmental. There's a charge for a pp subscription to Wall Street Journal, and as I understand it p~ that's probably -- I've talked with Thea about it. She said pp she thought that one was the Treasurer's office. I just 23 really don't know that we need to have Wall Street Journals 2q anywhere; I don't know that that's important. I mean, the 25 r 3 L J t' 2 3 a 5 6 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 2a zs Treasurer is the only one that can possibly -- I think there are several other departments that pay for this subscription. I just really don't know that that's really good use of the taxpayers' money. That's more of a comment. MS. NEMEC: I don't know that this bill is mine -- is for mine. I don't remember turning in a bill for Wall Street Journal. May we check that? COMMISSIONER LETZ: I mean, just -- as I say, the Treasuzer's the only one that I can possibly see that should get the Wall Street Journal. MS. NEMEC: Well, it could be. Its for 10-3-98. I knew it wasn't up for renewal this month, but this one says it's for October '98 through October '99, so it might be. I don't know. MR. TOMLINSON: I don't know of any more that would -- that would have it. COMMISSIONER OEHLER: I don't know of any more that we have either. I know we have approved those for the Treasurer in the past, but I don't know of any others, unless it would be the Tax Assessor/Collector. Whatever reason that would be, I don't know. COMMISSIONER LETZ: With the -- for the Treasurer, I really wonder if it`s necessary. I mean, our investments are so limited to what we can do based on -- I don't know if those are even filed in the Wall Street Journal. 9 MS. NEMEC: I'm required to check market-to-market f'~1 values whenever I do the investment reports, and I use that L.J ~ 2 for that. 3 COMMISSIONER LETZ: Okay. q MS. NEMEC: And then also, whenever I go out and 5 get a bid on a security, I check it against the Wall Street g Journal to make sure that they're giving me a good price foz 7 them. 9 COMMISSIONER LETZ: Oh, okay, that makes sense. g All right. Just a comment. ip MR. TOMLINSON: I think we started -- started using ~i that when we -- when we started investing and -- and we were ~2 in Tex-Pool for some time. And Tex-Pool had problems back t3 three or four years ago, and we started using market -- more 14 market securities and -- and at the same time as when we had all the jail bond monies that -- and we were investing in -- i5 in incremental amounts for -- for the construction of the 16 jail, and I think that's really when we started that. ~~ ~g COMMISSIONER OEHLER: 1 have a question. We are on ig the internet now, right? PO MS. NEMEC: I was going to say, if I could be on the internet, I wouldn't need the Wall Street Journal, but 2i 22 I'm not on the internet. COMMISSIONER LETZ: Why? 23 24 MS. NEMEC: Why? No, I really -- there were -- 25 •-- 5 ~", L_~ t 2 3 a 5 6 7 8 9 ~o ~~ 12 13 is 15 ~6 n 18 is 20 21 22 23 2a 25 there were departments that wanted it, and I think it was limited to how many could be ott it at the time, and at the time I Just wasn't ready for it, you know. COMMISSIONER OEHLER: Well, you could always go to Billie's office and use it over there, pull it up. That's the other side of it. You could get the information instantly, that way you don't have to fumble through the Wall Street Journal to find it. Would that work? MS. NEMEC: I'd rather not have to be going to other people's offices, though. COMMISSIONER LETZ: While we're doing budgets, since this i5 next year's expenditure, it may be worthwhile to -- it may cost less money to use the internet than -- MS. NEMEC: How much would it be to put -- MR. TOMLINSON: Like S11 a month. COMMISSIONER BALDWIN: 511.22 a month. MS. NEMEC: Well, let's not pay this bill and then if you want to approve the internet for my office. COMMISSIONER OEHLER: Just not renew -- MR. TOMLINSON: She doesn't have a computer, either. COMMISSIONER LETZ: Minor detail. COMMISSIONER BALDWIN: But she has the cutest copy machine I've ever seen. MR. TOMLINSON: I mean, you do need one of those. 6 ~1 L~ 1 2 3 a s 6 8 9 10 11 12 13 1a 1s 16 17 18 19 20 21 22 23 2a 2s COMMISSIONER LETZ: Well, let's pull that for a minute and think about it, because that's not due, I mean, for three or four months in advance. COMMISSIONER BALDWIN: I agree. COMMISSIONER OEHLER: Okay. We'll hold Biil No. 91037. Any more questions? COMMISSIONER BALDWIN: I've got lots of questions that I am not going to -- I'm happy. COMMISSIONER OEHLER: Do we have a motion to pay the bills? COMMISSIONER BALDWIN: I so move. COMMISSIONER OEHLER: Do we have a second? (Commissioner Lackey nodded his head.) COMMISSIONER OEHLER: We have a first by Commissioner Baldwin, second by Commissioner Lackey. All in favor? (The motion was carried by unanimous vote.) COMMISSIONER BALDWIN: That includes indigent health care that we'll probably talk a little bit more about later on. COMMISSIONER LETZ: Let's talk about it now. COMMISSIONER OEHLER: Yeah, I think now's the time to talk about it. COMMISSIONER BALDWIN: Well, because we have an -- COMMISSIONER LETZ: Oh, another bill? r- I I 7 L J 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 n 18 19 20 21 22 23 2a 25 COMMISSIONER BALDWIN: -- amendment coming up here. I thought that would be a better place to do it. MR. TOMLINSON: That's fine. COMMISSIONER BALDWIN: We can talk about it any time you want to. COMMISSIONER OEHLER: You want to hold off on paying the indigent health care, then, until we discuss the budget? COMMISSIONER BALDWIN: Yeah, let's do that. Let's do that. COMMISSIONER OEHLER: Okay. That motion was just to pay the regular monthly bills, okay. Budget amendments, Number 1. MR. TOMLINSON: Okay. Number 1 is for -- I have the two late bills, one to Drash Consulting and one to Javore for this discovery on this lawsuit. It totals $2,848.75. COMMISSIONER LETZ: On the Drash bill, is that a final one yet from them on their engineering out there? Or does that -- does it say? I know we had quite a large bill from them last meeting. MR. TOMLINSON: I can't tell, it doesn't say. COMMISSIONER LETZ: Well, maybe Tom will be able to tell us. COMMISSIONER OEHLER: Do I have a motion? COMMISSIONER LETZ: So moved. 8 COMMISSIONER OEHLER: Motion by Commissioner Letz. ~_J i 2 3 a 5 6 8 9 10 11 12 13 1a 15 16 17 18 19 20 21 22 23 2a 25 Second? (No response.) COMMISSIONER OEHLER: I'll second it, then. all in favor? (The motion was carried by unanimous vote.) COMMISSIONER OEHLER: Okay. Budget Amendment Number 2, 216th and 198th District Court. MR. TOMLINSON: I have a bill to -- for a court interpreter that I need hand check for, transfer $300 out of the 198th Court to the 216th. COMMISSIONER LETZ: So move. COMMISSIONER LACKEY: Second. COMMISSIONER OEHLER: Motion made and seconded. All in favor? (The motion was carried by unanimous vote.) COMMISSIONER OEHLER: Number 3, Nondepartmental. MR. TOMLINSON: Okay. I have bills, $900 for an autopsy in Travis County and a bill for transportation totaling $1,108, transferring that from Contingency out of Commissioners' Court budget. COMMISSIONER OEHLER: Okay, do I have a motion? COMMISSIONER LACKEY: So move. COMMISSIONER LETZ: Second. COMMISSIONER OEHLER: Motion made and seconded. 9 All in favor? ~ J ~ COMMISSIONER LETZ: Tommy, on that transportation, - 2 were you going to go out and look at bids on transporting 9 bodies? Weren't we going to do something like that? q MR. TOMLINSON: I never was -- b COMMISSIONER LETZ: J. P. 4 -- 6 COMMISSIONER OEHLER: J. P. 9 requested that. ~ COMMISSIONER LETZ: -- requested that we go out and g -- I guess go out for bids on transportation. g MR. TOMLINSON: I haven't done that, no. ip COMMISSIONER LACKEY: The Judge asked me to do it. ~~ COMMISSIONER LETZ: If you could do that, we need :2 that figure, 'cause I think the J. P.'s were getting charged different amounts from different people that do that service. i9 .-. MR. TOMLINSON: Just for the transportation? iq COMMISSIONER OEHLER: Just the transportation. We 75 don't have any choice on the autopsy, but the transport I is ~~ think we do. ~g COMMISSIONER LETZ: I think there's four different, ig probably, private companies and local funeral homes, and they 20 had a question -- I think it was J. P. 4 -- if we could go 2i out for bids and get one person on contract with the County. 22 MR. TOMLINSON: All right. COMMISSIONER OEHLER: Did we vote on that? All in 23 24 favor? 25 10 ~.,~ L~ 1 2 3 a 5 6 7 8 9 10 11 12 13 1a 15 16 17 18 19 20 21 22 23 2a 25 (The motion was carried by unanimous vote.} COMMISSIONER OEHLER: Okay. Budget Amendment No. 9 from Kerr County Jail. MR. TOMLINSON: Okay. Transfer $12,298.03 from jailers' salaries to part-time, and 52,119.91, prisoner medical out of liability insurance line item. COMMISSIONER BALDWIN: Part-time salary? MR. TOMLINSON: It's for jailers. COMMISSIONER BALDWIN: I'm sorry? MR. TOMLINSON: It's for jailers. COMMISSIONER BALDWIN: So we have part-time jailers out there and we're moving money from jailers' salaries to part-time, okay. And we're talking about -- we have $12,000 here to move from jailers' salaries? I mean, I just want everybody to understand that and remember all these things. Twelve thousand bucks to move from jailers' salaries to any line item. COMMISSIONER LETZ: Hut I thought that we were -- I presume this is probationary period? (Mr. Tomlinson nodded his head.) COMMISSIONER LETZ: I thought we were going to switch and take that out of jailers' salaries and quit using part-time funds for that, because it's misleading. MR. TOMLINSON: I think it's probably something that we probably need to do, but I think it would be 11 f' ~J 1 2 3 a 5 6 7 8 9 1a 11 12 13 1a 15 16 n 18 19 20 21 22 23 2a 25 confusing to drop it in the middle of the year. COMMISSIONER LETZ: So, do it at next budget? MR. TOMLINSON: Yeah, because if you stop in the middle of the year, then you don't have a -- COMMISSIONER LETZ: Reference. MR. TOMLINSON: -- reference. And you kind of distort the picture for -- COMMISSIONER LETZ: Okay. MS. NEMEC: The problem with that, too, is that if you have jailers' salaries in the budget in the position schedule, you have certain positions and that is what the money is allocated into that line item for, We keep track in our office who's filling those positions, and once they leave, then we know that there's an open position there. And, if we -- let's say we budget X amount of dollars for full-time jailers' salaries, and then you take $30,000 and you put it into that line item to pay the part-timers out of that also, we're not going to know when the 530,000 is gone from the part-time -- for part-time employees versus the full-time employees. COMMISSIONER LETZ: Do they receive any benefits during that probationary period? MS . NEMEC: Hmm-mm. COMMISSIONER LETZ: No? Maybe it's better, then, just to change the -- to call it Probationary Salaries. I 12 mean, 'cause part-time to me is different than probationary, c-~ t~ i 2 3 a 5 6 7 8 s ~o ~i 12 13 is is i5 n ie 1s 20 21 22 23 2a 25 than what we're paying on this. MS. NEMEC: And the problem there, too, is that when she hires part-time people, she hires them on a temporary basis. She -- she doesn't necessarily hire one part-time. Let's say she has five jailer's positions open. She doesn't necessarily hire five part-time people. It could be eight that are -- that are taking up those five jailer's positions, so we can't really -- you know what I'm saying? We can't really count on it just being the same amount. COMMISSIONER LETZ: We'll just leave it the way it is, okay. COMMISSIONER OEHLER: Do I have a motion? COMMISSIONER BALDWIN: I just want to make the point that we're always talking about the shortage of personnel. Here we are over half-way through the budget year and we have $12,000 to move around out of an employee line. Now that's -- that's not very good business, in my opinion. There's something -- $12,000 is a lot of money to have when we're continually talking about being short of people. I just want to make that point and drive it home. We're going to talk about it every week from now on. I so move. COMMISSIONER LETZ: Second. COMMISSIONER OEHLER: Motion and made and seconded. All in favor? 13 r^~ LJ 1 2 3 a 5 6 8 9 10 11 12 13 1a 15 16 n 18 19 20 21 22 23 2a 2s (The motion was carried by unanimous vote.) COMMISSIONER OEHLER: Number 5, Justice of Peace, Precinct 1. MR. TOMLINSON: She's requesting a transfer of $50.60 from -- into part-time sa laries out of conferences. COMMISSIONER LETZ: So move. COMMISSIONER OEHLER: Second from P recinct 1, Commissioner? COMMISSIONER BALDWIN: Yeah. Yeah, second. COMMISSIONER OEHLER: Okay. COMMISSIONER BALDWIN: Part-time -- nevermind, go on. COMMISSIONER OEHLER: Motion made and seconded to approve Budget Amendment Number 5. All in favor? (The motion was carried by unanimous vote.) COMMISSIONER OEHLER: Number 6, County Clerk. MR. TOMLINSON: This is a request to move a thousand from part-time salaries to computer supplies for County Clerk. COMMISSIONER BALDWIN: From part-time to computer? MR. TOMLINSON: Yes. COMMISSIONER BALDWIN: Well -- COMMISSIONER LETZ: That's not the way I see it here, Tommy. MR. TOMLINSON: That's right, I'm sorry. 14 COMMISSIONER BALDWIN: The other way around? f''`1 MR. TOMLINSON: Yeah, okay. Out of computer LJ ~ 2 supplies to part-time. 9 COMMISSIONER BALDWIN: What is that word with q "computer"7 5 MR. TOMLINSON: That's "supplies". 6 COMMISSIONER BALDWIN: Supplies? MS. MEEKER: Computer supplies. ~ COMMISSIONER OEHLER: She writes like I do. e y MS. MEEKER: Sorry about that. ip COMMISSIONER OEHLER: Got a motion? ~i (Commissioner Letz raised his hand.) 72 COMMISSIOINER OEHLER: Second? COMMISSIONER BALDWIN: Second. :s COMMISSIONER OEHLER: Motion made and seconded to ~q approve Budget Amendment Number 6 from County Clerk. All in 15 16 favor? (The motion was carri ed by unanimous vote.) ~g COMMISSIONER OEHLER: Number 7 is 216th District ~g Court, County Court at Law, and 198th District Court. 2p MR. TOMLINSON: Okay. This is for Court-appointed 2i attorneys. And, we have -- we have one bill for $3,852.50. 22 We can transfer enough out of C ounty Court at Law's Court-appointed attorney line i tem for that. That's really 23 P4 all that we can spare, I think, out of there. The other bill 25 15 f".`~ L~ 1 2 3 a 5 6 7 8 9 10 11 12 13 1a 15 1s n 18 19 20 21 22 23 za 2s of $8,456.50 for Court-appointed attorneys, I think -- I can't find another place that I think we can take money from. COMMISSIONER LETZ: What case is that? Do you know? That's an awful lot of money for a Court-appointed attorney. MR. TOMLINSON: It may be on here. It is Abram Power. COMMISSIONER LETZ: Is it in Kerr County? MR. TOMLINSON: Yeah. It's ordered by Judge Sherrill. COMMISSIONER OEHLER: Okay, we have a motion? COMMISSIONER HALDWIN: I just want to make a point that this money that is coming out of -- is transferred from County Court at Law, that we had the County Court at Law Judge in last week and he gave us permission to move some of this money around, so it's not something that we're -- I just wanted the public to understand that we've worked out the deal with him prior to us moving his money around. And he was kind enough to do it. COMMISSIONER LETZ: Is that a motion? COMMISSIONER BALDWIN: Second. Oh, is this a motion? I'll make the motion. COMMISSIONER LETZ: Second. COMMISSIONER OEHLER: Okay. All in favor? (The motion was carried by unanimous vote.) 16 MR. TOMLINSON: Okay, Number 8 was put on the table U ~ a while ago for indigent health care. And it's -- we have a 2 bill for $72,287.17. So we need to transfer $51,896.37 out 9 of surplus into indigent health care, surplus to pay this. q COMMISSIONER OEHLER: Tommy, do you want to explain 6 how the indigent health care is, just for -- we have people g in the audience, I think, that may not know what happens and ~ where the money comes from, what happens when we go over what e we've budgeted. g MR. TOMLINSON: Well, we -- the County is legally ip responsible by statute to pay up to 10 percent of its general i~ tax revenue -- or levy, its general tax levy for indigent 12 health care. That -- and it runs from that -- that period of time is September the 1st through August the 31st. It's the is 1q State's fiscal year, is the way it works. And right through this bill, we're over our max. After that point, the State 75 of Texas will pay anything over that up to 80 percent. We'll 16 ~~ still have to pay 20 percent of everything over that -- over ~g that maximum. Now, I have a call in right for our ig third-party administrators. I called them Friday. They pp weren't -- the person I wanted to talk to was out, so I'm 2i expecting a call today about the mechanics of -- of applying 22 for reimbursement from the State. COMMISSIONER BALDWIN: Is this the first time the 29 pq County's gone over? 25 17 C"`i r_ 1 2 3 a 5 6 8 9 10 11 12 13 1a 15 16 17 18 19 20 21 22 23 2a 25 MR. TOMLINSON: First I've ever -- well, I don't -- I won't say ever. First time since I've been here. COMMISSIONER BALDWIN: I think it's the first time ever. COMMISSIONER OEHLER: How long does its take for us to get reimbursed from the State? MR. TOMLINSON: I don't know. That's my question to her -- to this person, third-party. I think that in our contract with them, that they do that; that they're -- once we reach our maximum, then they -- they're our agent to the State. COMMISSIONER OEHLER: But we're still responsible for 20 percent of whatever the overage is, however much that is7 MR. TOMLINSON: However high it goes. COMMISSIONER OEHLER: Okay. COMMISSIONER LETZ: Is that -- just to let everyone be aware, we're talking for a two-week period, indigent health care bill was 572,287.17. About every two -- the last one was -- COMMISSIONER LACKEY: Forty-two something. COMMISSIONER LETZ: It varies between 20-something to -- this is one of highest I recall seeing. COMMISSIONER OEHLER: This may be the highest that I remember seeing. 18 MR. TOMLINSON: It could be close, yeah. But our ~'sl L J ~ -- our 10 percent of our general tax levy is four hundred and 2 about twenty thousand dollars. 9 COMMISSIONER LETZ: Let's spend a little time on q this for the press, also, because it's something I think the 5 public really needs to be aware of, how much of the tax -- 10 s percent of our budget -- over 10 percent of our budget, or ~ our levy, anyway. It's not really our budget that goes to g pay this. It's a huge amount of money that we're talking g about, 5425,000 this year that we've already spent. And ~p we're probably looking at -- probably over 5500,000 in ii indigent health care this year. ip COMMISSIONER OEHLER: Do we have a motion? :s (Commissioner Baldwin nodded his head.) ~y COMMISSIONER LETZ: Second. 15 COMMISSIONER OEHLER: Motion made and seconded to ie approve budget amendment to take funds from Surplus Fund 50, i~ Reserves, to transfer into Indigent Health Care. All in ig favor? ~g COMMISSIONER BALDWIN: As well as pay the indigent 20 health care bill. 21 COMMISSIONER OEHLER: And pay the indigent health 22 care bill. 29 COMMISSIONER BALDWIN: Yes. 2a (The motion was carried by unanimous vote.) 25 r. 19 f~"`7 LJ t 2 3 a 5 6 7 8 s ~o I 11 12 13 14 15 is 17 18 19 20 21 22 23 24 25 COMMISSIONER OEHLER: Okay, Number 9, Tax Assessor/Collector. MR. TOMLINSON: This is a request from Tax ~ Collector to transfer 547.70 from Miscellaneous to Maintenance Contracts. MR. TOMLINSON: And $1,000 from part-time salary into overtime. Apparently she has anticipated some overtime due for the next quarter. Did she talk to you about it? MS. NEMEC: She has some that I didn't pay because she didn't have any money in her budget, and she didn't come in and request a budget amendment. COMMISSIONER OEHLER: I do commend her for moving money within her own budget and not requesting it to come out of reserve funds. COMMISSIONER BALDWIN: Yes. COMMZSSIONER LACKEY: So move. COMMISSIONER OEHLER: Motion made by Commissioner Lackey. COMMISSIONER LETZ: Second. COMMISSIONER OEHLER: Second by Commissioner Letz. All in favor? (The motion was carried by unanimous vote.) COMMISSIONER BALDWIN: However, her maintenance contract should be a given. COMMISSIONER OEHLER: Yeah. Okay, I think that's 20 r~l i_ J 1 2 3 a 5 s 7 e 9 10 11 12 13 1a is 16 17 18 19 20 21 22 23 2a 2s -- do we have any late bills, Tommy? No late bills. Monthly reports? I believe there's some on the table. COMMISSIONER LETZ: Move we approve the monthly reports -- or approve and accept monthly reports. COMMISSIONER LACKEY: I'll second it. COMMISSIONER OEHLER: Okay. Motion to approve and accept the monthly reports. All in favor? (The motion was carried by unanimous vote.) COMMISSIONER OEHLER: Okay, we'll get into our consideration agenda, 2.1, Consider final replat of Lots 9 and 58 of the Homestead of Turtle Creek. County Engineer. MR. JOHNSTON: Morning. COMMISSIONER OEHLER: Good morning. MR. JOHNSTON: This is a replat of two lots for a utility easement. We had a public hearing on it back in March. We're just now getting around to completing the final plat. So I'd recommend we approve it. COMMISSIONER OEHLER: Do I have a motion? COMMISSIONER LACKEY: So move. COMMISSIONER OEHLER: Motion by Commissioner Lackey. COMMISSIONER LETZ: Second. COMMISSIONER OEHLER: Second by Commissioner Letz. All in favor? (The motion was carried by unanimous vote.) 21 COMMISSIONER LETZ: Franklin, before you leave on ~ that, I know there's been talk that that property's been 2 sold, the whole development, and a large-scale development is 9 going in. I was over in The Woods yesterday. They're doing q a great deal of dirt work; looks like they're building a g canal. You might talk to them and explain that if they're -- e if that subdivision plan is going through, they're going to ~ come for platting at some point. They're going to really e need to get with us on drainage plans for us to make sure g that they're not wasting a bunch of money, though. I know ip we've had problems before. ~i MR. JOHNSTON: Is this excavation what The Woods i2 was lobbying for, the drain? i9 ,-. COMMISSIONER LETZ: Looks like that big field kind iq of on the back side in Turtle Creek Road, looks like they're 15 Putting a canal diagonally from The Woods over towards Turtle is Creek across that. i~ COMMISSIONER LACKEY: Yeah, put it into Turtle ~a Creek instead of letting it go through The Woods. ~g MR. JOHNSTON: I think that's what they were 20 promising for a long time; they're lust getting around to 2i building it. 22 COMMISSIONER LETZ: If that's going to be the type 23 of development or the size development I heard it mentioned, 24 that our subdivision rules have changed, especially in the 25 -- 22 area of drainage, quite a bit. They're going to -- they need ~"`l L~ ~ to make sure that we're advised as to what's going on -- or 2 you're advised as to what's going on. g MR. JOHNSTON: I had a meeting with the new q developer -- I think it's the new developer, and they had a s little plat of the whole area. It takes in -- I don't know, e over a thousand acres, I think, comes all the way back to ~ where the barn and all that stuff is. e COMMISSIONER LETZ: Right. 9 MR. JOHNSTON: And she has a copy of our new rules. ip COMMISSIONER LETZ: Okay. ~~ COMMISSIONER OEHLER: Okay. Do we have a motion? 12 COMMISSIONER LACKEY: We voted. i9 ,--, COMMISSIONER OEHLER: We already did that, I'm 14 sorry. We're through with that one. 2.2, Consider allowing i5 Tom Pollard to prepare right-of-way deeds for realignment of 16 County roads. County Engineer and Road Administrator. i~ MR. JOHNSTON: As a landowner agrees to give or ~g exchange property for road realignments, we go through a ~g five-step process, basically. We have it surveyed, we have a 20 title search, have a Warranty Deed drawn up by an attorney, 21 and we obtain the signatures of the landowner and the Judge 22 and then have it filed. We have, I think, four of them now . 23 in the process of various stages, being surveyed or whatever. 24 We had one that we sent over to Tom Pollard. He said he 25 ~., 2 3 would need a Court order before he could work on it, and so fT"~1 L.J 1 2 3 a 5 6 7 8 9 10 11 12 13 1a 15 16 17 18 19 20 21 22 23 2a 2s that's what we're really here to ask for, is to proceed with that, and possibly to have the Court consider a more general Court order that would allow us to work directly with -- you know, get with your civil attorney when these come up, instead of coming to court on each one. COMMISSIONER BALDWIN: I personally don't have any problem with that, except who is tracking the cost? Who's going to track cost? I mean, are we just going to go out there and -- I mean, where would this be charged to, Mr. Pollard's fees? Where would it be -- what line item would it be charged to, and who's going to track it from that point forward, where the money's coming from? COMMISSIONER LETZ: I think Road and Bridge account. MR. JOHNSTON: In the past we've taken it to David Motley and the -- the legal fees, I guess, was in his budget. We paid for the surveying and -- MR. ODOM: We paid for everything, with the exception of Tom, and that was generally coming out of General Revenue each time we came to the Judge with that. I mean, I don't have it budgeted, but, I mean, that's something we could do in the budgetary process if it was so deemed. But, I mean, we don't -- General Revenues, as far as Tom. COMMISSIONER LETZ: One of the things -- this kind 24 of follows up on that. I think -- I don't know, and I don't f~l U 1 mean to blindside you on that. We haven't used it, but in 2 the budget, it seems to me it would be wise to put money g probably in each Commissioners' area, if nothing else, or q maybe just in general, use your discretion for things like 5 this. I know we did quite a bit of work in my precinct this s year moving roads or fences around, and there's a lot of ~ places throughout the county where our County roads are on -- e you know, are not deeded right-of-way, and they're probably g some of them down 20 feet in width. And as people's land is ~p changing hands, it's a really good time to, at a minimal -- a ~i low cost to the County, to not have to buy that right-of-way 12 back, but to expand the right-of-ways. And usually the cost 13 ,.-~ of surveying, at no cost to the landowners, or building 14 fences or something along that line, but I think this kind of i5 goes in that same area, that I think we probably need to i5 budget for that on either a county-wide basis or precinct ~~ basis, because it's really in our best interest to get these ig easements and rights-of-way in order as we can. I mean, we ~g can't afford to do them all at one time, but it's a project I PO know that all of us or every precinct faces. So when you're 2i doing your budget, if you could maybe think of the best way 22 to handle that. 23 MR. ODOM: Sir, do you want, in this new budget, to P4 go ahead and set up something that I would be able to pool 25 .-. 2 5 Tom Pollard and things like that out of? ~ COMMISSIONER LETZ: That, and just general -- I don't know where the money's -- like, on the lane we widened, 2 9 I don't know where that money came from, what line item in q the budget. 5 MR. ODOM: Engineering. There's different things, Engineering or Contract Fees. Depends on what we had to do s as far as utilities, things like that. ~ COMMISSIONER LETZ: Right. It seems to me that it e 9 would be easier to track it out of one item. I mean, all of ip those types coming out of one line item. ii MR. ODOM: All right. I don't know what we'd call it. If you have a suggestion, we'll think about it. I don't i2 know. But we can do something like that. Hut I -- my name's is Leonard Odom, I'm sorry. But last time we approached Tom, we 14 thought we'd have to pay for it, and they said that General i5 Revenue would do it. So we'll try to put something in there, 16 and -- and come up with a number. This would only be a i~ ~g guess, so I may run out of money somewhere in the future. ~y COMMISSIONER BALDWIN: Let me redo my question. 20 Here today, you have four issues, four different deeds that you want Mr. Pollard to do for Kerr County? 2i MR. JOHNSTON: Mm-hmm. 22 COMMISSIONER BALDWIN: Where is the money coming 23 2a from to pay Mr. Pollard for these four? 25 .-. 26 MR. JOHNSTON: Well, it always has been General LJ r 1 2 3 a 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 zo 21 22 23 2a 25 Revenue. MR. ODOM: If the Court directs, we'll have to find lt. MR. JOHNSTON: Before Tom Pollard did it, David Motley used to do it, and they used to charge their budget. So I guess whatever they charge it to. COMMISSIONER BALDWIN: You mean the County Attorney charged the County for this type of work? MR. JOHNSTON: Well, I don't know what -- they didn't charge Road and Bridge. MR. ODOM: That's covered, that should be. MR.JOHNSTON: It's in his budget, I would think. COMMISSIONER BALDWIN: I'm just concerned that we need to know where we -- where we are, where we're going to get the money before we jump off into these things. Don't we need to know2 MR. JOHNSTON: Sounds reasonable. COMMISSIONER BALDWIN: Just trying to be reasonable. COMMISSIONER LETZ: Is there a reason the County Attorney is not doing these? MR. JOHNSTON: Well, they said he doesn't do civil work any more, that Tom Pollard does all the civil work and he does the criminal, so -- 27 1 2 3 a 5 6 7 a s 10 11 12 13 1a 15 16 17 18 19 20 21 22 23 2a 2s MR. ODOM: We were directed to go to Tom Pollard; the Judge told us that. COMMI33IONER OEHLER: The only place I know the funds might be available would be out of Contingency, and our Contingency is really getting pretty well eaten up. But that -- this could be taken out of Commissioners' Court and Contingency. COMMISSIONER BALDWIN: Is that what you'd do, Tommy? MR. TOMLINSON: Yeah. COMMISSIONER BALDWIN: And -- well, I guess what I'm trying to do here or trying to point out is that Road and Bridge, that is creating the attorney fees, needs to know -- they need to know if we're fixing to run out of money in Commissioners' Court Contingency or General Fund or whatever -- they need to know where this money's coming from so they can also watch and not go over. I mean, I'm just trying to get a handle on our budget process here. COMMISSIONER LETZ: I agree. I think for these particular four, Contingency is probably fine. But if we can get a line item in next year's budget for this type of category, it's much better for it to be handled out of Road and Bridge. That way, if they start getting low, they can come in, defer some of these projects to the next year, or come up for budget amendment. 28 ~~ 1 2 3 a 5 s 8 9 10 11 12 13 1a 15 1s n 18 19 20 21 22 23 2a 25 MR. TOMLIN30N: Schreiner Trust Fund is the logical place to pay. MR. ODOM: Take right-of-way out of. MR. TOMLINSON: It will pay for right-of-way acquisition; that was the intent of the -- of the trust to start with. MR. JOHNSTON: Always pertains to right-of-ways. MR. TOMLINSON: That's what we've used it for in the past. I mean, there's been some exceptions to that. COMMISSIONER BALDWIN: And a couple of these fit the Schreiner Trust Fund -- MR. ODOM: Yes, they do. COMMISSIONER BALDWIN: -- rules. MR. TOMLINSON: I don't know, I don't think there's anything budgeted in there this year. That doesn't mean we can't amend that budget. COMMISSIONER BALDWIN: For 1, 3, and 9. COMMISSIONER OEHLER: That might be a better place to take it from. But although -- you know, really, if that's what it's there for, it's just this is kind of unforseen. I mean, I guess you could declare an emergency to take it out of that line item. MR. TOMLIN30N: I am not sure we didn't budget anything. I don't think we did. MR. ODOM: In mine? 29 fT"i L~ : 2 3 a 5 s 8 9 10 ii 12 13 to 15 ~6 n ie i9 20 21 22 23 za 25 MR. TOMLINSON: No, in Schreiner. MR. ODOM: No, I haven't done anything with Schreiner for years. MR. TOMLIN30N: I don't think we did for this year. I'd have to look, but I don't remember. MR. ODOM: The funds are up there, substantially, so it would be miniscule out of the Schreiner Trust Fund. COMMISSIONER LETZ: Those that came fzom out of that, how about coming out of there, and the other ones coming out of Contingency? COMMISSIONER BALDWIN: Okay. I'll be -- now, do you think that this is the last four before budget? MR. ODOM: Probability, yes. MR. JOHNSTON: Probably so. These are long-term projects. COMMISSIONER BALDWIN: I can just see every month coming in with four or five of these things and Mr. Pollard doing all this work and and we really don't have the money to pay him. COMMISSIONER LETZ: Maybe Mr. Pollard needs to know we don't have any money to pay him. COMMISSIONER OEHLER: That's probably why he referred him over here. COMMISSIONER BALDWIN: He does know, okay. So, what about the bottom statement here, is to give them -- is 30 to allow Road and Bridge to work directly with Mr. Pollard on ~ L_~ i all future documents? 2 (No response.) 3 COMMISSIONER BALDWIN: Hello? q COMMISSIONER OEHLER: Well, I'm not sure that 5 that's what we want to do. g COMMISSIONER BALDWIN: I'm not, either. ~ COMMISSIONER OEHLER: I think they've lumped this s group together. This is a fair- sized thing that can all be g done in one process, basically, rather than going one at a ip time. I mean, if you forsee hav ing two or three, then do ~i them all together and your cost may be a little less than i2 doing just one or -- i9 COMMISSIONER BALDWIN: Okay. I move that we allow ~q Road and Bridge to work through Mr. Pollard to do these four 15 items here, with the suggestion that No.l and No. 3 and No. is 9, I believe, could be the Schre iner Trust -- Schreiner Trust 17 Fund? ig COMMISSIONER OEHLER: Road Trust. ~g COMMISSIONER BALDWIN: Road Trust Fund monies be 20 applied to those, and then No. 2 would be out of the 21 Commissioners' Court Contingency Fund. Suggestion only. 22 COMMISSIONER LETZ: Se cond. Is that a motion? 23 COMMISSIONER BALDWIN: That was a motion. P4 COMMISSIONER LETZ: Se cond. 25 -~ 31 COMMISSIONER OEHLER: Motion and second. All in 1 2 3 a 5 s s 9 10 I 11 12 13 1a is 16 n 1s 19 20 21 22 23 2a 25 favor? (The motion was carried by unanimous vote.) COMMISSIONER LETZ: I think regarding next year's budget, we can revisit going to Tom Pollard directly at that time once we have a budget come out. MR. ODOM: And, understand, we don't really know until you -- I mean, what will come up after surveying is done. You know. Roads are never -- the old roads are never where they're supposed to be. COMMISSIONER OEHLER: Okay, 2.3, Consider budget amendment for equipment repairs. Engineer/Road Administrator. MR. ODOM: We'd like to come to court on equipment repair, we're down do zero, and -- or very little. And we ask at this time that we be able to move the amount in Capital Outlay, over $6,500, and Vehicle Insurance at $2,500, to that line item, to Equipment Repair. And, hopefully, we can try to make the end of the year. COMMISSIONER LETZ: So moved. COMMISSIONER BALDWIN: Second. I think that's a good plan, Leonard. COMMISSIONER OEHLER: Motion made and seconded on item 2.3, equipment repairs for Road and Bridge. All in favor? 32 (The motion was carried by unanimous vote.) ~"~ i J i MR. ODOM: Thank ya'all. 2 COMMISSIONER OEHLER: Okay, 2.9, Consider and a discuss TCDRS plan options for 1999. County Treasurer, Ms. q Nemec. 5 MS. NEMEC: Okay. If you'll look at your second e page, Exhibit A, the present plan on Number 8 there, it has ~ 7.84, but we're -- what we're contributing right now is 7.55. e 7.89 would be if we stay with the present plan. That's what g it is going to go up to, the rate's going to go up to 7.89 if ~p we keep everything the same. And then if you'll turn to Page ~i Number 3, the one that's numbered Page Number 3, Section 4, 12 selection and adoption of other optional credits and is .-, benefits. I can go down that list right there and tell you 14 what benefits the County is providing now and what's i5 available. The vested survivor death benefit, we have that is now. If someone has not retired and should something happen i~ to them, their beneficiary has the option to choose whether ~g they want a lump sum amount or if they want to go ahead and t9 apply for annuities under whatever plans they choose from. 20 And we have that now. That's not any extra cost. The 2i increase in existing annuities, if you go back to that Page 22 2, down at the bottom, that's cost-of-living for the 23 retirees. If we should want to give a cost-of-living P4 increase to the people that are on the system now and getting 25 33 L J 1 2 3 a 5 s 8 s io ~i 12 13 1a 15 is n 1a is 20 21 22 23 2a 2s annuities, there's Option A through F. You would just see what percentage of increase you would want to give them, and then that's the percentage down there on 19 that we would have to contribute over and above the 7.84. COMMISSIONER BALDWIN: And what is that today? MS. NEMEC: Well, like, for instance, if you qo with Option A, anyone that is retired with the County would get a -- that much is a cost-of-living increase next year. So if you go with Option A, they would get a 30 percent cost-of-living for the Consumer price Index. The County would have to contribute .12 percent, so you would add that to the 7.89, and that's what our contribution rate would be. That I know of. It's never been done before. And then just on an -- onto Option B is 40 percent, and so it increases. The County's contribution increases there. COMMISSIONER LETZ: Barbara, under the current plan, there's no cost-of-living adjustments built into the amounts? MS. NEMEC: Not for the retirees. They get a set amount. The third one, optional benefit, that's the 8-year vesting which we're currently -- the County has adopted that a couple of years ago. And then the rule of 75, we're participating in that also. Reinstatement buy-back -- COMMISSIONER LETZ: The rule of 75, what is that? MS. NEMEC: You would calculate your age plus the ~- II 34 C'`~ L~ 1 2 3 a 5 s 7 B 9 10 11 12 13 14 15 1s 17 18 1s 20 21 22 23 2a 25 number of years that you've been with the County, and if it totals to 75, then you're eligible for retirement benefits. COMMISSIONER OEHLER: You'ze way too young. COMMISSIONER LETZ: I don't need to worry about that one. MS. NEMEC: Reinstatement buy-back, that is for an employee who has been with the County and quit employment and withdrew his retirement funds. They could -- if the County wanted to, they could do a buy-back, and what they would be able to do is buy back the number of years that they withdrew, and then the County would also have to contribute to that. In order for us to know how much that would cost, the County would have to have a study done. This is something that came up, I think, two years ago. Judge Brown wanted the County to approve it, 'cause he's one of them that withdrew his funds. But that was not approved at that time, and we're up for renewal, so if the Court wished, we could do that. And we could qo into the study, find out how much it was, and then we could make the decision at that time. It doesn't have to be made now. COMMISSIONER OEHLER: Barbara, how soon does this have to be -- does it really have to cone before budget time, or can it be done later? MS. NEMEC: No, it can be done in December. The only thing is that if you wanted to do a study on the 35 buy-back, we need to let them know now. That's why I put it ~ LJ ~ on the agenda now. 2 COMMISSIONER LETZ: I don't think we need that. , 9 M3. NEMEC: What happens is, if the Court approves q to do that, then an employee who has been with the County 5 before goes back and sees how much he withdrew -- how much 6 was in his retirement fund and how much he withdrew. He can ~ buy back -- he can pay that amount back to the retirement system; then the County would have to match $1.90 per each y dollar that that employee put in. ~p COMMI3SIONER LETZ: But, I mean, if the employee ~~ worked for the County, left, left the money in the retirement i2 system and came back, it just picks up again? MS. NEMEC: Right. i9 .-. 14 COMMISSIONER LETZ: Shouldn't take the money out to start with. is COMMISSIONER OEHLER: I think we ought to leave is ~~ things alone until we really have -- basically, we're going ig to have three new members on this Court in January, and I i9 really would like to know for sure who those three members 20 are going to be. And then maybe in November, after the 2i election, to have some workshops with those people and let 22 them have the input on this. 'Cause this is going to be in effect for another year during the time that they come into 23 2a office, and I really -- I feel pretty strongly that people 25 ~. 36 make better decisions if they're going to have to be L L ~ res onsible for comin u with the dollars to P 9 P pay for it. 2 MS. NEMEC: The other two that are listed on here 9 right below the military service, those we're already q participating in, and then the last two, the pre-membership 5 credit and the recalculation of benefits, that does not apply 5 to us. So, really, the only question before us is buy-back. ~ And, like I said, that needs to be decided now if we're going e to go with that, and if not, we can just sign the No Planning g Change and send that in just as-is. ip COMMI3SIONER LETZ: What about the -- what's the ~~ other one? The increase in annuities? 1P MS. NEMEC: Right. 13 .-. COMMISSIONER LETZ: Do we have to decide -- ~q MS. NEMEC: That one can be done in December. is COMMISSIONER LETZ: Okay. ie MS. NEMEC: But -- well, not really, not in ~~ December. You have to decide before the budget, because it ig has to be included; that figure is going to go up. So that ig has to be budgeted for, because you would have to add that PO percentage to the 7.84 for January through September. So 2i that really has to be done -- 22 COMMISSIONER LETZ: Before budget. 23 MS. NEMEC: -- before budget is adopted. P4 COMMISSIONER LETZ: We do this every year? 25 ~- 37 C~"`~ L J 1 2 3 a 5 s 7 8 s 10 11 12 ~, 13 1a 15 1s 17 1a 19 20 21 22 23 2a 2s M3. NEMEC: Mm-hmm. COMMISSIONER LETZ: We can do the same for this year. COMMISSIONER OEHLER: Is that a motion to that effect? COMMISSIONER LETZ: Yes. COMMISSIONER OEHLER: To leave the retirement plan in effect as it is today. M3. NEMEC: The present one. COMMISSIONER OEHLER: Present plan. COMMIS3IONER HALDWIN: Have you had any employees or former employees talk to you about the buy-back plan, requesting that we do this? MS. NEMEC: Just Judge Brown. And that was several years ago, couple years ago. COMMISSIONER BALDWIN: You haven't had anything recent? MS. NEMEC: No. COMMISSIONER BALDWIN: I'm in agreement. COMMISSIONER OEHLER: Are you going to second the motion? COMMISSIONER BALDWIN: Okay. COMMISSIONER OEHLER: We have a motion and second to leave the plan as it is today, retirement plan. All in favor? .~ II 3a ~l LJ 1 2 3 a 5 6 7 8 s 10 11 12 13 1a 15 16 n 18 19 20 21 22 23 2a 25 (The motion was carried by unanimous vote.) MS. NEMEC: Thank you. COMMISSIONER OEHLER: Thank you. COMMISSIONER BALDWIN: Thank you, Barbara. COMMIS3IONER OEHLER: Okay, down to 2.5, Informational Annual Report of Child Services Board. Andy Fox, Amy Stewart, and Pam Traver. COMMISSIONER BALDWIN: Two out of three. COMMISSIONER OEHLER: We've got two out of three here; that's pretty good. Who wants to go first? MS. TRAVER: I'll go first. We just wanted to come today and give you an update on some of the Child Service Board activities over the last year, which Andy will do, and some of what's been happening with Children's Protective Services during the last year, kind of a feel-good report. Maybe it will bring a smile to your face on a Monday morning. I'll go first with the Child Protective Services information. I just wanted to give you an idea of some statistics. In 1997, Child Protective Services investigated a total of 291 new cases in Kerr County. That was during last year. It was down a little bit from the year before, which was 257 investigations. We closed out the year last year with a total of 45 children from Kerr County in conservatorship at the courts here. Those are just Kerr County kids. It was down a little bit from about mid-year last year, we had as 39 many as 53 children in care. We just compiled our numbers ~ for our back-to-school protect which we do -- which the Soard 2 does every summer and we reduced our numbers quite a significantly. And part of that, I think, is -- is, in a effect, partly based on the fact that last September, we were 5 able to, through a grant which Judge Ables and Judge Prohl 5 were involved in, bring an Associate Judge to 12 counties, which includes our four, to hear nothing but Child Protective ~ 8 Services cases, with the idea of moving these cases -- these y children through the system much quicker. And January 1st of ~p 1998, new legislation went into effect that requires the ii State now to -- actually, a judge who's hearing one of our 12 cases to have a final hearing on that case within 12 months after the child comes into care. So, essentially, as of i9 .-. 14 January 1st of this year, that gives us 12 months, if we do a removal of a child from the home because of abuse or neglect, i5 to make a permanent placement for that child, or some type of i5 permanent legal decision for that child. So the clock is ~~ ~g ticking fox the Court as well as for us. We have Associate ~y Judge Camille Dubose who was appointed, and we have seen her 20 quite frequently here, especially in Kerr County. Kett County is the largest, number-wise, in terms of hex caseload 2i fox the entire 12 counties that she -- she works. We have 22 moved actually quite a number of children to permanent 23 2a situations. We've had 6 children adopted. Since she took 25 ,,,~ 9 0 f"l i_. J r 1 2 3 a 5 s 8 s 10 11 12 13 1a 15 16 17 1a 19 20 21 22 23 2a 2s the bench in September of last year, we've been able to terminate parental rights and free 10 children to be adopted, and we have another 11 children that are placed, and these are just Kerr County kids. We have more kids total from my four-county area, but those are just Kerr County kids that we -- we have been able to move through the system since September of last year. And those 11 children who are placed for adoption are placed in either legal risk, adoptive placements, or what we call foster adopt, where we have identified that they will be becoming free -- legally free for adoption and we're moving them into a more permanent placement before the actual termination of parental rights. And some of these kids -- we placed last fall a sibling group of three from Kerr County, and the oldest little girl was a freshman in high school. And we're just really proud of those kids; they have done so very well. And, hopefully, their adoptive family will be consummating that adoption sometime -- maybe even by the end of this summer or the early part of the fall. And, so, those are really positive things. Not only for the children, because it brings permanency, it brings a family that they will be able to grow up in and will be their life-long family, actually, you know, when these kids finish high school. And if they do go on to college, they still need that family connection, even as adults, and they will have that. It's also cost-effective too, because ~ I 41 L J 1 2 3 a 5 s 8 s 10 11 12 13 1a 15 1s n 18 19 20 21 22 23 2a 25 it reduces the cost of foster care, as well. So, that's -- in both those directions, that's real positive. We've been very, very busy. One of the -- we've been working very -- lots of long, hard hours, actually, in the last several months, working towards the establishment of a board of directors for our Kids' Advocacy Place, which, hopefully, by sometime at this point next year we may have established. It will be a child advocacy center here in Kerr County, and it will serve seven counties total, six counties in addition to Kerr County. Child Protective Services has been very involved; I've been very involved in working towards that end with aid Peterson Hospital, Donnie Coleman from the 198th District Court Attorney's Office, all of the law enforcement, and we're really excited about seeing that -- that come very quickly. I think that will be reality. And that will be a real positive for our kids. That will also help us reduce a lot of our cost. And one area will be that we will have trained medical professionals here in Kerr County to be able to conduct forensic sexual abuse exams. We won't have the cost of having to take those children to San Antonio to have that done, so we're real excited about that. So, are there any questions? COMMISSIONER BALDWIN: How many foster parent families -- how many foster homes do we have in Kerrville now? 92 MS. TRAVER: Child Protective Services, which we ~ are a Texas Department of Protective and Regulatory Services, 2 we certify and license foster and adoptive homes. And we g have one certified foster home in Kerr County. We used to q have several, and we lost -- we didn't lose them as a foster 5 family, but we lost them in Kerr County; they moved to g Sanders. And, so, we have one family at this time. We have ~ just completed a training orientation group about two months s ago and hopefully will have, I believe, another two or three g families certified before the end of this year. And we've ~p seen a number of private child placement agencies, such as i~ the Bayex Foundation, and Pathways is another one, who have 1P come into this area to recruit and license therapeutic foster is .-. homes, which are -- they're a more skilled -- they have a ~q higher number of training hours that they have to complete to i5 become certified, and then have a higher number of training is hours they have to maintain each year. They care for ~~ children who are identified as therapeutic, but they're a is little bit higher level of care. And we have a number of ig those who have -- agencies who have come out into Kerr County PO and licensed those homes, and we use a number of their homes 2i as well. So -- but we do need foster homes. Any time you 22 can recruit, just have them call us. Any other questions? 23 Okay. I'll turn it over to Andy. 2q COMMISSIONER OEHLER: Thank you, Pam. 25 -^ 43 MR. FOX: Well, gentlemen, we thought we'd kind of f'"~ L~ ~ give you a rare treat this morning by coming here not to ask 2 for money, but rather to thank you for the money that you've 3 given us over the past year. You funded us to the tune of q 535,000 over the course of the year, and just to give you a 5 rough idea, a real quick overview of how it's been spent, as 5 Pam was saying, is recruiting for foster parents. The foster parents situation is such a good situation, and that's been ~ something we've been working very hard at. Foster parenting 9 s is very much a labor of love. The funding from the State ip does not fully cover all of the expenses of raising a child, ii so we like to be able to help out with certain things. For example, helping out with school books and school clothes at i2 the beginning of the year. You'll see some of your money is .-.. goes towards that. Not just for kids in foster care, but iq kids that are placed in emergency shelters, kids temporarily i5 taken out of the home, that kind of thing. We were able this ie last year to have a very large Christmas party for foster -- ~~ 18 for the children in foster care and for a lot of the children 19 in emergency placements. I have a few photographs here I think you might very much appreciate seeing. I think you'll 20 21 recognize the Santa. COMMISSIONER BALDWIN: Ho, ho, ho. I'd say that 22 was one of the most fun things I've ever done in my life; it 23 2q was a kick. 25 .- 9 9 MR. FOX: Buster makes a great Santa, he really ~J does. So, like I say, we're able to help out with -- with ~ school items, expenses that are not necessarily covered by 2 g the money that they get from the State, expenses that would q have to come out of their own pockets. And often it's e expenses that the -- the foster family would not -- wouldn't otherwise be able to afford. So we're trying to make it s easy, basically, for to people the become foster families. ~ I've been involved in the system for a long time. I'm on the e g K-Star Board of Directors and I volunteer at K-Star, and I ip actually see firsthand the kids that -- that are coming ~i through the shelter that have been taken away from the home ip or taken away from the guardianship situation. And a lot of them don't work well in a group home, and putting them in a is .-, foster home, finding the right foster home for them could iq just make such a big difference to them. We -- all the kids i6 very much enjoyed the Christmas party. We bought 30 pizzas, 16 they went through 30 pizzas. We were able to get a lot of i~ 18 gifts donated from the community, so that we used some of the ig money that you gave us for actually holding the party. And then we were able to get, like I said, a lot of gifts 20 donated. Other things that we do, children in care sometimes 2i have the opportunity to go out of state and visit with zz family, visit with relatives. Sometimes we're able to help 2s 24 out with travel expenses. Extra expenses at school, things 25 ,.- 45 L- ~ i 2 3 a 5 8 7 8 s io i~ 12 13 is 15 16 17 18 19 20 21 22 23 2a 25 like annual photographs, school trips that are required to be paid for by the student. For the kids in conservatorship or an emergency shelter or in foster homes, we were able to help out with that. So your money is very much appreciated and it's very well spent. Every single penny goes towards helping the kids directly where it's needed the most. Basically, those were the main things that we did during the year. We were able to sponsor some training, some law enforcement and some medical training as far as abuse situations is concerned, educating people about recognizing abuse, such situations. We had an expert come in from out of town, and some of the money that you gave us went to help pay the expenses of sponsoring people and organizations to be able to attend the training, to be able to pay for the training. So it gets -- it gets spent out around the -- around the county where it's most needed. Any questions? COMMISSIONER OEHLER: No. Thank you very much MR. FOX: We appreciate it very much. COMMISSIONER HALDWIN: Thanks for coming over and giving a report without having your hands out. I found this in my files over the weekend. I don't have any idea what it is. It's yours, it's not mine. MR. FOX: Okay. IRS on the top. COMMISSIONER BALDWIN: Yeah. i thought I'd better get it to you. 96 MS. TRAVER: I don't know if you need those ~~l L J 1 2 3 4 5 6 8 9 10 11 12 13 1a 15 1s 17 1e 19 zo 21 22 23 za 25 photographs for the County archives. COMMI3SIONER BALDWIN: I'd like really like to have those so you don't show them around town too much. MS. TRAVER: I have the negatives if anybody's interested. COMMISSIONER OEHLER: Okay, we'll move on to 2.6, Consider and discuss approving resolution supporting Kerr County's application for an AACOG grant to fund a more active local enforcement of solid waste issues in Kerr County. And we have the Solid Waste Coordinator, Mr. Glenn Holekamp. MR. HOLEKAMP: My name's Glenn Holekamp, 3317 Loop 539. I put this on the agenda. Primarily Commissioner Baldwin is very familiar with this particular program. In fact, he has inspired me to pursue it. The reason why it was kind of put on the agenda at this point is there is a timeframe that I have to have a resolution from Commissioners' Court to meet the deadline of the 22nd of July to have this grant in place in San Antonio. The grant is -- and I had sent ya'all a little brief summary of what it -- the memorandum. Did ya'all get that? COMMISSIONER LETZ: Yes. COMMISSIONER OEHLER: Mm-hmm. MR. HOLEKAMP: Okay. The one that we were primarily going to go after is Category 1 in there. That's 47 C~"`l L ~ 1 2 3 a 5 s 7 8 s 10 11 12 13 1a 15 1s n 18 19 20 21 22 23 2a 2s the local enforcement end of it. This is a -- it's pretty much the same kind of grant that Band era County has gone after the last two years, and were accepted both years. Is that correct, Mr. Baldwin? COMMISSIONER BALDWIN: Yes, sir. MR. HOLEKAMP: Theirs is a little different. Theirs works through a constable instead of of a -- you know, another department. That constable runs the Code Enforcement there. But the rules do not indicate that it has to be a law enforcement individual that does it. It probably would help when you go and put notices on their doors, but it's not required by law. And what I've done is I've done a preliminary draft, strictly preliminary, and that grant application will be somewhere in the range of $36,000 to 550,000. The way it works, that grant money would not be -- and, Commissioner Baldwin, please interject if you know some more about this than I do -- that this would not have any effect until probably the beginning of next year, like March, April, May; is that correct? COMMISSIONER HALDWIN: Yes. MR. HOLEKAMP: It's like a year from now before you'd ever see a penny of this. But the grant application has to be in their hands on July 22nd. So what I'm asking for is a resolution from Commissioners' Court if they so choose to participate in this grant. And it was designed -- 98 n ~_ ~ .."~ 1 2 3 a 5 s 7 s 9 10 11 12 13 1a 1s 16 n 18 19 20 21 22 23 2a 2s from my preliminary numbers, it's designed to not be so extravagant that if AACOG did drop the grant, that it would impact Kerr County at some point in time financially, 'cause I feel like that's real important and we need to watch that. COMMISSIONER BALDWIN: Glenn, could you provide a little bit more detail into -- as an example, illegal dumping, what that might mean, and hazardous waste. Just touch on these kind of things that we're -- that we're really kind of looking at here. MR. HOLEKAMP: Okay. You drive down -- you get a call from a taxpayer saying somebody left a home abandoned or left, and they've lust got piles and piles of garbage bags and that sort of thing. It seems to be it's no one's fault. You know, it's -- you know, they're gone. But the owner of record of the property is the one responsible for it. And as ya'all are well aware, we had this several years ago on River Road. The man didn't do the dumping, but he's the one that had to clean it up. We get into a lot of that. Junk automobiles is a real problem. That takes a lot of time because of registration, VIN numbers on vehicles. You lust can't arbitrarily go out there and pick them up and haul them off. I mean, they're pretty well protected. That's an area that, really, I have a big problem with myself right now, is being able to get those automobiles moved in a reasonable amount of time to satisfy the complainant. They feel like we 99 f'r`i L_~ 1 2 3 a 5 s 8 s 10 11 12 13 14 15 1s 17 18 1s 20 21 22 23 2a 25 should respond a lot faster. If they're on a public right-of-way; i.e., county road or street, the Sheriff's Department or law enforcement has the authority to red-tag them. But then what happens on a red-tag, as i understand, they're hauled off to a wrecking yard, but they don't own them. The owner of the vehicle by the VIN number, the title owner, is responsible, and which he'll never go claim it. So there's a lot of things here that if we wish to pursue these junk automobiles, it takes a lot of time. A lot of time to pursue those. Which, right now, with -- with the way my department is, is I -- I kind of allow myself 5 to 10 hours a week fox solid waste, and in some of these instances it takes 2 or 3 hours just going through the things that the Appraisal District tells me to figure out who owns what. So there's some hardware equipment in this giant. COMMI33IONER BALDWIN: That's what I was going to ask you next, is what -- are you going to apply for a truck? MR. HOLEKAMP: Well, it'll be a pickup truck. A digital camera -- and the reason for that is you can save a lot of money nowadays if you don't have to buy film. You just plug it into your computer and cough up the pictures as you need them, and you do need them when you go to court with those solid waste issues. Some communication equipment. And then the other thing, and I got onto this by the Appraisal District, and this is an absolute necessity, in my opinion, 50 is a global positioning satellite receiver in the vehicles. r"`~ ~_ ~ ~ That particular piece of equipment, you drive out there and 2 you -- you read your latitude and longitude, and then you s call out there and they can tell you exactly who owns that a piece of property right where you're parked. It's neat. And 5 lt'S -- 5 COMMISSIONER LETZ: They can do that now? ~ MR. HOLEKAMP: Yes, sir, they can. Yes, the vehicles are equipped with them. And it's a really -- it's e g really a good system, absolutely. And in our work, where you ip have platted, replatted, unplatted subdivisions, and ~i Commissioner Oehler has a lot of them in his precinct, that i2 you -- what you see is really not what it is, you send a lot of letters out and they say, "I don't own that property, 13 14 you're looking at the wrong thing." Well, it's what it was originally, but it's not what it is today; it's been i5 replatted two or three times. 3o we really have some i5 i~ problems, and what happens then is I get blamed for bugging ~g the wrong person. So I think some of these things will ig probably make it more accurate, our work. The other area, 20 and I think this is very important, is educational. And this 21 would be targeting third and fourth grade classes in all the 22 elementary schools in Kerr County. And what this would be is health and safety hazard prevention handouts. This is 2s 24 educating. We do it already with rabies, which is not part 25 ,,,_ 51 1 2 3 a 5 s 8 s 10 11 12 13 1a 15 16 17 1a 19 20 21 22 23 2a 25 of the agenda today, but we try get into those grade levels and teach them the importance of rabies and that we can go hand-in-hand with the health and safety with the illegal dumping. And then there was some operating expense, was the remainder of the grant application. Now, they do make it very clear that they do not allow any money for pick-up of refuse. That is totally not allowed. So, if there's a bunch of garbage sitting somewhere, that you cannot use this money in any way to have it picked up. So -- but that's the -- because then you run into that situation that you're competing with the BFI's and the other haulers. They will not do this with this particular grant money. COMMISSIONER BALDWIN: I agree with it. I have one or two other questions. MR. HOLEKAMP: Yes, sir? COMMISSIONER BALDWIN: Your 1998 timeline is scheduled here. MR. HOLEKAMP: Yes, sir. COMMISSIONER BALDWIN: That is concluded. June RFP's are duel MR. HOLEKAMP: Yes, sir. COMMISSIONER BALDWIN: Are we in tune with that? MR. HOLEKAMP: I'm on it, sir. COMMISSIONER BALDWIN: Okay. I'm -- I just wondered. I just noticed this in the back. 52 MR.HOLEKAMP: Yeah, I just got it the other day -- Ill L ~ 1 2 3 a 5 s a s 10 11 12 13 1a 15 1s n 18 19 20 21 22 23 2a 25 last week. COMMISSIONER BALDWIN: If you want -- do you want a real live resolution, a printed-out something from us7 MR. HOLEKAMP: If ya'all -- that would be -- it goes in part of the application. COMMISSIONER BALDWIN: Who's going write it? Are you going to write the resolution and bring it back to Commissioners' Court, or what are you going to do? COMMISSIONER LETZ: I think he can do one at lunch and we can approve it after. COMMISSIONER BALDWIN: Approve it after lunch? MR. HOLEKAMP: All I need is a resolution, just "Kerr County Commissioners' Court resolves that they support Kerr County's application for AACOG funding grant." COMMISSIONER BALDWIN: Would you ask Thea to do that and get it back to us7 MR. HOLEKAMP: Me? COMMISSIONER BALDWIN: Yeah, please. You don't expect us to go and ask her to do it7 COMMISSIONER OEHLER: I will. I'd be happy to. And it will be done. MR. HOLEKAMP: Okay, that will be fine. Ya'all have any other questions on this? ~I COMMISSIONER LETZ: No. Appreciate you going to 53 L_J 1 2 3 a 5 6 8 s 10 11 12 13 1a 15 16 17 18 1s 20 21 22 23 2a 25 the trouble to look for this -- you know, the work to submit the grant. It's a lot of work, but it is of benefit to the County. MR. HOLEKAMP: Well, Commissioner Baldwin had promised me a bunch of help from a couple of individuals in the community, but they disappeared. But it's not his fault. COMMISSIONER BALDWIN: Do you want to name names? COMMISSIONER OEHLER: Why don't we go ahead and pass a resolution supporting this so that it's a matter of record? COMMISSIONER BALDWIN: So move. COMMISSIONER OEHLER: And then we'll direct me to ask the administrative assistant to come up with one and authorize the County Judge to sign. COMMISSIONER BALDWIN: I so move. COMMISSIONER LACKEY: Second. COMMIS3IONER BALDWIN: I was just joking. I know she'd do it; I was just joking. COMMISSIONER OEHLER: Motion and second to support the resolution approving the application to AACOG grant for local enforcement of solid waste issues. All in favor? (The motion was carried by unanimous vote.) COMMISSIONER OEHLER: Okay, let's take a morning break. It's about 12 minutes after 10:00. We'll come back at -- 59 MR. HOLEKAMP: One question relative to 2.10; I'm ~ ~ going to be leaving. L~ COMMISSIONER OEHLER: Okay. 2 MR. HOLEKAMP: On the budget workshops. I would s really like that -- and this is probably unusual -- is I'd a 5 like to get mine over with as early as possible in the 5 process. COMMISSIONER OEHLER: Okay. We'll take that under ~ advisement. s MR. HOLEKAMP: I'd appreciate it. y io COMMISSIONER OEHLER: We'll be in recess till 25 ~i minutes after 10:00. (Whereupon a brief recess was taken.) 12 COMMIS3IONER OEHLER: Okay, I guess we'll go back i9 into session. It's 10:28. We're down to agenda number 2.7. 14 And I don't see Mike Walker in the audience; he's supposed to i5 be here to present some schematic plans to revise the parking 16 in the courthouse square. We'll skip that till later. i~ ~g COMMISSIONER BALDWIN: Excuse me, Commissioner. ig COMMISSIONER OEHLER: Or do you have information? COMMISSIONER BALDWIN: No, I just noticed here on 20 his agenda request it says, "time preferred - 11:90." 2i COMMISSIONER LETZ: I just had Thea call him and 22 tell him to be to be here now. 23 COMMISSIONER OEHLER: The next number, 2.8, also 2y 25 .~ 55 ~'`1 L~ 1 2 3 a 5 6 8 9 10 11 12 13 1a 15 16 n 1a 19 20 21 22 23 2a 25 has to do with Mike Walker on the demolition of the old jail. Guess we'll qo down to 2.9, which is Consider and discuss renewing burn ban. COMMISSIONER LACKEY: I've had both of my fire departments call and wanting it put back on real bad. They had several fires out Elm Pass way, and said they need people to stop burning. Center Point's having all kinds of problems with burning. I move that we put it back on. COMMISSIONER OEHLER: I have a motion to extend the burn ban for another 14 days -- or to reinstate it. Do we have a second for that? COMMI3SIONER LETZ: Second. Reluctant second. COMMISSIONER OEHLER: Okay, we have a motion and second to reinstate the burn ban. I guess -- do you want to make that effective tomorrow morning at -- COMMISSIONER LACKEY: 8 o'clock. COMMISSIONER OEHLER: 8 o'clock. I know that conditions are different in different parts of the county, but it's supposed to be 100 degrees or better every day this week, and that's going to really dry things out. So, we have a motion and second to renew and extend the burn ban. All in favor? (The motion was carried by unanimous vote.) COMMISSIONER OEHLER: Okay, 2.10, Consider and discuss setting dates for budget workshops. The County Judge 56 put this on. I'm not sure that we want to -- ~l L J 1 COMMISSIONER LET2: I believe that he left dates. 2 COMMISSIONER OEHLER: Did he leave a schedule in -- s maybe it's in here. q COMMI3SIONER LACKEY: I didn't see it. 5 COMMISSIONER LET2: Thea, did the Judge leave the s dates for the budget workshops? ~ MS. SOVIL: No, he just left you that note. 9 COMMISSIONER OEHLER: Well, Thea, could you get us g a list of all the -- just the budgets that we'll be hearing, ip so we can maybe set times? ii MS. SOVIL: Yes. 12 COMMISSIONER OEHLER: The Judge has asked us to set .-. is times and dates for budget workshops, and he can do it on iq Tuesdays, Wednesdays, or Thursdays in the afternoon, and on is any Friday. So that kind of leaves us wide open to what we is can do. So I guess we can start down the list, and we -- i~ normally, in the past, we've tried to do about three or four ~g of these, depending on the size of the department. And, is generally, the larger departments like the Sheriff's 20 Department, we set aside a, probably, two-hour period for P1 something like that to happen, maybe three, and not try to 22 schedule anything else unless there are some smaller departments on those deals. 23 24 COMMISSIONER LACKEY: The Sheriff and jail. 25 ~ 57 f'~ L J 1 2 3 a 5 s 7 8 s 10 11 12 13 1a 15 16 17 18 19 20 21 22 23 2a 25 COMMISSIONER OEHLER: Sheriff and jail, one workshop. That generally takes a good bit of discussion time. COMMISSIONER LETZ: My only comment on that one, I'd like to do that one early on. I think there might be a second hearing required on this for the Sheriff and the County Jail. COMMISSIONER HALDWIN: Why do you think that? COMMI3SIONER LETZ: Just a gut feeling I have at this point. COMMISSIONER BALDWIN: 30, we start the first Tuesday in July? Is that the point here to start the -- COMMISSIONER OEHLER: Well, I think that's kind of what he's saying here. What we can do is we can have one on the afternoon following the regular meeting, too, like we've tried to do it that way and kill a whole day. COMMISSIONER LETZ: Right. I prefer that, if possible. COMMISSIONER BALDWIN: Yeah. COMMISSIONER LETZ: Why don't we, at our next meeting, which is when? When is our -- COMMISSIONER OEHLER: The 13th will be our first meeting in July. Maybe we should start -- maybe we should start the first one -- let's see, he said what days? COMMISSIONER BALDWIN: Tuesdays, Wednesdays, and ~~ 5s Thursdays, in the afternoons. ~ ~ ~ MS. SOVIL: And all da Frida Y Y• 2 COMMI3SIONER LETZ: We do need Glenn out of the way s because of those grant s. Let' s do him one of the first ones. q COMMISSIONER OEHLER: Okay. So we can go with -- s MS. SOVIL: Now, there's some budgets we haven't 6 even got yet. ~ COMMISSIONER OEHLER: Here you qo, Thea. Why don't 6 you come up here and s it down, and you can write the times g down of -- ~p MS. SOVIL: I'll do it here. ~~ COMMISSIONER OEHLER: -- when we're going to do it 12 so that it gets taken care of. You want to do it on Tuesday :s .-_ afternoon, July 6th, s tarting at 1:307 Or the 7th? tq COMMISSIONER LETZ: July 7th. is COMMISSIONER OEHLER: Okay, July 7th, I'm sorry. 16 MS. SOVIL: Who? i~ COMMIS3IONER LETZ: Animal Control. ~g COMMI3SIONER OEHLER: Animal Control. ~g COMMISSIONER LETZ: Treasurer? pp COMMISSIONER OEHLER: Treasurer. Would you be 2i ready then? 22 MS. NEMEC: Yes, sir . 23 COMMISSIONER OEHLER: What else? 24 MS. SOVIL: Do you want to give them 15 minutes 2s ~- 59 f""`i L.~ 1 2 3 a 5 s 7 8 9 10 11 12 13 14 1s 1s n 1a 1s 2a 21 22 23 2a 2s each time on it, or just take them -- COMMISSIONER LETZ: I think Animal Control will be a little bit more. COMMISSIONER OEHLER: I'd say 30 minutes on Animal Control. Barbara, how long? MS. NEMEC: Fifteen minutes. COMMI3SIONER OEHLER: Fifteen minutes. COMMISSIONER BALDWIN: 2 o'clock. COMMISSIONER OEHLER: Holekamp at 1:30, Barbara at 2:00. COMMI3SIONER LETZ: Tax Assessor? County Clerk? Billie, will you be ready by then? MS. MEEKER: You're talking about on a Monday or Tuesday? COMMISSIONER OEHLER: Tuesday. MS. MEEKER: Tuesday. Yes, I'll be back on Tuesday. COMMI3SIONER OEHLER: Let's go ahead and do County Clerk in the afternoon, then. We could try and see if Paula's going to be ready. I think she will be. MS. SOVIL: She's turned one in. COMMI3SIONER OEHLER: Let's do her. Let's do the County Clerk at -- at 2:30 or 2:15? COMMISSIONER LETZ: 2:15. COMMISSIONER OEHLER: 2:15 on the County Clerk and 60 -- how how long do you think, Billie, 30 minutes possibly? f' ~ COMMISSIONER LETZ: 2:45. LJ ~ 2 MS. MEEKER: I haven't had any experience along a that line, I don't know. q COMMIS3IONER OEHLER: Thirty minutes is generally 5 -- unless you have a lot of things that you need discussion s on. ~ M3. MEEKER: Not at far as I'm concerned. ~ COMMISSIONER OEHLER: Okay. e 9 MS. MEEKER: I can tell you real quick. ip COMMISSIONER OEHLER: Okay. All we have to do is ~~ say yes. i2 MS. MEEKER: That's right. COMMISSIONER SALDWIN: We )ust have to listen fast. 13 •-- MS. MEEKER: I'll -- how long it takes is up to iq i5 You. COMMI3SIONER OEHLER: Let's have her at 2:45 and i6 start the Tax Assessor/Collector at -- ~~ ~g MS. SOVIL: 2:95? You've got the County Clerk at is 2:15. 20 COMMIS3IONER OEHLER: Yeah, but it will be over 2: with at 2:45. And the n that should -- I would imagine Paula has a lot of discussio n on hers, I believe, from what I've 22 visited with her about already. That probably will be enough 23 24 for the afternoon, in case one or the other went over. 25 61 r MS. SOVIL: That's four. ~ COMMISSIONER OEHLER: That's a pretty good start. 2 And then do we want to go on and do -- you want to just go s ahead and do these kind of one day after the next and get q them over with? 5 COMMISSIONER BALDWIN: I would -- that's fine with 5 me. ~ COMMISSIONER OEHLER: Let's go on the 8th, and e start with -- let's go ahead and do the Sheriff on the 8th in s the afternoon. We can't do it in the morning, so at 1:30. ~p We'd probably better have just the Sheriff and the jail on ~i Wednesday, the 8th. And that will be enough for that day, 12 guarantee you. And then on the 9th, we can do -- why don't i9 we go ahead and do Commissioners' Court and County Judge and .- iq County Court at Law. is COMMISSIONER LETZ: Can we get the District Clerk is in there tool i~ COMMISSIONER OEHLER: Oh, yeah. She doesn't ~g usually have a whole lot. We can do her late in the -- after is we get through with all those others. Okay. 20 COMMISSIONER BALDWIN: What's the time, Thea7 What 2i time are you writing down on those? 22 M3. SONIC: 1:30. 2s COMMISSIONER BALDWIN: 1:30, 2:00, 2:307 2q MS. SOVIL: Yeah. 25 .-. 6 2 i COMMISSIONER BALDWIN: County Court at Law at 2:30? ~'gl MS. SOVIL: Okay. LJ ~ 2 COMMI3SIONER OEHLER: County Court at Law isn't 3 going to take very long. q MS. SOVIL: He's going to take about 5 minutes. 6 But he's also got that new corrections thing that he wants to s come in and plead for. ~ COMMISSIONER OEHLER: Yeah. We'd better give him s 30 minutes, he may get started. g MS. SOVIL: You think it's going to take a whole ip hour for the County Judge and Commissioners' Court? i~ COMMISSIONER LETZ: I think 30 minutes for those i2 two. COMMISSIONER OEHLER: Thirty minutes will be long 13 ,^-. enough for that, too. ~q MS. SOVIL: District Clerk, then, at 2:30? i5 COMMISSIONER OEHLER: Mm-hmm. And then let's go on ie i~ the 10th -- that was the 9th, right? ig MS. 3OVIL: You could do one more. ig COMMISSIONER OEHLER: Okay. What about volunteer 20 fire departments? 2i MS. SOVIL: No, on the 9th. That comes under part 22 of the Commissioners' Court stuff. COMMISSIONER OEHLER: That's true. 2s 24 COMMISSIONER LETZ: How about doing the Auditor? 25 r.,, 63 COMMI33IONER OEHLER: Yeah, that would be good. Fr"~ ~ ~ Then why don't we, on the 10th , do all the J. P.'s? 2 COMMISSIONER LETZ: J. P.'s and constables in one s day. a COMMI3SIONER OEHLER: J. P.'s and constables. 6 M3. SOVIL: At 1:30? 6 COMMISSIONER OEHLER: Mm-hmm. They're not going to ~ take very long. COMMI3SIONER OEHLER: No, that won't be -- 8 y MS. SOVIL: Just set them all at 1:30 and then lust ip take them one at a time? ii COMMISSIONER OEHLER: Okay. What are we -- like, i2 we're going to have -- Road and Bridge needs to be a day. MS. SOVIL: We haven 't even got their request. is .-. COMMI3SIONER OEHLER: Set a time so that they can 14 be here. 1a COMMISSIONER LETZ: You want to do it on Monday, ie the 13th, in the afternoon? i~ ig MS. 3OVIL: You can do Monday -- oh, on the 13th? ~y That's a meeting day, right? 2p COMMISSIONER LETZ: Right, but after. Maybe set it 2i at 2:30. We should be done at the latest by 2:30. 22 M3. 3OVIL: You can do all day Friday on that -- the 11th. 23 2n COMMIS3IONER OEHLER: All day Friday? 25 ,.` 6 4 COMMI3SIONER LETZ: That's Saturday. r~-~ L J t M3. 3OVIL: Huh? 2 COMMISSIONER OEHLER: The 11th is Saturday. s MS. 30VIL: Why did you not start until 1:30 on the a 10th? s COMMISSIONER OEHLER: Just a mistake, I guess. g COMMISSIONER LETZ: We'll start all of them in the ~ after noon. e MS. SOVIL: Well, the Judge is available all day on g Frida y. ~p COMMISSIONER LETZ: But some of us have a job we >> have to do. I need to at least get people working before I 12 -- is COMMISSIONER OEHLER: Just leave it alone. And 14 what else do we have l eft there, Thea? is MS. SOVIL: Nondepartmental -- well, you have all those County-sponsored deals that we have to address: K-Star, 16 ~~ Casa, Dietert Claim. ~g COMMISSIONER OEHLER: Why don't we set those dates ~g after we -- on our reg ular meeting day on the 13th? The 20 Judge will be back. p~ MS. 30VIL: Okay. When? 22 MS. NEMEC: You have maintenance, also. 23 COMMI3SIONER OEHLER: Yeah, you have maintenance. pq When do you want to do maintenance? 2s ,,.,. 6 5 MS. SOVIL: County Attorney. LJ t COMMISSIONER OEHLER: I think Road and Brid a is 9 2 going to take all the rest of the afternoon on the 13th. We a need to go to the 19th. a COMMISSIONER BALDWIN: 19th. I don't think that 5 that's going to be a long deal like the jail or Road and e Bridge or anything, so -- I mean, just do it the 19th. ~ COMMISSIONER OEHLER: 1:30 on the 19th, and then s take up Nondepartmental after that? g COMMISSIONER BALDWIN: Okay. ip COMMISSIONER OEHLER: Do the Ag Barn that day too? ii COMMISSIONER LETZ: Maintenance -- Ag and 12 Maintenance are often related. is COMMISSIONER OEHLER: That probably will be enough ~a that day. 15 M3. 3OVIL: You've still got the County Attorney. COMMI3SIONER OEHLER: Oh. 1fi i~ COMMISSIONER LETZ: We can do them this -- ~g COMMISSIONER OEHLER: Couldn't we put them on this ~y first deal with County Court at Law and all that? 20 MS. SOVIL: If you want to. 2i COMMISSIONER OEHLER: How many do we have that 22 first day? 23 MS. SOVIL: Four. You're finishing at 2:30 -- no, 2a 2:95. 25 .-~ 6 6 ~l L J 1 2 3 a s s 7 8 s 10 11 12 13 1a 15 16 n 18 19 20 21 22 23 2a 2s COMMISSIONER OEHLER: Put him in on the tail end of that deal, whatever it would be. M3. SOVIL: On the first day? COMMISSIONER OEHLER: Whatever it was, the 7th. COMMISSIONER BALDWIN: Yes. When you talk about Ag Barn, what all are we talking about here? We're talking about the Ag Barn, itself? Are we talking Extension Service/Ag Sarn7 COMMISSIONER OEHLER: Youth -- Texas Youth Exhibition Center. COMMISSIONER LACKEY: How about the ReCor deal? M3. SOVIL: That has to go to Juvenile Board first, and then they. approve it or disapprove it. COMMISSIONER LETZ: A lot of the Ag is under maintenance, actually. The capital outlay portion, I mean, really comes in. MS. SONIC: You got DP3, too. You got two different ones there, DP3. You got Travis and Seal. COMMISSIONER OEHLER: Yeah. M3. SONIC: You got the Extension Service, the D.A.'s, and the Districts Courts. COMMISSIONER OEHLER: That doesn't usually take very long. Let's put all those together on the 15th. COMMISSIONER LACKEY: 15th. COMMISSIONER OEHLER: 15th. District Court doesn't .-. II 67 take long at all. L ~ i 2 3 a s s 7 8 s is 11 12 13 is is is n ie 1s 20 21 22 23 2a 2s MS. SOVIL: Tommy will present the D.A.'s. You know, we just pay a percentage of what our County does. COMMISSIONER OEHLER: Yeah. Let's have the Districts Courts, the D.A.'s, and the Ag/Extension Service all the same afternoon on the 15th. MS. SOVIL: DPS the same day? COMMISSIONER OEHLER: Mm-hmm. COMMISSIONER LETZ: Everything else. I mean -- COMMISSIONER OEHLER: That's going to get us down ~ to -- MS. SOVIL: That's going to get you down to just about everything except for the things that ya'all have to make a decision on; i.e., the City/County Library, that kind of stuff. County-sponsored airport. COMMISSIONER OEHLER: This needs to be a -- that's a lot of discussion on a lot of that stuff. COMMISSIONER BALDWIN: Yeah, sometimes, if it's -- now, you remember last year, the library come in without a change, and so that was a smooth one, and I think it's going to be real close to the same thing this year. So, there might be some increases over there, but they haven't told me what they might be. I just sense that maybe something will come, but I don't think it's going to be a great deal. COMMISSIONER OEHLER: That pretty well takes care 68 of everybody that has to come in and make a presentation. ~l L ~ ~ MS. SOVIL: Except for the County-sponsored ones. 2 You know, Dietert Claim, Casa, and K-Star; they always like s to come in and -- q COMMISSIONER OEHLER: Well, let's schedule that on 5 the 13th meeting, put it on the agenda again to set a time s and date to hear those. But that will take care of just ~ about everything that needs to be done at this time, I think. g COMMISSIONER LETZ: Any adjustments, we can do it g on the 13th. ip COMMISSIONER OEHLER: Right. Okay. i~ AUDIENCE: Is this list going to be published in 12 some form? is •-- MS. SOVIL: Be posted as workshops. iq COMMISSIONER LETZ: Post them all at once. i5 COMMISSIONER OEHLER: Okay, that all right with everybody? is i~ COMMI3SIONER BALDWIN: Yes, sir. Incredible. You 18 guys are to be commended. ig COMMISSIONER OEHLER: Oh, yeah. PO COMMISSIONER BALDWIN: No, it's true. 21 COMMI3SIONER OEHLER: Okay. We're down to Consider 22 and discuss approving an audit for the end of fiscal year '97-'98 at Kerr County Rural Fire Prevention District Number 23 24 1. That is -- Tommy, I think, normally does that, doesn't 25 ,.., 69 he7 And they request this to be done dust to cover them, ~ make sure they keep all their books in order and declare 2 income expenditure. s COMMISSIONER BALDWIN: Is the request that the a County Auditor do the auditing? Is that what -- 5 COMMISSIONER OEHLER: That's what it is, and Tommy s has done that in the past. It's kind of an annual thing. ~ They 3ust have to make the request for him to do so. It's e not a real long -- it's real short. y COMMISSIONER BALDWIN: It's all right with me. ~p COMMISSIONER LETZ: So move. ii COMMISSIONER OEHLER: Do I have a second? 12 COMMISSIONER LACKEY: Second. COMMISSIONER OEHLER: All right. All in favor? i3 `. 14 (The motion was carried by unanimous vote.) COMMISSIONER LETZ: I had a note passed to me that i5 Larry Gable will not be here till 11:30, but Mike is on his i5 i~ way, so why don't we at least come back -- 11:30 is not going ~g to work, we have another meeting scheduled then, but maybe ~y come back 11:15? 20 COMMISSIONER OEHLER: At 1:30. 2i COMMISSIONER LETZ: Well, I'm not -- how about 22 coming back at 11:15 and handle 2.7 and 2.87 23 COMMISSIONER OEHLER: Okay, we'll be in recess 2a until 11:15. 25 -, 70 LJ 1 2 3 a 5 s 8 s 10 11 12 13 1a 1s 1s n 18 19 20 21 22 23 2a 25 (Whereupon a brief recess was taken.) COMMISSIONER OEHLER: Okay. We will go back into special Commissioners' Court agenda at 1:15. I 3ust talked to the Auditor in the hall about our indigent health care thing. I think we can take care of this before we go on. He has informed me that we need to hold that bill for indigent health care this month, because it does go over our guaranteed maximum, and that there are some things that have to happen. One is he has to call and ask for an audit of that program, and then they have to submit bills from that audit to the State of Texas. And then it's going to take time to do all that. But we are not supposed to pay that bill out of reserves. COMMISSIONER LACKEY: Good. COMMISSIONER OEHLER: This time. You know, whenever all the proper things have been done, then there will be a percentage of that that we'll be responsible for, but at this time, he recommends we rescind that Court order to pay indigent health care for this period of time. COMMISSIONER LACKEY: I'll move that we do that, very gladly. COMMISSIONER LETZ: Second. COMMISSIONER OEHLER: Okay, motion made and seconded to rescind the Court order to pay indigent health care as of June the 22nd -- is that right? -- of 1998. All 71 in favor? f'^~ ~J 1 2 3 a s s 7 8 s 10 11 12 13 1a 15 1s n 1a 19 zo 21 22 23 2a 25 (The motion was carried by unanimous vote.) COMMISSIONER OEHLER: Okay. Now we'll get back to our regular agenda and Mr. Walker. Mr. Walker is present. And the first thing is 2.7, the schematic plans to revise the parking in the courthouse square. MR. WALKER: I think you were furnished a little 9 1/2 by 11 of what the -- what it is now and what we're proposing that you might want to consider. Did somebody find that? COMMIS3IONER BALDWIN: Yes, sir. MR. WALKER: Excuse me, 8 1/2 by 11. COMMISSIONER HALDWIN: I think 8 1/2 by 19. MR. WALKER: That would be more accurate. Really, lust sort of to answer your questions, basically what we did is we took the existing drive where it is, and by simply eliminating the parallel parking at one side and then notching in around the trees and the light posts and sidewalks, whatever else we had to qet around, you can see we're capable of 209 spaces. Now, the 176 that you have now, of course, you're going to lose 15 of those when we enclose the lower level, so you didn't really have 176 -- I mean, you have them right now, but you won't when you get through with that construction. So to make up the difference, the head-in parking, as opposed to -- the 90-degree head-in parking, as 72 ~~ LJ 1 2 3 a 5 s 8 s 10 11 12 13 1a 15 1s n 18 1s 20 21 22 23 za 25 opposed to the angled head-in parking, yields the 209, which kicked us a little bit over on spaces, so we had to qo up to seven handicapped instead of six, because we went aver 200. 30, that's -- that's the layout. I mean, this is by no means detailed; this is schematic at this time, and subject to a number of things. One is that we would like to propose that the County Surveyor or someone give us some accurate as-built elevations out here and exact measurements, so that we can do something with a little more confidence. But I -- we're pretty sure that within a foot or so, everything we see there is -- is accurate. If it needs to be more accurate than that, then we need to talk about the possibility of a -- of a more detailed topographical survey, tree location. There's never been one done, to our knowledge, that we could find anywhere. This is just strictly all off of our quick measurements that we took on the job. Can I answer any questions? COMMISSIONER LETZ: As I see it, that's really the only option we have to redo the parking, this type of a plan, without eliminating trees, which I don't think we want to do. Mike, you're -- as I recall, the last Court order was just to develop what you have here. I really think that's probably all we need from Mike on this project. And I think from this we could probably go with a -- if we so choose, I mean, this is probably sufficient to -- you know, to take -- send it out 73 ~..~ LJ 1 2 3 a 5 s 7 8 9 10 11 12 13 1a 15 16 n 18 1s 20 21 22 23 2a 25 for bid or get an engineer, hire an engineer directly. Not that I don't -- Mike might be in court, but I don't see why we should pay his fees any further on this type of project. COMMISSIONER OEHLER: Well, the only thing is I think that you're going to probably wind up having to do specifications of what you want put there. I mean, this is just a diagram of what's there, but there's going to have to be demolition of curbs there, there's going to have to be base and dirt or whatever taken on it, replaced with a certain amount of road basing, paving and all those kind of things that you have to specify in order to go for bids. I don't think you can bid right off of the -- COMMISSIONER LETZ: Right. COMMISSIONER OEHLER: -- of this. 30, I mean, I don't know who you want to hire to do that, but there will have to be somebody. COMMISSIONER LETZ: Road and Bridge, probably. COMMISSIONER OEHLER: You can ask them, but, frankly, we've asked him to do this sort of thing before, and if you do, then they want more money. COMMISSIONER BALDWIN: Let's ask him. COMMISSIONER OEHLER: You ask him. COMMISSIONER BALDWIN: Is that what you want to do7 COMMISSIONER LETZ: I mean, I just -- you know, Mike has a lot of things going on right now. And, you know, 79 r-~ LJ 1 2 3 a 5 s 7 8 s 10 11 12 13 1a 15 1s n 18 19 20 21 22 23 2a 25 from our standpoint of financially, I assumed it would be cheaper if we get it done somewhere else. We wanted a -- I mean, we -- this is what we asked for. And if we can't get it done somewhere else, we can come back to Mike and see how he wants -- how much it will be to do it. COMMI33IONER OEHLER: What would your fee be to do something like this? MR. WALKER: Well, that's kind of hard to say. There's a number of issues heze; we haven't really even studied them that carefully. For example, there's the irrigation system where a lot of the -- the little insets are that we've put in the parking. There's a whole number of issues to da on that. The othez one that we don't have any feel for at all is storm sewer. You know, what -- what happens. Right now, that paving out there is absorbing a lot of water because of all the openings in it. But you're going to have virtually 100 percent runoff once you -- if you do this in any sort of substantial paving, and so there's a whole storm sewer issue. I don't even know how many of those actually flow. There's little cast iron storm sewers kind of stuck around in the parking area. There's just a whole lot more that needs to be found out about how the system is actually tied in and -- and run together. But part of what needs to be done, we would propose, is you get an accurate survey, which would solve -- it doesn't necessarily need a 75 civil engineer, but we do need a surveyor to come in and say ~ this is this and that's that and it's there. There's a whole 2 bunch of -- for example, of metal -- the old metal irrigation s system is still -- the remnants of it, all over the place, q that I was talking to the maintenance guys about. There's 5 just a lot of things like that. There's going to be a few -- e there are going to be some surprises out here, hopefully not too many. There's a lot of electrical that has been put in ~ as a result of the Christmas lighting and other things. Some e y of that is substantial, some of it is not substantial. We ip are -- there needs to be a whole section or study done on ii lust the electrical aspects of it. Because I am not sure how i2 many people know what's -- what's where and where it's going and why it's theze, and what's live and what's not live and is .r so forth. So there's a lot that needs to be brought together 14 on that. Hruce, I can't answer that question right now; I'd i5 have to give that some thought. I do know this; that when we 76 go to take those plans for back here to the ADA folks in ~~ is Austin, the first thing they're going to ask us about is ~y accessibility. Right now you see a lot of those curbside 20 handicapped places that we have on each side at the end of 2i the ramps. None of those are really legit; those are not 22 really handicapped places. They were just marked off that way. And so, you know, the -- the inspector to us last time 23 24 was kind of kind, but I don't -- each time it's a new world 25 76 r~ L ~ i 2 3 a s s 7 a s io ii 12 13 is is is n ie is 20 21 22 23 2a 2s to those people and they're going to come back and look at those, and they may pass it off and they may not. so, I would propose to you that, you know, we do this as part of our package. If you don't want to -- if you don't want to put the concrete pavement in there -- that would be what I would suggest to you, is that you do it and get it over with and forget, you know, the maintenance problems involved. But if you don't feel confident in doing that, then certainly we could go back to asphalt -- back with asphalt. I wouldn't recommend the seal coat, but if that's what you want to do, certainly look at it. But we would propose that we put the whole thing together and that we -- the way we've got everything -- part of what we're supposed to deliver to you in service when we get through is an electronic copy of everything so that you have it for future use forever and ever. If we don't have that information, for example, on the site, then we can't put it in there. And we certainly can't -- you know, we'd rather not guess at where it is; we'd rather put it in there accurately. Every time the Christmas lighting project or something else comes up, landscaping, irrigation, whatever you want to do, those electronic files are there, drawing files are there, and people can pick them up and use them. That's what we're doing. That's what we agreed to do as part of the sketches that we're going to render fox you, but we're not going to do that really until .- it 77 ~.J 1 2 3 a 5 s a s 10 11 12 13 1a 15 1s n 18 19 zo 21 22 23 2a 2s the end, when we can put it all together in one set of as-built electronics files. COMMISSIONER LETZ: So you recommend that this be added to the overall --- MR. WALKER: Yes, sir. COMMISSIONER LETZ: -- project, and then bid at the same time? MR. WALKER: I would suggest you do that. If it has to be broken up for monetary reasons, well, certainly we can -- we can do it, but right now the plans that we're preparing are foz the entire thing to go out as a package. You know, we talked about phase 3-A and 3-B and everything else, but we are -- I think the agreement was that it was more economical if you bid it all out as one project. Certainly this could be divided off into a separate project. But, again, if you could put it all in one lump, you're probably going to be better off than breaking it up, unless you have to do it for a time payout situation. COMMISSIONER LETZ: I wondezed -- i mean, 40 spaces is basically a 20 percent increase or 25 percent increase, but I've got a feeling this is going to be a bunch of money to get 90 parking spaces. MR. WALKER: It will be if you concrete pave ft, you know. And, again, I don't know the storm sewer situation. That could -- that could lead to more money. One 78 L J 1 2 3 a 5 s 8 9 10 11 12 13 1a 15 1s 17 18 19 20 21 22 23 2a 25 thing 1 did not point out on this plan -- I digress lust a minute. This would allow -- if you wanted to do it, this would allow for a two-way drive; it does not have to be one-way any more. COMMISSIONER BALDWIN: I was thinking that, of course, it would be -- like, if it was one-way coming around here, it would be difficult to get in that slot right there. MR. WALKER: Yes. But it is -- COMMISSIONER BALDWIN: If it was one-way. MR. WALKER: Right, depending on the size of your vehicle. But that is a normal width right there. And then, also, directly -- you could pull into that one, you could pull into that one. COMMISSIONER OEHLER: I take it for any part of this, you're going to gain some parking spaces, but you're not going to -- there are some vehicles that will not fit in these parking places and be able to back out. COMMISSIONER LETZA: Chevrolet extended-cab trucks are huge. COMMISSIONER OEHLER: Anything that's pickup in nature. These extended cabs are going to have one heck of a time parking in any of these, straight in. MR. WALKER: Well, all those corner spaces on the rounded corners out there, those are all -- those are much larger than usual, simply because of their radius splay. But 79 f~ L~ 1 2 3 a s s 7 8 9 10 11 12 13 14 1s 16 n 18 19 20 21 22 23 2a 2s you back up to a curb, you don't back up to a car, so you do have an extra amount of room on all those corner places. Now, that doesn't mean that's the way you would do it. The other thing that we could suggest to you is in that lower level, which might be a good idea, that those remaining 20 some-odd places there could be compact cars, which would make it easier for people to get in and out, probably cause a little less danger of people backing into things. But it is extremely tight. COMMISSIONER OEHLER: I can see that 90 parking spaces could possibly cost -- I don't know how to put a dollar figure on it, but it could be a large amount of money. MR. WALKER: Yes, sir. COMMISSIONER OEHLER: The existing layout, no matter what happens, needs to be reconditioned and repaved or concreted. COMMISSIONER BALDWIN: Mm-hmm. COMMI33IONER OEHLER: I mean, it's -- the curbs are -- some of them are sunk down, and it's been paved over probably three or four times. It needs to get back down to its original elevation, I would imagine, to keep those storm drains working properly. I imagine we're getting to the point -- MR. WALKER: If they work. COMMI3SIONER OEHLER: You're going to be covering 80 up the drains before long if you don't rip it out and start r~ over. I'm not sure that I -- that I'd be willing to spend ~J ~ 2 that kind of money and completely redo this thing for 90 a parking places. a COMMISSIONER BALDWIN: May I suggest that we 5 possibly get the County Surveyor, Mr. Voelkel, over here as well as the County Engineer, and let's just kind of walk s around out there and visit one day and kick the dirt a little ~ bit and a couple fire ant beds, and see if we can come up s g with some kind of plan from them and some thoughts and money ip figures, et cetera. ~i COMMISSIONER OEHLER: I think that would be a good i2 idea. I think there is going to be -- you're really jamming everything up as tight as it could possibly be, and, i mean, i3 that is -- you've done what we asked you to. It's just that 14 it looks to me like you're going to create a lot of problems is by doing that. is COMMISSIONER LETZ: These parking slots, are they i~ is like some at a standard mall, that size? iy MR. WALKER: These are standard. This is what 20 you'd find at any -- well, actually, in Houston, they have 2i smaller parking places than this. Hut, you know, this is the minimum that -- that certainly we would recommend. They're 22 9-foot by 8-foot parking places. They're all a minimum 2s 24 number of 9 feet. Obviously, the handicaps and the ones on 25 •~-- 81 f~ L ~ 1 2 3 a 5 s 7 8 s 10 11 12 13 1a 15 16 n 18 1s 20 21 22 23 2a 25 the corners are bigger. But, yeah, these are all minimum standards. COMMISSIONER LETZ: And the reason I ask is my truck and a lot of -- well, any pickup truck that's extended cab, you have a heck of a time parking at a mall. I mean, you can't do it, it's almost impossible unless you happen to get two spots next to each other. Then you can maneuver yours in and hope that someone doesn't crowd you. And with the population we have of retirees and some of their driving skills, I really hate to crowd them in, because I think we're going to have a lot of complaints and a lot of problems if we really, you know, go to this extreme. I thought we'd probably gain more spots than we are. MR. WALKER: Well, you can if you take down trees and light posts. I mean, you can certainly do that, but this -- our charge was not to do that. COMMISSIONER LETZ: Right. MR. WALKER: But to see what we could cram into the existing space -- and even at that, as I say, we're going to have to move irrigation control valves and heads and things like that, but that's not a major do. COMMISSIONER LETZ: Well, this is what we need; this gives us an idea before we start jumping off into something. MR. WALKER: We do -- in terms of what we're doing 82 Cnl L_ J 1 2 3 a 5 s s s 10 11 12 13 14 15 1s n 18 19 20 21 22 23 2a 25 right now, we really don't have to have this. What I would like to do, I would -- and I know this is not on the agenda today, but after we get Mr. Voelkel over here, I would like to see if that's feasible, because we have some key questions about these two ramps out here, because we're taking some of that ramp up. We're going to run out of runout space for those ramps to work, and we're probably going to have to tear these two ramps out of here. And we need to know -- we need to see elevations out there so that we know exactly what we've gat to do. COMMISSIONER OEHLER: That ramp shouldn't have to be taken out. MR. WALKER: Yeah, because we're getting ready to put in an elevator, and so everything has to go out. And, as you know, at the end down there, there's a transformer, unfortunately, and a gas line and an emergency generator. And all that stuff -- well, particularly the transformer's in the way. And so we may have to turn and go this way. COMMISSIONER OEHLER: Put a ramp over it. MR. WALKER: That's right, whatevez. COMMISSIONER OEHLER: It will be a slow-down, you know. MR. WALKER: Speed bump. COMMI3SIONER LETZ: Mike, one other question I have. -- II 83 rr'-a U 1 2 3 a 5 s 8 9 10 11 12 13 1a 15 1s n 1a 19 20 21 22 23 2a 25 MR. WALKER: Yes, sir? COMMISSIONER LETZ: How much -- what would the parking space count be if we, on the exterior, went to the diagonal and then on the -- MR. WALKER: We'd be right -- we'd be less than what we have right now. We'd be less than 176. The diagonals just take up a lot more room. The other thing,,I mean, we can always lose places in there that are -- you know, pickup zone or van zone or wherever you want to put it. You can do things like that and -- you know, you see it done; they do it in the big cities. But it -- you know, you can restrict the areas and have a compact area and a large vehicle area. You can do that, and you have some room, like, out there on the corner, you know, which is already there already. And then you can take some of these sections in here where they have only curb behind them there, they don't have any cars behind them, where your bumper can go out and hang over the curb. You could designate those areas -- widen them up to 9 1/2 or something. So, I mean, obviously that lowers your count, but you'd still be up near 200 even if you did that. COMMISSIONER OEHLER: We'll have to build a multi-level parking garage out here over the -- or just cover that area on both sides. May be cheaper than doing this. Less expensive, I'm, sorry. I should not have said cheaper. 89 COMMISSIONER HALDWIN: That is a thought. `~ COMMISSIONER OEHLER: Okay. You through, Mr. U ~ 2 Walker, with that deal? a MR. WALKER: Yes, sir, unless you have something a else you want to do me to, though. g COMMISSIONER OEHLER: I don't want to beat that s horse up. Okay, we'll go to 2.8, Consider proposed alternate procedures by contractor, Larry Gable, for demolition. ~ (Off-the-record discussion.) a g MR. WALKER: He's not here yet. He's on his way. ip He called me from Austin and faxed the paper you have in i~ front of you. Unfortunately, this is not the answer to all ip his questions. What I had asked him to do, lust so that you understand what this is, I had asked him -- and I know this 13 ~, isn't on the agenda today, but to help put it in focus for 14 you, we have run into a situation out here where it is not i5 getting to be that difficult to take out the wall panels, the is ~~ ones that line the outside walls where the maximum security ig was, and so I asked him to give us a price on doing that. ig And there's a price there of 56,000. And I'll bring this all pp back into focus here in a minute, but I wanted to tell you, 2i the other problem was the situation -- there's a topping that was poured on top of the rough concrete, the structural 22 concrete out here. And we were always unsure exactly what it 2s 24 was and the exact thicknesses because of being in all the 25 .-~ 85 little individual rooms. Once the walls were down, we began L~ 1 2 3 a 5 s e s 10 11 12 13 1a 15 16 17 18 1s 20 21 22 23 2a 2s to see what some of the problems were, which is why we're doing this phase. And in that, we saw that -- that the plans call for -- the original plans call for it to be poured on top of a waterproof membrane or a membrane. And it was -- we were not sure if it was done that way. They have chipped some of it up; it was done that way. It comes off fairly easily. We were not sure whether it was bonded to that structural concrete or was actually installed with the -- the separation, and it is. And so he has done a small sample, which we called for on the plans, to see what it was like, and it is not that difficult. But because of the area, 15,000 square feet of it, he's given us a price there of $12,850. This is some $18,850. And the reason I bring this to you, number one, is to kill time until he gets here. And number two, is to tell you that if you took the 515,000 credit that he was going to give you for letting him use an alternative demolition method on the concrete, and the 53,500 which you've already gotten as a result of allowing him to work daytimes, and that seems to be working okay, then we're almost to a wash. In other words, we have not really changed the contract amount, and I know of no other extra charges at this point. So, lust to sort of put everything in perspective, that is that. On what he told me on the telephone this morning -- and he should be walking in the 86 door any minute now to clarify this -- but that the business r~ with getting the shearing machine on the floor and the Bobcat L J ~ to remove it with has become almost a marginal issue with 2 because one of the things that they would have to do is him s , along these outside walls they would have to qo in and shore a up below. Not in the middle -- say, for example, the Tax b Assessor's office, but along the outside walls where the s thing is cantilevered out. That would be -- they're afraid ~ to run that Bobcat out there to that edge because of the e 000 pounds that it weighs with a load of some sort. So, 5 s , ~p the -- ~i COMMISSIONER LETZ: Larry isn't here. We have some other obligations. Why don't we tell him to get back here at 12 1:30? 13 MR. WALKER: If that works for ya'all. 14 COMMISSIONER LETZ: Or 1:30 -- do we have Pollard? i6 COMMISSIONER OEHLER: We qot Pollard in at 1:30. ie We could do it at 1:15; that way he'll be sure to be here. i~ ig MR. WALKER: I sure hope so. Sorry he's not here. ig COMMIS3IONER OEHLER: Well, if you can get him, you 20 know, call and we'll hang onto him. COMMISSIONER BALDWIN: Ask him if it would be okay 2i 22 with him if we met at 1:15. MR. WALKER: Certainly. zs COMMISSIONER BALDWIN: Obviously that's the way 2a 25 S7 .~, 1 2 3 4 s 6 7 8 s 10 11 12 13 1a 15 16 n 1e 19 20 21 22 23 2a 2s this guy's going to operate. So -- and I'm going to tell him that this afternoon. COMMI3SIONER OEHLER: Okay, we're in recess until 1:15. MR. WALKER: Thank you. (The lunch recess was taken at 11:90 a.m.) COMMISSIONER OEHLER: Okay, we'll go back into our Commissioners' Court special session, Monday, June 22nd. It is 1:20, and we will go back to item number -- oh, which one was that? COMMISSIONER LETZ: 2.8 COMMISSIONER OEHLER: 2.8. And that is to consider proposed alternate procedures by contractor Larry Gabel for demolition. HR. WALKER: Let me start by saying that Larry and I have gone out there and we've gone over it, we've looked at the test panels that they've dug up there on the floor a little bit, and we have a proposal, I think, that may be more realistic. That -- the floor the still sort of a question mark to us, because we still got so many walls in our way. And what we would like to do is get -- we would like to talk about several things here, but the things that we feel confident about is the architect asking you to consider the $6,000 to remove the rest of the exterior walls. I think that that is reasonable, something that will have to be done .-. II ss anyway. And, it will go ahead and clear those big old chunks LJ ~ of concrete out of there and enable us to see what -- see 2 what we have to deal with behind there. And while he's here 3 and he's working, that's the thing to do. On the floor, I a gave you that piece of paper before, that's the $12,850, and 5 we went out and looked at it, and we're not real comfortable s with -- with all of that yet. And what I'm going to propose ~ that we do there is determine with -- with a level, actually s determine what sort of elevations we're dealing with. I'm g not so sure we're going to dig all that far after having ip looked at it, because a good portion of it is just dead ~i level, because it was offices. The part that's giving us i2 trouble is the cells, and he's just now getting around to is ,-, tearing those -- all of the cells out. But what we've seen 14 there, we're not very comfortable with asking you -- we need i5 to think about that right now. Now, as as I told you is earlier, you've got $3,500 coming already because of allowing i~ the daytime operation, and so we're going to talk about the ~g $6,000, but I want Larry to talk to you about what he wants ig to do or how the status is coming on the concrete shear. 20 air? pi MR. GABEL: Hi. 22 COMMI33IONER OEHLER: Howdy. 2s MR. GABEL: Let me talk about the floor, since 2a that's the topic we're already on. One of the things we're 25 ~.., 89 seeing, we broke a little larger area here because I wasn't f"`~ satisfied with the sample we got. There is a felt membrane L J ~ 2 glued down once we get the concrete up. Even if we get the s concrete up nice and clean, you're going to have a real q variable of felt and mastic holding that down, and you'd 5 almost have to qo back with the same sort of topping or spend s just as much money trying to get the old stuff up and ~ probably have to resurface again, anyway. 3o I think Mike's right that he really needs to figure out haw much he's e s gaining by going down if he's got to come back up almost the io same anyway. And, when it does need to come up, I think it ii will come up reasonably well. The concrete shear is an item i2 that I really want to see working up there, but my engineer is not at all optimistic. I've spent $1,950 at this point 1s •-, getting satisfied that they can do it, and he's still very 14 apprehensive, even with shoring, that we'll be able to is satisfy the load on the cantilevers. And if you can imagine ie this, I'll try and describe something very specific without a ~~ is drawing. Inside this wall that you see, 7 feet back is the 19 last row of column and beam support. Everything beyond that 20 is cantilevered out. And so it's not with steel rods, but 21 just with cables; that once they poured it there, they tightened up those cables, and it's a wing that's just flying 22 out there. Now, it's designed for that, so it should be able 2s 2a to do that, but on their design designations they list 50 25 90 r pounds per square foot as a dead load, just weight on the ~~ LJ ~ slab. Those concrete panels are setting on the slab, and 2 right out on the edge there's a little piece of metal that g they hang on, and then they tip up and straighten up at the q top. Then inside of that are the jail cell walls that are 5 poured and standing on the slab also. Along that edge, he's 5 calculated that there's about 120 pounds per square foot of ~ dead load now. For us to work beyond the last row of support s columns out on the cantilevered deck, he wants to have three y shoring posts, minimum, per column, and the span -- that ip would be about every 6 to 8 feet you would have a column ii sticking in there to support that cantilevered wing. And, 12 there's some -- there is some exposure there, I agree with is ,•- his concern. Once it -- once its gives, then you've got a 14 crack back at the column line and there's not much you can do i5 with it. They call it a catastrophic failure. There would i5 certainly be no exposure to something breaking loose and ~~ falling down below. It just loses all structural integrity 18 once it fractures all the way across there. You don't have is bars going through that holds it together as a mat. You just 20 have stressed cables that become unstressed, and now you got P1 dead concrete. So, I -- as much as I would like to see that 22 in operation up there and not go through three new men every 2s week with the handwork we're doing, it seems that we're P4 relegated to the -- the old bust it out and haul it off. One 25 ,-, 91 of the things that I did benefit from the engineer's survey r~ L J t is that using a Bobcat up there to move the material about is 2 not prohibitive, so we're going to work on -- once we have a his written report, we're going to change from just a wheelbarrows to a Bobcat, which is not changing methodology 5 other than we -- we slow down the chain gang going from the g window to the -- you know, throughout the building. Again, ~ he's saying we stay off of the cantilevered wing. We're not g getting out there with an excessive load and creating new 9 load. So, it's -- you know, it should be reasonable. ip COMMISSIONER OEHLER: That would allow you to move ~~ stuff around and basically dump some into wheelbarrows, take i2 it on out to the outside? :s •-- MR. LABEL: What we'll probably do is take the 14 Bobcat and use it as a wheelbarrow, pull it up to where we're 15 breaking down material and pile it in. One guy will be going back and forth, and that will allow us to spell ourselves ig ~~ better on the demo, which has been pretty intensive by hand. ~g COMMISSIONER OEHLER: Mm-hmm. is MR. LABEL: We would prefer to mechanize all that 20 demolition and cut the crew back to three or four guys that 2i can manage it, instead of six or eight, with three new ones 22 every week. And -- 23 COMMISSIONER LETZ: Are you going to use the 2a sledgehammer to knock those cell walls down, or use a saw? 25 92 MR. GABEL: Right now we're using sledgehammers. LJ ~ We are using the same pattern of breaking it up there though 2 the same material sizes, about 3-foot squares that we -- that a Mike's proposal indicated. Instead of using a saw, we're q breaking it with sledges and getting about a 6-inch, 8-inch- 5 wide separation or perforation and then we go through and cut s it with a torch and it will swing for us. We make the final ~ cut and it's a minimal amount of drop. And so we're using e the the same size panels right now. We're able to break them g with sledges instead of the saw and not go through all of the ~p water exposure, but we're three times the labor effort. So ~i it's it's mas or manos (sic), the same thing. We don't have i2 the water exposure and we're not making real progress, but minimally pecking at it, learning what's reasonable and is what's not. So it looks like we'll be able to continue by 14 hand and break them off reasonably flush at the floor, and i5 break up the ceiling into the 3-foot panels that Mike's ie ~~ asking for, and continue to move the material. ig COMMISSIONER LETZ: The other question I have -- ~y this is lust really more for Mike. What happens during the 20 demolition to the -- the wall around the courtyard? It 2i doesn't stay forever? 22 MR. WALKER: No, that stays until the next phase. We don't want to take that down for weather purposes. 23 24 COMMISSIONER LETZ: That's what I was -- so that 25 ~-, 93 wall will stay there until the new roof's put on first? L_~ 1 2 3 a s s 7 a 9 10 11 12 13 1a 15 16 n 18 1s 20 21 22 23 2a 2s MR. WALKER: Probably would seal the roof opening first before we take that down, yes, sir, or take the topping up. See, that's a topping also. We don't want to take that topping up because that drains that -- that hole in the roof, so the rainwater has a place to qo. MR. GABEL: And our topping removal proposal excluded that area, didn't specifically list that. But in our conversation, what we wanted to take up, that was an area that's out of our -- not in our contract. MR. WALKER: Excuse me, let me just show them what you're talking about. There is a -- I'm sorry, I only have one copy of this, but this is a plan of this -- excuse me, the area right behind us here. Court at Law, Paula Rector's offices and so forth. The red dots that you see on there are how many posts he would have to go through and jack that -- shore that up from below, so it just really was getting to be too much interference. I wanted you to understand what was involved. Now, what he is asking to do -- and we still have to get final from the engineer -- is this -- these last three right here are are where he's dumping out right now, and if he's going to use the Bobcat, he may have to qo ahead and put those. But that's back in Paula's storeroom back there, and it's not like it's going to, you know, cause a great disaster. I think one other problem may be in Paula's 99 ~1 -J office. 1 2 3 a 5 s 7 8 s 10 11 12 13 14 15 1s 17 18 1s 20 21 22 23 2a 2s COMNI33IONER BALDWIN: Paula's window. The stuff goes by her window, she says. MR. WALKER: But, anyway, that would just be a minimal -- if it's even required, that would be a minimal amount of posting up from below. Okay. Back to the floor deal. If I could -- excuse me, I am sorry. Did ya'all want to ask some more about the shear business? Is that over? COMMISSIONER LETZ: It's over. MR. WALKER: Okay. COMMISSIONER LETZ: Sledgehammers. MR. WALKER: And, understand, there's no time saving. If he can get the Bobcat up there, that saves him time, but it's no credit to you; that just saves him time and he gets out sooner and so forth. There -- the issue with the floor -- and back to that again, what I'm going to propose to you is that we get those cells out of there, see what -- what sort of variations we have in the floor, because you -- I mean, it's -- you know, as as you step off the elevator, you're on that topping and if you start to break all that off, we're going to have lots of things to think about there before we -- we really want to decide to do that or suggest that to you. So, I'd like to just let that one lie until we get to the 13th of July and come back. We think we'll have II enough walls out of the way and everything else so we can 95 determine how much, if any, of that we wanted him to go ahead r'"~ L~ 1 2 3 a 5 s 8 s 1a 11 12 13 1a 15 1s n 1a 1s 20 21 22 23 2a 2s and -- and propose to take out. As you can see, it's about a dollar a square foot, is what it's figuring out to be, is what's it's costing up him to peel that up. And after he goes back and thinks about it, he may want to change that price. But its pretty -- it's not easy to do. If he gets the Bobcat in there, maybe he's all right on that; that's up to him to decide. COMMISSIONER OENLER: I can't see any reason to remove it if it's going to have to be re-leveled back to that point, unless you're going to run a lot -- a huge amount of, you know, the in-floor type electrical and plumbing and things like that, that you don't have already available to you. MR. WALKER: Well, we'll have some of that, but, I mean, we we can basically come up from the bottom what we need to do there. What it amounts to is a lot of it -- and I need to talk to engineering about it, but a lot of it is this dead load of the concrete topping is eating into the live load that we can -- that we can put on that floor. And so some places in there, instead of being the -- the nominal 2 inches that they say it is, it's 9 -- you know, 3 1/2 and 9. And that's considerably more dead load than what we were counting on. And so that's why -- what I'd like to do is get somebody in there to shoot those elevations. Then we can 96 figure on it exactly what we have, what kind of variations we r~"1 L. L 1 have, and whether or not -- hey, it may just be easier to 2 grind those high places off with a grinder. I'm not sure yet g what that is until we know how much it is. 30, I'd like to q postpone that until the 13th and come back to you then and 5 say, please, you know. The one thing you could decide on 5 today, i£ it's -- if it's legal to do so, based on what's on ~ the agenda, is that if you would care to decide on the $6,000 g to pull down the outside walls, less the 33,500 that he's g already given you back for daytime operation. ip COMMISSIONER LETZ: I would be in favor of that. I ii mean, we need to get them out anyhow at some point; we need i2 to get rid of those walls. is MR. WALKER: Am I saying that right? .-~ 14 MR. GABEL: Yes, you are. It would be a separate order. We already have the 33,500 approved, so now we would i5 have the S6,000, and it would be offsetting to a degree. But i5 ~~ it would be a separate line item. ~g COMMISSIONER LETZ: Well, it would be a change ~y order. 20 MR. WALKER: Well, but I haven't formally written a 2i change order. I could put it all into one. 22 MR. GABEL: That was really a proposal to the 23 architect, who then does a chain of paper on it. Just on 2a that slab, for the last time, this -- where it's 9 inches and 25 ,..~ 9 7 rr-~ LJ 1 2 3 a 5 s 7 8 s 10 11 12 13 1a 15 1s 17 18 19 20 21 22 23 2a zs sloping to 2, and it's hard -- with that membrane, it's going to be hard to get anybody to structurally approve less than 2 inches of concrete to be added back on top of that membrane. So, what you may end up doing is breaking it all out and coming back to 2 inches, just to avoid -- just because you've got a completely separate membrane; you have no mechanical adhesion to the original slab. 3o it is only as strong as what it is, and less than 2 inches of concrete just isn't strong. So if you try to level your 2 inches up to 9, you're feathered out at the 9-inch; you got -- you're less than 2 inches again. 30, it seems that there's not any good way to do it, other than break it out and pour it back to a level 2 inches. What we're discovering is how unlevel the 2-inch topping is, and so the idea of pulling the topping off and coming back up was really pretty much an oziginal need. It's lust now if you got to level out at 9 inches up, you're going to have to go through a bunch of rigamarole and all the dead load/live load problems. MR. WALKER: But if we do it by the 13th, he tells me that we're not paying a premium. In other words, he's still there; he's still doing essentially that phase. I mean, he'd like to do it all at one time, but he can work with what -- what we give him and it won't -- you won't be paying too much of a premium for him to do it at that point. So, you know, depends on how much we take it out, what it 98 costs. l_J 2 3 a s s 8 s io ii 12 73 is is i5 n ie ~9 20 21 22 23 za 25 COMMISSIONER LETZ: What we need to approve is move the perimeter jail cell walls. COMMISSIONER OEHLER: And that's not really -- this just says "proposed alternate procedures." It really doesn't say -- MR. WALKER: Well, granted. COMMISSIONER OEHLER: -- change order or expend more funds than what we've already approved in a change order form. That sound correct to you, counselor? MR. POLLARD: I'm sorry, I was reading here. COMMISSIONER OEHLER: We have an agenda item on here that we're talking about right now. It says, "Consider proposed alternate procedures by contractor for demolition." And, what they're proposing is that we, basically, in my opinion, have a change order of approving $6,000 to remove outside walls. And I don't believe that's covered in this agenda item. MR. POLLARD: I think that's right. COMMISSIONER OEHLER: So we might have to have a special meeting just for this. Because I -- you know, this is the kind of stuff that gets you in trouble. MR. WALKER: I understand, and I'm not asking you to do that. If it's not in the agenda, well, then I'll submit it to you and whenever you want to do it. 99 LJ 1 2 3 a s s 7 8 s 10 11 12 13 1a is 1s n 18 19 20 21 22 23 za 2s COMMIS3IONER OEHLER: "Alternate procedure" would be to -- would have to do with running the Bobcat -- you know, using jackhammers as opposed to sledgehammers, something like that. Looks to me like it doesn't fit this agenda item. COMMISSIONER BALDWIN: And extra funds. COMMISSIONER LETZ: Can you -- is it a problem to wait until the 13th to do that change order? MR. GABEL: Well, we're only about a week ahead of where we thought we would be, based on our regular scheduling. By then we'll be pretty far along with it. I would say that I would probably then extend another week's time in progress. What that doesn't indicate on the floor slab is that we would be extending the original contract time two weeks. And, again, this was something I wanted to feed Mike information so there could be discussion and see where it would go from here. His paperwork will be complete. So we're talking about, then, maybe a 3-week extension if we wait till the 13th to approve the walls. COMMISSIONER LACKEY: How about the 6th? We're going to meet on the 6th on the budget. We can -- COMMISSIONER OEHLER: That will be on the 7th. We could have a special meeting on the 7th, which would only be another two weeks. MR. GABEL: That would be better, yes, sir. Yes. II 100 i- COMMISSIONER OEHLER: Let's do that. ~ L ~ i MR. WALKER: That would be hel ful. P 2 COMMISSIONER OEHLER: Let's have a special meeting s and get it properly on the agenda to Change Order No. 1. q COMMISSIONER LACKEY: You'll have that back to us 5 before then? g MR. WALKER: Right away. We'll draw it up this ~ afternoon. e COMMISSIONER OEHLER: If it needs to be sooner than g that, then we could possibly have another -- a meeting prior ~p to the 7th. We could do one if -- we have to have 72 hours ii posted, 'cause this really is an emergency. But if it needs 12 to be done by next week, we can do it easily by the end of is r the week; we could do it by Friday. iq COMMISSIONER BALDWIN: We'll do it Friday. i5 Seventy-two hours is all we need. We can do it Friday. i5 COMMISSIONER LACKEY: Why don't we do that? That i~ won't hold him up, he can go on with his work. ie COMMISSIONER OEHLER: I tend to agree with him. ~g Want to do it Friday morning? pp COMMISSIONER LACKEY: Yeah, Friday morning, 9:00 21 o'clock. 22 COMMISSIONER BALDWIN: Mike, is that okay? 2s MR. WALKER: Fine with me, if ya'all don't mind 24 doing that. The project needs to continue. 25 101 COMMI3SIONER LACKEY: No use in holding him up for L~ 1 2 3 a 5 s 7 8 9 10 11 12 13 1a 1s 16 17 18 1s 20 21 22 23 2a 2s two weeks. MR. WALKER: He'll remember this convenience when he gets ready to give you his next -- COMMISSIONER OEHLER: Well, he's going to credit us another thousand dollars for that, right? MR. WALKER: That's right, at least. He didn't say that. COMMISSIONER OEHLER: I know he didn't say that. COMMISSIONER LACKEY: He's thinking about it, though. MR. GABEL: I got a court reporter on one side and a lawyer on the other. I ain't saying nothing. COMMISSIONER BALDWIN: Very wise. COMMISSIONER OEHLER: We have no action to take on Item 2.8; is that correct? MR. WALKER: No, sir. That's correct. COMMIS3IONER OEHLER: Okay. COMMISSIONER LACKEY: We reset on it? COMMISSIONER OEHLER: No. COMMISSIONER LACKEY: There'll have to be a special meeting. COMMIS3IONER LETZ: A special meeting, right. MR. WALKER: I'll get the change order back to you. COMMISSIONER OEHLER: Okay. That being the last 102 LJ i 2 3 a 5 s 7 e s io i~ 12 13 is 15 is n 18 is 20 21 22 23 2a 25 item of our consideration agenda for today, we do have an Executive Session posted at 1:30. Ouz counsel is in the courtroom. We will now close our open session and go into Executive Session as per agenda item number 3.1, all pending and possible litigation. (The open session closed at 1:41 p.m., and an Executive Session was held, the transcript of which is contained in a separate document.) COMMISSIONER OEHLER: Okay. We're back in open session. There is no action to be taken out of Executive Session. Mr. Pollard has some things he needs to discuss with us again in open session. I assume it's informational? MR. POLLARD: Yes, sir, it is. Has to do with -- the one I'm looking at now is a right-of-way with Pike's Peak, trade with the landowner right there on that. It just brings up the question -- I've been in touch with Road and Bridge here lately, and I understand that ya'all have approved a number of projects this morning, six or eight of them that are on Road and Bridge to -- I have been procedurally sending them over here to get approval first, and so they threw them all in one bucket, listed a bunch of them and claimed they got approval this morning -- or for several of them; is that right? Four? COMMISSIONER LETZ: Four topics, but one of them has four right-of-ways on it. COMMISSIONER LACKEY: Well, there's five of them, 103 F'"~ L~ 1 2 3 a s s 7 8 9 10 11 12 13 1a 15 16 n 18 1s 20 21 22 23 2a 25 and we're going to take four out of one line item and one out of the other. COMMISSIONER OEHLER: That's what was -- that was approved this morning. COMMISSIONER LET2: You can have that. COMMISSIONER OEHLER: They have also been instructed that they should come back to Court on other items that come up. MR. POLLARD: Right. COMMISSIONER OEHLER: Before hiring you to proceed. MR. POLLARD: Okay. COMMISSIONER BALDWIN: Appreciate you doing that, Tommy, sending them over here. I think that's lust a wise -- MR. POLLARD: Sure. Well, 'that's been the understanding from the beginning. COMMISSIONER BALDWIN: Yeah. MR. POLLARD: There has been one come up since the last Commissioners' Court meeting, and this was -- is one that I didn't -- it did not come up through Road and Bridge. Craig Leslie has contacted me, who represents Center Point Independent School District. And on the -- I guess it's that old thing from a couple years ago where they wanted to close part of A Street down in Center Point, Butch? COMMISSIONER LACKEY: Yeah, they closed B Street. Closed S Street and opened A up on across. 109 L~ 1 2 3 a 5 s 7 a s 1a 11 12 13 1a 15 1s n 18 1s 20 21 22 23 2a 25 MR. POLLARD: Okay. Craig represents the school district down there, and I guess that thing has been revived and they'ze talking about it again. And this time they're having to talk to the City of Center Point about closing it, because, in the interim, I guess Center Point came to life, found out they were in existence, and began operating. But, at any rate, of course, Danny represents the City. Danny Edwards represents the City. Craig has contacted me twice wanting to know what the County was going to require, because it seems the title company has said that -- that the roads are not dedicated, per se. They can find no plat or easement or right-of-way of record dedicating the road. So it must -- they have to be prescriptive roads; that is, that have been used as roads for -- beyond the memory of living man. And there's a theory for that, that they become public roads then. And so -- antiquity theory. Anyway, if they did, they probably came into existence and anered to the County because the City of Center Point probably was not in existence at that time. 3o the title company says, "All right, if you're going to get something from the City of Center Point down there, the title actually -- whatever right, title, and interest there is in those roads may still be in the County, and we insist on a quitclaim deed out of the County before we'll approve your transaction between Center Point and the KISD -- and the Center Point Independent School District." 105 ('--1 L~ 1 2 3 a 5 s a s 10 11 12 13 1a 15 1s n 18 1s 20 21 22 23 2a 25 30, the first time we talked about it for, I don't know, 15, 20 minutes on the phone, that I had to do a little briefing, and I got back to him last week and talked to him. And I am -- I'm afraid its a screwball deal, but it's going to have to be appraised, the piece. Before we can deed it to them, even a quitclaim deed, that little piece is going to have to be appraised under the statute; it's not waived. And it wasn't until just the last few years that that statute was amended allowing it to be sold at a private sale, rather than having to go to a public sale and an auction with it. At least that part's waived, but we're going to have to get it appraised. I don't know what purpose that would serve in this transaction, since we're deeding it to them for no consideration, another government, you know, that's using it. You know, the statute was written as if you were selling to a non-governmental -- a private person. And -- but they didn't put any exceptions in there for this. So I've called Craig back and told him I'm afraid its going to have to be appraised. And I think -- but it doesn't say how formally appraised it has to be or how good it is, so I think Craig's going to get some real estate person down there to go do a windshield appraisal, one of the windshield appraisals right now, get it over here to meet our requirements for that, and then I'll recommend that ya'all sign the quitclaim deed giving it to them. But I don't think it would -- if we 106 r^'sl ~J 1 2 3 a 5 s 7 8 s 10 11 12 13 1a 15 1s n 18 1s 20 21 22 23 2a 25 didn't do it in compliance with the statute, I don't think it would be valid, wouldn't pass title. And it's crazy, isn't it7 COMMISSIONER BALDWIN: Who found that, Tommy? MR. POLLARD: Anyway, that one didn't come through Road and Bridge or anybody else, and I sure did -- I didn't qet authority from ya'all to do it, but I -- you know, I've had to answer the questions for him and do a little briefing for him to accommodate this thing. So sometimes things come up like that on a quick basis, and I try avoid them whenever I can. COMMISSIONER LACKEY: We heard this deal about, what, four -- COMMISSIONER OEHLER: Two years ago. COMMI33IONER LACKEY: Two or four years ago to do that, and then found out Center Point was incorporated. And I thought, you know, it would just be between the school and the City. MR. POLLARD: Well, it would be until the title company came up and said they think the title is still in the County and they want a quitclaim deed out of the County before they'll do it. So the title company's requirement is what threw us back into the hopper. Okay? So, anyway, I anticipate -- COMMI3SIONER OEHLER: That doesn't make any sense 107 at all. L J i MR. POLLARD: I know. Because anything that was 2 inside the City limits of an incorporated city at the time of s its incorporation, loo ks to me like it should -- q COMMIS3IONER LACKEY: it was back in 1913. 5 COMMISSIONER OEHLER: Wouldn't make any difference 5 if it was in existence 500 years ago. ~ MR. POLLARD: I think I agree with you. But when you incorporate a City like that, you don't have to get deeds e 9 from the County to all the public facilities there. It's -- ~p it automatically occurs. But we're dealing with a title ~~ company here that has some title examiner down there who i2 says, I want that done or we're not going to issue the title policy. 3o it doesn't make any difference what the statute .., 13 iq says. Its what that guy wants. COMMISSIONER OEHLER: And he's going to sun all i5 these disclaimers in there -- ie ~~ MR. POLLARD: Yeah. ig COMMI332ONER OEHLER: -- on top of that. ~g MR. POLLARD: 3o that's why we're back in the soup 20 again. Okay? 21 COMMISSIONER OEHLER: Okay. 22 MR. POLLARD: I just wanted to let you know what's 23 going on. 2q COMMISSIONER OEHLER: When Ingram incorporated, the 25 108 County couldn't wait to get out from under that deal. Nor ~`1 could we wait to qet out from under Center Point. L_J 1 2 MR. POLLARD: Okay. Those were the only two items 3 I had for open session. Any questions or comments about 4 anything else? 5 COMMISSIONER OEHLER: We are now in recess till the s end of the week. And we will -- I will talk to Thea and have 7 her post an agenda for Friday. e (Off-the-record discussion.) y (Commissioners' Court adjourned at 2:00 p.m.) 10 11 12 13 ,~ 14 15 16 17 18 19 20 21 22 23 24 25 109 C E R T I F I C A T E f'"`' The above and foregoing is a true and complete ~J 1 2 transcription of my stenotype notes taken in my capacity as 3 Official Reporter of the Commissioners' Court of Kerr County, 4 Texas, at the time and place heretofore set forth. 5 Dated at Kerrville, Texas, this 29th day of June, 1998. 6 8 1~. Bad Kathy Ba 'k 9 Certified Shorthand Reporter 10 11 12 .~- 13 14 15 16 17 18 19 20 21 22 23 24 25 ..., 110